Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

17 May 2022

1 Welcome

Deputy Chair Dawn Trenberth opened the meeting with a karakia.

2 Apologies

Resolution number OP/2022/61

MOVED by Deputy Chairperson D Trenberth, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) accept the apology from Chair Apulu Reece Autagavaia for lateness

b) accept the apology from member Dr Ofa Dewes for early departure.

CARRIED

Note: Member Dr Ofa Dewes was in attendance for the entire meeitng.

Note: Apologies received from Councillor Alf Filipaina and Councillor Efeso Collins.

3 Declaration of Interest

Deputy Chair Dawn Trenberth declared a conflict with Item 15: Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022 grant allocations in application LG2213-202 Auckland Kindergarten Association and took not part in the discussion or voting on this item.

Member Swanie Nelson declared a non-financial conflict with Item 15: Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022 grant allocations in applications LG2213-230 Community Builders Trust – The Otara Kai Village Engagement project and LG2213-241 The Community Builders NZ Trust -Otara Youth Hub Creative Collection enhancement and took no part in the discussion or voting on this item.

4 Confirmation of Minutes

Resolution number OP/2022/62

MOVED by Deputy Chairperson D Trenberth, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 April 2022, as true and correct

b) confirm the extraordinary minutes of its meeting, held on Tuesday, 10 May 2022, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Ōtara-Papatoetoe Local Board acknowledgements:

Lemauga Lydia Sosene

Lemauga Lydia Sosene, former Chair and member of the Māngere-Ōtāhuhu Local Board since 2010 became a List Member of Parliament when she was sworn-in on 3 May and delivered her maiden speech on 4 May 2022. The public gallery was filled with supporters from across the motu to see her maiden speech. During her maiden speech, Lemauga, who was born in South Auckland, spoke of her service to her family, service to her community, and was now in Parliament to serve her country.

Lemauga is the eleventh member of the Labour Party Pacific caucus and we warmly congratulate her on her appointment to the New Zealand Parliament.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Golf New Zealand

Thiem Nguyen, General Manager of Golf and Community Development at Golf New Zealand was in attendance to present to the board on the draft Auckland Golf Investment Plan.

Resolution number OP/2022/63

MOVED by Deputy Chairperson D Trenberth, seconded by Member O Dewes:

That the Ōtara-Papatoetoe Local Board:

a) thank Thiem Nguyen from Golf New Zealand for his attendance and Public Forum presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11	Governing Body Member Update
	There was no Governing Body member update.

12	Board Members' Report
	Member Dr Ofa Dewes’ and Deputy Chair Trenberth’s board members reports were tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2022/64 MOVED by Deputy Chairperson D Trenberth, seconded by Member L Fuli: That the Ōtara-Papatoetoe Local Board; a) receive the board members’ written and oral reports. CARRIED
	Attachments a 17 May 2022: Ōtara-Papatoetoe Local Board - Item 12 Board Members' Reports - Dr Ofa Dewes report b 17 May 2022: Ōtara-Papatoetoe Local Board - Item 12 Board Members' Reports - Deputy Chair Trenberth

Chairperson's Announcements

Resolution number OP/2022/65

MOVED by Member O Dewes, seconded by Member S Nelson:

That the Ōtara-Papatoetoe Local Board:

a) receive the deputy chairperson’s verbal update on behalf of the chairperson.

CARRIED

Manukau Steps Concept Design

Resolution number OP/2022/66

MOVED by Deputy Chairperson D Trenberth, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) approve the concept design of the Manukau Steps project as provided in Attachment A.

CARRIED

Precedence of Business

Resolution number OP/2022/67

MOVED by Deputy Chairperson D Trenberth, seconded by Member O Dewes:

That the Ōtara-Papatoetoe Local Board:

a) agree that Item 15: Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022 grant allocations be deferred to after item 24: Record of Ōtara-Papatoetoe Local Board Workshop Notes, at this meeting.

CARRIED

Ōtara-Papatoetoe Local Board Grants Programme 2022/2023

Resolution number OP/2022/68

MOVED by Deputy Chairperson D Trenberth, seconded by Member L Fuli:

That the Ōtara-Papatoetoe Local Board:

a) adopt the Ōtara-Papatoetoe Grants Programme 2022/2023 provided in Attachment A.

CARRIED

Chairperson R Autagavaia joined the meeting at 5.54 pm and assumed the Chair.

