I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday 10 May, 2022

2.00pm

Devonport-Takapuna Local Board Office and Microsoft Teams
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Rhiannon Foulstone-Guinness

Democracy Advisor

 

6 May 2022

 

Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board

10 May 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            5

10        Extraordinary Business                                       5

11        Devonport-Takapuna Local Board consultation feedback and input into the Annual Budget 2022/2023                                                               7

12        Consideration of Extraordinary Items

 


1          Welcome

 

The meeting was opened with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

  1. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

 

  1. A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

 

 

 

 

 

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 19 April 2022, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Devonport-Takapuna Local Board

10 May 2022

 

 

Devonport-Takapuna Local Board consultation feedback and input into the Annual Budget 2022/2023

File No.: CP2022/05811

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive consultation feedback from the Devonport-Takapuna Local Board area on:

·    proposed priorities and activities for the Devonport-Takapuna Local Board Agreement 2022/2023. 

·    regional topics for the Annual Budget 2022/2023.

2.       To recommend any local matters to the Governing Body, that they will need to consider or make decisions on in the Annual Budget 2022/2023 process.

3.       To provide input on the proposed regional topics in the Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

 

4.       Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the Council’s Annual Budget 2022/2023.

5.       Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023. This included consultation on the Devonport-Takapuna Local Board’s proposed priorities for 2022/2023 to be included in their local board agreement.

6.       Auckland Council received 11,550 pieces of feedback in total across the region including 791 pieces of feedback from the Devonport-Takapuna local board area.

7.       The Devonport-Takapuna Local Board held a Have Your Say meeting on Tuesday 8 March 2022.  This meeting provided the opportunity for those attending to speak directly to elected members and ask questions on the consultation material. One submission was received from the attendee at this event.

8.       Submissions were received from two local organisations, Takapuna Beach Business Association and Milford Resident Association.

9.       Two submissions were also received from regional sporting organisations, Harbour Sport and Badminton North Harbour.

10.     Across the Auckland Region eight submissions were received form mana whenua organisations. Ngāti Paoa Trust Board indicated an interest in the local board area and provided comment on the local board’s priorities.

11.     A summary of the feedback received from respondents is shown below:

·     76% support for all or most of the local board priorities

·     66% of responses support the proposed climate action targeted rate

·     58% of responses support the proposal to manage budget pressures

·     57% of responses support the proposal to prioritise operating expenditure

·        56% of responses do not support the proposed standardisation of waste management in terms of changing to a region-wide rates funded model for refuse collection

12.     In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:  

·    proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·    release of local board specific reserve funds

·    any local board advocacy initiatives.

The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2022.

13.     Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive consultation feedback on the proposed Devonport-Takapuna Local Board priorities and activities for 2022/2023.

b)      receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Devonport-Takapuna local board area

c)       provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body.

d)      provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.

 

Horopaki

Context

14.     Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Devonport-Takapuna Local Board Agreement sets out how the Council will reflect the priorities in the Devonport-Takapuna Local Board Plan 2020 in respect to the local activities to be provided in the Devonport-Takapuna local board area and includes information relating to budgets, levels of service, and performance measures.

15.     The local board agreements 2022/2023 will form part of the Auckland Council’s Annual Budget 2022/2023.

16.     Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement 2022/2023.

17.     Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.

 

 

Tātaritanga me ngā tohutohu

Analysis and advice

18.     This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023.

19.     The feedback submission for all local boards can be found at the following link: https://akhaveyoursay.aucklandcouncil.govt.nz/submissions-annual-budget-2022-2023

Consultation feedback overview

20.     As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.   

21.     In total, Auckland Council received feedback 11,550 pieces of feedback in the consultation period. This feedback was received through:

·    written feedback – 9,464 online or hard copy forms, emails, or letters

·    in person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one which didn’t have any attendees) were moved to an online platform or cancelled due to the red Covid-19 traffic light setting.

Feedback received on the Devonport-Takapuna Local Board’s priorities for 2022/2023

22.     The Devonport-Takapuna Local Board consulted on the following priorities for 2022/2023:

·    continuing support of our community and local businesses as they operate in a challenging COVID-19 landscape by funding community partners and business improvement districts (BIDs) to deliver a range of events and activities that enhance social wellbeing and boost economic development.

·    continuing to fund environmental initiatives such as the pest free coordinator roles, parks volunteers and Wairau Estuary restoration programmes

·    completing renewals of play equipment and infrastructure on our local parks and reserves including the constructing of the new toilet at the Tonkin Road end of Sunnynook Park Tonkin

·    Takapuna Beach Reserve toilet block which will include a fully accessible Changing Places room and other key planning documents, in particular the Local Parks Management Plan and the Greenways Plan refresh.

23.     489 submissions were received on Devonport-Takapuna Local Board’s priorities for 2022/2023. Most local respondents supported all (36%) or most (40%) of the proposed local board priorities.

24.     Consultation feedback on local board priorities will be considered by the local board when approving their local board agreement between 21-23 June 2022.

