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Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held on Tuesday, 17 May 2022 at 4.00pm via MS Teams.

Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Brenda Brady, JP

 

Members

Chris Carter

 

 

Peter Chan, JP

 

 

Dr Will Flavell

 

 

Matt Grey

 

 

Brooke Loader

 

 

Ingrid Papau

 

 

 


Henderson-Massey Local Board

17 May 2022

 

 

 

1          Welcome

Member Chris Carter opened the meeting with a karakia.

 

2          Apologies

There were no apologies.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP
(Deputy Chair)

-        Safer West Community Trust

Trustee

Chris Carter

 

-        St Lazarus Trust

-        Waitemata District Health Board

-        Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-        Cantonese Opera Society of NZ

-        Asian Leaders Forum

-        NZ-Hong Kong Business Association

-        NZ-China Business Association

-        Auckland Chinese Environment Protection Association (ACEPA)

-        Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Grey

-        West Auckland Youth Development Trust

-        Billy Graham Youth Foundation

Director

Board Member

Dr Will Flavell

 

-        Asia New Zealand Leadership Network

-        COMET

-        Te Atatū Tennis Club

-        Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-         Waitākere Licensing Trust

-         Te Atatu Peninsula Business Association

-         Neighbourhood Support

-         Te Atatu Glendene Community Patrol

Member

Associate Member

Member

Volunteer

Vanessa Neeson
(Chair)

-        Hibiscus Coast Quilters

-        Ranui Advisory Group

-        Waitakere Badminton Club

Member

Chairperson

Patron

Ingrid Papau

-        Liberty Impact Community Trust

-        #WeLoveTuvalu Community Trust

-        Neighbourhood Support

-        Liberty Church

-        Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member

           


 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Grey and Brenda Brady

 

 

 

4          Confirmation of Minutes

Resolution number HM/2022/50

MOVED by Member B Loader, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 12 April 2022 and the extraordinary minutes of its meeting, held on Tuesday, 10 May 2022, as true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

8          Deputations

8.1

Deputation: Tanija Luke - Auckland Council facilities hire fee structure

 

This item was withdrawn.

 


 

Note:      Item 8.3 Deputation: Leataata Preschool – renewal of lease for community hall was considered prior to Item 8.2 Deputation: Te Atatu Bowling Club and Te Atatu Marae Committee - Maara kai proposal.

 

8.3

Deputation: Leataata Preschool - renewal of lease for community hall

 

A copy of the letter has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2022/51

MOVED by Member C Carter, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      receive the presentation on renewal of hall lease at 91-93 Moire Road, Massey East and thank Taha Fasi, Chairman, Toeolesulusulu Laine Tipi, Co-Director, and Rachel Enosa, Interim Board Member, for their attendance.

CARRIED

 

Attachments

a     17 May 2022, Henderson-Massey Local Board Item 8.3: Leataata Preschool - renewal of lease for community hall - Letter from Leataata Preschool to dated 7 April 2022

 

 

8.2

Deputation: Te Atatu Bowling Club and Te Atatu Marae Committee - Maara kai proposal

 

A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2022/52

MOVED by Member W Flavell, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive the presentation on a proposed maara kai and thank Marion Hakaraia, on behalf of Te Atatu Bowling Club, Dave Tanenui and Hone Pene from the Te Atatu Marae Committee, for their attendance.

CARRIED

 

Attachments

a     17 May 2022, Henderson-Massey Local Board Item 8.2: Te Atatu Bowling Club and Te Atatu Marae Committee - Maara kai proposal - presentation

 

Note:      Item - 8.3. Deputation: Leataata Preschool - renewal of lease for community hall – was taken after Item 8.1: Deputation: Tanija Luke - Auckland Council facilities hire fee structure.


 

 

9          Public Forum

9.1

Public Forum: Golf New Zealand - Draft Auckland Golf Investment Plan

 

Hana-Rae Seifert, General Manager – Partnerships and Legal and Thiem Nguyen, General Manager – Golf & Community, was in attendance to speak to Item 22: Draft Auckland Golf Investment Plan on the agenda.

