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Finance and
Performance Committee
19 May 2022
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Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting: ü
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Member
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Member
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Cr D Simpson
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Cr C Fletcher
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ü
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Mayor P Goff
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ü
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Cr S Henderson
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ü
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Deputy Mayor BC Cashmore
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Cr R Hills
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ü
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Cr J Bartley
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Cr T Mulholland
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ü
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IMSB Member R Blair
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Cr D Newman
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ü
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Cr C Casey
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Cr G Sayers
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ü
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Cr E Collins
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Cr S Stewart
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ü
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Cr P Coom
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ü
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Cr W Walker
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ü
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Cr L Cooper
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Cr J Watson
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Cr A Dalton
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IMSB Chair D Taipari
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ü
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Cr C Darby
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Cr P Young
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ü
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Cr A Filipaina
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ü
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
Chris Carter,
Henderson-Massey Local Board Member and Ingrid Papau, Henderson-Massey Local
Board Member spoke at Item C3 – CONFIDENTIAL: Auckland Film Studios.
Danielle Grant, Kaipātiki
Local Board Deputy Chair spoke at Item C4 – CONFIDENTIAL: Alternative
Commercial Opportunities
Ruth Jackson, Devonport-Takapuna
Local Board spoke at Item C4 – CONFIDENTIAL: Alternative Commercial
Opportunities.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Asset recycling disposal recommendations
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Resolution
number FIN/2022/18
MOVED by Cr C Fletcher, seconded by Chairperson D
Simpson:
That
the Finance and Performance
Committee:
a) approve,
subject to the
satisfactory conclusion of any required statutory processes, the disposal of
i) 3,851m2
of 84 Hobsonville Road, Hobsonville (subject to survey) comprised of an estate in fee simple being Section 2 SO 509537 contained in record
of title 798035;
ii) 1
Levene Place, Mount Wellington comprised
of an estate in fee simple being Lot
1 DP 341877 contained in record of
title 172271;
iii) 21 Newton Road, Newton comprised of an estate in fee simple being Part Lot 7 of the Subdivision of Allotment 12
Section 7 Suburbs of Auckland
contained in record of title NA75B/448;
and
iv) 155m2
of Nuffield Lane, Newmarket (subject to survey) comprised of an estate in fee simple being Allotment 31 Sec 11 & Lot 36 & 37 DP
22483 contained in record of title NA8A/1059.
b) agree that final terms and conditions be
approved under the appropriate delegations.
CARRIED
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9
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Auckland Council Group and Auckland Council
Quarterly Performance Report for the nine months ending March 2022
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Note: changes
were made to the original recommendation, adding new clauses b), c) and d),
e), f) and g) as a Chair’s recommendation.
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A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Cr C Darby entered the meeting at
10.22am.
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The meeting adjourned at 11.26am and
reconvened at 11.30am.
Cr P Coom and IMSB Chair D Taipari
were not present.
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Cr P Coom returned to the meeting at 11.31am.
IMSB Chair D Taipari returned to the meeting at 11.36am.
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Resolution
number FIN/2022/19
MOVED by Chairperson D Simpson, seconded by Deputy Mayor
BC Cashmore:
That
the Finance and Performance
Committee:
a) receive
the Auckland Council Group and Auckland Council quarterly performance reports for the nine months ended 31 March 2022.
