Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held online via MS teams on Thursday, 21 April 2022 at 5.00pm.

 

present

 

Chairperson

Adele White

 

Deputy Chairperson

John Spiller

 

Members

Katrina Bungard

 

 

Bo Burns

 

 

David Collings

 

 

Bruce Kendall

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

ABSENT

 

Member

Mike Turinsky

Apology received for absence

 

Councillor

Sharon Stewart

Apology received for lateness

 

 

ALSO PRESENT

 

Councillor

Paul Young

Apology received for lateness

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Howick Local Board

21 April 2022

 

 

 

1          Welcome

 

            The Chair welcomed everyone present.

 

2          Apologies

 

Resolution number HW/2022/41

MOVED by Member B Kendall, seconded by Member B Burns:  

That the Howick Local Board:

a)          accept the apology from Member M Turinsky for his absence.

 

CARRIED

 

 

3          Declaration of Interest

 

            There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HW/2022/42

MOVED by Chairperson A White, seconded by Member K Bungard:  

That the Howick Local Board:

a)          confirm the ordinary minutes of its meeting, held on Monday, 21 March 2022, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Janet Dickson and Matthew Brajkovich of Howick Ratepayers and Residents Association

 

Resolution number HW/2022/43

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)      thank Janet Dickson and Matthew Brajkovich of Howick Ratepayers and Residents Association for their deputation and attendance.

 

CARRIED

 

 

8.2

Jennie McCormick of Howick & Pakuranga Community Houses Inc.

 

Resolution number HW/2022/44

MOVED by Deputy Chairperson J Spiller, seconded by Member B Burns:  

That the Howick Local Board:

a)      thank Jennie McCormick of Howick & Pakuranga Community Houses Inc. for her deputation and attendance.

CARRIED

 

Attachments

a     21 April 2022 - Howick Local Board - Highland Park Deputation

 

 

9          Public Forum

           

9.1

Lindsay Upton

 

Resolution number HW/2022/45

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)          thank Lindsay Upton for her attendance.

 

CARRIED

 

 

           

           

9.2

Ken Scott

 

Resolution number HW/2022/46

MOVED by Deputy Chairperson J Spiller, seconded by Member K Bungard:  

That the Howick Local Board:

a)          thank Ken Scott for his attendance.

 

CARRIED

 

 

 

           

9.3

Catherine Priscott

 

Resolution number HW/2022/47

MOVED by Member B Burns, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)          thank Catherine Priscott for her attendance.

 

CARRIED

 

 

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member update

 

Resolution number HW/2022/48

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)      receive the written and verbal reports from Cr Paul Young and Cr Sharon Stewart QSM.

CARRIED

 

Attachments

a     21 April 2022 - Howick Local Board - Joint Report from Councillor Paul Young and Councillor Sharon Stewart

 

 

12

Chairperson's Report

 

Ngā tūtohunga

Recommendation/s

There was no item.

 

 

13

Community-led management of Howick War Memorial Hall, 91 Picton Street

 

MOVED by Deputy Chairperson J Spiller, seconded by Member P Young:  

That the Howick Local Board:

a)      thank the EOI applicants for their time, interest, and commitment to the collaborative approach.

b)      approve a Community Centre Management Agreement as the preferred management option for the Howick War Memorial Hall going forward, as it facilitates the local board aspirations for a community hub model.

c)       approve Howick Village Association Incorporated as the preferred applicant to take over the management of the Howick War Memorial Hall, subject to finalisation of a satisfactory Community Centre Management Agreement. 

d)        approve a maximum annual budget for the operation of the Howick War Memorial Hall under a Community Centre Management Agreement of $81,451.

e)      approve staff investigate the necessary improvements to make the building fit for purpose and present the board with recommendations on the required capex investment.

 

 

Member D Collings moved an alternative to the original recommendation as follows:

 

Resolution number HW/2022/49

MOVED by Member D Collings, seconded by Member B Wichman:  

 

That the Howick Local Board:

a)     defer the decision pending a workshop with the prospective applicants.

 

A division was called for, voting on which was as follows:

 

For

Member K Bungard

Member B Burns

Member D Collings

Member B Kendall

Member B Wichman

Against

Deputy Chairperson J Spiller

Chairperson A White

Member P Young

Abstained

 

 

The motion was declared carried by 5 votes to 3.

