I hereby give notice that an ordinary meeting of the Auckland Domain Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 16 May 2022

4.00pm

WhaoWhia Room
Ground Floor
Auckland War Memorial Museum
Auckland

 

Kōmiti o te Papa Rēhia o Pukekawa /

Auckland Domain Committee

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Alexandra Bonham

 

Members

Cr Pippa Coom

 

 

Member Kerrin Leoni

 

 

Member Richard Northey, (ONZM)

 

 

Cr Sharon Stewart, QSM

 

IMSB Member

Renata Blair

 

 

Hon Tau Henare

 

 

(Quorum 4 members)

 

 

 

Sonja Tomovska

Kaitohutohu Mana Whakahaere / Governance Advisor

 

11 May 2022

 

Contact Telephone: 09 8908022

Email: Sonja.Tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

Terms of Reference

 

Background

 

The Auckland Domain is an important regional park and also has areas within it managed by the Waitematā Local Board.  This committee is set up jointly by the Governing Body and Waitematā Local Board to co-ordinate decisions relating to the Domain.

 

Responsibilities

 

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitematā Local Board.

 

Powers

 

All powers of the Governing Body and Waitematā Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where a matter is the responsibility of another committee or local board

(c)        the approval of expenditure that is not contained within approved budgets

(d)        the approval of expenditure of more than $2 million

(e)        the approval of final policy

(f)         deciding significant matters for which there is high public interest, and which are controversial.

 

 

Code of conduct

 

For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx

 

 


 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 


Auckland Domain Committee

16 May 2022

A picture containing logo

Description automatically generated

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                8

8          Event Approval - World Rally Championship 2022                                                    9

9          Auckland Domain Committee Event Approvals Report May 2022                         19

10        Commmunity Facilities Auckland Domain Work Programme 2022-2025             35

11        Pukekawa / Auckland Domain Protest - February 2022                                          41

12        Auckland Domain - General and Financial Update                                                  45

13        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Auckland Domain Committee:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 February 2022, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Auckland Domain Committee

16 May 2022

 

Event Approval - World Rally Championship 2022

File No.: CP2022/05877

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek landowner approval in principle for 2022 World Rally Championship Ceremonial Start and Super Special Stage to take place at Auckland Domain on Thursday 29 September 2022 facilitated by Auckland Unlimited Major Events as per the Auckland Domain event Operational Guidelines

Whakarāpopototanga matua

Executive summary

2.       Auckland Unlimited would like to seek the approval to event permit the 2022 World Rally Championship Ceremonial Start and Super Special Stage on Thursday 29 September 2022 at the Auckland Domain. A Super Special Stage is a short racing track area where individual cars race at 1-minute intervals against the clock.

3.       The FIA World Rally Championship returns to New Zealand for the first time since 2012 and in September 2022 Auckland will host the 33rd edition of this iconic event and it’s 50th year. With huge domestic and international interest in the event, WRC Rally New Zealand 2022 is proud to showcase New Zealand to the world. WRC Rally New Zealand is a carefully curated event with stages both north and south of Auckland city which are accessible to tens of thousands of spectators. The event will begin with an opening stage in central Auckland and will culminate with a motorsport spectacle at the 6km purpose-built Jack’s Ridge venue in South-East Auckland.

4.       There will be some incredible experiences in the City outside the Stages and Super Special Stages. There will be public access to the Service Park and Rally Village located in Wynyard Quarter that will be open to the wide demographic of fans to experience being up close with the WRC drivers, teams, and cars over the four days of the event.

5.       There has been a long history with Rally at the Domain, roads through Auckland city’s oldest park were used as competitive rally stages through the mid to late 1980s until 1990 with thousands of rally spectators thronging to the Domain to enjoy the spectacular rallying style of world rally champions like Juha Kankkunen and Carlos Sainz. In both 2010 and 2012 as part for the World Rally Championships the Auckland Domain was also used for a central Super Special Stage and now hopefully for the 2022 event where the race footprint is planned to be smaller and simpler.

6.       The inclusion of the Auckland Domain in the official route of New Zealand’s round of the 2022 FIA World Rally Championship stems from a desire to ensure at least one rally stage is run in central Auckland for its legions of rally fans.

7.       The Auckland Domain provides an excellent opportunity for spectators to enjoy the excitement of the World Rally Championship while providing world class TV and photo opportunities to showcase the Auckland Domain, Auckland Museum, City and Harbour to the world.

8.       The ability for the Event to hold a ceremonial start and super special stage in an iconic location centrally is an integral part of showcasing this Event at an international level and a measure for securing the event in Auckland in future years.

9.       As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee six months prior to the proposed event date.

 

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      approve in principle the 2022 World Rally Championship Super Special Stage and Opening ceremonial to take place in the Auckland Domain on Thursday 29th September 2022, (refer to proposed date in event summary of the report below).

 

Horopaki

Context

10.     The Auckland Domain is a high-demand site for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

11.     To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).  As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

•     are ticketed and/or;

•     take place over multiple days (more than 48 hours) including pack in and pack out and/or;

•     require an authorised road closure.

