I hereby give notice that an ordinary meeting of the Disability Advisory Panel will be held on:
Date: Time: Meeting Room: Venue:
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Monday, 4 April 2022 4.00pm This meeting will be held virtually by Zoom |
Ngā Hui a te Rōpū Kaitohutohu Take Hunga Hauā/ Disability Advisory Panel
OPEN AGENDA
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MEMBERSHIP
Co-Chairperson |
Martine Abel-Williamson, QSM |
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Co-Chairperson |
Jason Boberg |
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Members |
Ronelle Baker |
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Chantelle Griffiths |
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Kramer Hoeflich |
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Gerard Martin |
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Rachel Peterson |
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Bonnie Robinson |
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Ursula Thynne |
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Liaison Councillor |
Josephine Bartley |
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Chief Liaison Councillor |
Dr Cathy Casey |
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(Quorum 4 members)
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Olivia Boniface Kaitohutohu Mana Whakahaere / Governance Advisor
29 March 2022
Contact Telephone: 027 366 0320 Email: Olivia.boniface@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
(Excerpt – full terms of reference available as a separate document)
The terms of reference set out the purpose, role and protocols of the Panel.
Panel members abide by the Code of Conduct for members of Auckland Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse communities, the demographic
advisory panels provide advice to the governing body and council staff within the remit of the
Auckland Plan on the following areas:
Outcomes
The panel’s advice will contribute to improving the outcomes of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda for the term. The
agendas should be focused and integrated across the panels for collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.
The panel should advise on council’s organisational strategies relevant to diverse
communities.
The governing body and council staff should work with the panel for the development of their
strategic agendas and work programme. An appropriate committee will approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to submissions made by the
council to external organisations but do not make independent submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or after, the end of the
panel’s term in September 2022.
Disability Advisory Panel 04 April 2022 |
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1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary Business 5
5 Liaison Councillor's Update 7
6 Panel Members Update 9
7 Local Government Elections 2022 11
8 Community Engagement Forum Planning 31
9 Disability Operational Action Plan Update 33
10 Cross Panel Working Groups Update 35
11 Lead Officer Update 37
12 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Disability Advisory Panel: a) confirm the ordinary minutes of its meeting, held on Monday, 11 October 2021, including the confidential section, as a true and correct record.
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Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Disability Advisory Panel 04 April 2022 |
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File No.: CP2022/03215
Te take mō te pūrongo
Purpose of the report
1. To receive an update from the panel’s liaison councillor.
Whakarāpopototanga matua
Executive summary
2. The liaison councillor to the panel, Cr Josephine Bartley, will provide an update of recent council business relevant to the panel’s work.
Recommendation/s
That the Disability Advisory Panel:
a) note the liaison councillor’s update.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance Advisor |
Authoriser |
Jonathan Benge – Lead Officer |
Disability Advisory Panel 04 April 2022 |
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File No.: CP2022/03219
Te take mō te pūrongo
Purpose of the report
1. To receive updates from panel members on recent activities
Whakarāpopototanga matua
Executive summary
2. Disability Advisory Panel members will provide updates on their recent work and activities relevant to the panel’s work.
Recommendation/s
That the Disability Advisory Panel:
a) note the Disability Advisory Panel members updates.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance Advisor |
Authoriser |
Jonathan Benge – Lead Officer |
Disability Advisory Panel 04 April 2022 |
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Local Government Elections 2022
File No.: CP2022/03700
Te take mō te pūrongo
Purpose of the report
1. To provide an update regarding the 2022 Local Government Elections.
Whakarāpopototanga matua
Executive summary
2. The Elections team will present on the Local Government Elections with a particular focus on aspects relevant to the disabled community in Tāmaki Makaurau. The panel has expressed an interest in receiving an update following the last presentation on 11 October 2021.
Recommendation/s
That the Disability Advisory Panel:
a) note the Local Government Elections 2022 update.
