Kōmiti Mahi Āta Torotoro Rawa/

Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held remotely on Tuesday, 5 April 2022 at 10.02am. A recording of the meeting will be available on: https://www.aucklandcouncil.govt.nz/about-auckland-council/howauckland-council-works/meetings-council-bodies/Pages/webcastscouncil-meetings.aspx  

 

present

 

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

Presiding

 

Cr Alf Filipaina, MNZM

 

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

 

 

ABSENT

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr John Watson

 

 

Cr Linda Cooper, JP

 

 

Mayor Phil Goff

 

 

ALSO PRESENT

 

 

Kaye Thomas

Whau Local Board Chair

 

 

 

 

 

 

 

 

Note:   all members of the committee and those presenting attended the meeting via electronic link.

 


Strategic Procurement Committee

05 April 2022

 

 

 

 

The meeting was chaired by the Lead Officer until a chair for the meeting had been elected.

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting.

 

Member

Member

Cr G Sayers

X

Mayor P Goff

X

Cr C Casey

ü

Cr T Mulholland

ü

Deputy Mayor BC Cashmore

ü

IMSB Member K Wilson

ü

Cr L Cooper

 

Cr J Watson

X

Cr A Filipaina

ü

 

 

 

 

Election of a Chair

Resolution number STR/2022/13

NOMINATED by Cr T Mulholland, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)           agree that Deputy Mayor BC Cashmore be elected to preside as the chair at the meeting.

There being no further nominations the Lead Officer DECLARED that Deputy Mayor BC Cashmore be elected to preside at the meeting.

 

Deputy Mayor Cashmore assumed the chair.

CARRIED

 

 

1          Apologies

 

Resolution number STR/2022/14

MOVED by Deputy Mayor BC Cashmore, seconded by Cr T Mulholland:  

That the Strategic Procurement Committee:

a)     accept the apologies from:

Absence

Mayor P Goff – on council business

Cr G Sayers
Cr J Watson

CARRIED

Note:   An apology was subsequently received from Cr L Cooper for absence on council business.

 


 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number STR/2022/15

MOVED by Cr C Casey, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 1 March 2022, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Supplier recommendation for Avondale Library and Community Hub – Early Contractor Involvement (ECI) and construction

 

Resolution number STR/2022/16

MOVED by Cr T Mulholland, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)      note the information contained in the report, on the Avondale Library and Community Hub Early Contractor Involvement (ECI) and construction project, enables transparency on the topic due for discussion in the public excluded part of the meeting.

b)      note that the confidential report contains information that could prejudice the Council's commercial position with suppliers and commercially confidential information for suppliers.

CARRIED

 


 

 

9

Summary of Strategic Procurement Committee Information - updates, memos and briefings (including the forward work programme) 5 April 2022

 

Resolution number STR/2022/17

MOVED by Deputy Mayor BC Cashmore, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)      tuhi / note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

11        Procedural motion to exclude the public

Resolution number STR/2022/18

MOVED by Deputy Mayor BC Cashmore, seconded by Cr T Mulholland:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Supplier recommendation for Avondale Library and Community Hub – Early Contractor Involvement (ECI) and construction

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C2       CONFIDENTIAL: Community Facilities Full Facilities Contracts Performance update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that could prejudice council's position with suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.22am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.49am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Supplier recommendation for Avondale Library and Community Hub – Early Contractor Involvement (ECI) and construction

 

Resolution number STR/2022/19

MOVED by Cr T Mulholland, seconded by Cr A Filipaina:  

That the Strategic and Procurement Committee:

c)      confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

 

 

C2

CONFIDENTIAL: Community Facilities Full Facilities Contracts Performance update

 

Resolution number STR/2022/20

MOVED by Cr C Casey, seconded by Deputy Mayor BC Cashmore:  

That the Strategic Procurement Committee:

c)         confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

 

 

 

11.49 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................