Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I Te Maru O te Kaunihera / Council Controlled Organisation Oversight Committee

OPEN MINUTES

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held remotely on Tuesday, 26 April 2022 at 2.01pm.  A recording of the meeting will be available on the Auckland Council website:  https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

present

Chairperson	Deputy Mayor Cr Bill Cashmore
Deputy Chairperson	Cr Angela Dalton, Presiding
Members	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins	From 2.03pm, Item 1
	Cr Pippa Coom	From 2.05pm, Item 3
	Cr Alf Filipaina, MNZM
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP	From 2.06pm, Item 5.1
	Cr Shane Henderson
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Sharon Stewart, QSM	From 2.05pm, Item 3
	IMSB Chair David Taipari
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

ABSENT

Cr Josephine Bartley

Cr Linda Cooper, JP

Cr Chris Darby

IMSB Member Hon Tau Henare

Cr Richard Hills

Cr Desley Simpson, JP

IN ATTENDANCE

Shane Ellison	Chief Executive, Auckland Transport
Nick Hill	Chief Executive, Auckland Unlimited
Susan Warren	Chief Executive, COMET Auckland
Ginny Denny	Board Chair, COMET Auckland
Will Flavell	Kaihautū Māori, COMET Auckland

Note:   All members of the committee and those presenting attended via electronic link.

Council Controlled Organisation Oversight Committee 26 April 2022

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Member		Member
Deputy Mayor BC Cashmore	ü	Cr S Henderson	ü
Cr A Dalton (Presiding)	ü	Cr R Hills
Cr J Bartley		Cr T Mulholland	ü
Cr C Casey	ü	Cr D Newman	ü
Cr E Collins		Cr G Sayers	ü
Cr P Coom		Cr D Simpson
Cr L Cooper		Cr S Stewart
Cr C Darby		IMSB Chair D Taipari	ü
Cr A Filipaina	ü	Cr W Walker	ü
Cr C Fletcher	ü	Cr J Watson	ü
Mayor P Goff		Cr P Young	ü
IMSB Member T Henare

1          Apologies

Resolution Number CCO/2022/11

MOVED by Cr A Dalton, seconded by Deputy Mayor BC Cashmore:

That the Council Controlled Organisation Oversight Committee:

a) accept the apologies from:

Absence

Cr J Bartley
Cr L Cooper
Cr C Darby
IMSB Member T Henare
Cr R Hills
Cr D Simpson

Lateness

Cr E Collins

Early Departure

Cr C Fletcher
Cr S Henderson
Cr P Young

CARRIED

Note:   Subsequently, Councillors Fletcher, Henderson and Young did not depart early.

Cr E Collins joined the meeting at 2.03pm.

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CCO/2022/12

MOVED by Cr A Dalton, seconded by Deputy Mayor BC Cashmore:

That the Council Controlled Organisation Oversight Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 March 2022, including the confidential section, as a true and correct record.

CARRIED

Cr P Coom joined the meeting at 2.05pm.

Cr S Stewart joined the meeting at 2.05pm.

4          Petitions

There were no petitions.

5          Public Input

5.1	Public Input:  COMET Auckland - Annual Budget Consultation
	Reresentatives from COMET Auckland gave a powerpoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Mayor P Goff joined the meeting 2.06pm.
	Resolution number CCO/2022/13 MOVED by Cr A Dalton, seconded by Cr C Casey: That the Council Controlled Organisation Oversight Committee: a) mihi / thank the representatives of COMET Auckland for their presentation regarding Annual Budget Consultation and for their attendance. CARRIED
	Attachments a     26 April 2022, Council Controlled Organisation Oversight Committee:  Item 5.1 - Public Input:  COMET Auckland - Annual Budget Consultation, Presentation

6          Local Board Input

There was no local board input.

7          Extraordinary Business

There was no extraordinary business.

8	CCO Review implementation
	Resolution number CCO/2022/14 MOVED by Cr A Dalton, seconded by Deputy Mayor BC Cashmore: That the Council Controlled Organisation Oversight Committee: a)      receive the overview of the implementation programme for the Council-controlled Organisations Review b)      note that the Group Chief Executives Forum will continue to monitor implementation of outstanding Review recommendations. CARRIED

9	Approval of shareholder comments on draft CCO Statements of Intent 2022-2025
	A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CCO/2022/15 MOVED by Cr A Dalton, seconded by Deputy Mayor BC Cashmore: That the Council Controlled Organisation Oversight Committee: a)      note the proposed shareholder comments on the draft statements of intent 2022–2025 for the four substantive and three non-substantive council-controlled organisations contained in this report b)      note that feedback at this stage of the statement of intent process is focused on matters raised in the letters of expectations, statutory requirements, alignment with strategic issues, and any other council priorities which have not been adequately addressed in the draft statements of intent c)      agree that the Mayor and Chair of the Council Controlled Organisation Oversight Committee will prepare letters to be sent to the four substantive council-controlled organisations containing the shareholder comments d)      delegate to the Manager, CCO Governance and External Partnerships, the authority to finalise the shareholder feedback on the draft statements of intent for Manukau Beautification Charitable Trust, Contemporary Art Foundation and Community Education Trust Auckland e)      agree that the content of the shareholder comment letters be based on the feedback in this report, with any deletions or additions based on feedback at the meeting f)       note that staff will record any feedback at the meeting that relates to performance or operational issues, or issues of detail or wording, and ensure those are raised with the relevant council-controlled organisations. CARRIED
	Attachments a     26 April 2022, Council Controlled Organisation Oversight Committee:  Item 9 - Approval of shareholder comments on draft CCO Statements of Intent 2022-2025, Presentation

10	Liaison councillors' updates
	Resolution number CCO/2022/16 MOVED by Cr A Dalton, seconded by Cr C Casey: That the Council Controlled Organisation Oversight Committee: a)      tūtohi / receive the updates from liaison councillors to the Council Controlled Organisations. CARRIED

11	Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings (including the forward work programme) - 26 April 2022
	Resolution number CCO/2022/17 MOVED by Cr A Dalton, seconded by Cr P Coom: That the Council Controlled Organisation Oversight Committee: a)      tuhi / note the progress on the forward work programme appended as Attachment A of the agenda report b)      tūtohi / receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 26 April 2022. CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.14 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Oversight Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................