 

 

Information on submitters

25.     The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.

 

Key themes

Key themes

26.     Key themes of note across the feedback received (through written, in-person and social media channels) included:

·    support for initiatives that protect and enhance the environment, particularly water quality

·    support for the provision and maintenance of parks, playgrounds, and recreation facilities

·    support for community and arts organisation working to provide services and programmes in the area

·    support for improved infrastructure enabling walking and cycling opportunities

·    concern about potential increase in rates

·    priority to be given to essential or core services

·    concern regarding investment in events as these are seen as nice to haves


Feedback received on other local topics included:

·    support for more investment in sport facilities and sporting organisations, and the improvement or enhancement of green spaces including planting more trees

·    support for the conclusion of the review of community services in Takapuna leading to improved library and community facilities to meet current and future needs 

·    support for initiatives that help local business recovery and that attract visitors and investment to the area

·    concern about potential increase in rates, including any additional targeted rates

·    concern regarding lack of progress on the Lake Road project including provision of parking and safer cycleways

·    concern regarding road safety including provision of safe cycleways, traffic calming measures and speed reductions around schools  

 

Requests for local funding

27.     There were no requests for funding for specific projects through the Annual Budget 2022/2023 consultation.

Overview of feedback received on regional topics in the Annual Budget 2022/2023 from the Devonport-Takapuna Local Board area

28.     The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to four key questions on:

1.   Climate

2.   Budget Pressures

3.   Operating Spending Prioritisation

4.   Waste Service Standardisation

29.     The submissions received from the Devonport-Takapuna Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Key Question 1: Climate

30.     Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and urban ngahere (forest) canopy cover.

31.     This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.

 

32.     The graphs below give an overview of the responses from the Devonport-Takapuna Local Board area.

Key themes

33.     Key themes of note across the feedback received included:

Support

·    we must act now, delays are unacceptable 

·    the proposal is affordable and supports council’s climate plan and commitments to reduce emissions

·    transport initiatives will be of benefit to residents in this local board area.  

 

Do not support

·    this is another tax when people are already struggling. Any expenditure required should be found within existing budgets

·    effects of climate change not proven; we can do little to make any difference

·    council should not be funding this, should be a central government function

Key Question 2: Budget Pressures

34.     Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Council is forecasting a budget shortfall of $85 million for 2022/2023 compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.

35.     A range of levers are proposed to manage the budget pressures including:

-     Using the Government’s Better Off support package funding

-     Changing the timing of some capital spending

-     Implementing cost reductions in the form of efficiency savings and a potential reduction in some services

-     Keeping the previously agreed general rates increase of 3.5 per cent for 2022/2023 and;

-     Continuing work on the sale or long-term lease of non-strategic assets as required.

36.     The graphs below give an overview of the responses from the Devonport-Takapuna Local Board area.

37.     Points of note across the feedback received included:

·    council should live within its means

·    it is a good opportunity to review how council does things

·    support the use of different levers but too little information to fully understand effectiveness of each or impacts on local services and facilities

·    no further rates increase after 2022/2023

·    internal costs must be managed better before taking on any additional debt

 

38.   Since consultation, further reduction in revenue caused by the COVID-19 omicron outbreak and rising interest and inflation costs has compounded budget pressures.

39.   Local Board Chairs attended a Finance and Performance Committee workshop outlining the increased pressures and a briefing was held for all local board members.

Key Question 3: Operating Spending Prioritisation

40.     Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop, or change some services, was proposed.

41.     The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.

42.     The graphs below give an overview of the responses from the Devonport-Takapuna Local Board area.

43.     Key points of note across the feedback received included:

·    council should always be prioritising operating spending

·    priority should be given to critical projects, delays may incur additional costs

·    council must make internal efficiencies before anything else

·    not enough detail on what any cuts or reduction in service would look like

·    short sighted to defer major infrastructure project that the city needs 

 

Key Question 4: Waste Service Standardisation

44.     Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.

45.     Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.

46.     The graphs below give an overview of the responses from the Devonport-Takapuna Local Board area.

Q4A Standardising waste management. PAYT or region wide rates funded refuse collection service with a choice of bin size.

Key themes

47.     Key themes of note across the feedback received included:

Support (prefer rates funded system)

·    reduces likelihood of illegal dumping

·    reduces emissions by having fewer refuse collection trucks

·    ease, no requirement to buy tags or rubbish bags 

Do not support (prefer PAYT system)

·    reduces choice on how waste collection is managed and paid for

·    no incentive to manage waste effectively

·    will be more expensive for those on fixed income or who actively manage waste

 

Q4B Standardising waste management: Opt-out rules

Proposal

Support

Do not support

Other

Don’t know

Standardising the opt-out rules for residential multi-unit development (10 or more)

203 (43%)

 

111 (24%)

 

9 (2%)

 

144 (31%)

 

Standardising the opt out rules for residential and lifestyle properties with between two and nine units

186 (41%)

 

104 (22%)

 

 

9 (2%)

 

158 (35%)

 

Standardising the opt out rules for non-residential properties

186 (41%)

 

98 (22%)

 

8 (2%)

 

157 (35%)

 

Apply a minimum base charge to every separately used or inhabited part of a property

148 (33%)

 

145 (32%)

 

10 (2%)

 

150 (33%)

 

 

Other feedback

48.     Aucklanders were asked what is important to them and if they had any feedback on any other issues.

·    general support for increased local board decision making over local community services

·    general support for the Tūpuna Maunga Authority Operational Plan

 

Local board advocacy

49.     Local boards are requested to provide approved advocacy initiatives which considers the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June.

50.     The advocacy initiatives approved by the local board will be included as an appendix to the 2022/2023 Local Board Agreement

Local board input on regional topics in the Annual Budget 2022-2023

51.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

52.     The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.

53.     Projects allocated funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54.     The Annual Budget 2022/2023 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55.     The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.

56.     Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget

Tauākī whakaaweawe Māori

Māori impact statement

57.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

58.     Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

59.     Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

60.     Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

61.     Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

62.     This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

63.     The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64.     The council must adopt its Annual Budget, which includes local board agreements, by 30 June 2022. The local board is required to make recommendations on these local matters for the Annual Budget by mid May 2022 and present to the Finance and Performance Committee on 25 May, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.

Ngā koringa ā-muri

Next steps

65.     The local board will approve its local board agreement and corresponding work programmes in June 2022.

66.     Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.

67.     The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Maureen Buchanan - Local Board Advisor

Authorisers

Eric Perry - Local Area Manager