Agenda of Ngāti Whātua Ōrākei Reserves Board

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I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 2 May 2022

4.30pm

Ōrākei Marae
59b Kitemoana Street
Ōrākei
Auckland

Ngāti Whātua Ōrākei Reserves Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Marama Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Cr Linda Cooper, JP
	Member Alec Hawke
	Member Wyllis Maihi
	Member Scott Milne

(Quorum 3 members)

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

28 April 2022

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

NAME	POSITION	TYPE OF BUSINESS	ORGANISATION	DATE JOINED
HAWKE, Alec	Member	PUBLIC	SPARK ARENA COMMUNITY FUND COMMITTEE	2007
	Member	PUBLIC	AUCKLAND MASTERS RUGBY LEAGUE INC.	2009
MAIHI, Wyllis	Member	PRIVATE	MAORI & PACIFIC TRADE FORUM	2017
	Member	PUBLIC	NWO RESERVES BOARD	2018
ROYAL, Marama Jacquiline	Chair	PRIVATE	NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED	2011
	Trustee	IWI/HAPU	RANGINUI No. 12 TRUST	2003
	Member	PUBLIC	AUCKLAND POLICE TAUMATA	2008
	Member	PUBLIC	COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT	2015
	Member	PUBLIC	JUSTICE OF THE PEACE ASSOCIATION	2002
	Chair	PUBLIC	NWO RESERVES BOARD	2018
	Chair	PUBLIC	SKY CITY COMMUNITY TRUST BOARD	2020

All Councillor and Local Board Members declarations of interest are available on the Auckland Council website https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 28 February 2022, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ngāti Whātua Ōrākei Reserves Board

02 May 2022

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 28 February 2022

File No.: CP2022/05149

Te take mō te pūrongo

Purpose of the report

1. As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday 28 February 2022 – Attachment A.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday 28 February 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting - Monday 28 February 2022	9

Ngā kaihaina

Signatories

Author	Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

Ngāti Whātua Ōrākei Reserves Board

02 May 2022

Operations Report

File No.: CP2022/05246

Te take mō te pūrongo

Purpose of the report

1. To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried on the whenua by Ngāti Whātua Ōrākei Whai Maiā.

Whakarāpopototanga matua

Executive summary

2. The pilot 6-month Maintenance grant arrangement to date, has been successful. An approval to transition from the current 6-month grant arrangement to a 12-month grant arrangement to begin in June 2022 is requested.

3. Ngāti Whātua Ōrākei continue to progress the Work Schedule and in collaboration with Auckland Council work to develop a dashboard reporting template to evidence continuous improvement positively impacting on growth, development and response to increased role responsibilities.

4. As part of the Work Schedule a monthly audit hīkoi is scheduled to continue to strengthen alignment with the maintenance agreement outcomes and performance standards.

5. Additional to the reporting and audit, a basic model of wellbeing has been introduced to get a sense of the ‘hauora kare a-roto’ (emotional health) of the team.

6. Together with the planting programme, gifted palm trees from neighbours of Kepa Road and pohutukawa trees from Panuku have been replanted at Pourewa.

7. The magnificent development at Pourewa will feature in the ‘Our Auckland’ magazine giving positive exposure to the kaupapa.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the operational updates as detailed in this report.

b) approve the transition from the current Maintenance 6-month grant arrangement to a 12-month grant arrangement to begin in June 2022, with the required monthly reporting to monitor this arrangement.

Operational Update

Whenua Maintenance & Ecology

8. Horticulture/ Vegetation: Nursery production has been great over the past few months and the maara kai activity has been very high. Some of the outputs and activity include;

· Microgreens – 490 boxes (including support to the TVC kai packages)

· Seedlings for the maara kai – 28 trays

· Plants for maara kai – 131 in readiness for autumn planting

· Cuttings of native plants – 24 trays

· Seed sowing of native plants – 24 trays

· Locally sourced seed collection from native trees and shrubs – species including Kahikatea, Kohekohe and various wetland grasses.

A number of gifted palm trees from across Kepa Road were replanted near the maara kai. In addition to this 3 pohutukawa trees from Panuku have been replanted along the new maara pathway.

Pourewa has seen 4 successful harvests with yield increased to 900kg. As part of ongoing harvest planning and the impending maara rongoa, kumarahou has been introduced with the support of a Ngāti Whātua Ōrākei member’s expertise.