 

Resolution number HM/2022/53

MOVED by Member W Flavell, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)         receive the verbal presentation on the Draft Auckland Golf Investment Plan and thank Hana-Rae Seifert and Thiem Nguyen on behalf of Golf New Zealand and Auckland Golf, for their attendance.

CARRIED

 

 

10        Extraordinary Business

            There was no extraordinary business.

 

11

Ward Councillors' Update

 

This item was withdrawn.

 

 

12

Endorsing Business Improvement District (BID) target rate grants for 2022/2023

 

Claire Siddens, Principal Advisor (BIDs), was in attendance to speak to this report.

 

Resolution number HM/2022/54

MOVED by Deputy Chairperson B Brady, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2022/2023 for the following Business Improvement District (BID) programmes:

i)       $400,000 for Central Park Henderson Business Association

ii)      $102,000 for Te Atatu Peninsula Business Association.

CARRIED

 

 

13

Te Pae o Kura / Kelston Community Centre - concept design approval

 

Helen Biffin, Work Programme Lead - Area Operations, was in attendance to speak to this item.

 

Resolution number HM/2022/55

MOVED by Member B Loader, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      approve the concept design for the comprehensive building renewal of Te Pae o Kura / Kelston Community Centre as per Attachment A of the agenda report and request staff to progress the project to detailed design and construction.

CARRIED


 

-14

Lease for additional premises to Henderson Croquet Club Incorporated, Cranwell Park, 20 Alderman Drive, Henderson

 

Michelle Knudsen, Local Board Advisor, was in attendance to speak to this item.

 

Resolution number HM/2022/56

MOVED by Deputy Chairperson B Brady, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      approve the lease for additional premises to Henderson Croquet Club Incorporated for the council-owned site being approximately 2,870 square metres (more or less) and located on part of Cranwell Park, 20 Alderman Drive, Henderson, (Attachment A), on the following terms and conditions:

i)       term: over four years commencing 17 May 2022 to 31 July 2026

ii)      rent: $1.00 plus GST per annum if demanded

iii)     all other terms and conditions in accordance with the deed of lease to the Henderson Croquet Club signed and dated 20 October 1986.

CARRIED

 

15

Henderson-Massey Toilet Provision Assessment 2022

 

Tracey Hodder, Parks Places Specialist, was in attendance to speak to this item.

 

Resolution number HM/2022/57

MOVED by Member I Papau, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      adopt the Henderson-Massey Toilet Provision Assessment 2022 (Attachment A of the agenda report).

CARRIED

 

 


 

16

Henderson-Massey Local and Multiboard Grants Round Two 2021/2022 grant allocations

 

Resolution number HM/2022/58

MOVED by Member C Carter, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application received in Henderson-Massey Local Grants Round Two as follows:

Application ID

Organisation

Requesting funding for

Amount requested

Amount approved

LG2205-202

E NOHO

Towards five artist fees to run a public programme called 'Bodies of Woven Code' in Corban Estate Art Centre (July 2022 - September 2022)

$5,000.00

$3,000.00

LG2205-204

Christina Houghton

Towards venue hire of St Michaels Church Hall and various advertising costs (June 2022 - July 2023)

Ineligible due to request below minimum funding amount

$995.00

$0

LG2205-206

YMCA North Incorporated

Towards programme and volunteer costs to run Raise Up Henderson-Massey Youth Development Programme in Massey Leisure Centre (June 2022 - May 2023)

$10,000.00

$3,000.00

LG2205-207

Auckland Paraplegic and Physically Disabled Association Inc

Towards officer and manager wages and equipment used at the 2022/2023 sports and recreation events (June 2022 - December 2022)

$5,000.00

$2,000.00

LG2205-208

Mass Sport Trust

Towards event budget to run Turbo n Vibez at Trust Arena (September 2022)

$5,000.00

$2,000.00

LG2205-209

Mass Sport Trust

Towards league costs to run 'Turbo Touch Autumn and Winter League' at Trust Arena (June 2022 - September 2022)

$5,000.00

$2,000.00

LG2205-211

Youthline Auckland Charitable Trust

Towards training costs at Youthline from June 2022 to March 2023

Decline due to grant round oversubscribed

$5,000.00

$0

LG2205-212

The Period Place

Towards reusable and disposable period products to be delivered via Impact Partner Programme (June 2022 - May 2023)

$5,000.00

$4,000.00

LG2205-214

The Upside Downs Education Trust

Towards one-year subsidised cost of speech and language therapy for four children in Henderson-Massey (June 2022 - May 2023)

$3,500.00

$3,500.00

LG2205-216

Dance Therapy NZ

Towards venue hire of Hubwest, equipment, and various admin costs to run 'Dance 4 Us' in Hubwest (July 2022 - December 2022)

$5,000.00

$4,000.00

LG2205-217

Massey Pony Club

Towards advertising, props and decor, and entertainment for the 50 Years of Massey Pony Club celebration in Glen Road Massey (October 2022 - November 2022)

$3,000.00

$3,000.00

LG2205-218

Graeme Dingle Foundation Auckland

Towards coordinator and manager wages to run Stars Programme in Waitakere College (June 2022 - September 2022)

$5,000.00

$3,500.00

LG2205-219

Women's Centre Waitakere City

Towards wheelchair friendly carpet at the Women's Centre Waitakere (June 2022 - August 2022)

$5,000.00

$2,500.00

LG2205-220

Whau Coastal Walkway Environmental Trust

Towards cost of monitoring water quality of Whau River (June 2022 - June 2023)

$5,000.00

$2,500.00

LG2205-221

Auckland King Tides Initiative
under the umbrella of The Institution of Professional Engineers New Zealand Inc

Towards CoastSnap Beach Monitoring at Harbour-view Orangihina Reserve (June 2022 - December 2022)

$10,000.00

$3,000.00

Total

 

 

$77,495.00

$38,000.00

 

b)      agree to fund, part-fund or decline each application received in Henderson-Massey Multi-board Local Grants Round Two as follows:

Application ID

Organisation

Requesting funding for

Amount requested

Amount approved

MB2022-202

Re-Creators Charitable Trust

Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland (June 2022 - March 2023)

$4,766.00

$1,000.00

MB2022-204

The Auckland Association Incorporated

Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from July 2022 to December 2022

Decline due to grant round oversubscribed

$3,000.00

$0

MB2022-205

New Zealand Eid Day Trust Board

Towards the cost of venue hire, sound, video and electrical costs, entertainment games, furniture and fixtures, volunteers, marketing, and ambulance hire for the 2022 NZ Eid day

$5,000.00

$1,000.00

MB2022-206

Waitākere Adult Literacy Inc.

Towards rent and tutor wages to carry out literacy and numeracy programmes at Great North Road New Lynn (June 2022 - December 2023)

$5,000.00

$1,500.00

MB2022-215

The Reading Revolution

Towards wages of the manager delivering the "Readers Leaders programme"

Decline due to grant round oversubscribed

$3,000.00

$0

MB2022-216

Assistance Dogs NZ Trust

Towards wages of puppy development advisor and client instructor in Auckland (June 2022 - December 2022)

$3,500.00

$1,000.00

MB2022-220

Bellyful New Zealand Trust

Towards meal production, volunteer support, and delivery costs in Auckland (June 2022 - December 2023)

$3,000.00

$1,000.00

MB2022-225

Outline Aotearoa Incorporated

Towards cost of the peer support service programme`s volunteer training, clinical supervision, advertising, stationery, insurance and information technology service

$2,000.00

$1,000.00

MB2022-226

Social Enterprise Auckland/ Impact Hub Auckland

Towards business events with a focus on equity and climate from June 2022 to June 2023

Decline due to grant round oversubscribed

$4,445.00

$0

MB2022-228

Home Dish Limited

Towards verification costs, courses, and marketing of home-cook businesses in Auckland (June 2022 - March 2023)

Decline due to grant round oversubscribed

$4,000.00

$0

MB2022-230

Recreate NZ

Towards volunteer expenses, youth facilitators, and activities to run 'Urban Youth' in Auckland (June 2022 - April 2023)

$2,000.00

$1,000.00

MB2022-236

Big Buddy Mentoring Trust

Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2022 - September 2023)

$10,000.00

$1,500.00

MB2022-238

Zeal Education Trust - Waitakere

Towards youth worker wages and resources for Zeal Nights in west Auckland (July 2022 - June 2023)

$5,000.00

$4,000.00

MB2022-239

The Operating Theatre Trust t/a Tim Bray Theatre Company

Towards Gift a Seat funding for 2,700 children to attend The Whale Rider in their local area for free (September 2022 - December 2022)

$5,718.00

$ 2,000.00

MB2022-245

Sport Waitakere Trust

Towards developing ethnic leaders project in Henderson from September 2022 to August 2023

Decline due to grant round oversubscribed

$4,333.33

$0

MB2022-248

KidsCan Charitable Trust

Towards items to deliver the KidsCan programme in schools and early childhood centres in Auckland (June 2022 - December 2022)

$5,000.00

$3,000.00

MB2022-256

PHAB Association (Auckland) Incorporated

Towards Covid Recovery - Supporting Well Being and Resilience in Sandringham, St Lukes, Mt Roskill, New Lynn, Henderson, Te Atatu, Waitakere, and Royal Oak

$2,000.00

$1,000.00

MB2022-260

Glass Ceiling Arts Collective Limited

Towards the wages and professional fees of three teachers, a support person, a creative director, a producer, one film editor and a photographer for two days workshop.

$5,000.00

$1,000.00

Total

$76,762.33

$20,000.00

 

CARRIED

 

 


 

17

Henderson-Massey Local Board Grants Programme 2022/2023

 

Resolution number HM/2022/59

MOVED by Member B Loader, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      adopt the Henderson-Massey Grants Programme 2022/2023.

CARRIED

 

 

18

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number HM/2022/60

MOVED by Member P Chan, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)         support the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A of the agenda report.

CARRIED

 

19

Henderson-Massey Local Board Work Programme Reallocations 2021/2022

 

Wendy Kjestrup, Senior Local Board Advisor, was in attendance to speak to this item.

 

Resolution number HM/2022/61

MOVED by Member B Loader, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      approve the reallocation of $18,742 underspend budget 2021/2022 towards the following activities:

i)       ID New: Kākano Youth Arts Collective - $10,000

ii)      ID New: Whau Coastal Walkway Environment Trust - $8,742.

CARRIED

 

 

20

Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board for quarter three 2021/2022

 

Resolution number HM/2022/62

MOVED by Member M Grey, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      receive the performance report for quarter three ending 31 March 2022.

CARRIED

 

21

Local board feedback on Auckland Transport's proposed speed limit changes

 

Resolution number HM/2022/63

MOVED by Member P Chan, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)      support the speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme.

CARRIED

 

22

Draft Auckland golf investment plan

 

Resolution number HM/2022/64

MOVED by Member W Flavell, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      receive the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land (Attachment A of the agenda report).

b)      request that concerns from Golf New Zealand and Auckland Golf about the draft plan not reflecting the current golf situation be resolved when finalising the Investment Plan.

c)      support staff updating the draft document with the information and feedback collected, in order to make the plan more efficient so it can meet both needs of golf in the future, as well as the community needs for more equity in participation.

CARRIED

 

 

23

Governance Forward Work Calendar

 

Resolution number HM/2022/65

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      receive the governance forward work calendar for May 2021.

CARRIED

 

 

24

Confirmation of Workshop Records

 

Resolution number HM/2022/66

MOVED by Member P Chan, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      note the workshop record for 5, 12 and 28 April 2022.

CARRIED

 

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.


 

 

26        Procedural motion to exclude the public

Resolution number HM/2022/67

MOVED by Chairperson V Neeson, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Malcolm Lawry (Head of Investment), Craig Rice (Price Waterhouse consultant), Chantele Subritzky (Senior Project Manager, Value for Money), be permitted to remain for Confidential Item C1: Auckland Film Studio after the public has been excluded, because of their knowledge of the matter, which will help the Henderson-Massey Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Auckland Film Studio

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

5.18 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.12 pm           The public was re-admitted.

 

 


 

restatementS

 

It was resolved while the public was excluded:

 

C1

Auckland Film Studio

 

Resolution number HM/2022/68

MOVED by Deputy Chairperson B Brady, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

l)          confirm that the resolutions and report remain confidential until the reasons for confidentiality no longer exist.

CARRIED

 

 

6.13 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................