Tātaritanga me ngā tohutohu

Analysis and advice

 

EVENT SUMMARY*

Name Of Activity

 2022 World Rally Championship, Ceremonial Start and Super Special Stage (SSS).

Organiser

 Paul Fallon – Rally New Zealand 2020 Limited

Phone

021 851 711

E-mail

paul@rallynewzealand.com

Event Facilitator

Natasha Grant

Natasha.grant@aucklandnz.com

 

Event location

Date

Time

Detail

Auckland Domain

Zone 1 (refer to site map)

Thursday 29 September 2022

0500HRS

Pack In

1400HRS

Reconnaissance*

1500HRS

Pre-Event Display

1700HRS

Ceremonial Start / Cultural Welcome

1736HRS

Live Event

Friday 30 September 2022

0600HRS

Pack Out

 

*Reconnaissance is a slow speed pass over the Super Special Stage route for the drivers and co-drivers to make note of the competition section of the event. Each driver is permitted to complete two passes.

 

 

 

Participants:

12.     Rally New Zealand will be one of the biggest events held in New Zealand in 2022 and expects to attract over 100,000 spectators across the stages and at the Auckland based Service Park & Rally Village. With current planning, crowds of approx. 5000 are expected for the Super Special Stage and Ceremonial start at the Auckland Domain.

Ceremonial Start

13.     Cars will mount the podium outside the Museum.  Refer to route map below which outlines the route to the stage form the Museum.

Super Special Stage

14.     The Super Special stage will see 90 cars take the stage at 1-minute intervals against the clock. Please refer to route map attached, Rally New Zealand are happy to review the site map and alter as needed for a workable solution for all stakeholders.

Impact Assessment

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is free event and is part of the AUL Major Event programme working to enhance Auckland as a culturally vibrant city and a more resilient destination. There will be a closed off VIP section where portable grandstands will be erected.

·    Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.

Utilise Zones / expanse of area occupied

Medium Impact

·    Event footprint: refer to route map. 

·    Spectator zones will be worked through with CF. 

·    The use of the other areas of the Domain can continue with no impact or minimal disturbance to the regular users.

·    Impacts are for one event day, pack out following day.

Duration and timing of events (including pack in and out time)

Minimum Impact

·    Set up, event and pack down estimated to be one day.

·    Sports impact, TBC.  Upper field sports play may be disrupted for one day.  This will be managed through consultation with sports parks.

Values of area occupied

Minimal impact

·    Unlike the 2010 and 2012 events the racing area is on tarmac only, there will be no use of Lovers Lane track. 

·    Use of areas that have significant cultural or historic heritage or significant trees will be manged through consultation with Auckland Council Heritage, CF and the Museum.  

Pedestrian Flows

Minimal impact

·    Directing of pedestrians where paths are already formed.

·    Crowd Control Barriers (bicycle rack fencing)

·    Designated and safe spectator viewing areas and their management will be worked through with consultation with the CF team.

Impact on public vehicle access

Medium Impact

·    Vehicle traffic will be restricted through the domain for one day, (road closures will be in place on internal Domain roads for the event and set up/down as required as part H&S mitigations.

·    External road closures (some partial – one way) for Maunsell Road, Tikoti Street and George Street during event live.

·    A TMP will be supplied for approval to Auckland Transport, after consultation with Domain stakeholders including the Museum, CF, Depot, Pavilion Cafe and Hospital, affected residents and businesses.

Infrastructure involved

Minimal impact

Site map to be reviewed and approved by CF.

·    Light towers, and collapsible grandstands (VIP) seating will be set up.

·    Crowd and assets protection structures.

·    Safety barriers

·    Archways and Advertising Structures

·    Temporary (rolling) Grandstands

·    Podium outside of the museum for ceremonial start.

·    Portaloos

Hanging Objects

No anticipated impact 

Event vehicle Movements

Medium impact

·    The rally vehicles will not be performing on tarmac tyres, there is no predicted damage to the road surface.

·    A road site handover and handback will be organised with AT.

·    During site set up/down a vehicle movement plan will be worked through with CF to minimise vehicle damage on park grounds.

Access to power and water

Significant impact

·    Access to on-site power and water supply (if possible). Lighting towers will be used.

Amplified noise

Medium Impact

·    Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan.

·    Consultation with the Museum and Hospital

Lighting

Low Impact

·    Hours of event lighting programme; Lighting towers will be used; all vehicles’ lights will also be used on track in the evening.  Lighting towers will be used for pack down.

Use of water features

No impact 

 


 

 

 

EVENT OPERATIONS

Resource consent

·    No expected resource consent (still currently going through due diligence).

·    LOA: The event will apply to the Auckland Domain Committee for Landowner approval and will continue to work alongside the Auckland Council Local and Sports Parks team to gain the final approval and conditions required.  

·    Heritage:  The event will supply approval from Auckland Council Heritage 

·    Park Management: The event will ensure that it abides by the park management conditions of their LOA.  

Building consent

·    It is proposed that there will be a series of smaller structures that will require a building exemption. A site plan will be worked through with the Museum and CF team. Other structures may include start podium, lighting towers, portable grandstands, safety barriers and fencing.

·    All necessary building approvals will be applied for and obtained prior to the opening of the festival. All structures will be fixed under the guidance of the Sports and Park managers.

Amplified sound

·    Exact timing of races are still being worked through. 

·    Noise will be associated with car movement, and amplified sound for announcements via PA system.

·    Consultation with Auckland Council Noise team will take place prior to the event.

Fireworks

No fireworks will be associated with this event.

Drones

·    No drones are anticipated

·    a media helicopter expected, consultation with CAA regarding hospital flight zones will be completed. 

Food health / catering

TBC Event to start discussions with the Museum, will opt to use Domain preferred caters/vendors.

Alcohol

TBC (VIP area may apply for a Special Alcohol Licence)

Generators

·    Generators numbers TBC. 

·    Final locations will be agreed with appropriate stakeholders before installation.

·    To ensure exhaust fumes do not affect the trees, the generators will be placed beyond the drip line.

