Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held on Tuesday, 24 May 2022, 1.00pm at Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island and via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Izzy Fordham

Deputy Chairperson

Luke Coles

Members

Susan Daly

 

Patrick O'Shea

 

Valmaine Toki

 

IN ATTENDANCE

 

Glenn Boyd

Local Area Manager (via electronic link)

Anna Davis

PA / Office Manager, Aotea / Great Barrier Local Board

Kathy Cumming

Barrier Bulletin

Annabelle White

Specialist Local Communications (via electronic link)

 


Aotea / Great Barrier Local Board

24 May 2022

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Member V Toki led the meeting in a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member P O’Shea declared an interest in respect to the grant applications of Aotea Family Support Group’s New Year’s Picnic event, Aotea Wingman Festival Trust and AoteaOra Community Trust at item 14 – Aotea / Great Barrier Local and Capital Grants Round Two 2021/2022 grant allocations report.

Member V Toki declared an interest in respect to the grant applications of Motairehe Marae Trust at item at item 14 – Aotea / Great Barrier Local and Capital Grants Round Two 2021/2022 grant allocations report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2022/45

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 10 May 2022 as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

 

8          Deputations

 

8.1

Hana-Rae Seifert and Thiem Nguyen, Golf New Zealand - Draft Golf Investment Plan

 

Resolution number GBI/2022/46

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the presentation from Golf New Zealand regarding the Draft Auckland Golf Investment Plan.

b)      thank Hana-Rae Seifert and Thiem Nguyen on behalf of the members of Golf New Zealand for their virtual attendance via MS Teams.

 

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum

 

 

 

Resolution number GBI/2022/47

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)       note the Public Forum presentations.

b)      thank the following for their Public Forum attendance:

i)          Judy Gilbert – Aotea Philanthropy and Tiny Home Community, grants application of Windy Hill Rosalie Bay Catchment Trust and roadside weeds.

ii)         William Park and Bethan Park – Aotea Wingman Festival Trust

iii)       Syd Davies Ph.D. - Kawa road, turn-about area, illegal dumping of rubbish on property and noting the spelling of the current use name “Kawa” should be Kaōa meaning gathering or meeting place.

iv)       Sonya Palmer – Motairehe Marae Trust grants applications

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 


 

 

11

Local Ward Area Councillor's Update

 

Resolution number GBI/2022/48

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)     receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

CARRIED

 

 

12

Environmental agency and community group reports

 

Judy Gilbert from Windy Hill Rosalie Bay Catchment Trust was in attendance to speak to items a) ii) and iii).

 

Resolution number GBI/2022/49

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)    note the following reports:

i)     Aotea / Great Barrier Natural Environment-Islands monthly update – March 2022 report

ii)    Hirakimata toutouwai/North Island robin (Petroica longipes) survey

iii)   Robins on Hirakimata report

b)        thank Judy Gilbert of Windy Hill Rosalie Bay Catchment Trust, for all her mahi in protecting the environment.

 

CARRIED

 

 

13

Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter three 2021/2022

 

Jacqui Fyers - senior local board advisor and Audrey Gan – lead financial advisor were in attendance to speak to this report.

 

Note: changes to the original recommendation with inclusion of new clause b), clause c) and clause d) were made with the agreement of the meeting.

 

Resolution number GBI/2022/50

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)         receive the performance report for quarter three ending 31 March 2022.

b)        approve the reallocation of $10,000 locally driven initiatives operational expenditure from the 2021/2022 freshwater management programme to the community grants fund.

c)         approve the allocation of $1,000 from the Dark Sky Sanctuary budget line to Kawa marae for Matariki celebrations

d)        Thank Jacqui Fyers and Audrey Gan for all their work in preparing the quarterly report.

 

CARRIED

 

 

14

Aotea / Great Barrier Local and Capital Grants Round Two 2021/2022 grant allocations

 

Member P O’Shea declared an interest in this item and took no part in the discussion or voting on the local grant applications of Aotea Family Support Group’s New Year’s Picnic event, Aotea Wingman Festival Trust and AoteaOra Community Trust.

Member V Toki declared an interest in this item and took no part in the discussion or voting on the local and capital grant applications of Motairehe Marae Trust.

 

Note: changes to the original recommendation with the inclusion of new clause a) and clause c) were made with the agreement of the meeting.

 

Resolution number GBI/2022/51

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)         note the reallocation of $10,000 locally driven initiatives operational expenditure from the 2021/2022 freshwater management programme to the community grants fund.

b)        fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round Two 2021/2022, listed in Table One and Table Two

 

Table One: Aotea / Great Barrier Local Grants Round Two 2021/2022 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2204-202

New Zealand Blue Light Ventures Inc

Towards the 2022 GBI Kids Blue Light HUNTS course from 6 July 2022 to 14 December 2022.