The kumara will be ready to harvest in the next month. In the meantime, the team will review additional opportunities to broaden future harvest offerings to include honey and relish.

The mushroom containers and the port-a-com near the eco-pods have been relocated to eliminate the risk of contamination.

9. Turf: The turf mow activity for Whenua Rangatira and Ōkahu Bay are on track. A meeting was held to progress a contractor brief to enable the staff member to lead the turf activity.

10. Ecological Restoration – Weed, Plant and Pest Control: Hand releasing and whenua maintenance has been disrupted this month due to staff COVID related impacts however progress continues on hand released planted areas.

The Moth Project is underway. A number of local teams have shown a keen interest and have entered the Moth Plant Project that is expected to end on 9 May 2022.

Honey production is going well with 7 hives producing 35 litres over the past month. As the team progress the rongoa kaupapa pivotal to this will be the ‘queen bee’.

The team have successfully appointed another member to the team to assist with the work in this area.

11. Ecological Restoration – Pest Animal Control: Weekly trapping checks are carried out. A total of 122 traps across the Whenua Rangatira were set capturing 5 rats, 3 mice, 2 possums and 2 birds.

12. Parakore: The activity in this space continues to grow. Recruitment for a .5 Parakore Assistant is underway with appointment of this role planned for April. Additional staffing will increase activity on environmental wellness and assist in upholding a sustainable and regenerative relationship with the environment.

100kg of compost was produced in March. To complement the composter, 4 compost bays have been ordered. These additions will provide a richer soil bio flora and fauna and allows fungi to develop.

The team were recently gifted, from a member of the public, 3 worm farms. This is another source of nutrients for the maara.

Volunteers and Visiting Groups

13. With the recent Government announcement to move to ‘Orange’ of the COVID Protection Framework, the team have now moved to re-engage with groups that have been on hold under the ‘Red’ setting. The shift should see an increase of activity across the projects on the whenua.

Biodiversity

14. Bio-diversity monitoring: Pou Whenua will re-evaluate this to determine what the goal of this objective is relative to Ngāti Whātua Ōrākei.

15. Bird monitoring: The annual bird monitoring will be carried out in May in-conjunction with Auckland Council.

16. Water monitoring: The team will review the Kaupapa in line with the Whai Maiā annual plan that will focus on water within the Ōrākei area. This includes Ōkahu Bay and Pourewa Creek. At Pourewa Creek this will include assessment of the water quality and water restoration and utilization to sustain the operations of Pourewa.

Health and Safety

17. There are no incidents to report.

18. RATs testing is carried out by staff every Tuesday and all results are recorded.

19. An extensive tree risk assessment has been completed by an export arborist following 2 fallen trees of significant size in the recent months. The review was undertaken across Whenua Rangatira, Pourewa, Okahu Bay and included the Papakainga and Ōrākei Marae. A report will be presented to the Board at the next scheduled meeting.

Maintenance Work Outside of Scope

20. The team continue to assist Whai Rawa with mowing services as their contractor is impacted by COVID.

21. Pou Whenua are providing regular mowing and weed-eating support at the old Okahu Bay Bowling Club site.

Kaitiaki Service

22. Ngāti Whātua Ōrākei is open to consider event proposals for larger public-facing events following the Government announcement and shift to the ‘Orange’ setting. A comprehensive health and safety plan is required by potential users of the area so Ngāti Whātua Ōrākei can ensure the safety of the Papakainga, wider community, and to help support the Government’s plans to keep communities safe.

23. The Kaitiaki Service is under review as the service levels have shifted from when the service was first established. Ngāti Whātua Ōrākei Trust management will review the service and make the necessary changes to align with the current environment and future direction of Ngāti Whātua Ōrākei.

24. The new self-sufficient unit has been placed on the whenua and is being fitted out. The Kaitiaki look forward to moving into the permanent fixture.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kaitiaki Service Operations Report	17

Ngā kaihaina

Signatories

Author

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Ngāti Whātua Ōrākei Reserves Board

02 May 2022

Projects Report

File No.: CP2022/05248

Te take mō te pūrongo

Purpose of the report

1. To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Urupā, Pourewa Pathways and Pourewa Māra Kai.

Whakarāpopototanga matua

Executive summary

2. The Ngāti Whātua Ōrākei Reserves Board Hearings Panel met on 11 April 2022 and heard submissions. After much deliberation the Hearings Panel propose minor amendments for recommendation to inform the adoption of the Combined Reserve Management Plan.

