I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 27 April 2022

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue, Glenfield.

This meeting will also proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley QSO

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor

 

21 April 2022

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Kaipātiki Local Board Community Forum

27 April 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              6

7          Petitions                                                                 6

8          Deputations                                                           6

8.1     Kaipātiki Project                                          6

8.2     De Paul House                                             6

8.3     Beach Haven Tennis Club                          7

8.4     Commercial dog walkers at Kauri Point Domain and Soldiers Bay                           7

9          Public Forum                                                                            8

10        Extraordinary Business                                       8

11        Kaipātiki Local Youth Board update                  9

12        Kaipātiki Local Board Chairperson's Report   11

13        Members' Reports                                              13

14        Governing Body and Independent Maori Statutory Board Members' Update                   15

15        Consideration of Extraordinary Items

 


1          Welcome / Karakia

 

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2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)        A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)       A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 23 June 2021, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.


 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Kaipātiki Project

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Kaipātiki Project. 

Whakarāpopototanga matua

Executive summary

2.       Janet Cole, Manager, will be in attendance via Microsoft Teams to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Kaipātiki Project.

b)      thank Janet Cole and Kaipātiki Project for their presentation.

 

Attachments

a          27 April 2022 - Kaipātiki Local Board Business Meeting - Kaipātiki Project presentation......................................... 21

 

 

8.2       De Paul House

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding De Paul House.

Whakarāpopototanga matua

Executive summary

2.       Jan Rutledge QSM, General Manager and Lesley Farmer, Community and Volunteer Liaison, will be in attendance to address the board in support of this item.

 

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from De Paul House.

b)      thank Jan Rutledge and Lesley Farmer for their attendance and presentation.

 

Attachments

a          27 April 2022 - Kaipātiki Local Board Community Forum - De Paul House presentation......................................... 31

 

 

8.3       Beach Haven Tennis Club

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding the Beach Haven Tennis Club.

Whakarāpopototanga matua

Executive summary

2.       Angelique Blom and Steph Hay, Co-Presidents of Beach Haven Tennis Club, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Beach Haven Tennis Club.

b)      thank Angelique and Steph for their attendance and presentation.

 

Attachments

a          27 April 2022 - Kaipātiki Local Board Community Forum - Beach Haven Tennis Club presentation..................... 49

 

 

8.4       Commercial dog walkers at Kauri Point Domain and Soldiers Bay

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding commercial dog walkers at Kauri Point Domain and Soldiers Bay.

Whakarāpopototanga matua

Executive summary

2.       Fiona Smal, Restoration Advisor – Pest Free Kaipātiki and Debbie Pinnock, Kauri Point Domain & Soldiers Bay Community Group, will be in attendance via Microsoft Teams to address the board on this item.

 

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation.

b)      thank Fiona Smal and Debbie Pinnock for their attendance and presentation. 

 

Attachments

a          27 April 2022 - Kaipātiki Local Board Business Meeting - Kauri Point Domain & Soldiers Bay Community Group presentation......................................... 55

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board Community Forum

27 April 2022

 

 

Kaipātiki Local Youth Board update

File No.: CP2021/15116

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to address the Kaipātiki Local Board and provide an update on the activities of the Kaipātiki Local Youth Board.

Whakarāpopototanga matua

Executive summary

2.       An opportunity is provided for the Kaipātiki Local Youth Board to update the Kaipātiki Local Board on their activities.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Local Youth Board update.

b)      thank the Kaipātiki Local Youth Board for their attendance and presentation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 

 


Kaipātiki Local Board Community Forum

27 April 2022

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2021/15117

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 

 


Kaipātiki Local Board Community Forum

27 April 2022

 

 

Members' Reports

File No.: CP2021/15118

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 

 


Kaipātiki Local Board Community Forum

27 April 2022

 

 

Governing Body and Independent Maori Statutory Board Members' Update

File No.: CP2021/15119

 

  

 

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Māori Statutory Board members to update the board on Governing Body or Independent Māori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Māori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 

 


 


Kaipātiki Local Board Community Forum

27 April 2022

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    27 April 2022 - Kaipātiki Local Board Business Meeting - Kaipātiki Project presentation  Page 21

Item 8.2      Attachment a    27 April 2022 - Kaipātiki Local Board Community Forum - De Paul House presentation  Page 31

Item 8.3      Attachment a    27 April 2022 - Kaipātiki Local Board Community Forum - Beach Haven Tennis Club presentation  Page 49

Item 8.4      Attachment a    27 April 2022 - Kaipātiki Local Board Business Meeting - Kauri Point Domain & Soldiers Bay Community Group presentation  Page 55


Kaipātiki Local Board Community Forum

27 April 2022

 

 

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Kaipātiki Local Board Community Forum

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