CARRIED

 

Attachments

a     21 April 2022 - Howick Local Board - Tabled Email

 

 

14

Local board views on a Notice of Requirement for an alteration to an existing designation at Willowbank School, Middlefield Drive, Flat Bush.

 

Resolution number HW/2022/50

MOVED by Deputy Chairperson J Spiller, seconded by Chairperson A White:  

That the Howick Local Board:

a)     with regards to additions to height of school buildings:

 

i.    has no objection to two storied buildings provided that:

 

A)    Height to boundary rules are observed particularly in relation to neighbouring residential properties; and new buildings are located as far away from these properties as possible.

 

B)    Classrooms are double glazed to minimize noise. We note it is reasonable for residents living close to schools to expect some noise before and after school, during breaks; and during outdoor education.

 

b)    with regards to adding buildings to school property:

 

i.     recommends that maximum outdoor space is retained for play and other outdoor activities

 

c)     with regards to vehicular road safety:

 

i.  notes the following points:

 

A)    that Willowbank Primary School is located in the centre of an active and growing residential area.

 

B)    both Middlefield Road and Gracechurch Drive are well used by motorists travelling in and out of the area. School traffic is seen to impede the flow.

 

C)      that a high percentage of Willowbank Primary School students are driven to and from school.

 

D)     that a high percentage of children being driven to and picked up from school brings an excessive number of vehicles to the area making it dangerous for pedestrians.

 

E)      that the school is poorly located with entry to the administration block located on Middlefield Road - a narrow street which is congested on a daily basis around school start and finish times.

 

F)      that entry to the “drive-in drop-off” area, and to staff parking is located almost on top of a school crossing in Middlefield Road. This brings consistent conflict with parents dropping off students; pedestrians crossing the road; school patrollers seeking visibility; parents wanting to access the school office; parents waiting for children; and other commuters attempting to leave their houses/commute.    

                    

G)      that drive in/drop off’s can often present problems with vehicles blocking the drive-through to drop off or to wait for children; or so that driver can visit the office.  This often requires teachers to “man” the area at a time they should be in the classroom. They are also subject to verbal abuse when they ask drivers to move along.

H)      queueing to enter the drive in/drop off significantly impedes the traffic flow in Middlefield Rd.

 

 

ii)  recommends discouraging the practice of children been driven to and from school, by:

 

A)    establishing no drop off/pick up zone within 50 metres of the school.

 

B)     better educating parents; and encouraging parents to use and support walking school buses, and walking to school.

 

C)     promoting walking to school as an integral part of the school culture as “the primary way of getting to and from our school”.

 

d)    with regards to pedestrian road safety:

 

             i.         notes the importance of well placed, safe and visible pedestrian crossings, as there is a tendency to cross “for convenience” rather than walking to safe supervised crossing points.

 

           ii.         recommends assisting pedestrian safety by:

A)       ensuring that school crossings are well placed to accommodate main walking routes.

 

B)      installing crossings that are raised and visible, and designing a surrounding area that is open, and well-marked to both eliminate and prohibit stopping or parking on both sides, and will provide broad visibility to road patrollers and students.

 

C)      continued use of walking school buses, and implementation of a roster of parents to walk children from other neighbourhoods  - either to school or to where they can join a walking school bus. NOTE: Often Grandparents or local service club members are often happy to assist in these roles.

 

e)    recommends the further following points with regards to road safety:

 

             i.         that a school speed limit of 40km/h be enforced within 50m of school.

 

            ii.         that consideration be giving to making Middlefield Road ONE WAY between Gracechurch Drive and Point View Drive or Heyington Drive.

 

iii.      that Willowbank Primary School should continue with ongoing education of both pupils and particularly parents, and support this with enforcement input from Auckland Transport and NZ Police.

 

f)    appoint a local board member to speak to the local board views at a hearing [if one is held] on the Notice of Requirement

g)    delegate authority to the chairperson of Howick Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

CARRIED

 

 

15

Local board feedback on the draft 2021 Regional Parks Management Plan

 

Resolution number HW/2022/51

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)      receive the public feedback on the draft 2021 Regional Parks Management Plan

b)      support the draft 2021 Regional Park Management Plan.

c)      appoint John Spiller to speak to the hearings panel on the boards feedback in b) on 9 May 2022.

