I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:
Thursday, 12 May 2022
This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website
Hibiscus and Bays Local Board
Janet Fitzgerald, JP
Julia Parfitt, JP
(Quorum 4 members)
5 May 2022
Contact Telephone: 027 208 5284
Hibiscus and Bays Local Board
12 May 2022
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Local board consultation feedback and input into the Annual Budget 2022/2023 7
12 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Hibiscus and Bays Local Board
12 May 2022
File No.: CP2022/05764
Te take mō te pūrongo
Purpose of the report
1. To receive consultation feedback from the area covered by the Hibiscus and Bays Local Board on:
· proposed priorities and activities for the Hibiscus and Bays Local Board Agreement 2022/2023
· regional topics for the Annual Budget 2022/2023.
2. To recommend any local matters to the Governing Body, that they will need to consider or make decisions on in the Annual Budget 2022/2023 process.
3. To provide input on the proposed regional topics in the Annual Budget 2022/2023.
4. Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the Annual Budget 2022/2023.
5. Auckland Council publicly consulted from 28 February to 28 March 2022, seeking community views on the proposed Annual Budget 2022/2023. This included consultation on the Hibiscus and Bays Local Board’s proposed priorities for 2022/2023 to be included in their local board agreement.
6. Auckland Council received 11,550 pieces of feedback in total across the region including 445 pieces of feedback from the Hibiscus and Bays Local Board area. The majority of local respondents (70.5 percent) either supported all or supported most of the priorities of the local board. More generally, submitters urged financial prudence and there was low support for further rates rises. The response to the climate action package was mixed, most submitters on this issue acknowledged the importance of enhancing our environment, with a smaller number not in support and instead suggesting that funding climate change was the responsibility of central government.
7. In the annual budget process, there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:
· proposed locally driven initiative capital projects outside local boards’ decision-making responsibility
· release of local board specific reserve funds
· any local board advocacy initiatives.
The Governing Body will consider these items as part of the annual budget decision-making process in June 2022.
8. Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.
That the Hibiscus and Bays Local Board:
a) receive consultation feedback on the proposed Hibiscus and Bays Local Board priorities and activities for 2022/2023
b) receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Hibiscus and Bays local board area
c) provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body
d) provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.
9. Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local boards) for each local board area. The Hibiscus and Bays Local Board Agreement 2022/2023 sets out how the council will reflect the priorities in the Hibiscus and Bays Local Board Plan 2020. The local board agreement provides more detail on the local activities to be provided in the Hibiscus and Bays Local Board area and includes information relating to budgets, levels of service, and performance measures.
10. Each local board agreement will form part of the Auckland Council’s Annual Budget 2022/2023.
11. Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement.
12. Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.
Tātaritanga me ngā tohutohu
Analysis and advice
13. This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023.
14. The feedback submissions can be found in the following link: https://akhaveyoursay.aucklandcouncil.govt.nz/submissions-annual-budget-2022-2023
15. As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.
16. In total, Auckland Council received feedback 11,550 pieces of feedback in the consultation period. This feedback was received through:
· written feedback – 9,464 online or hard copy forms, emails or letters
· in person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one with no attendees) were moved to an online platform or cancelled due to the red COVID-19 traffic light setting.
17. The Hibiscus and Bays Local Board consulted on the following priorities for in their proposed Local Board Agreement 2022/2023:
· Priority 1: renew sports fields and connected facilities, such as lighting, around Freyberg, Stanmore Bay, Silverdale War Memorial and Victor Eaves Parks
· Priority 2: continue with Te Ao Māori and community-led conservation project which brings local iwi and volunteer ecology groups together to share practical knowledge of our area
· Priority 3: investigate and design new dedicated dog parks within the local board area
· Priority 4: start planting large specimen trees as part of the Urban Ngāhere (forest) programme in selected reserves
· Priority 5: support our business associations with an economic development fund and assisting Silverdale’s intention to establish a new Business Improvement District
· Priority 6: establishing new tracks in Bushglen Reserve in conjunction with expert advice from arborists.
18. A total of 384 submissions were received on Hibiscus and Bays Local Board’s priorities for 2022/2023 Most local respondents (70.5%) either supported all or supported most of the priorities as can be seen in the graph below:
19. The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information, that is, it is self-reported. Most respondents did place a value in these categories, although multiple categories could be selected for ethnicity.
20. Key themes of note across the feedback received (through written, in-person and social media channels) included:
· Theme 1: asking for better walkways and dedicated cycleways around both the local board area, and in Auckland generally
· Theme 2: seeking more protection and enhancement of the local environment including parks, reserves, coastlines, and waterways
· Theme 3: opposition to the inclusion of the Te Ao Māori and community-led conservation project
· Theme 4: limited support for a dedicated dog park, with a combination of not perceiving this as necessary spending at this time or suggesting that this be paid for by dog owners.
Feedback on other local topics
21. Key themes across feedback received on other local topics included:
· Theme 1: submitters urged financial prudence and there was low support for further general rates rises, including the proposed 3.5% rise
· Theme 2: the response to the climate action package was mixed, most submitters on this issue acknowledged the importance of enhancing our environment, with a smaller number not in support. Many of the no support respondents suggesting that funding climate change was the responsibility of central government, not local government.
