I hereby give notice that an extraordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 10 May 2022

1.00pm

This meeting will proceed via MS Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Dr Ofa Dewes

 

 

Lotu Fuli

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

5 May 2022

 

Contact Telephone: +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōtara-Papatoetoe Local Board

10 May 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Otara- Papatoetoe Local board consultation feedback and input into the

             Annual Budget 2022/2023                                                                                            7

 

 


1          Welcome

 

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 


Ōtara-Papatoetoe Local Board

10 May 2022

 

 

Otara- Papatoetoe Local board consultation feedback and input into the Annual Budget 2022/2023

File No.: CP2022/05745

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive consultation feedback from the Ōtara-Papatoetoe Local Board area on:

·    proposed priorities and activities for the Ōtara-Papatoetoe Local Board Agreement 2022/2023

·    regional topics for the Annual Budget 2022/2023.

2.       To recommend any local matters to the Governing Body, that it will need to consider or make decisions on in the Annual Budget 2022/2023 process.

3.       To provide input on the proposed regional topics in the Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

4.       Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the Council’s Annual Budget 2022/2023.

5.       Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023. This included consultation on the Ōtara-Papatoetoe Local Board’s proposed priorities for 2022/2023 to be included in its local board agreement.

6.       Auckland Council received 11,550 pieces of feedback in total across the region including 161 pieces of feedback from the Ōtara-Papatoetoe local board area.

Summary of key local consultation feedback is as follows:

·        Ōtara-Papatoetoe Local Board hosted two ‘Have Your Say’ events as part of their Annual Budget consultation. A Community Zoom meeting was held on the 8 March from 6pm – 8pm, followed by the second Zoom meeting on the 11 March from 6pm – 8pm

·        A total of 45 people attended the two sessions.

·        Of the 161 submissions received locally, 156 were by individual submitters and further five were from organizations.

·        Te Ākitai Waiohua, Ngati Te Ata, and Ngaati Whanaunga, mana whenua iwi provided their views on the annual budget topics.

·        Of the 161 submissions, 89 were made online, while 72 were submitted in hard copy.

·        Of the 105 submitters who commented on the local board priorities, 83 either supported all or most of the proposed priorities of the local board.

·        Of the 71 submitters who commented on the COVID-19 recovery and community resilience question, 37 respondents supported the increased opportunities for upskilling, employment, followed by 20 submitters who supported digital literacy and access and further 14 supported social enterprise development.

·        Of the three proposed local initiatives that are most important for whanau, submitters selected eco neighbourhoods (45%), followed by waste minimisation education (37%) and compost hub (27%), with overall support for the three initiatives

·        Submitters showed wider support to the proposed program of arts projects and initiatives led by the local community to foster strong communities. Of the 91 submitters, 73 supported the proposed initiative, while 10 did not.

7.       In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:  

·        proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·        release of local board specific reserve funds

·        any local board advocacy initiatives.

The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2022.

8.       Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive consultation feedback on the proposed Ōtara-Papatoetoe Local Board priorities and activities for 2022/2023 as outlined in Attachment A

b)      receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Ōtara-Papatoetoe local board area as outlined in Attachment A

c)      recommend that the Governing Body approves any proposed locally driven initiative (LDI) capital projects, which are outside local boards’ allocated decision-making responsibility

d)      recommend the release of any local board specific reserve funds to the Governing Body

e)      provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body

f)       provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.

 

Horopaki

Context

9.       Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Ōtara-Papatoetoe Local Board Agreement sets out how the Council will reflect the priorities in the Ōtara-Papatoetoe Local Board Plan 2020 in respect to the local activities to be provided in the Ōtara-Papatoetoe local board area and includes information relating to budgets, levels of service, and performance measures.

10.     The local board agreements 2022/2023 will form part of the Auckland Council’s Annual Budget 2022/2023.

11.     Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement 2022/2023.

12.     Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023. This document is provided as Attachment A.

Consultation feedback overview 

14.     As part of the public consultation, Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.

15.     In total, Auckland Council received feedback from 11,550 people in the consultation period. This feedback was received through:

·        written feedback – 9,464 online or hard copy forms, emails or letters

·        in person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one which did not have any attendees) were moved to an online platform or cancelled due to the red Covid-19 traffic light setting.