Waste management

·    Full waste management plans will be submitted to Auckland Council Solid Waste for review and approval.

·    Rally New Zealand has developed a new environmental policy and is focusing on improving sustainability across all areas of business. Refer to climate impact statement below.

Electricity

·    The on-site electricians will provide electrical support for the event.

·    The supplier is still to be confirmed and a plan will be developed for review

Gas and Dangerous goods

TBC - However not expected. No competition vehicles will be maintained/serviced onsite at the Domain.

Lighting

A lighting plan will be provided to the CF team for review and approval. Lighting towers will be used for the event.

Toilets

Portable units will be supplied for this event. The supplier is still to be confirmed and the final locations for these units will be agreed with the appropriate stakeholders before installation. Each location will have at least one accessible unit

Water

TBC

Amusement device licence

TBC

Public liability insurance

The PLI for this event will be kept on file and available on request.

Security

A security plan will be provided to the NZ Police and Museum for review and approval.

Health and safety

A health and safety plan will be supplied to Auckland Unlimited and other PCBU’s for review.

Command and control:

The event will have an Onsite Operations Centre (OSOC) run by the event.

 

 

TRAFFIC MANAGEMENT

Road Closures

A traffic management plan will be submitted by the organiser and provided to Auckland Transport for approval. 

Parking Restrictions / Advisory Signage

Parking restrictions will be in place on some roads for all traffic (except authorised and emergency vehicles). Roads still to be determined and will be included in an approved traffic management plan.

Public Transport

The public are encouraged to use public transport to attend the event.

Event Parking

N/A

 

 

EVENT COMMUNICATIONS

Local Notification

·      Event Letter drop

·      Advisory signage/mechanism

·      Public Notices

A letter drop will be completed in the surrounding streets to both businesses and residents leading up to the event. As part of the ongoing consultation and event concept development, the event will continue conversations with the Auckland Hospital, Wintergarden Pavilion, Auckland Museum, Grafton Residents Association, and the Parnell Business Association.

Promotion

·      Advertising channels

·      Sponsorship / funding

Website, radio, television commercials and print material.

 


 

Draft Site Map below.

 

 

Map

Description automatically generated


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular waste management requirements.

16.     Sustainability summary from AUL Major Event Feasibilty Report

·    Encouraging the use of public transport 

·    Following zero waste event guidelines. 

·    Waste provider must do back-end sorting of waste.

17.     Rally New Zealand have developed an Environmental policy that focuses on improving sustainability across all areas of their business, including the running their events in an environmentally conscious way, with as little ecological impact on the environment as possible and have attained the Two-Star level in the FIA Environmental Accreditation Framework. They are now working towards attaining the Three-Star level accreditation.

18.     2022 World Rally champions see the introduction of Hybrid Rally1 Cars - with 100% hydro cardoon fossil free fuel and sustainably sourced energy supplies. One of the most significant developments in motorsport for a century, involving three of the world biggest vehicle manufacturers, Toyota, Hyundai, and Ford. Behind the Scenes- The WRC Hybrid Rally Car

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The Major Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the events and minimise displacement of public and nearby residents.  All other affected City stakeholders will be consulted through the planning process as required to minimise impacts on the City.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     Feedback from the Waitemata local board will be sought once more detailed information becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

21.    The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

22.    Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

23.    The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

24.    Local iwi engagement plan has been developed and local iwi engagement initiated, in consultation with Auckland Unlimited Māori outcomes team.

Ngā ritenga ā-pūtea

Financial implications

25.    The event facilitation process allows council to recover costs for remedial works that may be required following an event.

26.    This is an invested event as part of 2022 Auckland Unlimited Major Event investment portfolio.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.    The event facilitation process is designed to mitigate the risk of having events in public open space.

28.    Although the committee may approve the event, further stakeholder consultation is required under the Public Trading, Events and Filming Bylaw (2022). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

29.    The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result.

30.    The Sports Parks Bookings Team would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games. 

Ngā koringa ā-muri

Next steps

31.    As part of the Public Trading, Events and Filming Bylaw 2022 all events in public open space are required to have an event permit.

32.    The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

33.     Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

34.     Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

- Auckland Transport (Streetscapes, Special Events and Public Transport)

- Auckland Council Community Facilities

- Auckland Council Environmental Health (Noise)

- Auckland Transport Harbour Master

- Auckland Council Heritage

- Auckland Council Resource Consents

- Auckland Council Waste Solutions

- Auckland Council Animal Management

- Auckland Council Bylaws

- Auckland Council Alcohol Licensing

- Auckland Council Building Consents

- Auckland Council Health & Safety

- Auckland Council Street Trading

- Civil Aviation Authority

- Civil Defence

 

 

 

- Auckland Hospital

- NZ Police

- Fire and Ambulance

- Local Businesses and Residents

- Auckland Museum

35.     Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the event.

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jane Mason – Operations Manager Auckland Unlimited Major Events

Authoriser

Martin van Jaarsveld - Manager Community Parks & Places

 

 


Auckland Domain Committee

16 May 2022

 

Auckland Domain Committee Event Approvals Report May 2022

File No.: CP2022/05145

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide landowner approval in principle for a new event permit application - Spring City Music Festival to take place at Auckland Domain on Saturday 19 November 2022.

2.       To receive an update on the schedule of permitted events at the Auckland Domain 1 July 2022 – 30 June 2023.

Whakarāpopototanga matua

Executive summary

3.       As required under the Auckland Domain Event Operational Guidelines, staff have compiled a summary of events (Attachment A) that are scheduled to take place at Auckland Domain from 1 July 2022 – 30 June 2023.