Attachments
No. |
Title |
Page |
a⇩ |
Local Government Elections 2022 |
13 |
Ngā kaihaina
Signatories
Author |
Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance Advisor |
Authoriser |
Jonathan Benge – Lead Officer |
04 April 2022 |
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Community Engagement Forum Planning
File No.: CP2022/03272
Te take mō te pūrongo
Purpose of the report
1. To receive an update from panel members on planning for a Community Engagement Forum.
Whakarāpopototanga matua
Executive summary
2. The Disability Advisory Panel’s Terms of Reference outline that the panel are provided with a small budget to facilitate communication and engagement activities, for example, community forums. This can be used to better inform the council of community perspectives and to facilitate discussion between the council and diverse communities on council issues. Where possible, the panel should work with council staff to complement the council’s other communication and engagement mechanisms.
3. On 28 June 2021, the Disability Advisory Panel agreed that Ursula Thynne and Gerard Martin establish a sub-committee to consider opportunities for community engagement over the remainder of the term. This has been impacted by delays due to COVID-19.
4. The sub-committee has met to consider the purpose, objectives, potential outputs, timing, format and audience for a community forum.
Recommendation/s
That the Disability Advisory Panel:
a) note the update on the Community Engagement Forum planning.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Victoria Wicks-Brown – Principal Advisor, Advisory Panels |
Authoriser |
Jonathan Benge – Lead Officer |
Disability Advisory Panel 04 April 2022 |
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Disability Operational Action Plan Update
File No.: CP2022/03901
Te take mō te pūrongo
Purpose of the report
1. To provide an update on the Disability Operational Action Plan (DOAP).
Whakarāpopototanga matua
Executive summary
2. Staff will provide a verbal update on the Disability Operational Action Plan (DOAP).
Recommendation/s
That the Disability Advisory Panel:
a) note the update on the Disability Operational Action Plan (DOAP).
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance Advisor |
Authoriser |
Jonathan Benge – Lead Officer |
Disability Advisory Panel 04 April 2022 |
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Cross Panel Working Groups Update
File No.: CP2022/03223
Te take mō te pūrongo
Purpose of the report
1. To provide an update to the Disability Advisory Panel on cross panel working group activity.
Whakarāpopototanga matua
Executive summary
2. The cross-panel Climate Change Working Group reconvened on 15 February 2022 and confirmed its Terms of Reference. Presentations were received on the Climate Action Targeted Rate as part of the Annual Budget, and from the Community Climate Action Team. The group are due to meet again on 6 April 2022 to receive information and provide feedback on the Transport Emissions Regional Plan.
3. The cross-panel Elections Working Group met on 9 March 2022 to receive an update and provide feedback on the Elections communications and marketing campaign, assisted participation, community partnerships, draft communications for prospective candidates and a proposed election community event from the Elections team. The Elections team also provided insight on how the feedback from the last working group meeting in October 2021 had been incorporated into the campaign and forward work programme. The next working group meeting is scheduled for April 2022 to review the Auckland Council & You resources and content.
4. In November 2021, acting on the recommendation of the cross-panel Thriving Communities Working Group, an all-panel member meeting was held to discuss the Thriving Communities strategy. All advisory panel members provided feedback to the policy team. The advice was incorporated into the final strategy presented to the Parks, Arts, Communities and Events (PACE) Committee on 10 February 2022, where Ngā Hapori Momoho – Thriving Communities 2022-2032 was approved and adopted. The strategy is now moving into the implementation phase, with advice to be provided to the working group on any further action required.
5. This report provides the opportunity for members from these working groups to provide verbal updates to the Disability Advisory Panel.
Recommendation/s
That the Disability Advisory Panel:
a) note the verbal updates from the cross panel working groups.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance Advisor |
Authoriser |
Jonathan Benge – Lead Officer |
Disability Advisory Panel 04 April 2022 |
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File No.: CP2022/03270
Te take mō te pūrongo
Purpose of the report
1. To receive an update from the panel’s Lead Officer on recent activities.
Whakarāpopototanga matua
Executive summary
2. The Lead Officer will provide an update on their recent work and activities relevant to the panel’s work.
Recommendation/s
That the Disability Advisory Panel:
a) note the Lead Officer’s update.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Olivia Boniface - Kaitohutohu Mana Whakahaere / Governance Advisor |
Authoriser |
Jonathan Benge – Lead Officer |