16.     All feedback will be made available on an Auckland Council webpage called “Submissions on the Annual Budget 2022/2023” and will be accessible from 5 May 2022 through the following link: https://akhaveyoursay.aucklandcouncil.govt.nz/admin/projects/submissions-annual-budget-2022-2023

Feedback received on the Otara-Papatoetoe Local Board’s priorities for 2022/2023

17.     The Ōtara-Papatoetoe Local Board consulted on the following priorities for 2022/2023:

i)       support programmes that are focused on getting locals into jobs and providing new training opportunities

ii)       invest in groups that are working towards digital equity and upskilling to provide all residents better access and ability to use it. This includes those who require it for schooling, work, and connection

iii)      explore a range of new environmental and sustainability projects to address climate change through community-led projects and by working with mana whenua

iv)     continue to support our local town centres through placemaking initiatives, mentoring and grants for economic recovery

v)      use contestable local community grants to fund initiatives, programmes and events led by local community groups or organisations to achieve Local Board Plan outcomes and objectives.

·        A total of 161 submissions were received on Ōtara-Papatoetoe Local Board’s priorities for 2022/2023

·        Of the 105 submitters who commented on the local board priorities, 83 either supported all or most of the proposed priorities of the local board. Fourteen (14) submitters suggested they do not support the priorities. A further 27 comments noted under this question with wider support for the priorities. A few references were made towards exploring investment for sport and recreation programmes, facility upgrade and new builds.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18.     Consultation feedback on local board priorities will be considered by the local board when approving their local board agreement between 21-23 June 2022.

Information on submitters

19.     The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.

Ethnicity

 

 

%

European

 

47

32%

 

Pakeha/NZ European

42

28%

 

Other European

5

3%

Māori

 

9

6%

Pacific

 

71

48%

 

Samoan

48

32%

 

Tongan

16

11%

 

Other Pacific

7

5%

Asian

 

31

21%

 

Chinese

12

8%

 

Southeast Asian

4

3%

 

Indian

14

9%

 

Other Asian

5

3%

African/Middle Eastern/Latin

0

0%

Other

 

0

0%

Total people providing ethnicity

148

107%

 

 

Key themes

20.     Key themes of note across the feedback received (through written, in-person and social media channels) included:

·        community services – improved accessible facilities, parks and pools

·        arts, culture and events – increased community connections, revitalising of town centres and youth participation

·        environment and local planning – reducing waste, emissions, improving environmental outcomes and building resilient and connected communities.

Overview of feedback received on regional topics in the Annual Budget 2022/2023 from the Otara-Papatoetoe Local Board area

21.     The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to four key questions on:

1.   Climate

2.   Budget Pressures

3.   Operating Spending Prioritisation

4.   Waste Service Standardisation.

22.     The submissions received from the Ōtara-Papatoetoe Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Key Question 1: Climate

23.     Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and urban Ngahere (forest) canopy cover.

24.     This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.

25.     The table below gives an overview of the responses from the Ōtara-Papatoetoe Local Board area. A total of 157 submitters responded to this question, with 98 respondents in support of the proposal, followed by 51 who do not support and further 3 who do not know enough about the proposal.

Category

Support

 Do not support

 Other

 I don't know

Total

Individuals

96

51

4

3

154

Organisations

2

0

1

0

3

 

Key themes

26.     Key themes of note across the feedback received included:

·        effective and efficient transport choices (bus services, facilities for walkways and cycle lanes)

·        increasing tree canopy across the Auckland region

·        better management of rate payer funds as recovery from COVID-19 has been difficult for communities.

Key Question 2: Budget Pressures

27.     Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Council is forecasting a budget shortfall of $85 million for 2022/2023 compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.

28.     A range of levers are proposed to manage the budget pressures including:

-     using the Government’s Better Off support package funding

-     changing the timing of some capital spending

-     implementing cost reductions in the form of efficiency savings and a potential reduction in some services

-     keeping the previously agreed general rates increase of 3.5 per cent for 2022/2023 and;

-     continuing work on the sale or long-term lease of non-strategic assets as required.

29.     The table below gives an overview of the responses from the Ōtara-Papatoetoe Local Board area. Of the 85 submissions received on this question, 55 respondents support the proposal, with 16 submitters who do not support it. Further 6 suggested they do not know enough about the proposal and additional 6 stated other reasons.