Endorsing Business Improvement District (BID) targeted rate grants for 2022/2023

Resolution number OP/2022/69

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programmes:

i) $545,000 for Greater East Tāmaki Business Association

ii) $126,590 for Hunters Corner Town Centre Society

iii) $525,300 for Manukau Business Association

iv) $94,720 for Ōtara Business Association

v) $100,692 for Papatoetoe Central Mainstreet Society

vi) $755,425 for Wiri Business Association.

CARRIED

Play Service Assessment Findings

Resolution number OP/2022/70

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) approve the service outcomes to inform the Community Facilities concept plan preparation for playgrounds for the following parks:

i) Aorere Park

A) support for the play outcomes

B) relocation of the playspace near the main car park

C) majority supported a circular pathway development to provide for exercise and wheeled play (network gap)

D) broader play appeal to provide for population growth

E) water play

F) storytelling

G) accessible play – for a range of access needs

H) wheeled play provision – scooters and trikes

I) shaded seating areas

ii) Kohuora Park - Station Road

A) support for the play outcomes

B) play for a broad range of age groups

C) accessible play

D) sheltered and shaded seating and gathering space

E) basketball court

F) exercise/gym equipment

G) retain playspace fencing

H) learn to ride wheeled play facilities

I) tree planting and shade provision (Urban Ngahere)

J) story-telling and interpretative signage

iii) Ngāti Ōtara Park

A) support for the play outcomes

B) large play items (slides, swings, towers)

C) exciting and challenging play (dual flying fox)

D) accessible play items

E) shaded gathering and seating

F) wheeled play facilities (circular pathway)

G) fitness/exercise equipment

H) circular pathway development - wheeled play

iv) Pearl Baker Reserve

A) support for the play outcomes

B) strong sense of place (provided through design)

C) circular pathway development - exercise and wheeled play

D) play for a broad range of age groups

E) shaded family-friendly gathering space

F) play for young children

G) youth provision (renew and upgrade basketball court)

H) accessible play

I) exercise facilities

b) thank mana whenua for their valuable contribution to this service assessment work and the board looks forward to continuing to work with mana whenua to deliver public spaces and amenities for our community.

CARRIED

Draft Auckland golf investment plan

Resolution number OP/2022/71

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) tautoko / support the three policy objectives set in the draft Auckland golf investment plan:

i) increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

ii) increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

iii) best practice in ecosystem management and biodiversity conservation of publicly owned golf land

b) is concerned that the decision making framework in the draft plan is unclear and could be inconsistent with the allocation of decisions to local boards and local boards’ governance responsibility for provision of active recreation activity, community leases and local parks/open space

c) seek further clarity on decision making process outlined in page 21 of the draft plan with a clear decision tree that outlines the particular decisions for the Governing Body and the particular decisions for local boards on individual golf courses that are being assessed as part of this draft plan

d) request further work to be completed on a regional provision standard for golf and access to golf facilities prior to adopting the draft plan, so access to these facilities is considered across Auckland, including in areas without existing golf courses on public land

e) note the concerns raised by Golf New Zealand about the validity of the data, the process undertaken to develop the draft plan and the conclusions reached and seek further advice from staff on these issues prior to the board providing its feedback

f) note that the draft plan will now be reported to the Parks, Arts, Community and Events Committee in August 2022

g) defer consideration of the draft plan until June 2022 so staff can provide further information to the board on the concerns raised above and the result of community feedback on the draft plan.

CARRIED

Local board feedback on Auckland Transport's proposed speed limit changes

Resolution number OP/2022/72

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:

That the Ōtara-Papatoetoe Local Board:

a) support lowering speed limits to ensure fewer deaths or serious injuries on our roads, particularly around schools and town centres

b) support making roads safer by reducing speed limits, which will allow residents to be safer and more confident walking, cycling and utilising micro mobility options in areas that were previously unsafe due to inappropriate speed limits

c) note that providing an environment that supports and allows for safe use of micro mobility will also have a positive effect on climate change through emissions reductions

d) support the goal of Vision Zero, and encourage the implementation of speed limits in conjunction with other means, such as better quality roads, to achieve this goal

e) thank the 31 people from the Ōtara-Papatoetoe Local Board area who provided feedback to the proposed speed limit changes and note all feedback is contained in Attachment A

f) note the Ōtara-Papatoetoe residents who submitted had mixed views on the proposed roads. Those who wanted the speeds to be kept the same did so because they believe the reduced speed limit is unsuitable for the type of road proposed and the reduced speed limit is unnecessary. Submitters who were in favour of the changes said the reduced speed limit will be safer and also suggested further safety improvements be made, including better footpaths

g) request Auckland Transport to consider the submitter suggestions on the other roads that either need safety improvement measures implemented or the speed limit reduced.