4.       This report seeks approval of a new event permit application for the Spring City Music Festival to be held on Saturday 19 November 2022. This new event aims to bring an indie, electronic one day music festival concept to the iconic Auckland Domain.

5.       The event organiser, Endeavour Live Limited, is a professional company which specialises in the creation and production of uniquely different live entertainment experiences across New Zealand. They bring together over 50 years of live entertainment experience from small-scale, boutique concerts through to massive outdoor multi-day camping festivals.

6.       As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee six months prior to the proposed event date.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee

a)      approve in principle the Spring City Music Festival to take place on Saturday 19 November 2022 at Auckland Domain.

b)      receive the summary schedule of permitted events from 1 July 2022 to 30 June 2023.

Horopaki

Context

7.       The Auckland Domain is a high profile, centrally located green open space that is in constant demand as a venue for passive and active recreation including events. This is due to the domain’s central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

8.       To manage demands for use of the park, the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

9.       As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if the event:

i)    is to be ticketed and/or:

ii)   will take place over multiple days (more than 48 hours), including pack in and pack out and/or:

iii)   requires an authorised road closure.

 

10.     Staff have received an event permit application and operational proposal (Attachment B) from Endeavour Live Limited (Endeavour Live) for the Spring City Music Festival to be held at the Auckland Domain on Saturday 19 November 2022.

11.     Endeavour Live specialises in the creation and production of uniquely different live entertainment experiences across New Zealand. They bring together over 50 years of live entertainment experience from small-scale boutique concerts through to massive outdoor multi-day camping festivals.

12.     Endeavour Live’s goal is to establish an outdoor spring music festival for the people of Tāmaki Makaurau and help bring the city back to life after recent uncertainty and reduced activity in the music event sector due to COVID-19.

13.     The proposed festival is a large scale, ticketed event that aims to bring an indie, electronic one day music festival concept to the iconic Auckland Domain. It will include:

i)    VIP marquees

ii)   General admission space

iii)   Food vendors

iv)  Licenced bars.

14.     The event will require:

i)    Four days for pack in and setup

ii)   One day for event delivery

iii)   Two days for pack out and removal.

15.     It is anticipated that a crowd of 10,000 people will attend the event.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

 

Table 1: Impact assessment Spring City Music Festival

Event Category

Impact Assessment – Minimal or Significant

Public restrictions

Minimal impact

·    The event is ticketed and will be fenced, excluding the general public and park users, for health and safety reasons.

·    The event does provide a wider positive benefit to the general public and local economy. 

Utilises zones / expanse of area occupied

Significant impact

·    The event will restrict the general public from a portion of Zone 1.

·    The use of other areas of the park can continue as there is likely to be minimal disturbance to or impact on the regular users of the Domain.

·    The number of events taking up Zone 1b, being the ‘cricket grounds’, will be restricted in accordance with the Auckland Domain Act, to 7 days. maximum for one event.

Duration and timing of event (including pack in and pack out)

Significant impact

·    Pack in and out of the event us during the peak use periods, based on season and use.

·    Events can be up to 12 days (7 days in Zone 1) including pack in and pack out.

·    There will be minimal displacement of sport as the event booking has been submitted before the seasonal allocations for cricket are open for the next season.

Values of area occupied

Minimal impact

·    The area being utilised is not close to a significant cultural or heritage site or protected trees.

Pedestrian flows

Minimal impact

·    Pedestrians outside the event are still able to use all current existing routes within the Domain.

Impact on public vehicle access

Significant impact

·    A traffic management plan will be in place for seven days and some vehicle access will be restricted due to required road closures, causing a level of disruption.

Infrastructure involved

Significant impact

·    Event plans will ensure that the grounds within the park are not adversely affected by heavy structures, to the satisfaction of the appropriate asset maintenance staff.

·    A turf protection plan with added protection for cricket wickets will be required by operational staff to ensure the ground will be protected during the event or reinstated afterwards if necessary.

Hanging objects

No impact from the event footprint

Event vehicle movements

Significant impact

·    Event vehicle access required through grassed areas will need to be away from trees.

·    Vehicles will be restricted to 1.5 tonne

·    No vehicle movements will be allowed in areas outlined as No Infrastructure Zones.

Access to power and water

No impact from the event as bringing all water and power sources will be brought onto site as part of the event infrastructure.

Amplified noise

Significant

·    Amplified music is core to this event.

·    Noise limits must be consisted with permitted activity provisions set out in the Auckland Unitary Plan.

Use of water features

No impact from the event

 

17.     Staff recommend that the Auckland Domain Committee approve in principle the Spring City Music Festival by providing landowner approval for the event, scheduled to take place on the Auckland Domain for 19 November 2022. This will be a trial year and a debrief report can be provided to the committee post event.

18.     The recommendation is based on the level of operational documentation provided to date and the event organiser’s degree of experience. For this reason, staff recommend approval of the event, as outlined for the first year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The event will be managed in a way to ensure waste management has minimal effects on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The Event Facilitation team will consult with and seek feedback from stakeholders across the council group, as required through our facilitation process.

21.     This process aims to ensure the operational plans for the event presents the minimum amount of risk possible to the land and the local community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     Events can cause disruption to residents and surrounding business. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation required with affected stakeholders, and this will be abided by within the council’s event facilitation process.

23.     The Waitemata Local Board will receive our ‘Notification to Local Board’ seeking their feedback. Any concerns or feedback will be listened to and mitigated if necessary.