 

Category

Support

 Do not support

 Other

 I don’t  know

Total

Individuals

54

16

6

6

82

Organisations

1

0

1

1

3

 


 

Key themes

30.     Key themes of note across the feedback received included:

·        budget pressures require a balancing act, council is doing a good job

·        do not support selling assets

·        explore further cost saving opportunities within the organisation.

31.    Since consultation, further reduction in revenue caused by the COVID-19 Omicron outbreak and rising interest and inflation costs has compounded budget pressures.

32.    Local board chairs attended a Finance and Performance Committee workshop outlining the increased pressures and a briefing was held for all local board members.

Key Question 3: Operating Spending Prioritisation

33.     Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop or change some services, was proposed.

34.     The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.

35.     The table below give an overview of the responses from the Ōtara-Papatoetoe Local Board area. Of the 84 submissions received on this question, 59 respondents support the proposal, with 3 submitters who do not support it. Further 17 suggested they do not know enough about the proposal and additional 3 stated other reasons.

Category

Support

 Do not support

 Other

 I don’t  know

Total

Individuals

58

3

3

17

81

Organisations

1

0

2

0

3

36.     Key themes of note across the feedback received included:

·        prioritisation of health and safety initiatives

·        restructuring organisational expenditure

·        need for detailed information on this question to allow for more informed feedback.

Key Question 4: Waste Service Standardisation

37.     Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.

38.     Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.

39.     The table below give an overview of the responses from the Ōtara-Papatoetoe Local Board area. A total of 81 submitters responded to this question with 52 submitters in support of the proposal, followed by 17 respondents who do not support it.

Category

Support

 Do not support

 Other

 I don’t  know

Total

Individuals

50

14

7

5

76

Organisations

2

3

0

0

5

 

40.     Key themes of note across the feedback received included:

·        wider support for a region-wide rates funded refuse collection service

·        community education and training initiatives on waste minimisation.

Other feedback

41.     Aucklanders were asked what is important to them and if they had any feedback on any other issues. The graphs below give an overview of the responses from the Ōtara-Papatoetoe Local Board area. A total of 40 comments were noted under this question.

42.     Key themes of note across the feedback received included:

·        wider investment and improvements across the environmental programmes, which includes increasing tree canopy, waste minimisation initiatives, and cleanness of local town centres

·        suggestion on COVID-19 recovery efforts such as employment opportunities, reducing rates and maintaining core services were made under general financial strategy

·        improving and providing better transportation options such as cycleways, light rail and buses.

Recommendations on local matters 

43.     This report allows the local board to recommend local matters to the Governing Body for consideration as part of the Annual Budget process, in June 2022. This includes:

·        proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·        release of local board specific reserve funds

·        local advocacy initiatives.

Funding for Locally Driven Initiatives (LDI)

44.     Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:

·        operational LDI funding is to be converted into capital LDI funding

·        the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose

·        a LDI capital project exceeds $1 million.

45.     These conditions do not apply to the Ōtara-Papatoetoe Local Board for the 2022/2023 financial year.

Local board advocacy

46.     Local boards are requested to provide approved advocacy initiatives which considers the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June.

47.     The advocacy initiatives approved by the local board will be included as an appendix to the 2022/2023 Local Board Agreement.

Local board input on regional topics in the Annual Budget 2022-2023

48.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.The board’s input will be tabled at the meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49.     The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.

50.     Projects allocated funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.

51.     The local communities of Ōtara-Papatoetoe local board area face greater challenges as they are disproportionately affected by climate change. For instance, areas such as Otara West, Otara North and Wymondley are at greater risk as there is very little cropland, grassland and forest cover in areas with high deprivation (Local Board Plan 2020).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52.     The Annual Budget 2022/2023 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.

54.     Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

55.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

56.     Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

57.     Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by the following mana whenua, who have interests in the rohe / local board area:

·        Te Ākitai Waiohua

·        Ngati Te Ata and

·        Ngaati Whanaunga.

58.     Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

59.     Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed  as part of relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

60.     This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

61.     The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62.     The council must adopt its Annual Budget, which includes local board agreements, by 30 June 2022. The local board is required to make recommendations on these local matters for the Annual Budget by mid May 2022 and present to the Finance and Performance Committee on 25 May, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.

Ngā koringa ā-muri

Next steps

63.     The local board will approve its local board agreement and corresponding work programmes in June 2022.

64.     Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.

65.     The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board  Annual Budget Submission Analysis

19

      

Ngā kaihaina

Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Shoma Prasad – Engagement Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

10 May 2022

 

 

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