Agenda of Ōrākei Local Board - Thursday, 12 May 2022

Chairman Scott Milne will welcome those present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 April 2022, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - William Berry - Proposed Lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. William Berry will be in attendance to speak to his submission on the proposed lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank William Berry for his attendance.

9.2 Public Forum - Steve Burrett - Proposed Lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Steve Burrett will be in attendance to speak to his submission on the proposed lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Steve Burrett for his attendance.

9.3 Public Forum - Roger McGarry - Proposed Lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Roger McGarry will be in attendance to speak to his submission on the proposed lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Roger McGarry for his attendance.

9.4 Public Forum - Bill McGarry - Proposed Lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Bill McGarry will be in attendance to speak to his submission on the proposed lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Bill McGarry for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōrākei Local Board

12 May 2022

Lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve at 3-55 Tamaki Drive

File No.: CP2022/05880

Te take mō te pūrongo

Purpose of the report

1. To receive submissions following the public notification of the proposed lease to Outboard Boating Club of Auckland Incorporated (OBC); and

2. To provide an opportunity for the full Ōrākei Local Board to hear and consider the submissions and make a decision on the proposed lease.

Whakarāpopototanga matua

Executive summary

3. The Ōrākei Local Board at its business meeting on 18 November 2021, approved an Agreement to Lease to OBC for part of Hakumau Reserve.

4. The Agreement to Lease was conditional on Auckland Council undertaking public notification and consulting with iwi on the proposal to grant a lease to OBC in accordance with the Reserves Act 1977.

5. Following the public notification and iwi engagement of the proposed lease to OBC, the council received 72 submissions including three objections.

6. In terms of the statutory process governing recreation reserves, the local board, as the administering body will need to hear submissions and give full consideration to all submissions and objections and to make a final determination regarding the lease.

7. All eight submitters who indicated in their written submissions that they wished to be heard have been invited to provide an oral submission at the public forum section of the 12 May 2022 local board business meeting.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive this report and information in relation to the granting of a lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve at 3-55 Tamaki Drive

b) note that all eight submitters who indicated that they wished to be heard were invited to attend and speak at the 12 May 2022 business meeting during the public forum item in accordance with the requirements of the Reserves Act

c) review submissions and consider the oral submissions heard from submitters during public forum in relation to the lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

d) consider all submissions and make a final determination on the lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

Horopaki

Context

8. The Ōrākei Local Board at its business meeting on 20 August 2020, resolved to offer, subject to conditions, a commercial lease for part of Hakumau Reserve to the Outboard Boating Club of Auckland Incorporated (Resolution number OR/2020/71, Attachment A).

9. In its resolution, the local board directed that staff enter into lease discussions with the Outboard Boating Club Incorporated (OBC), based on the following principles:

· a long term (33 year) commercially based lease with the rental guided by an independent market valuation

· OBC securing and controlling entry to the leased area with fencing and a vehicle barrier arm

· re-design and relocation of OBC’s Tāmaki Drive fence to southern side of the Pohutukawa trees in alignment with the proposed lease boundary

· OBC undertaking adequate marketing including clearly visible entrance signage and online information to enable public use of at least two ramps in accordance with the resource consent conditions

· providing pedestrian access over the leased area via a pedestrian gate that is open during daylight hours

10. The report presented to the local board on 20 August 2020 addressing the occupancy agreement for the OBC outlined a series of next steps. This included:

· obtaining a market valuation

· negotiating with OBC

· procuring a survey plan to define the lease area

· reporting to the board

· public notification and iwi engagement

· hearing on submissions, negotiation with submitters, analysis and reporting back to board for further decisions

11. At its business meeting on 18 November 2021 the local board approved an Agreement to Lease to OBC for part of Hakumau Reserve comprising of 5,168m2 (Resolution number OR/2021/181, Attachment B).

12. The Agreement to Lease was conditional on Auckland Council undertaking public notification and consulting with iwi on the proposal to grant a lease to OBC in accordance with the Reserves Act 1977. The additional conditions in the Agreement to Lease were to reflect the principles prescribed in the local board’s August 2020 decision as listed in paragraph 8.

Reserves Act 1977

13. The land at 3-5 Tamaki Drive Auckland is owned by Auckland Council and classified as recreation reserve under the provisions of the Reserves Act 1977.

14. The Ōrākei Local Board is the allocated authority relating to local, recreation, sport and community facilities, including leasing of parts of local parks and reserves. Consequently, the local board is the administering authority for Hakumau Reserve for the purposes of the Reserves Act 1977.