24.     Auckland Transport will be consulted to ensure the proposed road closures are adequate to support the event activities and minimise displacement of public and nearby residents, business, and services, especially Auckland Hospital.

25.     The impact assessment table does demonstrate a significant impact to the public space due to the length of time from pack in to pack out. However, we have processes in place to ensure all risks have been mitigated, including site visits with stakeholders and the event organiser pre and post event.

Tauākī whakaaweawe Māori

Māori impact statement

26.     Auckland Domain is considered of great importance to many iwis in the region. The Domain is seen as a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation, managed by the Auckland War Memorial Museum, pay tribute to significant events for Māori and the important of the site to mana whenua.

27.     The event organiser will consult with mana whenua through the event facilitation process where required. Consultation will occur on occasions where a resource consent is required and/or the utilisation of Sites of Significance.

28.     For the proposed event no matters have been identified to date but will be considered through the process of issuing event permits.

Ngā ritenga ā-pūtea

Financial implications

29.     The event facilitation process allows the council to recover costs for any remedial work that maybe required follow an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The event facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event for all. 

31.     Although the Auckland Domain Committee gives landowner approval, the process does not stop there. Further stakeholder consultation and approvals are required under the Public Trading, Events and Filming Bylaw (2022).

32.     Event Facilitation staff will work with stakeholders, including the Auckland Hospital, to meet their requirements, however if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

33.     The event application currently has tentative bookings for the Domain, so if there was to be another event or sport booking enquiry there will be clashes due to this application already in process.

34.     As a new event produced by a highly reputable event management company with the goal of bringing Auckland back to life following the COVID-19 pandemic, there may be a follow-on risk to reputation if this event application is declined.

Ngā koringa ā-muri

Next steps

35.     As part of the Public Trading, Events and Filming Bylaw (2022), all events in public open space are required to hold an event permit, to gain this permit they must have the support of the land owner which is Auckland Domain Committee.

36.     Stakeholder consultation will continue, and approvals will be obtained through the event facilitation process from the relevant internal and external stakeholders.

37.     Stakeholders who are required to either provide a form of operational approval for the event or provide feedback may include but are not limited to:

i)    Auckland Council teams

·    Community Facilities

·    Event Health and Safey Advisor

·    Sports Parks

·    Environment Health (Noise)

·    Heritage

·    Resource Consents

·    Building Consents

·    Waste Management

·    Bylaws

·    Alcohol Licensing

 

 

 

 

ii)   Auckland Transport teams

·    Special Events

·    Public Transport

·    Parking

iii)   Other relevant stakeholders

·    Auckland Museum

·    Waitemata Local Board

·    Auckland Hospital

·    NZ Police

·    St John Events

·    Civic Aviation Authority

·    Local business and residents

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Domain Proposed Event Schedule 01July2022 - 30June2023

25

b

Event Proposal - Spring City Music Festival

27

     

Ngā kaihaina

Signatories

Author

Lisa Kent - Team Leader Event Facilitation (Central)

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Martin van Jaarsveld - Manager Community Parks & Places

 

 


Auckland Domain Committee

16 May 2022

 

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Auckland Domain Committee

16 May 2022

 

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Auckland Domain Committee

16 May 2022

 

Commmunity Facilities Auckland Domain Work Programme 2022-2025

File No.: CP2022/05322

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek endorsement of the draft Community Facilities Regional Work Programme for the Auckland Domain 2022 – 2025.

Whakarāpopototanga matua

Executive summary

2.       This report sets out the proposed Community Facilities Regional Work Programme 2022 - 2025 for the Auckland Domain.

3.       Endorsement of the work programme and associated budgets is sought for the 2022/2023 - 2024/2025 financial years.

4.       The Community Facilities Auckland Domain draft work programme was workshopped with the Parks, Arts, Community and Events Committee in February 2022 and key projects include:

· Wintergarden seismic remediation and renewal

· Centennial and Watson Bequest walkways renewal

· Historic glasshouses renewal

5.       The regional work programme will be presented to the Parks, Arts, Community and Events Committee in July 2022 for approval.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      endorse the proposed Community Facilities Regional Work Programme for the Auckland Domain 2022 – 2025 as set out in Attachment A to this report.

Horopaki

Context

6.       The Auckland Domain Community Facilities work programme is allocated funding from the regional renewals and development programme budget.

7.       Regional work programmes are presented to the Parks Arts Community and Events (PACE) Committee for approval each year. The 2022–2025 Community Facilities Regional Work Programme for the Auckland Domain, detailed in the Attachment A, sets out the projects to be delivered by Community Facilities. Any resolutions of the Auckland Domain Committee relating to the work programme will be considered in any recommendation and provided verbatim to the PACE Committee.

8.       The projects identified in the work programme have been prioritised for investment based on a combination of feedback through workshops, staff assessments of assets and key stakeholder input.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed work programme is made up of activities continuing from previous financial years and new initiatives.

10.     The proposed Auckland Domain work programme includes:

·    the significant investment for the seismic remediation and renewal of the Wintergardens,

·    Centennial and Watson Bequest walkways renewal,

·    historic glasshouses renewal,

·    wastewater pipes renewal,

·    grandstand building renewal, and

·    improvements to address sports field drainage.