Requests for local funding
22. There were no requests for local funding through the Annual Budget 2022/2023 consultation.
23. The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed annual budget asked submitters to respond to four key questions on:
2. Budget Pressures.
3. Operating Spending Prioritisation.
4. Waste Service Standardisation.
24. The submissions received from the Hibiscus and Bays local board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.
Key Question 1: Climate
25. Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and Urban Ngāhere (forest) canopy cover.
26. This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.
27. There was a majority of 55 percent (233 out of 420) who supported this proposal. The graphs below give an overview of the responses from the Hibiscus and Bays local board area.
28. Key themes of note across the feedback received included:
· Those supporting stated that this package was important for future generations, and not investing in infrastructure now would cost more in future years
· Safe, separated cycleways and footpaths were requested by a significant number of submitters, especially those that supported this proposal
· Many do not support comments stated that investing in a climate action package was not the responsibility of ratepayers, rather it should be funded by central government
· A smaller number of do not support comments commented that such investment in a climate action package, needed to come from efficiencies within existing budgets, and therefore opposed the funding of this from a targeted rate
· Other do not support comments argued that New Zealand was not a big emitter, and these proposals were at too high a cost for the effect that would result
· A minority felt that climate change was not proven, and therefore did not warrant this investment.
Key Question 2: Budget Pressures
29. Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Auckland council is forecasting a budget shortfall of $85 million for the 2022/2023 financial year, compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.
30. A range of levers are proposed to manage the budget pressures including:
· Using the Government’s Better Off support package funding
· Changing the timing of some capital spending
· Implementing cost reductions in the form of efficiency savings and a potential reduction in some services
· Keeping the previously agreed general rates increase of 3.5 percent for 2022/2023; and
· Continuing work on the sale or long-term lease of non-strategic assets, as required.
31. The graph and table below give an overview of the responses from the Hibiscus and Bays Local Board area. There was a clear majority of responses in favour of the range of levers proposed.
32. Key themes of note across the feedback received included:
· The majority felt that these measures were reasonable, except for the sale of non-strategic assets, which had little support
· There was very little support for any increase in general rates, either at 3.5 percent or more.
33. Since consultation, further reduction in revenue caused by the COVID-19 omicron outbreak and rising interest and inflation costs has compounded budget pressures.
Key Question 3: Operating Spending Prioritisation
34. Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop or change some services, was proposed.
35. The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 financial year onwards.
36. The graphs below give an overview of the responses from the Hibiscus and Bays Local Board area.
37. Key themes of note across the feedback received included:
· Many of the submitters sought a more details on which services would be included in the service reductions. There was a common request to cut people costs, not services via streamlining business processes and decision making.
Key Question 4: Waste Service Standardisation
38. Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.
39. Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.
40. The graphs below give an overview of the responses from the Hibiscus and Bays Local Board area.
41. Key themes of note across the feedback received included:
· Many were supportive of the Pay As You Throw system (bin tags) as it was suggested that this placed more incentives for households to dispose of waste in a more responsible way
· Others felt that the bin tag system was a major inconvenience, and wanted a more seamless system, paid for by rates.
42. For the other elements of this proposal, most feedback supported opt outs for all non-standard rating units, as detailed in the table below:
43. Aucklanders were asked what is important to them and if they had any feedback on any other issues.
· There were 83 pieces of feedback seeking better funding for active modes of transport such as walking, cycling, and public transport
· There also 44 pieces of feedback on the general financial strategy, mostly supportive, and urging caution with asset recycling, happy with further borrowing but seeking no further rates increase.
44. This report allows the local board to recommend local matters to the Governing Body for consideration as part of the annual budget process, in June 2022. This includes:
· proposed locally driven initiative capital projects outside local boards’ decision-making responsibility
· release of local board specific reserve funds
· local advocacy initiatives.
Funding for locally driven initiatives (LDI)
45. Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:
· operational LDI funding is to be converted into capital LDI funding
· the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose
· an LDI capital project exceeds $1 million.
These conditions do not apply to the Hibiscus and Bays Local Board for the 2022/2023 financial year.
Local board advocacy
46. Local boards are requested to provide advocacy initiatives which consider the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June 2022.
47. The advocacy initiatives approved by the local board will be included as an appendix and in the recommendations of this report to the Local Board Agreement 2022/2023.
48. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.
Tauākī whakaaweawe āhuarangi
Climate impact statement
49. The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.
50. Projects allocated funding through this annual budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
51. The Annual Budget 2022/2023 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
52. The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.
53. Local boards play an important role in the development of the council’s annual budget. Local board agreements form part of the Annual Budget 2022/2023.
Tauākī whakaaweawe Māori
Māori impact statement
54. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.
55. Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.
56. Analysis provided of consultation feedback received on the proposed annual budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area. The Hibiscus and Bays Local Board did not receive any submissions directly from mana whenua or matawaaka.
57. Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.
58. Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.
Ngā ritenga ā-pūtea
59. This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.
60. The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
61. The council must adopt its annual budget, which includes local board agreements, by 30 June 2022. The local board is required to make recommendations on these local matters for the annual budget by mid-May 2022 and present to the Finance and Performance Committee on 25 May 2022, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.
Ngā koringa ā-muri
62. The local board will approve its local board agreement and corresponding work programmes in June 2022.
63. Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.
64. The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.
There are no attachments for this report.
Matthew Kerr – Senior Local Board Advisor
Lesley Jenkins - Local Area Manager