b) note that the results for the nine months
ended 31 March 2022 confirm many of the pressures anticipated in our Recovery
Budget and was further exacerbated as the full impact of the Omicron variant
took hold affecting usage of facilities, venues and public transport
c) note that uncertainty and disruption
caused by both the COVID-19 pandemic and unfavourable economic trends has placed
pressure on the operations and finances of the group and council for this
period
d) note that despite a challenging
environment, capital investment delivery for the council group was 74 per
cent or $1.48 billion of the $2 billion budget for the period
e) note the progress of $83.5 million
(92.8 per cent) achieved towards the council’s $90 million operating
budget savings target for the 2021/2022 financial year
f) note that customer satisfaction
targets across many of our services were met despite the impacts of COVID-19,
although challenges related to the high demand for consents and staff
shortages have impacted regulatory performance, for which there are
improvement initiatives in place to address this
g) note that regional parks had over
five million visits for the nine months ended 31 March 2022 which is on track
for record visitation to regional parks in the financial year.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, the following councillors requested that their
dissenting votes be recorded against clause f) be recorded as follows:
· Cr G Sayers
· Cr S Stewart
· Cr W Walker
·
Cr J Watson
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Attachments
a 19 May 2022, Finance and Performance Committee
- Item 9 - Auckland Council Group and Auckland Council Quarterly Performance
Report for the nine months ending March 2022 - PowerPoint presentation
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11
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Summary of Finance and Performance Committee
information memoranda and briefings, including the Forward Work Programme -
19 May 2022
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Resolution
number FIN/2022/21
MOVED by Chairperson D Simpson, seconded by IMSB Member R
Blair:
That
the Finance and Performance
Committee:
a) note the
progress on the forward work programme for 2022 as appended in Attachment A
of the agenda report.
b) receive the Summary of Finance and Performance Committee
information memorandum and briefings as at 19 May 2022.
CARRIED
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12
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Summary of Confidential Decisions and
related information released into Open
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Note: changes
were made to the original recommendation, adding new clause b) as a
Chair’s recommendation.
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Resolution
number FIN/2022/22
MOVED by Chairperson D Simpson, seconded by Cr C Darby:
That
the Finance and Performance
Committee:
a) note
the confidential decisions and related information that are now publicly
available.
b) thank the Project Whakapai project team for their
outstanding work throughout the process to divest Amenities and
Infrastructure Maintenance Services (AIMS) to a new owner (Programmed), and
their commitment to achieving positive outcomes for staff, the community, and
the council.
CARRIED
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13 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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14 Procedural
motion to exclude the public
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Resolution
number FIN/2022/23
MOVED by Chairperson D Simpson, seconded by Cr
R Hills:
That the Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Mr Craig Rice, Partner – PricewaterhouseCoopers be permitted to
remain for Confidential Item C3 - CONFIDENTIAL: Auckland Film Studios after
the public has been excluded, because of their knowledge of the item, which
will help the Finance and Performance Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Council Group Insurance Renewal 2022
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains details of the proposed insurance strategy,
policies and
programme for which terms and costings are being sort from and negotiated
with the
insurance market
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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C2 CONFIDENTIAL:
Transit-Oriented Development in the Eastern Busway Corridor
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that may prejudice the
council's ability to negotiate the sale and/or acquisition of properties.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Auckland Film Studios
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains commercially sensitive information
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Alternative Commercial Opportunities
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information relating to commercial
activities that affect private landowners and negotiations.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.45pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.03pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Council Group Insurance
Renewal 2022
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Resolution
number FIN/2022/24
MOVED by Chairperson D Simpson, seconded by Mayor P Goff:
That the
Finance and Performance Committee:
a) note that at its 17 May 2022 meeting the Audit
and Risk Committee endorsed the indicative insurance renewal programme and
referred it to the Finance and Performance Committee for approval.
b) approve
the proposed insurance programme for 2022-2023 and delegate final placement of insurance policies to the Group
Chief Financial Officer
c) agree
that the decisions to be transferred to the open minutes, but the report and
attachments remain confidential.
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C2
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CONFIDENTIAL: Transit-Oriented Development
in the Eastern Busway Corridor
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Resolution
number FIN/2022/25
MOVED
by Cr S Stewart, seconded by Cr P Young:
g) agree
there be no restatement of the report, attachments and resolution until the
reasons for confidentiality no longer exist
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C3
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CONFIDENTIAL: Auckland Film Studios
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Resolution
number FIN/2022/27
MOVED
by Cr L Cooper, seconded by Cr S Henderson:
e) confirm
that the resolutions and report
remain confidential until the reasons for confidentiality no longer exist.
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3.03pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