11.     Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Activities in the proposed work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the committee at future reporting opportunities. The sorts of impacts to be considered include:

·    Maximum upcycling and recycling of old material

·    Installation of energy efficiency measures

·    Building design to ensure the maximum lifetime and efficiency of the building is obtained

·    Lifecycle impacts of construction materials (embodied emissions)

·    Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

·    Anticipated increase in carbon emissions from construction, including contractor emissions

·    Lifecycle impacts of construction materials

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The 2022-2025 Community Facilities regional work programme has been developed in consultation with other council departments such as Parks Sports and Recreation and Operational Teams. The intent is to improve the integration of our advice to the committee and overall to improve the quality of advice through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The Domain Committee’s priority projects have been discussed in workshops during the year and Members of the Waitemata Local Board who sit on the Domain Committee have had the opportunity to provide input and direction on these priorities and individual projects.

15.     Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

17.     Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

18.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

19.     The PACE Committee have responsibility for the regional renewals and development capital expenditure budgets. These fund the Auckland wide network of Regional Parks including areas allocated to farming activities, the Auckland Botanic Gardens, Auckland Domain and three council operated Holiday Parks.

20.     Table 1 summarises the relevant budgets and proposed allocation.

Table 1: Budget allocation

Regional park network

2021/2022

2022/2023

2023/2024

Consolidated regional renewal budget

$8,904,317

$9,446,950

$6,727,445

Consolidated regional development budget

$1,000,000

$1,626,785

$15,096,215

Proposed allocation – Auckland Domain

$2,467,712

$675,000

$1,710,000

 

21.     The proposed work programme can be accommodated within the available regional budgets. Approval of the work programme does not have significant financial implications unless projects experience a significant overspend or underspend.

22.     Regular updates on the delivery of the programme will be provided to the committee. These updates will identify progress of all projects and potential amendments to the approved programme

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the Committee’s attention alongside consideration of implications and options to address challenges.

24.     The COVID-19 pandemic could have a further negative impact on the delivery of work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

Ngā koringa ā-muri

Next steps

25.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2023.

26.     Where the work programme identifies further decisions and milestones for each activity, or should there be any changes to regional programmes that affect the work programme, these will be reported to the Auckland Domain Committee when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed Community Facilities Auckland Domain Work Programme 2022-2025

39

     

Ngā kaihaina

Signatories

Author

Kathryn Martin - Manager Work Programme

Authorisers

Taryn Crewe - General Manager Community Facilities

Martin van Jaarsveld - Manager Community Parks & Places

 

 


Auckland Domain Committee

16 May 2022

 

Table

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Auckland Domain Committee

16 May 2022

 

Pukekawa / Auckland Domain Protest - February 2022

File No.: CP2022/05986

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To give an overview of council’s response to the protest at Pukekawa / Auckland Domain during February 2022, and the high-level impact of the protest.

Whakarāpopototanga matua

Executive summary

2.       Over the weekend of 26 February 2022, protest action involving an estimated 3,000 people took place in Auckland. Multiple, and mobile, events occurred. These events culminated in the occupation of Pukekaroa, a pā site at Pukekawa / Auckland Domain, by a small group of protestors.

3.       The council is responsible for administering and enforcing the bylaws that ensure public places can be enjoyed by all Aucklanders, and that protect public property from damage. Council bylaws do not permit camping at Pukekawa.

4.       Further, the persistent use of vehicles at Pukekawa disrespects a culturally significant site, presents significant health and safety risk to other domain users, and has the potential to damage the land and sports fields.

5.       The social, cultural and operational impacts of the protest are discussed in this report.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      receive the overview of council’s response to the protest at Pukekawa / Auckland Domain.

Horopaki

Context

6.       During the week commencing 21 February 2022, Council staff became aware of social media posts and communications promoting protest activity in Auckland that weekend. The protest was in support of the anti-mandate/anti-vaccination movement and the ongoing Wellington occupation.  Some of this communication promoted the establishment of a protest ‘camp’ to match the ongoing situation at Parliament grounds in Wellington, but with no clearly identified location. 

7.       The role of council is to protect public space and enforce bylaws. Therefore, the response was focused on positive and constructive engagement centred on finding mutually acceptable solutions where possible while not preventing the lawful protest action.

8.       The compliance approach was to discourage camping through proactive engagement before a camp site presence was established.

9.       On Saturday, 26 February 2022, a small number of tents had been witnessed coming into Pukekawa, with approximately 130 people present. Compliance staff, accompanied by NZ Police, advised attendees that they could not camp at Pukekawa.

10.     Organisers were informed by council officers, with support from Police, that while they could lawfully protest, they could not occupy the site. They were also informed that trespass notices were available and that attendees with sound equipment and who may occupy may be in breach of the Public Safety and Nuisance Bylaw.

11.     For health and safety reasons, the decision was taken to close, to private vehicles, the roads that provided access to Pukekawa. This prevented more vehicles and equipment arriving, and from freely driving across grass populated by other park users. The road closures also limited the health and safety risks to the public.

12.     Organisers agreed to depart Pukekawa that day. While the majority did, a small number relocated to the pā site at Pukekaroa and set up a small campsite.

13.     At its peak, approximately 40 tents/gazebos and 30 people (including 6-7 children) were on site. Many of the tents were small ‘pup’ tents and remained empty.   

14.     On Monday, 28 February, the protestors were again formally advised that they were unlawfully camping / occupying Pukekawa and that they, their vehicles and tents must leave.  They were warned that they will be committing an offence under the Trespass Act 1980 if they remain camped at Pukekawa.

15.     On the morning of Tuesday, 1 March, a contingent of Police and Council Compliance Officers attended the camp site. Compliance Officers served breach notices (with immediate effect) under order of the Public Nuisance and Safety Bylaw. Approximately 37 tents and 7 vehicles were served with breach notices.

