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Strategic
Procurement Committee
05 April 2022
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The meeting was chaired by the Lead Officer
until a chair for the meeting had been elected.
Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting.
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Member
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Member
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Cr G Sayers
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X
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Mayor P Goff
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X
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Cr C Casey
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ü
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Cr T Mulholland
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ü
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Deputy Mayor BC Cashmore
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ü
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IMSB Member K Wilson
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ü
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Cr L Cooper
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Cr J Watson
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X
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Cr A Filipaina
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ü
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Election of a Chair
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Resolution
number STR/2022/13
NOMINATED by Cr T Mulholland, seconded by Cr A
Filipaina:
That the Strategic Procurement Committee:
a)
agree that Deputy Mayor
BC Cashmore be elected to preside as the chair at the meeting.
There being no further nominations
the Lead Officer DECLARED that Deputy Mayor BC Cashmore be elected to preside
at the meeting.
Deputy Mayor Cashmore assumed the
chair.
CARRIED
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Supplier recommendation for Avondale Library
and Community Hub – Early Contractor Involvement (ECI) and construction
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Resolution
number STR/2022/16
MOVED by Cr T Mulholland, seconded by Cr A Filipaina:
That
the Strategic Procurement Committee:
a) note
the information contained in the report, on the Avondale Library and
Community Hub Early Contractor Involvement (ECI) and construction project,
enables transparency on the topic due for discussion in the public excluded
part of the meeting.
b) note
that the confidential report contains information that could prejudice the
Council's commercial position with suppliers and commercially confidential
information for suppliers.
CARRIED
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9
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Summary of Strategic Procurement Committee
Information - updates, memos and briefings (including the forward work
programme) 5 April 2022
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Resolution
number STR/2022/17
MOVED by Deputy Mayor BC Cashmore, seconded by Cr C
Casey:
That
the Strategic Procurement Committee:
a) tuhi
/ note the progress on the forward work programme appended as Attachment A of
the agenda report.
CARRIED
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number STR/2022/18
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr T Mulholland:
That the Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Supplier recommendation for Avondale Library and Community Hub – Early
Contractor Involvement (ECI) and construction
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Community Facilities Full Facilities Contracts Performance update
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains information that could prejudice council's
position with suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.22am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.49am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Supplier recommendation for
Avondale Library and Community Hub – Early Contractor Involvement (ECI)
and construction
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Resolution
number STR/2022/19
MOVED by Cr T Mulholland, seconded by Cr A Filipaina:
That
the Strategic and Procurement Committee:
c) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
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11.49 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