$3,481.09

$3,381.09

LG2204-204

Aotea Family Support Group

Towards the hosting of New Year’s Picnic 2023 at Great Barrier Sports and Social Club on 2 January 2023.

 

$12,650.00

$12,337.45

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2204-207

Aotea Wingman Festival Trust

Towards lighting, audio equipment and crew for The Wingman Festival at Claris Sports & Social Club on 28 January 2023.

$25,000.00

$11,100.00

LG2204-209

Windy Hill Rosalie Bay Catchment Trust

Towards wages of a part time plant nursey manager for the Aotea Community Native Plant Nursery.

$19,500.00

$19,500.00

LG2204-210

Great Barrier Island Environmental Trust

Towards funding a coordinator for three years to manage the annual island bird count.

$16,800.00

$3,500.00 (for one year’s funding)

LG2204-214

Great Barrier Island Health Trust

Towards the Spectacular by Nature Garden Tour from 25 to 27 November 2022.

$2,100.01

$2,000.00

LG2204-217

Great Barrier Island Golf Club

Towards purchase of lawn mower at Great Barrier Island Golf Club.

$50,000.00

Decline. Request the Great Barrier Island Golf Club to reapply on the next funding round under capital grants.

LG2204-218

Luke Nola

Luke Nola & Friends Limited

Towards ammunition, petrol, video equipment rental, materials and tanning solution for 10K rabbits gone project.

 

$8,950.00

Decline. Funding round is oversubscribed

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2204-219

Glenfern Sanctuary Trust

Towards replacement of native plant propagation shed at Glenfern Sanctuary.

$8,277.11

$6,000.00

LG2204-222

Sir Edmund Hillary Outdoors Pursuits Centre

Towards equipment for Waka Ama Youth Development Programme.

$28,671.28

Decline. Funding round is oversubscribed

LG2204-225

AoteaOra Community Trust

Towards funding for the Aotea Circular Economy project.

$30,000.00

Decline. Funding round is oversubscribed

LG2204-226

Motairehe Marae Trust

Towards videography production from 1 June 2022 to 30 June 2022.

$50,000.00

Decline, project is underdeveloped. Request Motairehe Marae Trust to reapply on the next funding round.

Total

 

 

$255,429.49

$57,818.54

 

Table Two: Aotea / Great Barrier Capital Grants Round Two 2021/2022 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2204-201

Great Barrier Island Community Heritage and Arts Village Trust

Towards freight, construction of a garden shed and heating installation at Community Heritage and Arts Village.

$6,078.00

$5,213.85

LG2204-205

Orama Christian Fellowship Trust

Towards the restoration of woolshed to an art studio gallery.

$32,283.62

Decline. Funding round is oversubscribed

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2204-208

Aotea Family Support Group

Towards the AFSG office upgrade and maintenance.

$16,310.00

$16,310.00

LG2204-212

Great Barrier Golf Club Incorporated

Towards solar panel system at Great Barrier Island Golf Club.

$50,000.00

Decline. Funding round is oversubscribed. Request the Great Barrier Island Golf Club to reapply on the next funding round.

LG2204-213

St John Community Church

Towards the annex alterations project.

$50,000.00

$15,000.00

LG2204-215

Great Barrier Island Health Trust

Towards two defibrillators.

$50,000.00

$30,000.00

LG2204-223

Aotea Community Radio Trust

Towards generator purchase at Station Rock.

$3,608.75

$3,608.00

LG2204-227

Motairehe Marae Trust

Towards solar installation at Motairehe Marae.

$48,472.50

$10,400.00 for stage one of the project and suggest Motairehe Marae Trust reapply for stage two in the next funding round.

Total

 

 

$256,752.87

$80,531.85

 

c)         thank James Boyd for all his mahi on the Aotea / Great Barrier Local and Capital Grants Round Two 2021/2022 applications.

 

CARRIED

 


 

 

15

Aotea / Great Barrier Local Board Grants Programme 2022/2023

 

An updated version of the Aotea / Great Barrier Grants Programme 2022/2023 was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GBI/2022/52

MOVED by Member P O'Shea, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      adopt the Aotea / Great Barrier Grants Programme 2022/2023, subject to tabled changes as agreed by the board.

 

CARRIED

 

Attachments

a     14 May 2022 Aotea / Great Barrier Local Board, item 15 - Aotea / Great Barrier Local Board Grants Programme 2022/2023 report, tabled item 15 – updated Aotea Great Barrier Grants Programme 2022 2023

 

 

16

Draft Auckland golf investment plan

 

Note: changes to the original recommendation with the inclusion of new clause c), clause e) and clause f) were made with the agreement of the meeting.