CARRIED

 

 

16

Auckland Transport - Activities in the Road Corridor Bylaw 2022

 

Ngā tūtohunga

Recommendation/s

This item has been deferred to the May business meeting to enable the Board to consider what specific feedback it will adopt.

 

 

 

17

Submission on central government’s proposals to transform recycling in Aotearoa

 

Resolution number HW/2022/52

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)       in regards to the container return scheme recommends the following points:

 

                i.         that the Howick Local Board supports the proposed definition of a beverage.

 

               ii.         that the Howick Local Board recommends that that larger size water containers e.g. 5,6,10 & 15 litre plastic bottles should also be eligible beverage containers. These sized containers are being sold more and more as people want to be assured of potable water supply, particularly as the effects of climate change, and impacts of Covid on supply chains become more prevalent.

 

             iii.         that the Howick Local Board supports the 20 cent refund amount as a minimum but considers that a larger amount, for example, 50 cents per eligible container, would be considerably more effective in achieving the objectives. This would result in a higher short term impact on consumers however once they were participating in the refund scheme there would be no on-going impact on their budgets.

 

             iv.         that the Howick Local Board recommends strongly that refunds be paid electronically as, it is quick and convenient, the vast majority of people have access to this technology, either directly or indirectly, there would be a higher risk from burglary or armed theft for recycling sites and their personnel  if it became known they had large cash reserves or redeemable vouchers on hand in what would generally be an area of lower security.

 

               v.         that the Howick Local Board recommends the inclusion of variable scheme fees to incentivise more recyclable packaging and, in the future, reusable packaging, noting the following points for input:

 

A)     it may be that certain types of recyclable packaging needs a higher incentive level, possibly because of peoples reluctance to handle it or that it is still easier to consign it to landfill.

 

B)     there is a travel cost to consumers to take the recylcable containers to a recylcle centre, unless it is combined with a regular destination, e.g. supermarket, where two purposes could be combined, so this needs to be incentivised as part of the proposal.

 

             vi.         that the Howick Local Board agrees to the proposed broad scope of beverage container material types to be included in the NZ CRS, however noting:

 

A)    It would be great to increase the scope over time as efficient disposal methods were implemented (e.g. high tech, high temperature incineration for non-recyclables). This may need to be funded in other ways of course. For example, a levy on manufacturers (if local) or a tariff on imported packaged goods.

 

            vii.         that the Howick Local Board supports the inclusion of glass and plastic (PET 1, HDPE 2, PP 5, and recyclable bio-based HDPE 2 and PET 1).

 

          viii.         that the Howick Local Board supports a process where alternative beverage container packaging types could be considered on a case-by-case basis for inclusion within the NZ CRS.

 

             ix.         that the Howick Local Board supports the the Ministry investigating how to target the commercial recovery of fresh milk beverage containers through other means, as it makes sense to look at all options for reducing landfill.

 

               x.         that the Howick Local Board supports the Ministry investigating the option of declaring fresh milk beverage containers made out of plastic (eg, plastic milk bottles and liquid paperboard containers) a priority product and thereby including them within another product-stewardship scheme, noting that:

 

A)   milk is a very high use product so waste packaging needs to be dealt with to minimise potentail damage to the environment.

 

B)    that the rationale for the proposal to exempt fresh milk in all packaging types from the NZ CRS does not seem to be explained.

 

             xi.         that the Howick Local Board supports the proposal that beverage containers that are intended for refilling and have an established return/refillables scheme would be exempt from the NZ CRS at this stage, further noting that:

 

A)    Central Government could promote and incentivise the uptake of refillable beverage containers and other refillable containers more broadly by making them GST exempt. This would be offset by the savings made from less rubbish to handle and dispose of, and also from benefits to the environment.

 

            xii.         that the Howick Local Board supports encouraging consumers to put lids back on their containers (if possible) before they return them for recycling under the scheme.