15. As the administering body for Hakumau Reserve, the local board holds governance oversight for managing, controlling and administering the reserve, in accordance with the Reserves Act. The general purpose of recreational reserves as defined under the Act is “providing areas for the recreation and sporting activities and the physical welfare and enjoyment of the public, and for the protection of the natural environment and beauty ...”^{^[1]}.

16. This definition accords with the local board’s decision on 20 August 2020 (OR/2020/71) where the board acknowledged that the general purpose of Hakumau Reserve is “for the preservation and management of the reserve for the benefit and enjoyment of the public in particular active and passive recreational use of the Reserve”.

17. Section 54(1) of the Reserves Act authorises the local board, as administering body, to grant leases over recreation reserves and may set apart any area under section 53(1)(h) for a parking place. The proposed leased area is intended to be used for car and trailer boat parking associated with the activities of OBC.

18. Under the Reserves Act and in the absence of an approved management plan for Hakumau Reserve, the administering body is required to publicly notify the proposed lease in accordance with section 119 of the Act. In addition, under section 4 of the Conservation Act 1987 which gives effect to the Treaty of Waitangi principles and underpins the Reserves Act, iwi consultation is required.

19. The proposed lease to OBC was publicly notified on Monday, 22 November 2021. The public noticed was published in the New Zealand Herald and on the council website. The notice requested written submissions in relation to the proposal and submitters were requested to state in their submission if they wished to be heard in person (Attachment C). In accordance with the Reserve Act requirements, public notification was open for one calendar month. The deadline for submissions was 5:00pm on Wednesday, 22 December 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

Overview of submissions

20. A total of 72 submissions were received following the public notification of the proposed lease to OBC. There were 69 submissions in support of the proposal and three opposed as reflected in figure 1 below.

Diagram

Description automatically generated with medium confidence

21. There were several local organisations that supported the proposal including the Auckland Water Ski Club Incorporated, Tamaki Yacht Club, Royal Akarana Yacht Club and Whakatakakata Bay Sport Fishing Club. Additionally, a number of social and charitable organisations provided submissions in support, including Coastguard New Zealand and Mussel Reef Restoration Trust.

22. The submitters supporting the proposed lease to OBC generally indicated its long-standing presence at the site and within the locality, the strong connection that OBC has with the boating community, access to its modern and functional facilities, OBC’s affiliation with a number of community groups and its focus on safety, sustainability and preservation of the environment. Eleven submitters also expressed a view that the level of rent should recognise the community benefit.

23. The starting point for the level of rent was determined on a market valuation with the agreed level of rent recognising the significance of the site on Tamaki Drive, the long-term nature of the lease of 33 years and the broader recreational outcomes achieved through OBC’s activities.

24. The three objections to the proposal indicated the following:

a) two objectors opposed the use of any part of the reserve for occupancy by OBC and indicated that this should be available to the wider community to undertake passive recreational activities. One of the objectors suggested that any occupancy only proceed following an assessment of the public value once the public had an opportunity to experience unfettered access to the reserve.

b) one submission was a partial objection to the proposal indicating that the submitter would like to see the activities of OBC continuing at the reserve and provision made for ‘non-boatees’ and wider community to enjoy the reserve.

25. The local board’s resolution of 20 August 2020 (Resolution number OR/2020/71), approved in principle a proposed lease footprint of no more than half of Hakumau Reserve. The proposed lease area is shown shaded blue in figure 1 below.

A picture containing text, stadium, road, highway

Description automatically generated

Fig 1. Proposed lease footprint shaded blue; mixed recreation area green shaded area; Lilliputt development area shaded yellow

26. The lease area is 5168m² being half of the total reserve area of 10,337m². The area shaded in green in figure 1 is to be used as open space for passive recreational use. This accords with the aspirations expressed by the submitter in the latter objection.

27. None of the objectors indicated that they wish to be heard. However, eight submitters supporting the proposal indicated that they wished to speak to their submissions.

Hearings process

28. Generally, where there are submissions that need to be heard, a hearing may be required.

29. Section 120(1)(c) of the Reserves Act 1977 provides that where a submitter has requested an opportunity to be heard, the administering body shall give them a reasonable opportunity of appearing before the administering body or a committee or panel nominated by the administering body tasked with hearing submissions.

30. In hearing submissions, the local board can choose whether the full local board, certain members and/or independent commissioners will hear submissions and make a decision on the proposal. The table below describes the various options.

Option	Description
Option 1 - Local board only	The full local board hears submissions and makes decision on the proposed lease.
Option 2 - Local board panel with an independent commissioner as chair	The local board appoints a commissioner to chair a panel comprising of all or some of the local board to hear the submissions and make recommendations to the local board following hearings. The local board would then make the decision whether to support the panel recommendations.
Option 3 - Independent commissioners hear submissions and make recommendations to the local board	The local board appoints an independent panel comprising two or more commissioners to hear and consider the submissions and make recommendations to the local board. The local board would make the decision whether to support the panel recommendations.
Option 4 - Appoint a committee to hear submissions and make decisions	The local board appoints a committee and delegates the decision-making to that committee. The committee would have a minimum of three members, at least one of whom is a member of the local board. The committee would hear submissions and make decisions on the proposed lease.

31. All options except option 1 involve the use of commissioners. Commissioners provide varying levels of independent consideration of submissions and decision-making, or in circumstances where there is the need for specialist or independent advice.

32. In assessing which of the above option to recommend, staff have considered the following factors:

· retaining local knowledge, input and decision-making in hearing submissions

· the authority to make the final determination

· compliance with the Reserves Act

· cost

33. Option 1 is the preferred option, with the full local board hearing submissions and making a decision on the proposed lease on the basis that:

· the local board brings local knowledge and is well informed of the history surrounding the occupancies at Hakumau Reserve

· the local board has made a series of decisions as noted in paragraphs 4 and 8 in relation to OBC’s occupancy at Hakumau Reserve

· the final decision to approve the lease will remain with the local board even in circumstances where a committee or independent commissioners are appointed

· the ability of the local board to hear and consider submissions accords with the Reserves Act requirements and sits within the local board’s governance on leasing of parts of local parks and reserves

· the decision process to regularise the occupancy for OBC at Hakumau Reserve commenced during this electoral term and it is prudent that this be completed in this term

· There are no additional costs to the local board in hearing and considering the submissions

34. The eight submitters who indicated that they wish to be heard have been invited to speak to their submission at the public forum section of the 12 May 2022 business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. There are no climate impacts arising from the hearing process.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. There are no council group impacts arising from the hearing process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The Ōrākei Local Board resolved at its meeting on 18 November 2021 to grant the Agreement to Lease conditional on the public notification of the proposed lease in accordance with the Reserves Act and as an opportunity for the community to provide their views.

38. Community views were sought through the public notification process.

39. At its workshop on 14 April 2022, the Ōrākei Local Board was briefed on the hearings process. The local board provided direction to staff that the full local board should hear from those submitters who requested to speak to their submission and that submitters be invited to speak to their submission at the local board’s business meeting on 12 May 2022.

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Council is committed to meeting its responsibilities under the Te Tiriti o Waitangi and the Reserves Act 1977.

41. Consultation with iwi was undertaken simultaneously as part of the public notification process.

42. Iwi identified as having an interest in the land were consulted on the proposal. The iwi consulted were Ngāi Tai ki Tāmaki, Ngāti Whātua o Ōrākei, Ngāti Whātua o Kaipara, Te Rūnanga o Ngāti Whātua, Te Ahiwaru, Ngāti Whanaunga, Te Ākitai Waiohua, Ngāti Pāoa, Te Patukirikiri, Ngāti Maru, Ngāti Tamaoho, Ngāti Tamaterā, Ngāti Te Ata, Te Ākitai Waiohua, Te Kawerau ā Maki, and Waikato-Tainui.

43. Council received two responses from iwi on the proposal.

44. Ngāti Tamaoho requested information on current environmental protection measures in place. OBC’s current stormwater consent requires the filtration of groundwater and treatment of discharge. This information was provided to Ngāti Tamaoho and no subsequent engagement was required.

45. Ngāti Whanaunga opposed the lease stating that the council consider “a future opportunity for Ngāti Whanaunga”. Officers communicated with Ngāti Whanaunga seeking clarity on the aspirations that Ngāti Whanaunga have for Hakumau Reserve and to ascertain if the Iwi wished to make oral submissions. Ngāti Whanaunga did not outline its aspirations for the reserve and did not indicate its preference to make oral submissions.

Ngā ritenga ā-pūtea

Financial implications

46. The costs for public notification is covered by Community Facilities.

47. There are no financial implications in circumstances where the local board considers the submissions. However, costs will be incurred where the board chooses an independent panel or committee comprising of independent commissioners.

48. The decision on granting the lease will have a financial impact. The level of rent has been assessed on a market basis and the agreed rental recognises the significance of the site on Tamaki Dr, the long-term nature of the lease, the recreational outcomes supported through the lease and that part of the reserve will be for the exclusive use of OBC.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Any risk of a judicial review of council decision-making processes is minimised if the process follows the statutory requirements of the Reserves Act 1977.

50. Additionally, while the Agreement to Lease provides some certainty around the board’s intention to grant a lease to OBC in accordance with the board’s previous decisions, the risk is mitigated through the specific conditions articulated in the Agreement to Lease, one of the conditions being the requirement to undertake public notification of the proposed lease. A formal lease is triggered only once all the conditions under the Agreement to Lease are satisfied.

Ngā koringa ā-muri

51. Subject to the local board hearing submissions and making a final determination on the lease, council staff will notify OBC on the outcome following the local board’s deliberations.

52. The final determination will either trigger the fulfilment of the remaining conditions under the Agreement to Lease or extinguish the progress of the proposed lease.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Resolution OR-2020-71	17
b ⇩	Attachment B - Resolution OR-2021-181	19
c ⇩	Attachment C - Public Notice	21
d ⇩	Attachment D - Submissions (Rpt)	23

Ngā kaihaina

Signatories

Author

Yusuf Khan - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Trina Thompson - Local Area Manager

Ōrākei Local Board

12 May 2022

Endorsing Business Improvement District (BID) targeted rate grants for 2022/2023

File No.: CP2022/00477

Te take mō te pūrongo

Purpose of the report

1. To request the local board to recommend that the Governing Body sets the targeted rates for the Ellerslie Village, Remuera and St Heliers Village Business Improvement District (BID) programmes for the 2022/2023 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts (BIDs) are areas within Tāmaki Makaurau, where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3. Auckland Council supports business associations operating BID programmes, including Ellerslie Village Business Association (EVBA), Remuera Business Association (RBA) and St Heliers Business Association (SHBA) by collecting a targeted rate from business rated properties within a defined geographic area. The funds from the targeted rates collected are then provided by way of a BID targeted rate grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rate grants to the Governing Body.

5. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year, see Attachment A. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6. Remuera Business Association members approved a BID targeted rate grant of $242,564 for 2022/2023. This figure is unchanged from the current financial year.

7. Ellerslie Village Business Association members approved a BID targeted rate grant of $172,000 for 2022/2023. This figure is an increase of 6.2% from the current financial year.

8. St Heliers Business Association members approved a BID targeted rate grant of $144,023 for 2022/2023. This figure is an increase of 4% from the current financial year.

9. The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

10. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi), known as the BID Policy.

11. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

12. Staff are satisfied the EVBA, RBA and SHBA sufficiently comply with the BID Policy.

13. After the Annual Budget is approved, the council collects the BID targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2022. This enables RBA, EVBA and STBA to implement programmes that contribute to Outcome 5: Our town centres and local businesses are increasingly vibrant and prosperous. Thereby supporting the aspirations of the Ōrākei Local Board Plan 2020.

14. Ōrākei’s BID programmes, managed by the three BID-operating business associations, will continue to play an important role in supporting its members facing two global challenges. A BID programme can support local businesses to mitigate some of the economic flow-on effects from the COVID 19 pandemic through business resilience and recovery initiatives. A BID programme can also facilitate opportunities that address the climate change emergency, with a focus on sustainability.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) recommend to the Governing Body the setting of the targeted rate for the Ellerslie Village Business Improvement District Programme for the 2022/2023 financial year to achieve the amount of $172,000 for Ellerslie Business Association Incorporated and include this amount in the Annual Budget 2022/2023.

b) recommend to the Governing Body the setting of the targeted rate for the Remuera Business Improvement District Programme for the 2022/2023 financial year to achieve the amount of $242,564 for The Remuera Business Association Incorporated and include this amount in the Annual Budget 2022/2023.

c) recommend to the Governing Body the setting of the targeted rate for the St Heliers Village Business Improvement District Programme for the 2022/2023 financial year to achieve the amount of $144,023 for St Heliers Village Association Incorporated and include this amount in the Annual Budget 2022/2023.

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

15. The Auckland Council Growth Model 2021-2051 reports Tāmaki Makaurau is projected to include approximately 660,000 more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

16. Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, encourage resilience and attract new businesses and customers.

17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

18. BID programmes provide the opportunity for the council group to work with business associations to seize on the opportunities from Auckland’s growth.

19. BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

BID programmes provide essential support in building business resilience and aiding economic recovery

20. The economy continues to be impacted by the flow-on effects from the COVID-19 pandemic, affecting both retail-based town centres and commercial precincts.

21. BID-operating business associations provide the local business leadership required to help their members to mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BID programmes are funded by a targeted rate on business ratepayers within a set area

22. BID programmes are funded by a targeted rate applied to all business rated properties within a designated area around a town centre or business precinct.

23. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID targeted rate grant to the relevant business association.

24. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rate grants

25. Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate grant funding and encourages good governance and programme management.

26. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

Diagram

Description automatically generated

The business association sets the BID targeted rate grant amount to deliver its work programme

27. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID targeted rate grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When weighing up a change to the BID targeted rate grant amount, business associations must consider what the local business and property owners can afford.

28. Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

29. The cost of implementing that business plan is set out in an annual budget that the BID’s board (governing committee) agrees will be recommended for approval by the business association membership.

30. The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID targeted rate grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate grant if a BID complies with the BID Policy

31. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rate grants to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

32. The Ōrākei Local Board approved similar recommendations for the rohe’s three BID programmes last year (resolution number OR/2021/66), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rates when it approves the Annual Budget

33. The recommendations in this report are put into effect with the Governing Body’s approval of the Annual Budget 2022/2023 and its striking (setting) of the targeted rates.

34. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

35. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Ellerslie Village, Remuera and St Heliers Village comply with the BID Policy

36. Staff are satisfied the EBA, RBA and SHVA have sufficiently met the requirements of the BID Policy.

37. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board(s) at least once a year:

· Current strategic plan – evidence of achievable medium- to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate grant funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – one-year programme with key performance indicators, based on the strategic plan, to be resourced and achieved.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the budgeting process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

· AGM minutes - provisional minutes of each business association’s 2021 AGM meetings which contain the resolution, voted on by members, confirming the BID targeted rate grant amount for the 2022/2023 financial year.

38. In addition, BID-operating business associations must inform the council of progress with other compliance requirements, including:

· Incorporated Society registration of the business association and all required documents up to date and filed.

· Resolving problems or issues, if any, that have an impact on the governance or operation of the BID programme.

39. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council, as summarized in the table below:

Table 1: Business associations’ compliance with the BID Policy as of 10 March 2022

Requirement FY 2020/2021
Strategic Plan*	2020-2022	2017-2022	2020-2023
Audited financials
Annual Report
Business Plan
Indicative budgets
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board (special briefing)	10 March 2022	10 March 2022	10 March 2022
Programme Agreement	valid to October 2022	valid to November 2022	valid to June 2023
Incorporated society registration
2021 AGM minutes (provisional)
Resolving problems or issues	Nothing to record	Nothing to record	Nothing to record

40. As the EBA, RBA and SHVA have sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the striking (setting) of the targeted rates.

Remuera Business Association retained its BID targeted rate grant amount for 2022/2023. Ellerslie and St Heliers business associations increased its BID targeted rate grant amounts for 2022/2023

41. As shown in Table 2 below:

· Remuera has maintained its BID targeted rate grant at $242,564 for the next financial year. Records show this business association has not increased the sum since 2012.

· Ellerslie Village voted to increase its 2022/2023 BID targeted rate grant to $172,000, an increase of 6.2% on their 2021/2022 amount.

· St Heliers Village also voted to increase its BID targeted rate grant to $144,023, an increase of 4% on their 2021/2022 amount.

A regional perspective

42. Across Tāmaki Makaurau’s 50 BID-operating business associations, 26 increased their targeted rates between 1.6% to 10% - for 2022/2023, while 24 maintained the fiscal status quo.

Table 2: BID targeted rates comparison: 2022/2023 c.f. 2021/2022

BID

2022/2023

2021/2022

Change

Logo, company name

Description automatically generated

$172,000

$162,000

6.2% increase

$242,564

$242,564

Nil

$138,484

$144,023

4% increase

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

44. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs leading the local sector’s responses to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are communicated to elected representatives and staff across the council family, including CCOs, on those plans, policies, projects and programmes which impact them.

46. The BID-operating business associations work with Auckland Unlimited (AU) on economic development initiatives, events and sustainability programmes.

47. The BID-operating business associations also work constructively with both Eke Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternate) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

49. Ellerslie, Remuera and St Heliers BIDs value their strong and enduring governance-to-governance relationship with the Ōrākei Local Board. The contributions by the local board’s ‘BID representatives’, past and present, have promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

50. Ōrākei’s BIDs and local board share an interest in the rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

51. The BID programmes tangibly support the aspirations of the Ōrākei Local Board Plan 2020, best expressed in Outcome 5: Our town centres and local businesses are increasingly vibrant and prosperous.

Local rohe, local benefit, local funding

52. Recommending that the Governing Body strikes the BID targeted rate grants for EBA, RBA and SHVA means that these BID programmes will continue to be funded from BID targeted rates on business properties in their rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

53. Ōrākei Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and the business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

54. At the 2018 Census, Māori represented 5.7 per cent of the population living in the Ōrākei Local Board area, compared to 11.5 per cent of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

55. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

56. The BID targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties.

57. If the Governing Body agrees with the BID targeted rate grants proposed by the local boards, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for the three business associations.

59. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

60. The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

61. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

62. Economic disruption created by the extended flow-on effects of the COVID-19 pandemic will continue to be felt in Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The BID programmes in this local board area can, through business resilience and recovery initiatives, help to mitigate some of the economic effects of the pandemic.

Ngā koringa ā-muri

Next steps

63. If the board supports this report, it will recommend to the Governing Body that the BID targeted rate grants be set as part of the Annual Budget 2022/2023.

64. After the Annual Budget is approved, the council collects the targeted rate grant funds and distributes them in quarterly BID grant payments, effective from 1 July 2022, to EBA, RBA and SHVA to implement programmes that improve the local business environment, support businesses to recover from the COVID-19 pandemic and help address the climate change emergency through sustainability initiatives.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID-operating business associations 2021 AGM resolutions	71

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Trina Thompson - Local Area Manager

Ōrākei Local Board

12 May 2022

Local Board Consultation Feedback and Input into the Annual Budget 2022-2023

File No.: CP2022/05423

Te take mō te pūrongo

Purpose of the report

1. To receive consultation feedback from the Ōrākei Local Board area on:

a) proposed priorities and activities for the Ōrākei Local Board Agreement 2022/2023.

b) regional topics for the Annual Budget 2022/2023.

2. To recommend any local matters to the Governing Body, that they will need to consider or make decisions on in the Annual Budget 2022/2023 process.

3. To provide input on the proposed regional topics in the Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

4. Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the council’s Annual Budget 2022/2023.

5. Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023. This included consultation on the Ōrākei Local Board’s proposed priorities for 2022/2023 to be included in their local board agreement.

6. Auckland Council received 11,550 pieces of feedback in total across the region including 597 pieces of feedback from the Ōrākei Local Board area. The majority of respondents supported the existing climate action particularly around active modes and tree planting in the board area and wanted to see the board do more in these domains.

7. In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:

a) proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

b) release of local board specific reserve funds

c) any local board advocacy initiatives.

The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2022.

8. Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive consultation feedback on the proposed Ōrākei Local Board priorities and activities for 2022/2023.

b) receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Ōrākei local board area.

c) provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body.

d) provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.

Horopaki

Context

9. Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Ōrākei Local Board Agreement sets out how the Council will reflect the priorities in the Ōrākei Local Board Plan 2020 in respect to the local activities to be provided in the Ōrākei Local Board area and includes information relating to budgets, levels of service, and performance measures.

10. The local board agreements 2022/2023 will form part of the Auckland Council’s Annual Budget 2022/2023.

11. Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement 2022/2023. All submissions can be accessed here: https://akhaveyoursay.aucklandcouncil.govt.nz/submissions-annual-budget-2022-2023

12. Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.

Tātaritanga me ngā tohutohu

Analysis and advice https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/analysis-advice-reports.aspx

13. This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023.

Consultation feedback overview

14. As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.

15. In total, Auckland Council received feedback from 11,550 people in the consultation period. This feedback was received through:

a) written feedback – 9,464 online or hard copy forms, emails or letters

b) in person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one which didn’t have any attendees) were moved to an online platform or cancelled due to the red COVID-19 traffic light setting.

Feedback received on the Ōrākei Local Board’s priorities for 2022/2023

16. The Ōrākei Local Board consulted on the following priorities for 2022/2023:

a) Continue to improve water quality including Newmarket/Middleton stream and at Waiatarua and Waiata reserves.

b) Continue to develop and enhance our parks and sportsfields, concentrating on Colin Maiden and Churchill Parks, Tahuna Torea, Waiatarua wetland and Crossfield reserves.

c) Continue to expand and deliver environmental programmes at Pourewa Valley with our community.

d) Deliver the planting and growing phase of the Ngahere (Urban Forest) Strategy.

e) Design and deliver the new Meadowbank community centre.

f) Work with our communities to transform public spaces including Mission Bay, Ellerslie War Memorial Hall and St Vincent Avenue streetscape.

g) Continue to advocate for connections to the Glen Innes to Tamaki Drive Shared Path.

h) Continue to fund local events and work with BIDs and business associations to support COVID recovery.

17. 448 submissions were received on Ōrākei Local Board’s priorities for 2022/2023. Six organisations submitted on the local board priorities. These were Sport Auckland, CLM Community Sport, Ellerslie Business Association, Remuera Business Association, Eastern Bay Songbirds Project and Tāmaki Estuary Protection Society.

18. The majority of respondents support all or most of the local board’s priorities. A high number of local respondents commented on environmental management, supporting water quality improvement, urban forests and improvements to infrastructure to support active modes. Chart

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19. Consultation feedback on local board priorities will be considered by the local board when approving their local board agreement on the 23 June 2022.

Information on submitters

20. The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.

21. There was a roughly even gender split of submitters. The least number of submissions were from the under 25 and over 75 age groups with a roughly even distribution across the remaining age groups. The majority of submissions were from Europeans, with the next largest group being Asian which reflects the ethnicity demographic breakdown of the Ōrākei Local Board area.

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Key themes

22. Key themes of note across the feedback received (through written, in-person and social media channels) included:

a) Urgency around climate action

b) The need to cut costs, find savings and reduce spending on non-essential projects

c) Manage spending rather than incurring larger future debt or increased rates

Feedback on other local topics

23. Key themes across feedback received on other local topics included:

a) Support for environmental action in the local board area particularly around water quality

b) Support for dedicated community sports fields

c) Support for improvements to active modes, particularly gaps in cycleways (13 comments)

d) Some aversion to funding local community events, perception that this is a nice to have (11 comments against, 3 in support)

Overview of feedback received on regional topics in the Annual Budget 2022/2023 from the Ōrākei Local Board area

24. The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to four key questions on:

a) Climate

b) Budget Pressures

c) Operating Spending Prioritisation

d) Waste Service Standardisation

25. The submissions received from the Ōrākei Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact. All submissions can be accessed here: https://akhaveyoursay.aucklandcouncil.govt.nz/submissions-annual-budget-2022-2023

Key Question 1: Climate

26. Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and urban ngahere (forest) canopy cover.

27. This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.

28. The graphs below give an overview of the responses from the Ōrākei Local Board area.

Chart

Description automatically generated with medium confidence

Key themes

29. Key themes of note across the feedback received included:

a) 80 comments were in support of investment in public transport and improving infrastructure for active modes.

b) Of those who asked for improvements to active modes, four comments specifically highlighted the need for cycle safety along Remuera Road and St Johns Road.

c) 45 comments were supportive of the package while also saying we should do more.

d) Of the people who did not support the Climate Action Targeted Rate, 34 said it was unaffordable, 24 said that alternative methods of funding rather than rates should be considered.

e) Of those who did not support the package, they deemed the public and active transport investment as wasteful due to the under use of public transport and cycleways.

f) Those who did not support the package saw the Climate Action Targeted Rate as merely another means to introduce higher rates.

g) Two organisations submitted on this. Both Tamaki Estuary Protection Society and Eastern Bays Songbird Project supported the rate, particularly the action of more tree planting across the Auckland region to generate more urban forests.

h) CLM Community Sport and Sport Auckland also supported the rate from the perspective of proposed investment in low carbon public transport and the active network, pointing to the link between improved modes and increased levels of activity.

i) Ellerslie Business Association and Remuera Business Association did not support the proposal. While they agreed on the need to take climate action, they commented that investment had to come from alternative sources of funding rather than a further rates increase.

j) Ngāti Whātua Ōrākei, Ngāti Tamaterā, Te Kawerau ā Maki, Te Rūnanga o Ngāti Whātua and Ngāti Paoa all submitted in support of the Climate Change Targeted Rate, stating the urgency of climate action required from council.

k) Ngāti Te Ahiwaru and Ngaati Whanaunga do not support the Climate Change Targeted Rate due to the financial hardship experienced by households, as well as the benefit to Māori being unclear.

Key Question 2: Budget Pressures

30. Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Council is forecasting a budget shortfall of $85 million for 2022/2023 compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.

31. A range of levers are proposed to manage the budget pressures including:

a) Using the Government’s Better Off support package funding

b) Changing the timing of some capital spending

c) Implementing cost reductions in the form of efficiency savings and a potential reduction in some services

d) Keeping the previously agreed general rates increase of 3.5 per cent for 2022/2023 and;

e) Continuing work on the sale or long-term lease of non-strategic assets as required.

32. The graphs below give an overview of the responses from the Ōrākei Local Board area.

Chart

Description automatically generated

Key themes

33. Key themes of note across the feedback received included:

a) Council needs to cut costs and find savings elsewhere such as reduced overheads, payroll and spending on non-essential projects.

b) A strong preference to manage spending rather than incurring large future debt or increased rates.

c) Some comments did not support selling assets and highlighted the need for further information on this. Organisations such as Sport Auckland highlighted the need to consider any unintended consequences for sport and active recreation sector.

d) Ellerslie and Remuera Business Associations expressed concern over the compounding effect of a general rates increase on local businesses and commented that non-essential spending should be deferred.

e) Ngāti Tamaterā and Ngaati Whanaunga commented on the element of the proposal to use the government’s Better Off package for Three Waters. They commented that this spending should be prioritised for water infrastructure near marae. Te Rūnanga o Ngāti Whātua commented on the need for community consultation on service prioritisation. and Ngāti Paoa all submitted in support

34. Since consultation, further reduction in revenue caused by the COVID-19 omicron outbreak and rising interest and inflation costs has compounded budget pressures.

35. Local Board Chairs attended a Finance and Performance Committee workshop outlining the increased pressures and a briefing was held for all local board members.

Key Question 3: Operating Spending Prioritisation

36. Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop or change some services, was proposed.

37. The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.

· 38. The graphs below give an overview of the responses from the Ōrākei Local Board area. Chart

Description automatically generated

Key themes

39. Key themes of note across the feedback received included:

a) General support, seems sensible and practical, a sense of “get on with it” approach.

b) Focus on critical core services such as parks, recreation, libraries, clean streets.

c) Defer ‘nice to have’ projects.

d) Split opinion on climate change initiatives as essential.

Key Question 4: Waste Service Standardisation

40. Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.

41. Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.

· 42. The graphs below give an overview of the responses from the Ōrākei Local Board area. Timeline

Description automatically generated with medium confidence

43. Standardising the opt-out rules for residential multi-unit developments (10 or more units)

· Chart

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44. Standardise the opt-out rules for residential and lifestyle properties with between 2 and 9 units

· Chart

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· 45. Standardise the opt-out rules for non-residential properties Chart

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46. Apply a minimum base charge to every separately used or inhabited part of a property

· Chart

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Key themes

47. Key themes of note across the feedback received included:

a) 135 comments in support for something standardised across the region and likely to have less administrative costs. Many believe this should be a part of rates collection anyway

b) 61 comments were against the proposal, saying that PAYT is more equitable and reduces waste if the cost of disposal is directly proportional to the amount disposed. People paying more for bins they don’t fill up.

c) People believe there should be an opt-out approach for the food scraps collection

d) Tamaki Estuary Protection Society supports the food scraps collection

e) Ellerslie and Remuera Business Association supported the proposal to allow certain business properties to opt-out of Council’s waste management services and charges from 1 July 2023, because the council’s kerbside service is deemed more suitable for domestic waste than dealing with the wide range and nature of business waste.

f) Ngāti Whātua Ōrākei, Ngāti Tamaterā, Ngaati Whanaunga, Te Rūnanga o Ngāti Whātua, Ngāti Te Ahiwaru Ngaati Whanaunga and Ngāti Paoa submitted in support of the waste standardisation proposal.

g) Ngāti Whātua Ōrakei commented on the need for council to expand its strategy beyond domestic waste and consider a strategic framework that includes consenting of waste management and resource recovery facilities.

Recommendations on local matters

48. This report allows the local board to recommend local matters to the Governing Body for consideration as part of the Annual Budget process, in June 2022. This includes:

a) proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

b) release of local board specific reserve funds.

c) local advocacy initiatives.

Funding for Locally Driven Initiatives (LDI)

49. Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:

a) operational LDI funding is to be converted into capital LDI funding.

b) the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose.

c) a LDI capital project exceeds $1 million.

50. These conditions do not apply to the Ōrākei Local Board for the 2022/2023 financial year.

Local board advocacy

51. Local boards are requested to provide approved advocacy initiatives which considers the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June.

52. The advocacy initiatives approved by the local board will be included as an appendix to the 2022/2023 Local Board Agreement

Local board input on regional topics in the Annual Budget 2022-2023

53. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.

55. Projects allocated funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

56. The Annual Budget 2022/2023 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

57. The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.

58. Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

59. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

60. Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

61. Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

62. All mana whenua submissions are in Attachment A. The Ōrākei Local Board area and priorities were not specifically referenced within these submissions.

63. Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

64. Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

65. This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

66. The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. The council must adopt its Annual Budget, which includes local board agreements, by 30 June 2022. The local board is required to make recommendations on these local matters for the Annual Budget by mid May 2022 and present to the Finance and Performance Committee on 25 May, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.

Ngā koringa ā-muri

Next steps

68. The local board will approve its local board agreement and corresponding work programmes in June 2022.

69. Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.

70. The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.

Ngā tāpirihanga

Attachments