Waitākere Ranges Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitākere Ranges Local Board held on Thursday, 28 April 2022 at 4.00pm and reconvened on Tuesday 3 May 2022 at 12.30pm via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.
present
Chairperson |
Saffron Toms |
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Deputy Chairperson |
Greg Presland |
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Members |
Michelle Clayton |
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Sandra Coney, QSO |
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Ken Turner |
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ABSENT
Member |
Mark Allen |
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Note: Waitākere Ranges Local Board members, support staff and those presenting to the meeting attended via electronic link.
Waitākere Ranges Local Board 28 April 2022 |
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Chairperson Saffron Toms opened the meeting and welcomed those present.
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Resolution number WTK/2022/28 MOVED by Chairperson S Toms, seconded by Member M Clayton: That the Waitakere Ranges Local Board: a) accept the apology from Member Mark Allen for absence. |
Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Waitākere Ranges Local Board:
Organisation/Position |
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Mark Allen |
- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee |
Michelle Clayton |
- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Member - Waitākere Community Organisation Grants Scheme (COGS) – Committee Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member |
Sandra Coney |
- Waitematā District Health Board – Elected Member and Chair of Hospital Advisory Committee - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Piha Wetland Trust – Partner Peter Hosking is a Trustee for the Piha Wetland Trust |
- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member |
Board Member |
Organisation/Position |
Saffron Toms |
- Titirangi Community House – Secretary - Huia-Cornwallis Residents and Ratepayers Association – Committee Member |
Ken Turner |
- Huia-Cornwallis Residents and Ratepayers Association – Committee Member |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:
Lead |
Alternate |
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Aircraft Noise Community Consultative Group |
Mark Allen |
Saffron Toms |
Ark in the Park |
Mark Allen |
Sandra Coney |
Friends of Arataki and Waitākere Regional Parkland Incorporated |
Michelle Clayton |
Sandra Coney |
Glen Eden Business Improvement District (Glen Eden Business Association) |
Michelle Clayton |
Greg Presland |
Glen Eden Playhouse Theatre Trust |
Ken Turner |
Mark Allen |
Te Uru Waitākere Contemporary Gallery |
Mark Allen |
Saffron Toms and Sandra Coney |
The Rural Advisory Panel |
Ken Turner |
Saffron Toms |
Resolution number WTK/2022/29 MOVED by Member S Coney, seconded by Deputy Chairperson G Presland: That the Waitākere Ranges Local Board: a) confirm the minutes of its ordinary meeting, held on Thursday, 24 March 2022, as true and correct. |
There were no leaves of absence.
The Board acknowledged the passing of John Snashall and Dave Lawrence and conveyed its condolences to family and friends.
There were no petitions.
8.1 |
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Natalie Makeef Chairperson, Gayle Marshall, Deputy Chairperson, and Leanne Appleby, Community House Manager from the Glen Eden Community House were in attendance to speak to the board and provide an update on the Glen Eden Community House’s performance and delivery over the past year. |
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Resolution number WTK/2022/30 MOVED by Chairperson S Toms, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) receive the annual deputation, as per its funding agreement, from Natalie Makeef, Chairperson, Gayle Marshall, Deputy Chairperson, and Leanne Appleby, Community House Manager, on behalf of Glen Eden Community House and thank them for their attendance. |
9.1 |
Public Forum: Naomi McCleary- The Going West Trust – Shadbolt House |
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Naomi McCleary from The Going West Trust was in attendance to speak to the board regarding the Trust’s support for the transfer of assets, new agreement to lease and new community lease to The Going West Trust at 35 Arapito Road, Titirangi. |
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Resolution number WTK/2022/31 MOVED by Chairperson S Toms, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) receive the presentation and thank Naomi McCleary for her attendance. |
There was no extraordinary business.
11 |
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Councillors Linda Cooper and Shane Henderson were unable to attend and this item was withdrawn. |
Note: the Chairperson accorded precedence to item 21 Endorsement of the transfer of assets, new agreement to lease and new community lease to The Going West Trust, 35 Arapito Road, Titirangi at this time.
21 |
Endorsement of the transfer of assets, new agreement to lease and new community lease to The Going West Trust, 35 Arapito Road, Titirangi |
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Resolution number WTK/2022/32 MOVED by Chairperson S Toms, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) recommend to the Governing Body that Shadbolt House and Writing Studio (buildings only, excluding land), 35 Arapito Road, Titirangi be transferred to the ownership of The Going West Trust for $1.00 plus GST if requested subject to the trust satisfying the Agreement to Lease conditions, and on the further condition that, the trust is granted a lease following satisfaction of the Agreement to Lease conditions. b) subject to the transfer in clause a) being approved by the Governing Body, grant an ‘Agreement to Lease’ to The Going West Trust for 35 Arapito Road, Titirangi being 1,518m² (more or less) of Lot 4 Deposited Plan 15824 that is held in fee simple by Auckland Council under the Local Government Act 2002 (Attachment A to the report) and subject to the following terms and conditions: i) The trust to obtain all approvals which are required to enable the trust to undertake and complete the initial works to the house prior to the date which is two years from the date that the Governing Body approves the transfer of the Maurice Shadbolt House and Studio located at 35 Arapito Road, Titirangi to The Going West Trust. ii) The trust to provide sufficient evidence to the Council that the trust has sufficient funding to undertake and complete the initial works and for the on-going operation and maintenance of the house and property prior to the date which is two years from the date that the Governing Body approves the transfer of the Maurice Shadbolt House and Studio located at 35 Arapito Road, Titirangi to The Going West Trust. iii) The trust to complete the initial health and safety and structural works to ensure the Maurice Shadbolt House and Studio are suitable for occupation by the date which is two (2) years from the date of satisfaction of the last of conditions i) and ii) above to be satisfied. c) grant a new community ground lease to The Going West Trust for 35 Arapito Road, Titirangi being 1,518m² (more or less) of Lot 4 Deposited Plan 15824 that is held in fee simple by Auckland Council under the Local Government Act 2002 (Attachment A to the report) and subject to the following terms and conditions: i) the trust obtaining approvals and funding and achieving completion of the initial works ii) term: 10 years commencing from the date of the trust achieving completion of the initial works with two rights of renewal of 10 years each iii) rent: $1.00 plus GST per annum if requested iv) a Community Outcomes plan to be negotiated with The Going West Trust and attached as a schedule to the lease documentation following approval from either the Chair or Deputy Chair of the Waitākere Ranges Local Board v) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012. |
12 |
Variation to 2021/2022 Customer and Community Services work programme |
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Resolution number WTK/2022/33 MOVED by Deputy Chairperson G Presland, seconded by Chairperson S Toms: That the Waitākere Ranges Local Board: a) approve the following variation to its adopted 2021/2022 Customer and Community Services work programme as per attachment A - Waitākere Ranges Greenways routes G9 and G8, specifically: i) change of name and activity description for project ID 28538 to Waitākere Ranges Greenways Plan – investigate G8c and G8d route. |
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Note: Under Standing Orders 1.9.7 Member K Turner requested that his dissenting vote be recorded. |
Auckland Transport - Activities in the Road Corridor Bylaw 2022 |
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Resolution number WTK/2022/34 MOVED by Member S Coney, seconded by Chairperson S Toms: That the Waitākere Ranges Local Board: a) provide feedback on the draft Activities in the Road Corridor Bylaw 2022 ahead of it being submitted to the Auckland Transport Board for final approval. b) submit that the bylaw contains a section that when making a decision under this bylaw about a place within the Waitakere Ranges Heritage Area, the Council must have regard to the purpose and objectives of the Waitakere Ranges Heritage Area Act 2008. e) request a meeting with Auckland Transport to further discuss trading in the road corridor within the heritage area. CARRIED c) seek that 3.2a be amended to exclude notable trees or trees originating from within a significant ecological area. d) consider that “street trees” mentioned in 28.2a includes trees in the road corridor within the Waitakere Ranges Heritage Area
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Note: Pursuant to Standing Orders 1.9.7 Members K Turner and M Clayton requested that their dissenting votes be recorded against clauses c) and d). |
14 |
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Resolution number WTK/2022/35 MOVED by Deputy Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) welcomes the opportunity to provide the following feedback on Auckland’s draft Transport Emissions Reduction Plan: i) notes that both the Waitākere Ranges Local Board and Auckland Council have declared climate emergencies. ii) supports the Transport Emissions Reduction Plan’s proposal to reduce transport emissions by 64 per cent by 2030; recognising this as a necessary objective if Auckland and New Zealand is to meet greenhouse gas reduction goals. iii) notes that this local board area has a comprehensive Waitākere Greenways Plan, dated October 2019. iv) notes that implementation of this plan continues to be frustrated by Council budgetary pressures (including Covid induced pressures); and that the local board expects this situation to continue indefinitely. v) urges Auckland Council’s Governing Body and Auckland Transport to ensure sufficient funding to complete the Waitākere Greenways Plan within the next decade. vi) supports a dramatic improvement to public transport service provision to the area, including, but not limited to, regular, appropriately sized and environmentally friendly vehicular bus services to the rural parts of the Waitākere Ranges Heritage Area. vii) proposes that these changes and general improvements to the area’s footpaths be funded by a moratorium on the construction of new highways, with Council and the Government agreeing to the reallocation of this funding. |
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Note: Under Standing Orders 1.9.7 Member K Turner requested that his dissenting vote be recorded |
Note: The Chairperson accorded precedence to the following items:
Item
16 Submission on central government’s proposals to transform recycling in Aotearoa
17 Chair's Report - Saffron Toms
18 Workshop Records
19 Governance Forward Work Programme
20 Consideration of Extraordinary Items
16 |
Submission on central government’s proposals to transform recycling in Aotearoa |
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Resolution number WTK/2022/36 MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) receive the Ministry for the Environment’s consultation document: Te kapanoni i te hangarua: Transforming recycling discussion document to inform the council’s draft submission. |
17 |
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Resolution number WTK/2022/37 MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland: That the Waitākere Ranges Local Board: a) receive Chair Saffron Toms’ April 2022 verbal report. |
18 |
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Resolution number WTK/2022/38 MOVED by Deputy Chairperson G Presland, seconded by Chairperson S Toms: That the Waitākere Ranges Local Board: a) receive the workshop record and supporting materials for 3, 10, 17 and 24 March 2022. |
19 |
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Resolution number WTK/2022/39 MOVED by Chairperson S Toms, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) receive the governance forward work programme for April 2022. |
20 |
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Resolution number WTK/2022/40 MOVED by Chairperson S Toms, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) agree to adjourn the meeting until Tuesday, 3 May 2022 at 12.30pm. |
The meeting adjourned at 6.14pm and reconvened on 3 May 2022 via Microsoft Teams at 12.30pm. |
Minutes of a meeting of the Waitākere Ranges Local Board reconvened on Tuesday 3 May 2022 via Microsoft Teams at 12.30pm. Either a recording or written summary will be uploaded on the Auckland Council website.
