I hereby give notice that an ordinary meeting of the Weed Management Political Advisory Group will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 26 April 2022

10.00am

This meeting will be held remotely and a recording of the meeting will be available on the Auckland Council website

 

 

Weed Management Political Advisory Group

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Cr Richard Hills

 

Members

Member Sandra Coney, QSO

Cr Greg Sayers

 

Member Trish Deans

Member John Spiller

 

Cr Alf Filipaina, MNZM

Member Jon Turner

 

Cr Christine Fletcher, QSO

Cr Wayne Walker

 

Member Danielle Hancock

IMSB Member Glenn Wilcox

 

Member Kylee Matthews

Cr Paul Young

 

 

(Quorum 9 members)

 

 

Suad Allie

Kaitohutohu Mana Whakahaere Matua /

Senior Governance Advisor

 

20 April 2022

 

Contact Telephone: (09) 977 6953

Email: Suad.Allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Weed Management Political Advisory Group

Terms of Reference

1.     Introduction

 

The Weed Management Political Advisory Group was established in accordance with a resolution of the Regional Strategy and Policy Committee at its meeting on 2 July 2015 (resolution number REG/2014/120).

 

Re-establishment of the group for the 2019 to 2022 term will be approved by Environment and Climate Change Committee on 12 March 2020 (resolution number ECC/2020/13).

 

These Terms of Reference outline the structure, purpose and objectives, and protocols of the Weed Management Political Advisory Group. Members are expected to abide by these Terms of Reference, as well as the Code of Conduct for Elected Members of Auckland Council.

2.     Purpose and Objectives

The purpose of the Weed Management Political Advisory Group is to provide guidance and oversee the implementation of the Weed Management Policy 2013.

 

The objective of the Weed Management Political Advisory Group is to oversee the implementation and delivery of the Weed Management Policy, taking into account both community and technical considerations.

The group is not a decision-making entity. All decisions on matters relating to the implementation of the Weed Management Policy will be sought from the appropriate committee or local board.

3.     Membership and quorum

The Weed Management Political Advisory Group includes:

 

i)             the Chair of Environment and Climate Change Committee

ii)           the Chair of the Parks, Art, Community and Events Committee

iii)          a councillor who is member of the Rural Advisory Panel

iv)          three other interested councillors

v)           a member of the Independent Māori Statutory Board

vi)          six local board members

vii)        mana whenua representation

 

Note – specific names to be added once confirmed.

 

The group will require a quorum of at least 50 per cent of the members to be present. Members must arrive within half an hour of the scheduled start of the meeting to be deemed present.

 

 

4.     Governance

a)       The chairperson of the Weed Management Political Advisory Group will be the chair of the Environment and Climate Change Committee, being Councillor Richard Hills.

b)       The deputy chairperson of the Weed Management Political Advisory Group will be elected by the members.

c)       The Weed Management Political Advisory Group will aim to reach consensus on all of topics of discussion at meetings. However, if this is not possible, the recommendations of the group to the Environment and Climate Change Committee will also record minority views.

d)       At times, as required, the views of the members of the Weed Management Political Advisory Group may be sought by staff through means other than meetings, such as by email.

5.     Administration

a)       Meeting schedule

An initial meeting will take place to agree the Terms of Reference for the group.

 

Meetings will be scheduled at least twice a year in order for staff to seek feedback from the Weed Management Political Advisory Group on key decisions relating to implementation of the policy.

 

b)   Communications between Weed Management Political Advisory Group members

Most communications will be conducted via email unless otherwise agreed.

 

c)       Agendas and minutes

Meeting agendas and supporting documents will be distributed at least two working days prior to the scheduled Weed Management Political Advisory Group meetings. Minutes will be circulated to members as soon as possible following scheduled meetings. Hard copies will be made available at or in advance of the meeting upon request.

 

d)       Members’ attendance

Apologies for non-attendance should be communicated in advance of the meeting to:

     Suad Allie – Senior Governance Advisor

     Phone: +64 21 706 380

     Email: suad.allie@aucklandcouncil.govt.nz

 

If a meeting is cancelled at short notice (less than 24 hours prior to the scheduled meeting), members will be contacted directly by phone.

 

Members must accept the consensus reached by the rest of the Weed Management Political Advisory Group if they cannot attend a meeting.

 

e)     Other matters

Weed Management Political Advisory Group meetings will be open to the public.

 

At the discretion of the chairperson, councillors, local board members, and Independent Māori Statutory Board members who are not members of the Weed Management Political Advisory Group may attend meetings and participate in discussions. These elected members’ views will not be reflected in recommendations to the Environment and Climate Change Committee, except by consensus of the Weed Management Political Advisory Group.

6.     Roles of the Weed Management Advisory Group

a)       Updates to Council

Update the governing body when necessary.

Update local boards six monthly or as required.

7.     Media Enquiries and Public Communications

a)       Media enquiries

Auckland Council’s Communications department will work with other council staff (including staff from council-controlled organisations) and the chairperson to ensure clear and consistent responses to any media requests received.

 

The collective views of the Weed Management Political Advisory Group will be represented by the chairperson (or in their absence, the deputy chairperson, however this role may be delegated to other Weed Management Political Advisory Group members or senior staff at the discretion of the chairperson).

 

b)       Public and internal communications

Staff will ensure that members of the Weed Management Political Advisory Group are kept well informed as to implementation of the Weed Management policy through detailed updates. Members of the Weed Management Political Advisory Group will also be given advance warning of any public communications so that they are well briefed to answer any enquiries they may receive from members of the public.


Weed Management Political Advisory Group

26 April 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Apologies                                                                                                           7

2          Declaration of Interest                                                                   7

3          Confirmation of Minutes                                                                                   7

4          Extraordinary Business                                                                 7

5          Update to the Weed Management Political Advisory Group- April 2022                                                                                        9

6          Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Weed Management Political Advisory Group:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 26 October 2021 as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Weed Management Political Advisory Group

26 April 2022

 

 

Update to the Weed Management Political Advisory Group- April 2022

File No.: CP2022/04522

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To update the Weed Management Political Advisory Group on various activities related to implementation of the Weed Management Policy.

Whakarāpopototanga matua

Executive summary

2.      This report outlines the topics that will be discussed at the next Weed Management Political Advisory Group Meeting.

3.      Staff will provide verbal updates on:

·   Overview and initial implications for Auckland Council of the Parliamentary Commissioner for the Environment’s recent report “Space Invaders: A review of how New Zealand manages weeds that threaten native ecosystems”.

·   Weed control options in the urban road corridor assessment report - to be presented by Morphum Environmental.

·   Toxicity review report.

 

4.      Presentations on these topics will be included in the minutes of these meetings.

 

Ngā tūtohunga

Recommendation/s

That the Weed Management Political Advisory Group:

a)           note the update provided by staff on:

i)    Implications for Auckland Council of the Parliamentary Commissioner for the Environment’s recent report on weed management

ii)   The progress of the regional project: Standardising of funding for weed management in the urban road corridor

iii)  Outcome of the toxicity review report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Daya Gautam - Principal Environmental Specialist

Authorisers

Taryn Crewe - General Manager Community Facilities

Megan Tyler - Chief of Strategy