 

          xiii.         that the Howick Local Board supports the implementation of a container return scheme for New Zealand as soon as possible and also notes the following points:

 

A)    that the scheme should provide alternative means to capture and recycle beverage container lids that cannot be put back on the container.

 

B)    that a NZ CRS should use a ‘mixed-return model’ with a high degree of mandated retail participation to ensure consumers have easy access to container return/refund points, as well as the opportunity for voluntary participation in the network by interested parties.

 

C)     That minimum store size threshold should apply, further noting the following points:

 

                                         i.          medium to large supermarkets would be best placed to handle recyclable returns, even then they may need to consider how they would create space to receive and store the containers until they were taken away.

 

                                        ii.          If this became a regulation then new supermarkets would need to design a facility for handling recycables into their floor plans.

 

                                      iii.          There are other related issues that would need to be considered such as additional staffing requirements for the supermarket, health and safety issues around handing dirty containers in an environment that sells fresh and packaged foodstuffs, and any risks associated with Covid.

 

                                      iv.          It may ultimately be in the community’s best interests for a commercial or community recycling facility to be established that could also handle other types of waste, e.g. hazardous and inorganic.

        D)    that a NZ CRS should be a not-for-profit, industry-led scheme, noting that:

 

                                         i.          if it was profit driven this could build resentment and resistance to the scheme and reduce particpation.

 

E)   agree with the recovery targets for a NZ CRS of 85 per cent by year 3, and 90 per cent by year 5, noting that:

 

                                      i.         if the scheme does not meet its recovery targets, the scheme design (including the deposit level) should be reviewed and possibly increased.

 

b)     in regards to the container return scheme further notes the following points:

i.     that it would be easiest to return eligible beverage containers to supermarkets, community recycling/resource recovery centres and commercial recycling facilities, in that order.

 

ii.    that with travel distances generally being greater in rural areas consumers are more likely to stockpile returns until they make a major shopping trip or other journey. Therefore the receiving depot  probalby needs to be as big as in urban areas if it was to be retail based. A commercial or community based recycling hub that was centrally located could be another option.

 

c)      in regards to improvements to household kerbside recycling, notes the following points:

 

           i.        that a standard set of materials should not be collected for household recycling at kerbside, If the current system was to be changed this should only be considered after any CRS scheme had been in place for some time and it’s effectiveness having been assessed.

 

          ii.        that no scheme is perfect. There is always going to be some confusion, coupled with laziness, which will continue to lead to contamination as has always been the case.

 

        iii.        that regulation will move outcomes to a more consistent level but won’t be the entire solution. Education in schools, clubs and other organisations with a focus on young people will assist over time. Young people have a far greater awareness of the damage that is being done to the environment and are rightfully more concerned about their futures than older generations are. Young people are educating older folk on environmental matters as they potentially have more at stake.

 

        iv.        that the following items should be included in the standard set of materials that can be recycled in household kerbside collections: glass bottles and jars, paper and cardboard, stell and aluminum tins and cans, plastic bottles 1 (PET) and 2 (HDPE).

 

          v.        that pizza boxes and other cardboard food containers should not be included, as they are usually contaminated with food residue and are not suitable for recycling.

 

        vi.        that the standard set of materials should be regularly reviewed and, provided certain conditions are met, new materials added. As technology evolves and new methods of recycling, treatment and / or disposal are found then it makes sense to review these.

 

       vii.        that the following should be considered when determining whether a class of materials should be accepted at kerbside in the future: sustainable end markets, end markets solutions are circular and minimise environmental harm, viable processing technologies, processing by both automated and manual material recovery facilities, no adverse effects on local authorities (including financial) and that supply chains contribute appropriately to recovery and end of life solutions for their products.

 

     viii.       that Ministry for the Environment staff in consultation with a reference stakeholder group should decide how new materials are added to the list, further noting that:

A)   regional councils should also be able to decide if they have the expertise or processing capability to handle the new materials

 

     ix.        that in addition to these kerbside policies, New Zealand should have a network of convenient and easy places where people can recycle items that cannot easily be recycled kerbside.

 

      x.        that food and garden waste should be diverted from landfills.

 

     xi.        that all councils should trial a weekly kerbside food scraps collection to divert as many food scraps as possible from landfills.