16.     On Wednesday, 2 March, a meeting was held between the kuia who had initially invited the protesters to the pā site; and the Director Ngā Mātārae, Director Regulatory Services, Police Acting Commander Auckland District and the Police Māori Liaison Officer. 

17.     Following that, and a private conversation between the kuia and protestors, most of the small tents were removed and most protesters left the site. Vehicles were also moved off the pā site.

18.     On Thursday morning, 3 March, council compliance officers, supported by police officers attended the protest site and seized all tents, gazebos, food and cooking utensils, signs, flags, and other ancillary material.

19.     At this time, there were seven people on site and around ten gazebos/tents. Protesters accepted the action peacefully and disassembled their belongings that they wished to take with them.

20.     A significant amount of material on site was removed by council contractors and taken to a storage space. All items collected were catalogued before anything could be returned (from Monday 7 March). All items were collected the following week.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     The occupation of the Pukekawa had social, cultural and operational impacts.

22.     Closing the roads to private vehicles to protect the site had social impacts on other park users. Planned sports games faced some disruption when they were unable to access the carpark generally used. However, as a result of limiting the number of vehicles able to access the site, there has been no significant damage to the pa site or sportsfields.

23.     As a culturally significant site, occupation of the pā was disrespectful and inappropriate.

24.     Financial costs incurred by council and council-controlled organisations included road closures, security and staff time/resourcing.

25.     On site businesses suffered lost income and patronage as a result of the disruption. Operationally, council staff tried to minimise the disruption to the on-site businesses as much as possible.

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The protest and occupation did not have a significant impact on climate change.  

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The response was a collaborative effort between Auckland Council, Auckland Transport and NZ Police. This collaboration contributed to a safe and effective resolution to the protest.

28.     Operational impacts were also seen by the Auckland Museum, who were impacted by the protest and occupation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Pukekawa and Pukekaroa are steeped in local Māori (pre- and post-European) histories of occupation, conflict and, ultimately, the cementing of relationships.

31.     Ngāti Whātua Ōrākei gave clear voice to Tāmaki iwis’ concerns that Auckland Council and police should remove the protesters unlawfully gathered at Pukekawa and, specifically, Pukekaroa (the hillock pā behind the Winter Gardens). 

32.     Those concerns centred on:

·    Potential damage to Pukekaroa due to movement and parking of protesters’ vehicles, and overnight camping.

·    Disagreement with the protesters’ anti-vaccination stance, given the Māori health population’s greater vulnerability to COVID-19.

·    Breaking up the occupation before it had the chance to escalate into a larger, and drawn out, protest.

33.     Ngāti Whātua Ōrākei supported Auckland Council and police by:

·    Liaising directly with Waikato-Tainui (the first Māori king, Te Wherowhero, lived at Pukekawa in the 1830s) to ensure good communications and alignment.

·    Public messaging (zero tolerance) of iwis’ concerns about the occupation.

34.     Ngāti Whātua Ōrākei’s appreciation for the successful actions taken by Auckland Council, with support from police, was conveyed to the Mayor by the chair of Ngāti Whātua Ōrākei. 

35.     This offers us a body of good practice to apply to any such incidents in the future.

Ngā ritenga ā-pūtea

Financial implications

36.     Financial costs incurred by council and council-controlled organisations included road closures, security and staff time/resourcing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Following this event, staff have considered the operational and relational response needed to collaboratively respond to any future protests.

38.     This includes consideration of lessons learnt, to be applied to any future events.

Ngā koringa ā-muri

Next steps

39.     Ongoing operational and work programme delivery. 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Sam Sinton - Executive Officer

Martin van Jaarsveld - Manager Community Parks & Places

Authoriser

Claudia Wyss - Director Customer and Community Services

 

 


Auckland Domain Committee

16 May 2022

 

Auckland Domain - General and Financial Update

File No.: CP2022/05886

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Auckland Domain Committee with an update on the work programme and recent activities in the Domain.

Whakarāpopototanga matua

Executive summary

2.       The delivery of the wintergarden renewal project is progressing well. The cool house renewal is nearing completion, while works on the tropical house is earmarked for completion by November this year.

3.       A smaller, but successful Anzac service was held. The service was broadcasted by Māori Television and in conjunction with the Auckland RSA, Council supported a flyover by the Warbirds across the Auckland region on ANZAC Day and Poppy Day.

4.       These activities, along with a range of other developments, are discussed in more detail in the report.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      receive the Auckland Domain – general and financial update report.

Horopaki

Context

Update on the Current Year Work Programme

5.       The following table shows the budget allocation and year to date expenditure of the Auckland Domain FY21/22 capital work programme.

Project

Budget Source

Budget allocation 2021/22

$

YTD Expenditure $

Wintergarden renewal

ABS Capex - Regional Renewal and Seismic Strengthening

$2,880,618  

$1,366,485

Wintergarden boiler renewal

ABS Capex - Regional Renewal

$100,000

$ 2,258

*Renew lighting programme

ABS Capex - Regional Renewal

$600,000

$0

Domain Shared Paths New pathway connections

Waitematā Local Board's AT Capital Transport Fund (1 July 2021 to 30 June 2023)

$1,041,889

$7,290

*Renew wastewater pipes

ABS Capex - Regional Renewal

$100,000

$0

*Added to the programme in February 2022. Refer to par 6 for an update.

 

 

6.       The following table gives a summary of the progress of the capital work programme projects as well as other initiatives that are to be delivered this financial year.

 

Project

Update

Status

Wintergarden renewal

The Cool House renewal should be completed by the end of May 2022.

