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Hibiscus and Bays Local Board






Minutes of a meeting of the Hibiscus and Bays Local Board held via Microsoft Teams on Thursday, 21 April 2022 at 2:00pm. Either a recording or written summary will be uploaded on the Auckland Council website.





Gary Brown


Deputy Chairperson

Victoria Short



Andy Dunn



Janet Fitzgerald, JP



Gary Holmes



Julia Parfitt, JP



Alexis Poppelbaum



Leanne Willis



Hibiscus and Bays Local Board

21 April 2022




1          Welcome


            The deputy chairperson opened the meeting with a karakia.


2          Apologies


There were no apologies.


3          Declaration of Interest


There were no declarations of interest.


4          Confirmation of Minutes


Resolution number HB/2022/36

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday 17 March 2022, as a true and correct record.



5          Leave of Absence


There were no leaves of absence.


6          Acknowledgements


There were no acknowledgements.


7          Petitions


There were no petitions.


8          Deputations



Deputation: Richard Hursthouse - Centennial Park Bush Society


Richard Hursthouse was in attendance to provide an update on Centennial Park Bush Society’s activities.


Resolution number HB/2022/37

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          thank Richard Hursthouse for his presentation and attendance at the meeting.

b)         request a report from the animal management team on how they can improve the compliance with the dogs on leash rules at Centennial Park.



9          Public Forum


There was no public forum.


10        Extraordinary Business


There was no extraordinary business.



Grant of new licence to occupy to The Stillwater Community Association Incorporated for land at Stillwater Reserve, Stillwater


Karen Walby – Community Lease Specialist was in attendance for this item.


Resolution number HB/2022/38

MOVED by Member J Fitzgerald, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      grant The Stillwater Community Association Incorporated a non-exclusive licence to occupy pursuant to the Reserves Act 1977 for 770 square metres (more or less) of land at Stillwater Reserve, 1A Duck Creek Road, Stillwater, legally described as Lot 188 DP 42684 (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – five years with one right of renewal for five years commencing 22 April 2022

ii)      rent - $1.00 per annum if demanded

b)      note that The Stillwater Community Association Incorporated is not required to have a community outcomes plan appended as a schedule to its licence to occupy agreement.

c)      note that all other terms and conditions will be in accordance with the Auckland Council Community Guidelines 2012 and The Reserves Act 1977.





Urgent Decision: Re-allocation of Local Board Transport Capital Fund for the Orewa Boulevard stage 3 project


Resolution number HB/2022/39

MOVED by Member J Fitzgerald, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      note the decision to approve the reallocation of $400,000 from the East Coast Bays School Safety Improvements project budget from the Hibiscus and Bays Local Board Transport Capital Fund to the Orewa Boulevard stage 3 project approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).





Hibiscus and Bays Local Board Work Programme Reallocations 2021/2022


Resolution number HB/2022/40

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      approve the reallocation of $42,000 underspend budget from the work program lines Customer and Community Services ID 213 Local civic events, ID 215 ANZAC, 1719 Community movie events, towards the following activity:

i)       Customer and Community Services - ID 280: Local community grants - $42,000





Auckland Transport - Activities in the Road Corridor Bylaw 2022


Resolution number HB/2022/41

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)          endorses the draft Activities in the Road Corridor Bylaw 2022 ahead of it being submitted to the Auckland Transport Board for final approval.

b)         recommends that where routes are frequently used by vehicles exceeding the maximum dimensions for standard vehicles, such as Orewa Boulevard for house movers, this section of road corridor be adapted for this purpose, with removable signage, durable plantings, as well as other fit for purpose adaptations.

c)          requests that section 16.1.a (on Street Damage) be modified to ensure that any remediation of the road that is necessary to comply with current signage standards.

d)         recommends that staff investigate the options for a less costly and intensive graduated system of Traffic Management Plans that allows for smaller events and activations to occur at minimal cost to the organiser.

e)          recommends that the conditions in section 36.2.f (on allowing for a continuous accessible path of travel for pedestrians) be brought to more prominence in the list of conditions, as this is the key issue with micro-mobility scooters for hire in the road corridor.





Approval for New Public Road Name for Subdivision at 12 Kumukumu Road, Long Bay


Resolution number HB/2022/42

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      approve the preferred road name Waitai Close for the eastern cul-de-sac leg of the public road within the subdivision being undertaken by Templeton Long Bay North Limited, at 12 Kumukumu Road, Long Bay in accordance with section 319(1)(j) of the Local Government Act 1974.





Local board feedback on the draft 2021 Regional Parks Management Plan


Resolution number HB/2022/43

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the public feedback on the draft 2021 Regional Parks Management Plan.

b)      provide the following formal feedback on the draft 2021 Regional Park Management Plan to the hearings panel:

                     i.               recommends staff investigate improving the public transport and walking connections to all regional parks, including the improvement of facilities that located nearer to the pedestrian entrances to the park in order to make travelling to a park by active modes more attractive than using a private vehicle

                   ii.               support the development of better public transport access and provide better walking and cycling options and connectivity within Long Bay and Shakespear Regional Reserves to allow better access


                 iii.               Proposed Hauraki Gulf Marine Park

                                     A)              do not support policy 45 (under Section 7, Objective 18) which seeks the formal investigation of including regional parks that contribute to the coastal area of the Gulf into the Hauraki Gulf Marine Park

                                     B)              note that Auckland Council’s Regional Parks are a network under the direct governance of the Governing Body with integrated policies, governance and management that provide necessary consistencies and efficiencies

                                     C)              note that there is a lack of clarity in what potential benefits there would be to the Hauraki Gulf Marine Park given the restricted activities that take place in regional parks

                                     D)              note the concern of the local board that any changes to the current network and proposed incorporation into a Hauraki Gulf Marine Park risks fragmentation of the network

                                     E)              recommend that further clarity must be provided to the local board and to the public as a first step before seeking an investigation, in order to address significant public concerns regarding the objective of an investigation and the relationship between the Draft Regional Parks Management Plan, Hauraki Gulf Forum and Hauraki Gulf Marine Park Act (2000)

                                     F)              recommend that that the regional Parks remain as one network, owned and managed by Auckland Council

iv.        Transfer of management

A)              do not support policies 271 and 272 (under Section 13, objective 73) that seeks consideration of the transfer of management in whole or part

B)              support the minor instances provided as examples in the Draft Regional Parks Management Plan where beneficial management transfers have taken place, however the local board does not believe that these policies in their current form are acceptable and provide the potential management changes of partial or entire regional parks

C)              request that staff provide greater clarity in this section covered by policies 271 and 272 of the Draft Regional Parks Management Plan

D)              request consideration be given to requiring a plan change process with public consultation for any proposed management transfers

E)              request that Draft Regional Parks Management Plan require individual parks have farm plans to be prepared and include how stock numbers are being managed, how runoff is controlled and what practices are in place to ensure safe winter grazing conditions for animals and for waterway protection

F)              request that sufficient funding is allocated in future 10-year budgets to allow all works proposed in the plan to be delivered

G)              support continued access to the Long Bay Regional Reserve from Beach Road as this supports local access

H)              support the proposal to develop a dedicated dog exercise area at Long Bay Regional Reserve

I)                support the future development for community use of the newly acquired farm buildings and the Red Shed 

J)               support the Long Bay Great Park Society's request for council to acquire the land in Area C (Piripiri Point) to extend the regional park

c)      appoint local board members J Parfitt and A Poppelbaum to speak to the hearings panel on the boards feedback in b) on 9 May 2022.





Submission on central government’s proposals to transform recycling in Aotearoa


Resolution number HB/2022/44

MOVED by Member A Poppelbaum, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)         provide the following feedback on the Ministry for the Environment’s consultation document: Te kapanoni i te hangarua: Transforming recycling discussion document to inform the council’s draft submission:


i.               Container return scheme

A)              supports the implementation of a container return scheme for New Zealand

B)              supports the proposed definition of an eligible beverage         container given that only 1% of containers in NZ supermarkets are over three litres

C)              notes that clear communication will be needed to explain why liquid paperboard is included in a container return scheme, but not in kerbside recycling

ii.              Single use coffee cups and Fresh milk containers

A)              recommends that options for phasing out single use coffee cups be investigated, given that they are non-desirable plastic packaging

B)              notes that the exclusion of single use coffee cups, particularly those lined with polyethylene or polylactic acid are not included in the container return scheme, given the common perception that they are recyclable

C)              endorses the proposed refund amount of 20 cents, as this corelates with high performing schemes worldwide

D)              supports the exemption for fresh milk containers from the container return scheme, as long as consideration is given to the anomaly of milk sold in a liquid paperboard format – a format covered by the scheme



iii.            Refillable containers and the container return scheme

A)              endorse the proposal to exclude containers intended for refilling, as this could dissuade consumers from following the best low carbon option of reuse

B)              notes that currently access to refill stations for reusable containers is very limited, and investigation of incentives or levers to provide accessible and attractive options for consumers is desirable

iv.            Mixed return model for the container return scheme

A)              support proposals to ensure that all retailers who sell products that are covered by this scheme have an easy and affordable access to drop-off points

B)              note that smaller businesses may be unfairly impacted if only larger retailers are enjoying benefit of the foot traffic that comes with the drop-off points

v.              Household kerbside recycling

A)              endorse the proposal for a standard set of materials for household kerbside recycling across New Zealand

B)              notes that the current lack of a standards set of rules for recyclable materials causes universal confusion and inhibits making choices on “better” plastics to purchase over others

C)              recommend that the model followed by Auckland Council of Community Recycling Centres be replicated as a they are essential to recycle or reuse those items unable to managed by a kerbside collection, noting that these can also host a deposit scheme

vi.            Food and garden waste

A)              endorse the proposal that food and garden waste should be diverted from landfill

B)              recommend further investigation of mandating a diversion of commercial food waste, noting that careful consideration is needed of this given that it is already a profitable or cost recovery exercise in some areas, and therefore legislative changes may have undesirable outcomes without investigation of how to incentivise similar schemes

C)              recommend consideration be given to balancing the benefits from economies of scale of large anaerobic digestive facilities versus the food miles saved by utilising local initiatives such as the City to Farm project in Waitoki

D)              recommend that any proposal to divert commercial food waste should be brought forward following careful consideration of the planning and support needed to ensure success, given the important outcomes achieved

E)              recommend that targeted engagement be undertaken with different sectors and sizes of commercial enterprise on what incentives and support are needed to undertake food diversion as soon as possible





Transport Emissions Reduction Plan


Resolution number HB/2022/45

MOVED by Member J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the progress update provided on the Transport Emissions Reduction Plan.

b)      note the scale of the challenge to meet Auckland’s transport emissions reduction target and that mode shift is the most powerful lever for reducing transport emissions.

c)      recommend that any investment in new or substantially renewed transport infrastructure routes first ensures that travel by public transport, ride-share or active modes is considered in order to make this more efficient, more connected and more attractive to use, rather than serving private vehicle use.

d)      recommend that future transport infrastructure investment encourages innovations in low emission transport from the private as well as public sector.

e)      recommends that the definition of the public transport network includes active modes and walkways that connect to stations and ensures greater investment in the customer experience of travelling well beyond leaving the bus train or ferry station.

f)       recommends that future cycleway planning is only made if funding to build is guaranteed, and the proposed cycleway is also a connection to other paths of similar quality, in order to build trust and usage in the network.

g)      recommend that Auckland Transport advocate to Waka Kotahi to include a subsidy for footpaths renewals and construction, given that every journey includes walking.

h)      recommend that communications to Aucklanders are improved to assist in the understanding of how smaller CAPEX work in bus lanes to eliminate bottle necks can dramatically improve Public Transport performance.





Members' Reports


Resolution number HB/2022/46

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from deputy chairperson V Short and local board members A Dunn and J Fitzgerald (as amended).



Member Fitzgerald noted an error in the wording of her report - item 3 Destination Orewa Beach.  The first sentence should read “Discussion was held around parking and the Board agree that is it time for paid parking in Orewa”.




Governance forward work calendar


Resolution number HB/2022/47

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.





Deputations update


Resolution number HB/2022/48

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update from March 2022.





Hibiscus and Bays Local Board workshop records


Resolution number HB/2022/49

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for March 2022.




23        Consideration of Extraordinary Items


There was no consideration of extraordinary items.





3.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.