present
Chairperson |
Saffron Toms |
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Deputy Chairperson |
Greg Presland |
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Members |
Michelle Clayton |
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Sandra Coney, QSO |
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Ken Turner |
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Mark Allen |
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Note: Waitākere Ranges Local Board members, support staff and those presenting to the meeting attended via electronic link.
15 |
Local board feedback on the draft 2021 Regional Parks Management Plan |
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A draft submission on the draft 2021 Regional Parks Management Plan was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTK/2022/41 MOVED by Chairperson S Toms, seconded by Member M Clayton: That the Waitakere Ranges Local Board: a) receive the submissions on the draft 2021 Regional Parks Management Plan. b) request to be heard by the 2021 Regional Parks Management Plan Hearing Panel. c) delegate authority to Chair and Deputy Chair or delegate to present the local board view to the hearing panel, and to approve the final wording of the submission to reflect changes agreed in d). d) endorse the draft submission (Minutes Attachment A below, tabled at the meeting, subject to the following additions and amendments: i. The Board wishes to emphasise the importance of maintaining the ownership and governance of regional parks’ as a network, thus enabling a consistent identity, management approach and the ability to provide a wide range of recreational activities across the range of parks. ii. The Board wishes to emphasise for its support of continuing to manage the parks through a dedicated ranger service. iii. The Board wishes to emphasise the importance of protecting the wilderness of the Waitakere Ranges Regional Park and the provision of recreation as a wilderness experience within the park, as is required by the Waitakere Ranges Heritage Area Act. iv. The Board supports the development of a section in the plan as to how the Governing Body and regional park management will work with local boards to ensure the boards are well informed about proposed developments on the parkland and have the opportunity to present the views of local communities. v. The Board proposes that the RPMP strengthens its policies as to how it will work with stakeholders, communities within or adjoining regional parks and neighbours. This could take the form of a once-a-year public forum where regional parks presents on progress in implementing the RPMP. vi. The Board emphasises the importance of special consideration for the number of people living in and around the Waitakere Ranges Regional Park (which is within Te Wao Nui O Tiriwa) and recognises their special relationship, kaitiakitanga role as well as the opportunity this offers for collaborative delivery on park outcomes. vii. The Board submits that the track/recreation plan proposed in the draft plan, is developed immediately as a variation to this plan. viii. The Board opposes any permanent closure of tracks at least until this track plan is adopted. ix. The Board opposes the designation of some places in the Waitakere Ranges regional parkland as 1b and supports the whole of Waitakere Ranges Regional Park being Class 1 Parkland (or 1a if this survives the consultation and deliberation process). x. The Board opposes developing arrival areas as described for 1b, in particular sealing and/or marking carparking, highlighting destinations such as lookouts and waterholes, etc. xi. The Board supports the continuation of the SMZ approach which aims to protect high use and unique areas from over-use and degradation, and thus maintain the visitor experience. This could involve caps on particular activities in SMZs. xii. The Board opposes the Hillary Trail being 1b and believes it should be Class 1 for the entire length. xiii. The Board opposes upgrading the Hillary Trail to Great Walk standard. xiv. The Board opposes commercial concessions on the Hillary Trail except for those currently allowed with the addition of iwi cultural concessions. xv. The Board supports shuttle bus services to Arataki Visitor Centre and key track entry points, to be provided either as public transport provided by Auckland Transport or directly by regional parks. xvi. The Board seeks greater emphasis on pest control, for example, pampas at Kakamatua, wilding pines and climbing asparagus at Puponga Point, lupins at Karekare, pest fish at Lake Wainamu, agapanthus on Lion Rock, pampas and gorse at Whatipu Scientific Reserve. e) thank Brett Lane, Local Board Advisor, for his hard work with respect to the Board’s feedback to the draft 2021 Regional Parks Management Plan. |
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a 28 April 2022, Waitākere Ranges Local Board: Item 15 Local board feedback on the draft 2021 Regional Parks Management Plan - Board's feedback |
1.11 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................