 

Resolution number GBI/2022/53

MOVED by Deputy Chairperson L Coles, seconded by Member S Daly:   

That the Aotea / Great Barrier Local Board:

a)      tautoko / support the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land attached to this report (Attachment A), acknowledging that participation is higher than referenced in the report and increasing.

b)      tautoko / support the three policy objectives set in the draft Auckland golf investment plan:

i)     increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

ii)    increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

iii)   best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

c)         request that the intrinsic value of open space is given greater acknowledgement within the strategy.

d)        tautoko / support the decision-making framework set in the draft Auckland golf investment plan, in which future use of publicly owned golf land will be considered in the context of local needs, increased equity, participation and environmental outcomes.

e)         identify that localised discussions will occur with regards to opportunities for aligned activities and service expectations alongside of core golf deliverables.

f)          note that the Great Barrier Golf Club is a key volunteer run sporting and recreational facility which seeks to operate in the most sustainable manner possible, its membership or casual use is open to all those who wish to have a round or a bash, and it provides accessible and affordable physical, mental and social benefits to our residents and visitors.

 

CARRIED

 

17

Local board feedback on Auckland Transport's proposed speed limit changes

 

Resolution number GBI/2022/54

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)         provide the following feedback on speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme:

i)       Aotea Great Barrier Island’s roads are rural with a 100kph speed limit and shared by cars, trucks, cyclists, pedestrians and horses.

ii)     supports the proposed speed reductions for Motairehe and Kawa roads, for pedestrian safety especially near marae, playgrounds and schools.

iii)    suggests that improvements to the engineering of the roads will also assist user safety as Motairehe and Kawa roads are narrow, windy and unsealed.

iv)    requests the use of bilingual signage at Motairehe and Kawa

v)     notes that there are limited resources on island for monitoring and enforcement

b)        identifies that further engagement will occur with regards to possible speed limit reductions and management across the rest of the island.

 

CARRIED

 

 

18

Submission on Te mahere urutaunga ā-motu (tuhinga hukihuki): Draft National Adaptation Plan

 

Resolution number GBI/2022/55

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      delegate the Deputy Chairperson L Coles to provide feedback on the draft National Adaptation Plan and managed retreat to be appended to Auckland Council’s submission by Friday 27 May 2022.

 

CARRIED

 


 

 

19

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number GBI/2022/56

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      Provide the following feedback on the revised Community Facilities Network Plan Action Plan (2022)

              i)        note that this is an update of the actions of a 2015 policy document and the policy itself is not in line with 2022 efforts to support increased decision making at the local level by local boards.

               ii)       in the 2021 Long-term 10 Year Plan it was identified that Auckland Council sought to shift its approach from being an asset based provider to one more working in partnership and responsively to the needs of its community with a new way of working to occur.

             iii)       note that on Aotea / Great Barrier the community are partners in delivery on the island with nearly all community facilities being community owned and run.

             iv)       sees that community owned rural halls are identified within the network plan, however programme funding and renewals investment of these partner assets is not equitably funded compared to facilities which are Council owned.

               v)       seek consideration of how Aotea / Great Barrier community owned and run facilities can be supported by Council to incorporate decarbonisation practices in their renewals, as well as establishing what cohesive contribution Council can make to support these community facilities in their transition away from fossil fuel to renewable energy systems.

             vi)       with regards to community owned halls and venues, request the PACE Committee acknowledge the benefits that these facilities bring to the community and that staff develop a paper to consider a regional rating policy amendment, where not-for-profit community halls and sports facilities who provide local services do not pay rates to Council, and are not charged capital value rates by council when they are acting for the communities we serve.

CARRIED

 

 

20

Ngā Pou Taunaha o Aotearoa - New Zealand Geographic Board: recording of unofficial place names as official - Update

 

Resolution number GBI/2022/57

MOVED by Member V Toki, seconded by Chairperson I Fordham:  

That the Aotea / Great Barrier Local Board:

a)      note the advice from Ngā Pou Taunaha o Aotearoa New Zealand Geographic Board that they will be deferring making decisions on changing the status of Auckland’s recorded (unofficial) place names to official in order to further consult with Auckland’s 19 mana whenua groups.

CARRIED

 

21

Local Board Correspondence

 

Resolution number GBI/2022/58

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      note the letter dated 12 May 2022 addressed to Hon David Parker, Minister of Oceans and Fisheries as Attachment A to this report.

 

CARRIED

 

 

22

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2022/59

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at May 2022.

 

CARRIED

 

 

23

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2022/60

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on Tuesday 19 April, Tuesday 3 May and Tuesday 10 May 2022.

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.13 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................