 

   xii.       that kerbside food scraps collections should be available but not mandatory, some people use food waste for their own compost for instance.

 

  xiii.       that councils should play a role in increasing the diversion of household garden waste from landfills. Particularly, offering a subsidised user-pays green-waste bin.

 

  xiv.       that a phased approach should be taken to the rollout of kerbside food scraps collections. 

 

   xv.       that education is needed so that people only include bio-degradable food waste in their bins.

 

  xvi.       that councils with access to suitable existing infrastructure should have to deliver food scraps collections sooner than 2025.

 

xvii.       that Fat, Meat products, chicken bones, animal bones, fish frames and skin should be excluded from kerbside food and garden bins.

 

xviii.       for non-food products or packaging to be accepted in a food scraps bin or a food and garden waste bin, the following should be taken into consideration:

A)        that products meet New Zealand standards for compostability.

 

B)        that products are certified in their final form to ensure they do not pose a risk to soil or human health.

 

C)      that products are clearly labelled so that they can be distinguished from non-compostable products.

 

D)      that a technology or process is available to easily identify and sort compostable from non-compostable products.

 

E)      that producers of the products and packaging contribute to the cost of collecting and processing.

 

  xix.       that it is important to understand how well kerbside collections are working. Councillors and Local Board members should have access to regular reporting.

 

   xx.       that it is too insignificant and onerous for private operators to also report on their household kerbside collections, and would further increase the costs to consumers.

 

  xxi.       that that the information should be published online for transparency and be incorporated into ‘Our Auckland’, our Local board news to not incur additional cost.

 

xxii.       that any successes or improvements to recycling rates should be published to encourage people to participate.

 

xxiii.       that kerbside recycling services should not have to achieve a minimum diversion rate.

xxiv.       if glass or paper/cardboard is to be collected separately, implementation should happen after the impact of a CRS scheme has been observed.

 

xxv.       that councils should only offer household kerbside recycling services if they have the capability to deal with recyclables.

 

xxvi.       that councils without any council-funded kerbside recycling collections should implement these collections within two years of their next Waste Management and Minimisation Plan, But only if a CRS scheme was not in place in their managed territory.

 

d)     in regards to the seperation of business food waste notes the following points:

 

i.     that commercial businesses should be expected to divert food waste from landfills as part of reducing their emissions. As long as their respective councils offer a collection service otherwise they are just relying on the integrity of commercial waste collectors.

 

ii.    ideally all commercial businesses should divert food waste from landfills by 2030.

 

iii.  that separation should be phased in, depending on access to suitable processing facilities (e.g. composting or anaerobic digestion).

 

CARRIED

 

 

18

Transport Emissions Reduction Plan

 

Resolution number HW/2022/53

MOVED by Member B Kendall, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      receive the progress update provided on the Transport Emissions Reduction Plan

b)      note the scale of the challenge to meet Auckland’s transport emissions reduction target and that mode shift is the most powerful lever for reducing transport emissions

CARRIED

 

 

19

Workshop records

 

Resolution number HW/2022/54

MOVED by Chairperson A White, seconded by Member B Burns:  

That the Howick Local Board:

a)      note the workshop records for workshops held on 24, 31 March, 3 and 7 April.

 

CARRIED

 

 

20

Governance forward work calendar

 

Resolution number HW/2022/55

MOVED by Member B Kendall, seconded by Member P Young:  

That the Howick Local Board:

a)      note the governance forward work calendar included as Attachment A of the agenda report.

 

CARRIED

 

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

22        Procedural motion to exclude the public

Resolution number HW/2022/56

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Transit-Oriented Development

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that may prejudice the council's ability to negotiate the sale and/or acquisition of properties.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Acquisition of land for open space – Castlebane Drive Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

7.11 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.27 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Transit-Oriented Development

 

g)      agree there be no restatement of the report, attachments and resolution until the reasons for confidentiality no longer exist

 

 

 

C2

Acquisition of land for open space – Castlebane Drive Flat Bush

 

b)      confirm that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land for public open space in Flat Bush until settlement of the purchase, and only then is the resolution to be restated.

 

 

 

8.28 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................