Work on the tropical house started in February 2022 and should be completed by the end of November 2022.

On track

Wintergarden boiler renewal

Installation of the new boiler is to align with completion of the seismic strengthening and renewal works on the Winter gardens tropical house

On track

Renew lighting programme

Lighting condition assessments have been completed for the entire site. Next steps: Review the condition assessment recommendations and formulate a scope of works which can be used for tendering purposes. Tender the physical works and procure the lighting fittings within the next 6-8 weeks.

In progress

Renew wastewater pipes

Initial scoping has been completed and a professional services fee proposal for civil engineering has been received. Next steps: engage consultant, undertake topographical survey and progress with the preliminary design phase.

In progress

Domain Shared Paths / New pathway connections

The Waitematā Local Board approved the funding to continue progressing the four new paths in the Domain from the Transport Capital Fund in November 2021.Consent has been sought for the path from the Parnell Station to Domain Drive and this will be delivered as a priority.  Work will now continue on finalising the design for the other three paths. This will require further discussions with AT and potentially further approvals from AT’s Traffic Control Committee

 

In progress

Trial gates monitoring

Feedback from the Auckland Museum has indicated some improvement in the parking availability since the gate were installed.  It is anticipated that a further parking survey will be undertaken to determine demand across the Domain and assist with exploring further parking management options. However, AT surveys have been put on hold and they expect to review this decision in late May, to determine whether parking patterns are back to normal.

In progress

Grafton Mews parking plan implementation

AT has implemented paid parking at the Grafton Mews carpark.

Completed

Greenflag Award – renew accreditation

The Auckland Domain is one of 24 parks across New Zealand to receive a Green Flag Award for 2022.

Completed

Volunteer activities

Continue to increase volunteer activities and engagement in the Domain

In progress

Wintergarden display security –

CCTV cameras installed in tropical house but have been removed to allow for the renewal works. These will be reinstated on completion of renewal works

Completed

Caretaker cottage investigation

Assess options on the future of the caretaker cottage, including a heritage assessment

In progress

Pipe repairs at the Millennium Tree

Renew wastewater pipes beneath Millennium Tree and Fairy Fountain – consultant engaged to assess full extent of renewal works required and obtain resource consent. Internal Project manager assigned.

In progress

Investigation on the Pond aeration device - Duckponds

Options for the supply and installation of aeration devices are being investigated – ongoing.

In progress

 

Operations and maintenance

7.         The Domain nursery team are preparing plants for furnishing the Cool House once renovations are completed which is expected in early May.  The initial plant display is expected to take about one week to install and will feature annuals and chrysanthemums.

8.       The Domain horticultural team are preparing beds for winter annual displays.  The perennial border by the Tropical House has been cleared of plants while the scaffolding required for the renewal project is in place.  The bed will be restored once works are completed.

9.       The Domain team have also undertaken a deep clean of the Fairy Fountain. The Cenotaph water feature is now operational again in time for Anzac Day. It has been thoroughly cleaned, and the lights and fountain are now functioning properly.

10.     The Pukekawa Hill bore pump removal was completed towards the end of April. The unused pump was sent to the contractor’s depot to be refurbished and reused at a later date if required

Events

11.     NZ Government announced changes to the COVID Protection Framework which means eased restrictions on events from Friday 25 March and removed My Vaccine Pass requirements from Monday 4 April.

12.     ANZAC at the Domain moved ahead however as the operational plans were designed for the previous Red restrictions and a limit on event numbers, it remained small. Early on after discussions with the Museum, Auckland RSA and key suppliers, together with a review of staff resources it was concluded it would not be possible to reverse planning to any future restriction changes and it was safer to remain planning for a smaller scale event for 2022.

13.     The service was broadcasted by Māori Television and in conjunction with the Auckland RSA, Council supported a flyover by the Warbirds across the Auckland region on ANZAC Day and Poppy Day.

14.     We have started to receive an influx of event permit applications, some wishing to deliver events immediately. The standard permit processing timeframe is 4-6 weeks, if events plan to close or impact roads it can be up to ten weeks.

15.     Based on the above timeframes it is likely across the region we won’t see many large events until mid-May and June, but this does mean festivals like Matariki can be delivered as usual.

16.     Below is a table highlighting the specific events with Domain committee approval and how they have been impacted due to COVID-19 lockdown or alert level implications.

 

Event

Update

Status

Pink Star Walk

Was scheduled for 16 October 2021

Cancelled

Walking Stars

Was scheduled for 13 November 2021

Cancelled

Christmas in the Park

Was scheduled for 11 December 2021

Cancelled

Corporate Challenge

Was scheduled for 23 February 2022

Cancelled

Eight Continent Marathon

Held 27 February 2022 as was able to undertake in groups of 100 to be within COVID-19 Red restrictions

Held

Lexus Urban Polo

Was scheduled for 12 March 2022, have not submitted an event permit application for 2023 yet.

Cancelled

 

17.     Synthony, which was originally planned for early 2022, has moved their event till January 2023. The new proposed event date is 21 January 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

20.     The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

·    Maximum upcycling and recycling of old material

·    Installation of energy efficiency measures

·    Building design to ensure the maximum lifetime and efficiency of the building is obtained

·    Lifecycle impacts of construction materials (embodied emissions)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     This report largely reflects ’business as usual’ operational activities and is considered to be in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

23.     The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

24.     Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

25.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

26.     This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget or proposals that will be considered in a future report.


 

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no substantive risks identified at this point in time.

28.     Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

29.     Ongoing operational and work programme delivery. 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Manager Community Parks & Places

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation