I hereby give notice that an extra meeting of the Maungakiekie-Tāmaki Local Board will be held on:
Tuesday, 10 May 2022
via Microsoft Teams
Maungakiekie-Tāmaki Local Board
(Quorum 4 members)
5 May 2022
Contact Telephone: 022 222 8206
Maungakiekie-Tāmaki Local Board
10 May 2022
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Local board consultation feedback and input into the Annual Budget 2022/2023 6
Maungakiekie-Tāmaki Local Board
10 May 2022
An apology from Member D Alan has been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
At the close of the agenda no requests for leave of absence had been received.
Local board consultation feedback and input into the Annual Budget 2022/2023
File No.: CP2022/05512
Te take mō te pūrongo
Purpose of the report
1. To receive consultation feedback from the Maungakiekie-Tāmaki Local Board area on:
· proposed priorities and activities for the Maungakiekie-Tāmaki Local Board Agreement 2022/2023.
· regional topics for the Annual Budget 2022/2023.
2. To recommend any local matters to the Governing Body, that they will need to consider or make decisions on in the Annual Budget 2022/2023 process.
3. To provide input on the proposed regional topics in the Annual Budget 2022/2023.
4. Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the Council’s Annual Budget 2022/2023.
5. Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023. This included consultation on the Maungakiekie-Tāmaki Local Board’s proposed priorities for 2022/2023 to be included in their local board agreement.
6. Auckland Council received 11,550 pieces of feedback in total across the region and 599 pieces of feedback from the Maungakiekie-Tāmaki local board area. The local board consulted on five key priorities. Overall 41% were supportive of all of them, while 34% supported most.
7. In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:
· proposed locally driven initiative capital projects outside local boards’ decision-making responsibility
· release of local board specific reserve funds
· any local board advocacy initiatives.
The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2022.
8. Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.
That the Maungakiekie-Tāmaki Local Board:
a) receive consultation feedback on the proposed Maungakiekie-Tāmaki Local Board priorities and activities for 2022/2023.
b) receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Maungakiekie-Tāmaki local board area.
c) provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body.
d) provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.
9. Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Maungakiekie-Tāmaki Local Board Agreement sets out how the Council will reflect the priorities in the Maungakiekie-Tāmaki Local Board Plan 2020 in respect to the local activities to be provided in the Maungakiekie-Tāmaki local board area and includes information relating to budgets, levels of service, and performance measures.
10. The local board agreements 2022/2023 will form part of the Auckland Council’s Annual Budget 2022/2023.
11. Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement 2022/2023. All submissions can be accessed here: https://akhaveyoursay.aucklandcouncil.govt.nz/admin/projects/submissions-annual-budget-2022-2023
12. Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.
Tātaritanga me ngā tohutohu
Analysis and advice
13. This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023.
Consultation feedback overview
14. As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.
15. In total, we received 11,550 pieces of feedback in the consultation period. This feedback was received through:
· written feedback – 9,464 hard copy and online forms, emails and letters.
· in person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one which didn’t have any attendees) were moved to an online platform or cancelled due to the red Covid-19 traffic light setting.
16. The Maungakiekie-Tāmaki Local Board consulted on the following priorities for 2022/2023:
· Support local businesses by working with BID’s to deliver placemaking initiatives in town centres.
· Support social enterprise and innovation projects that have a positive social or environmental impact.
· Support initiatives that celebrate our diverse histories, cultures, and identities, in particular, those that celebrate Te Ao Māori, such as Te Kete Rukuruku.
· Empower communities by continuing to build on our strategic partnerships activity by focusing on increasing collaboration between community groups.
· Support climate change initiatives focused on building our community’s resilience and preparedness for climate change.
17. 599 submissions were received on Maungakiekie-Tāmaki Local Board’s priorities for 2022/2023. The majority of local respondents support all priorities, while 34% support most priorities. Of the oganisations that submitted feedback, 50% support all priorities, while 33% support most.
18. Consultation feedback on local board priorities will be considered by the local board when approving their Local Board Agreement between 21-23 June 2022.
19. The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.
20. Key themes of note across the feedback received (through written, in-person and social media channels) included:
· The town centres are becoming more important for local residents as they move away from travelling into the city. If the town centres are found to be more attractive, have everything they need, has a great community vibe, sense of belonging, and is safe to visit, this will be a great outcome.
· General support for social enterprise and innovation projects that have a positive social or environmental impact.
· Strong support to celebrate all cultures in the local board area given there are so many.
· Support for empowering communities to work on environmental improvement projects.
· Very strong support and acknowledgement of the importance of climate change initiatives focused on building our community’s resilience and preparedness for climate change.
Feedback on other local topics
21. Key themes across feedback received on other local topics included:
· Strong support for environmental initiatives in restoring and protecting the environment.
· Increasing cycleways and improve traffic flow and addressing road congestion due to intensification of housing in the local board area.
· Reserves to be upgraded and maintained. Recognising that sport and recreation is important and have many positive outcomes as a result.
Overview of feedback received on regional topics in the Annual Budget 2022/2023 from the Maungakiekie-Tāmaki Local Board area
22. The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to four key questions on:
2. Budget Pressures
3. Operating Spending Prioritisation
4. Waste Service Standardisation
23. The submissions received from the Maungakiekie-Tāmaki Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.
Key Question 1: Climate
24. Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and urban ngahere (forest) canopy cover.
25. This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.
26. The graphs below give an overview of the responses from the Maungakiekie-Tāmaki Local Board area.
27. Key themes of note across the feedback received included:
· Need more funding, amenities, and education (safety on roads) for active transport.
· Protect and grow our trees.
· Public transport needs to be more accessible (location, route and affordability).
Key Question 2: Budget Pressures
28. Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Council are forecasting a budget shortfall of $85 million for 2022/2023 compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.
29. A range of levers are proposed to manage the budget pressures including:
- Using the Government’s Better Off support package funding
- Changing the timing of some capital spending
- Implementing cost reductions in the form of efficiency savings and a potential reduction in some services
- Keeping the previously agreed general rates increase of 3.5 per cent for 2022/2023 and;
- Continuing work on the sale or long-term lease of non-strategic assets as required.
30. The graphs below give an overview of the responses from the Maungakiekie-Tāmaki Local Board area.
31. Key themes of note across the feedback received included:
· Reduce spending on non-essential services.
· Increase utilisation of Auckland Council buildings.
· Need to invest in infrastructure (core infrastructure and infrastructure for the community).
32. Since consultation, further reduction in revenue caused by the COVID-19 omicron outbreak and rising interest and inflation costs has compounded budget pressures.
33. Local Board Chairs attended a Finance and Performance Committee workshop outlining the increased pressures and a briefing was held for all local board members.
Key Question 3: Operating Spending Prioritisation
34. Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop or change some services, was proposed.
35. The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.
36. The graphs below give an overview of the responses from the Maungakiekie-Tāmaki Local Board area.
37. Key themes of note across the feedback received included:
· Sensible framework.
· Information not specific enough.
· Need to prioritise through an equity lens.
· More engagement and collaboration with community.
· Analysis and planning needed to prioritise effectively.
Key Question 4: Waste Service Standardisation
38. Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.
39. Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.
40. The graphs below give an overview of the responses from the Maungakiekie-Tāmaki Local Board area.
41. Key themes of note across the feedback received included:
· Support for incentivising waste reduction.
· Support for simple, standardised system.
· Concerns regarding paying for services that will not be used.
· Creative ideas for waste reduction and education.
· Concerns regarding bins cluttering the kerbside.
42. Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.
43. The graphs below give an overview of the responses from the Maungakiekie-Tāmaki Local Board area to Question 4B.
Standardise the opt-out rules for residential multi-unit developments (10 or more units)
Standardise the opt-out rules for residential and lifestyle properties with between two and nine units
Apply a minimum base charge to every separately used or inhabited part of a property
44. Key themes of note across the feedback received included:
· Concern for the number of bins on streets in the local area, particularly in new higher density areas of development.
· Concern for minimum base charge being applied to minor dwellings that are used as part of main household.
45. Aucklanders were asked what is important to them and if they had any feedback on any other issues, including:
· Local board decision-making over local community services
· Tūpuna Maunga Authority Operational Plan 2022/2023
· Changes to fees and charges
46. Key themes of note across the feedback received included:
Local board decision-making over local community services
· Sport Auckland raised concern on the proposed change of decision-making allocation to Local Boards for new local recreation and sports facilities and their location design, build and fit out and the number of new local parks and their specific location.
Tūpuna Maunga Authority Operational Plan 2022/2023
· Support the work that has taken place on the maunga so far.
· Support for the plan to phase out exotic trees.
· Given the current financial situation the non-maintenance items of the plan seems wasteful.
· Do not remove trees.
Changes to fees and charges
· Venue hire is unaffordable
· No fees for installing water tanks
Recommendations on local matters
47. This report allows the local board to recommend local matters to the Governing Body for consideration as part of the Annual Budget process, in June 2022. This includes:
· proposed locally driven initiative capital projects outside local boards’ decision-making responsibility
· release of local board specific reserve funds.
· local advocacy initiatives.
Funding for Locally Driven Initiatives (LDI)
48. Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:
· operational LDI funding is to be converted into capital LDI funding.
· the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose.
· a LDI capital project exceeds $1 million.
49. These conditions do not apply to the Maungakiekie-Tāmaki Local Board for the 2022/2023 financial year.
Local board advocacy
50. Local boards are requested to provide approved advocacy initiatives which considers the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June.
51. The advocacy initiatives approved by the local board will be included as an appendix to the 2022/2023 Local Board Agreement.
Local board input on regional topics in the Annual Budget 2022-2023
52. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.
Tauākī whakaaweawe āhuarangi
Climate impact statement
53. The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.
54. Projects allocated funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
55. The Annual Budget 2022/2023 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
56. The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.
57. Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.
Tauākī whakaaweawe Māori
Māori impact statement
58. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.
59. Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.
60. Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.
61. Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.
62. Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.
Ngā ritenga ā-pūtea
63. This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.
64. The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
65. The council must adopt its Annual Budget, which includes local board agreements, by 30 June 2022. The local board is required to make recommendations on these local matters for the Annual Budget by mid May 2022 and present to the Finance and Performance Committee on 25 May, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.
Ngā koringa ā-muri
66. The local board will approve its local board agreement and corresponding work programmes in June 2022.
67. Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.
68. The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.
There are no attachments for this report.
Tracey Freeman - Democracy Advisor
Victoria Villaraza - Local Area Manager