CARRIED

Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter three 2021/2022

Resolution number OP/2022/73

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for quarter three ending 31 March 2022

b) approve the repurpose of up to $50,000 from CARRY FORWARD: Diversity Festival 2020/2021 (#3202) to Matariki events in June 2022

c) approve the reallocation of up to $20,000 from OP: Bike Programme (#1615) to Pest Free Urban South - Ōtara-Papatoetoe (#1186) for purchasing tools and resources for the Pest Free Urban South hubs.

CARRIED

Local board resolution responses and information report

Resolution number OP/2022/74

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Unlimited March-April and April May newsletters in Attachment A and B.

CARRIED

Governance Forward Work Calendar

Resolution number OP/2022/75

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:

That the Ōtara-Papatoetoe Local Board:

a) note the Governance Forward Work Calendar.

CARRIED

Record of Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2022/76

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:

That the Ōtara-Papatoetoe Local Board:

a) note the Ōtara-Papatoetoe Local Board workshop records for: 5 April, 12 April and 26 April 2022.

CARRIED

Note: with the agreement of the meeting item 15 Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022 grant allocations was taken after item 24 Record of Ōtara-Papatoetoe Local Board Workshop Notes.

Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022 grant allocations

Deputy Chair Dawn Trenberth declared a conflict with application LG2213-202 Auckland Kindergarten Association and took not part in the discussion or voting on this item.

Member Swanie Nelson declared a non-financial conflict with applications LG2213-230 Community Builders Trust – The Otara Kai Village Engagement project and LG2213-241 The Community Builders NZ Trust -Otara Youth Hub Creative Collection enhancement and took no part in the discussion or voting on this item.

Resolution number OP/2022/77

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:

a) That the Ōtara-Papatoetoe Local Board:

agree to fund, part-fund or decline each application in the Ōtara-Papatoetoe Local and Multi-Board Grants Round Two 2021/2022, as outlined in Table One and Table Two below:

Table One: Ōtara-Papatoetoe Local and Multi-Board Grant Round Two 2021/2022 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility	Amount Approved / Declined
LG2213-201	Manukau Business Association Incorporated	Towards sign design, purchase and installation from 1 July 2022 to 30 June 2023	$40,000.00	Eligible	$10,000.00
LG2213-202	Auckland Kindergarten Association	Towards construction of a butterfly house at Mayfield Kindergarten from 11 July 2022 to 22 July 2022	$4,462.12	Eligible	$4,000.00
LG2213-203	Auckland Paraplegic & Physically Disabled Association Inc	Towards laptops for Auckland Spinal Rehabilitation Unit from 1 June 2022 to 30 July 2022	$3,837.39	Eligible	$2,780.86
LG2213-205	The Period Place	Towards period products from 1 June 2022 to 31 May 2023	$8,000.00	Eligible	$3,500.00
LG2213-206	Auckland Basketball Services Limited	Towards venue hire and coaching costs at Allan Brewster Leisure Centre from 1 June 2022 to 21 February 2023	$5,000.00	Eligible	$3,500.00
LG2213-208	Langima'a Oceania Trust	Towards wages at 14 Hope Place from 1 July 2022 to 1 July 2022	$11,700.00	Ineligible	Decline Low priority in the Otara-Papatoetoe Local Board area
LG2213-209	South East Auckland Senior Citizens' Association	Towards venue hire, catering, rubbish removal, decorations and performer hire on 15 October 2022	$15,500.00	Eligible	$7,750.00
LG2213-211	YMCA North Incorporated	Towards event and volunteer costs for the Raise Up Youth Development Programme from 1 June 2022 to 31 December 2022	$12,000.00	Eligible	$2,000.00
LG2213-212	Papatoetoe Chess Club	Towards display cabinet purchase at Papatoetoe Bowling Club from 1 June 2022 to 31 July 2022	$3,000.00	Eligible	$1,000.00
LG2213-213	Independent Living Service Trust	Towards venue hire, catering, transport and operational costs at Te Puke O tara from 1 July 2022 to 31 December 2022	$3,093.00	Eligible	$1,294.00 Tagged to venue hire at Te Puke O tara
LG2213-215	The Rising Foundation	Towards wages at Sir Edmund Hillary Collegiate from 7 June 2022 to 3 July 2022	$3,423.00	Ineligible	Decline Low priority in the Otara-Papatoetoe Local Board area
LG2213-217	Tangaroa College Board of Trustees	Towards transportation for Tangaroa College from 1 June 2022 to 31 August 2023	$3,500.00	Eligible	$3,500.00
LG2213-218	All Heart Charitable Trust	Towards equipment, transport, salaries and operational costs at 116 Cavendish Drive from 1 June 2022 to 31 December 2022	$10,000.00	Eligible	$6,000.00
LG2213-220	Te Whakaora Tangata Trust	Towards catering, printing, telephone costs and internet costs at 10 Roys Road from 1 June 2022 to 31 August 2022	$5,000.00	Eligible	$3,000.00
LG2213-221	Youthline Auckland Charitable Trust	Towards training costs at Youthline from 1 June 2022 to 31 March 2023	$5,000.00	Eligible	$3,000.00
LG2213-223	New Zealand Council of Victim Support Groups	Towards purpose at 42 Station Road from 1 July 2022 to 30 June 2023	$7,500.00	Eligible	$7,500.00
LG2213-225	Graeme Dingle Foundation Auckland	Towards continued provision of Kiwi Can at Papatoetoe West School from 1 June 2022 to 8 July 2022	$5,000.00	Ineligible	Decline Low priority in the Otara-Papatoetoe Local Board area
LG2213-226	Papatoetoe Adolescent Christian Trust	Towards wages, transport costs, operational costs, fees and marketing from 1 June 2022 to 10 December 2022	$9,400.00	Eligible	$1,900.00
LG2213-227	Asthma New Zealand Incorporated	Towards facilitator costs from 10 June 2022 to 9 September 2022	$5,000.00	Ineligible	Decline Low priority in the Otara-Papatoetoe Local Board area
LG2213-229	360 Tautua Trust Board	Towards marquee hire, catering, operational costs, decorations, band hire, entertainment and koha from 1 November 2022 to 26 November 2022	$25,000.00	Eligible	$10,000.00 towards marque and catering
LG2213-230	Community Builders Trust	Towards marketing, waste management and event costs at 120 East Tamaki Road from 1 July 2022 to 1 July 2023	$30,000.00	Eligible	$10,000.00
LG2213-232	Carers New Zealand Trust	Towards salaries, brochures and leasing costs at 3 Vinegar Lane from 1 June 2022 to 31 May 2023	$2,000.00	Eligible	$1,770.00
LG2213-234	Belong Aotearoa	Towards toys at 311 Great South Road from 8 June 2022 to 26 May 2023	$4,928.64	Eligible	Decline Low priority in the Otara-Papatoetoe Local Board area
LG2213-235	Counties Manukau Touch Association Incorporated	Towards storage and administration costs from 1 July 2022 to 30 June 2023	$6,152.64	Eligible	$3,000.00
LG2213-236	XLR8 Sports Trust	Towards affiliation fees and venue hire at East Tamaki Reserve from 1 July 2022 to 30 June 2023	$7,792.50	Eligible	Declined due to previous accountability not being received
LG2213-237	Rotary Club Papatoetoe Central Incorporated	Towards venue hire, catering, sound system hire and decorations at Allan Brewster Recreation Centre on 10 December 2022	$10,000.00	Eligible	$6,000.00
LG2213-239	Action Education Incorporated	Towards spoken word workshops from 1 June 2022 to 31 May 2023	$5,000.00	Eligible	$5,000.00
LG2213-241	The Community Builders NZ Trust	Towards computers, soundproofing and Multi-Boards at the Otara Youth Hub from 1 July 2022 to 1 July 2023	$21,137.00	Eligible	$5,000.00
Total			$272,426.29		$101,494.86

Table Two: Ōtara-Papatoetoe Multi-Board Grant Round Two 2021/2022 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility	Amount Approved / Declined
MB2022-201	Fix Up, Look Sharp	Towards leasing costs in East Tamaki from June 2022 until April 2023.	$4,000.00	Eligible	$2,000.00
MB2022-202	Re-Creators Charitable Trust	Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland (June 2022 - March 2023)	$6,000.00	Eligible	$4,000.00
MB2022-204	The Auckland Softball Association Incorporated	Towards ongoing operating expenses for facilitating softball leagues & tournaments in the Auckland Region from July 2022 to December 2022.	$2,500.00	Eligible	$2,000.00
MB2022-210	LifeKidz Trust	Towards sensory/play equipment and support worker wages.	$2,000.00	Eligible	$500.00
MB2022-212	David Riley	Towards four bilingual Pacific superhero children's books and audiobooks from June 2022 to September 2022	$2,000.00	Eligible	$2,000.00
MB2022-219	Young Workers Resource Centre	Towards education coordinator wages and mileage from June 2022 - March 2023	$2,000.00	Eligible	Decline Low priority in the Otara-Papatoetoe Local Board area
MB2022-220	Bellyful New Zealand Trust	Towards meal production, volunteer support, and delivery costs in Auckland (June 2022 - December 2023)	$10,000.00	Eligible	Decline Low priority in the Otara-Papatoetoe Local Board area
MB2022-221	Kiwi Harvest Ltd	Towards the operating costs of the food rescue project in Highbrook from June 2022 to June 2023.	$5,000.00	Eligible	$1,000.00
MB2022-224	Training and Budget Services Incorporated	Towards office lease expenses in their Papatoetoe office for three months (June 2022 - August 2022)	$4,000.00	Eligible	$1,000.00
MB2022-228	HomeDish Limited	Towards verification costs, courses, and marketing of home-cook businesses in Auckland (June 2022 - March 2023)	$3,000.00	Eligible	Decline Limited Liability Company and therefore low priority in the Otara-Papatoetoe Local Board area
MB2022-229	The StarJam Charitable Trust	Towards the workshop costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 1st June 2022 to 31st December 2022.	$5,000.00	Eligible	$500.00
MB2022-234	Fiji Girmit Foundation	Towards the Girmit musical festival and Girmit seniors recognition event in Mangere.	$10,000.00	Eligible	$2,000.00
MB2022-236	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2022 - September 2023)	$2,000.00	Eligible	Decline – Project already funded in this financial year and therefore Low priority in the Otara-Papatoetoe Local Board area
MB2022-237	Pet Refuge New Zealand Charitable Trust	Towards administration costs for the Pet Refuge shelter in Rosedale Auckland (June 2022 - December 2022)	$7,022.50	Eligible	$2,000.00
MB2022-239	The Operating Theatre Trust t/a Tim Bray Theatre Company	Towards Gift a Seat funding for 2,700 children to attend The Whale Rider in their local area for free (September 2022 - December 2022)	$2,500.00	Eligible	$2,000.00 Tagged to residents on the OPLB area
MB2022-243	Anxiety New Zealand Trust	Towards the marketing material costs and wages of coordinators and facilitators of the Community Education Webinars.	$10,000.00	Eligible	$1,000.00
MB2022-248	KidsCan Charitable Trust	Towards items to deliver the KidsCan programme in schools and early childhood centres in Auckland (June 2022 - December 2022)	$6,000.00	Eligible	$1,000.00
MB2022-255	Habitat for Humanity Northern Region Limited	Towards healthy homes interventions and winter warmer essentials from June 2022 to August 2022.	$5,000.00	Eligible	Decline – Project already funded in this financial year and therefore Low priority in the Otara-Papatoetoe Local Board area
MB2022-257	PHAB Association (Auckland) Incorporated	Towards youth worker wages, external facilitation, project coordination and administration costs	$11,000.00	Eligible	$1,500.00
Total			$99,022.50		$22,500.00

CARRIED

Member Robertson and Member Choudhary voted against applications LG2213-230 Community Builders Trust – The Otara Kai Village Engagement project and LG2213-241 The Community Builders NZ Trust -Otara Youth Hub Creative Collection enhancement.

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.36pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Apulu Reece Autagavaia - joined at 5.54pm	from item 17
Deputy Chairperson	Dawn Trenberth – presiding to 5.54pm	to item 16
Members	Dr Ashraf Choudhary, QSO, JP
	Dr Ofa Dewes
	Lotu Fuli
	Swanie Nelson
	Ross Robertson, QSO, JP