3. Groundwater testing on potential Urupā sites continues and management look to recommence with the working group to begin stakeholder engagement. Further funding needs to be allocated for work to continue.

4. Pourewa Pathways project is progressing well and able to deliver greater length of pathways than originally included in the approved Project Plan. It has been a very productive two months with construction of the main paths largely complete.

5. The Māra Kai project is progressing with new irrigation system improvements and installation of the handrail to the main Māra steps now completed. Design layout and specification for fence and gates around the operations area has been agreed. Work has progressed with the design of improvements to the watercress pond.

6. Te Matatini announced the dates for the Te Matatini Kapa Haka competition in February 2023. Planning has ramped up and timelines for key deliverables are being finalised. Ngāti Whātua Ōrākei as host iwi will hold the pōwhiri at Takaparawhau. An estimated total cost of the pōwhiri is $350k. Given the event’s significance for the community and regions, funding from the Reserves Board will be requested in FY22/23. It is requested that the events budget from FY21/22 be carry forward to FY22/23.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the project update reports

· Combined Reserve Management Plan

· Urupā

· Pourewa Pathways

· Pourewa Māra Kai

b) receive the Draft Combined Reserve Management Plan Hearings Panel Report.

c) approve the recommendations as set out in the Combined Reserve Management Plan Hearings Panel Report.

d) approve the Urupā project funding request of $100k to be spent on site determination, engagement and project specifications.

e) approve the FY21/22 event budget of $100k to be carried forward into FY22/23.

f) approve the Draft Concept Design Development Plan for Joannee Hawke Memorial Enhancements.

g) allow the allocation of $100k Mahi Toi Whenua Rangatira as a provisional estimate to be included in the FY21/22 budget for the Draft Concept Design Development Plan for Joannee Hawke Memorial Enhancements.

h) approve the initial funding request of $46k to be spent on the preparation and agreement of concept designs, noting the final funding request for the detailed design, procurement and construction will be presented at the August 2022 meeting.

i) approve the additional works funding request of $149,500 to be spent on seed sowing machine equipment, rongoā planting and practice, beehives expansion equipment and visitor signage.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Combined Reserve Management Report and Attachments	23
b ⇩	Urupā	37
c ⇩	Pourewa Māra Kai	41
d ⇩	Pourewa Pathways	47

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei Whai Maia

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Lisa Davis – Acting Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

Ngāti Whātua Ōrākei Reserves Board

02 May 2022

Financial Update as at 31 March 2022

File No.: CP2022/04730

Te take mō te pūrongo

Purpose of the report

1. To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 March 2022.

Whakarāpopototanga matua

Executive summary

2. Net operating expenditure as at end of March was $172k lower than budget, mainly due to timing of some expenses as shown in the finance summary table below. Funding agreements for the nursery staff and management support totaling $351.5k were approved and fully paid in September. Payment of $75k for Kaitiaki services was made in November.

3. It should be noted that a payment of $500k was made in February to cover for January-June maintenance costs and for the first half (July-December) was $509k. The maintenance cost is now fully paid for the financial year and with a maintenance budget of $1.01m this expense line has a favourable variance of $1k.

4. There is no wifi or events costs to report giving a favourable YTD March variance of $91k.

5. Management plan costs is $76.5k favourable and yet to be invoiced as work is still in progress. This budget is expected to be fully used and invoiced by end of the financial year.

6. Unallocated budget from carryforwards is about $209k and is available to be allocated to any unbudgeted operating expenditure pending required approval.

7. Nursery income is not reflected in the numbers yet as management are still working on the legal framework for this stream of income. There were no events income recorded due to Covid-19 restrictions in Auckland.

8. Capital expenditure of $300k is relating Pourewa Creek pathways project. Funding agreement of $100k relating to Mara Kai project is approved for payment.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the financial report as at 31 March 2022.

Financial update

9. An overview of the operational and capital expenditure as at 31 March 2022 is included in table below.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Munen Prakash - Lead Financial Advisor
Authoriser	Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua