Minutes of Ōrākei Local Board - Thursday, 19 May 2022

Ōrākei Local Board

19 May 2022

1 Welcome

Chairman S Milne welcomed those present.

2 Apologies

Resolution number OR/2022/48

MOVED by Chairperson S Milne, seconded by Deputy Chairperson T Elliott:

That the Ōrākei Local Board:

a) accept the apologies received from Member T Churton for early departure.

CARRIED

Note: Subsequently, Member T Churton did not depart early.

3 Declaration of Interest

Deputy Chairman T Elliott, Member S Powrie and Member C Davis declared an interest in item 13 - Ōrākei Local Grants Round Two and Multiboard Grants Round Two 2021/2022 grant allocations.

4 Confirmation of Minutes

Resolution number OR/2022/49

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

b) confirm the ordinary minutes of its meeting, held on Thursday, 12 May 2022, as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Fraser Brothers - Presentation on Redevelopment Plans for Lilliput
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2022/50 MOVED by Chairman S Milne, seconded by Member S Powrie: That the Ōrākei Local Board: a) receive the presentation and thank Fraser Brothers for their attendance. CARRIED
	Attachments a 19 May 2022, Ōrākei Local Board, Item 8.1 - Deputation - Fraser Brothers - Presentation on Redevelopment Plans for Lilliput

9 Public Forum

9.1	Public Forum - Hana-Rae Seifer – To Present on the Draft Auckland Golf Investment Plan on behalf of Golf New Zealand
	This item was withdrawn

9.2	Public Forum - Chris Davies and Vicki Salmon – To Present on the Draft Auckland Golf Investment Plan on behalf of the Remuera Golf Club
	This item was withdrawn

10 Extraordinary Business

There was no extraordinary business.

Lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve at 3-55 Tamaki Drive

Resolution number OR/2022/51

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

a) receive this report and information in relation to the granting of a lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve at 3-55 Tamaki Drive

b) note that all eight submitters who indicated that they wished to be heard were invited to attend and speak at the 12 May 2022 business meeting during the public forum item in accordance with the requirements of the Reserves Act

c) carefully and fully considered all submissions and objections received from submitters, both written and oral, in relation to the lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve

d) having carefully and fully considered all submissions, approve the determination of a lease to the Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve on fulfilment of the remaining conditions under the agreement to lease made 18 November 2021 (resolution number OR/2021/181)

e) confirm that council officers and appointed representatives of the Outboard Boating Club of Auckland Incorporated have negotiated the lease and rent, based on the principles set out in 20 August 2020 (resolution number OR/2020/71), satisfactory to both parties

CARRIED

Note: Member T Churton abstained from voting on this item

Note: with the agreement of the meeting, item 14 Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter three 2021/2022 was considered after item 11 Lease to Outboard Boating Club of Auckland Incorporated for part of Hakumau Reserve at 3-55 Tamaki Drive

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter three 2021/2022

Resolution number OR/2022/52

MOVED by Member M Voyce, seconded by Member D Wong:

That the Ōrākei Local Board:

a) receive the performance report for quarter three ending 31 March 2022.

b) note the verbal update that there is an underspend budget of $15,624 available for reallocation, which is the remaining amount available for reallocation from the $51,624 underspend that was identified of which $36,000 was allocated at the 17 March 2022 business meeting.

CARRIED

Ōrākei Local Board Grants Programme 2022/2023

Resolution number OR/2022/53

MOVED by Member S Powrie, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) adopt the Ōrākei Grants Programme 2022/2023 in Attachment A.

CARRIED

Ōrākei Local Grants Round Two and Multiboard Grants Round Two 2021/2022 grant allocations

Deputy Chairman T Elliott declared an interest in the following grant application and took no part in the discussion or voting on it:

LG2212-236 – Community Patrols of New Zealand Charitable Trust.

Member C Davis declared an interest in the following grant applications and took no part in the discussion or voting on them:

LG2212-217 St Heliers/Glendowie Residents Association Incorporated.

LG2212-228 - Akarana Marine Sports Charitable Trust.

LG2212-239 - The Royal Akarana Yacht Club Incorporated.

Member S Powrie declared an interest in the following grant applications and took no part in the discussion or voting on them:

LG2212-236 – Community Patrols of New Zealand Charitable Trust.

LG2212-228 - Akarana Marine Sports Charitable Trust.

This motion was taken in parts:

Resolution number OR/2022/54

MOVED by Chairman S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) approve the following Ōrākei Local Grants 2021/2022 Round Two grant applications for the amount allocated below in table one:

Application ID	Organisation	Requesting funding for	Amount allocated
LG2212-228	Akarana Marine Sports Charitable Trust	Towards the costs of the Safer Pathways to the Ocean	$8,000.00
LG2212-239	The Royal Akarana Yacht Club Incorporated	Towards the cost of safety equipment	$4,000.00
LG2212-236	Community Patrols Of New Zealand Charitable Trust	Towards the cost of car insurance and petrol	$6,000.00
LG2212-217	St Heliers/ Glendowie Residents Association Incorporated	Towards the cost of venue hire, website upgrades, advertising, flag signs,	$6,500.00

CARRIED

Resolution number OR/2022/55

MOVED by Member S Powrie, seconded by Member C Davis:

That the Ōrākei Local Board:

b) approve the following Ōrākei Local Grants 2021/2022 Round Two grant applications for the amount allocated below in table two:

Application ID	Organisation	Requesting funding for	Amount allocated
LG2212-211	Auckland Basketball Services Limited	Towards venue hire of the Barfoot and Thompson Hall	$5,000.00
LG2212-227	Dance Therapy NZ	Towards venue hire, marketing, facilitation, coordination, supervision, client support, liaison and equipment for the Arts 4 Us Specialty programme	$3,000.00
LG2212-221	Ellerslie Business Association Incorporated	Towards costs for the Fairy Festival and the Santa Parade	$10,000.00
LG2212-208	Ellerslie Sports Club Incorporated	Towards a contribution to the total cost of the Michaels Ave Community Centre	$8,000.00
LG2212-246	Ellerslie Theatrical Society Incorporated	Towards the costs of billboards, flyers and awards to writers and directors of the 2022 Ellerslie Festival of One Act Plays	$3,000.00
LG2212-202	Maungarei Community Christian Trust	Towards venue hire	$1,500.00
LG2212-205	Kohimarama Bowling Club Incorporated	Towards the cost of renovating the toilet facilities	$3,000.00
LG2212-238	Mission Bay Business Association Incorporated	Towards the cost of new security cameras, logo, Christmas flags	$7,000.00
LG2212-216	Mission Bay Tennis Club Incorporated	Towards the cost of exterior clubrooms painting - stain cedar	$1,500.00
LG2212-210	The Scout Association of New Zealand	Towards the cost of purchasing two optimist boats	$3,000.00
LG2212-213	Komiti Marae Orakei Trust	Towards the cost of the ERUINI waka ama restoration project	$5,000.00
LG2212-226	Orakei Tennis Club Incorporated	Towards the cost of tennis balls	$2,000.00
LG2212-209	Remuera Chinese Association Incorporated	Towards venue hire and administration, volunteer expenses and Christmas party associated costs	$2,000.00
LG2212-207	St Heliers Bay Croquet Club Incorporated	Towards the cost of turf renovation and lawn maintenance	$1,000.00
LG2212-206	St Heliers Business Association Incorporated	Towards costs of the Christmas family night by the sea event	$7,000.00
LG2212-203	The Scout Association of New Zealand	Towards the cost of restoration of the flay pole, including labor and materials	$5,000.00
LG2212-225	St Thomas's School Board of Trustees	Towards the cost of a concrete bike track including a bikes and helmets as well as a storage container	$10,000.00
Total			$101,500.00

c) approve the following Ōrākei Multi-board Grants round two 2021/2022, for the amount listed below in table three.

Application ID	Organisation	Requesting funding for	Amount allocated
MB2022-236	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2022 - September 2023)	$3,000.00
Total			$3,000.00

d) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

e) request that if funding relates to an event, an invitation needs to be extended to
all Ōrākei Local Board members to attend.

f) decline the following Ōrākei Local Board Local 2022/2022 Round Two grant applications listed below in table four :

Application ID	Organisation	Requesting funding for	Decline reason
LG2212-234	Anne Corbett	Towards venue hire for the Functional Breathing education programme	Insufficient funds to support lower priority applications.
LG2212-240	Eastern Bays Songbird Project Incorporated	Towards the cost of the "Community Re-engagement" project	Insufficient funds to support lower priority applications.
LG2212-242	The Institution of Professional Engineers New Zealand Incorporated	Towards the costs of the Auckland King Tides Initiative Community CoastSnap Beach Monitoring	Insufficient evidence on the benefits of the project to the Ōrākei Local Board area.
LG2212-214	Auckland Paraplegic and Physically Disabled Association Incorporated	Towards six months wages of the Junior Sport Development office	Insufficient funds to support lower priority applications.
LG2212-237	Parnell Cricket Club Incorporated	Towards coaching costs of the Parnell CC College Age Academies	Insufficient funds to support lower priority applications.
LG2212-224	Youthline Auckland Charitable Trust	Towards the total budget of counsellor helpline training, management, and support between June 2022 to March 2023	Insufficient funds to support lower priority applications.

g) decline the following Ōrākei Multi-board Grants round two 2021/2022, listed below in table five.

Application ID	Organisation	Requesting funding for	Decline reason
MB2022-233	Aotearoa Multicultural Families Society	Towards organized walking programme for families at different local trails, parks, and beaches in Devonport, Takapuna, Mission Bay, East Coast Bays, Unsworth Heights, and Hobsonville (July 2022 - December 2022)	Insufficient funds to support lower priority applications.
MB2022-220	Bellyful New Zealand Trust	Towards meal production, volunteer support, and delivery costs in Auckland (June 2022 - December 2023)	Insufficient evidence on the benefits of the project to the Ōrākei Local Board area.
MB2022-252	Communities Against Alcohol Harm	Towards community navigator project in Auckland communities and online from June 2022 to June 2023.	Insufficient funds to support lower priority applications.
MB2022-228	HomeDish Limited	Towards verification costs, courses, and marketing of home-cook businesses in Auckland (June 2022 - March 2023)	Insufficient funds to support lower priority applications.
MB2022-203	Howick Pakuranga Youth Academy	Towards gym equipment and purchase of van in Pakuranga Heights.	Insufficient evidence on the benefits of the project to the Ōrākei Local Board area.
MB2022-225	Outline Aotearoa Incorporated	Towards cost of the peer support service programme`s volunteer training, clinical supervision, advertising, stationery, insurance and information technology service.	Insufficient funds to support lower priority applications.
MB2022-226	Social Enterprise Auckland/ Impact Hub Auckland	Towards business events with a focus on equity and climate from June 2022 to June 2023.	Insufficient funds to support lower priority applications.
MB2022-239	The Operating Theatre Trust t/a Tim Bray Theatre Company	Towards Gift a Seat funding for 2,700 children to attend The Whale Rider in their local area for free (September 2022 - December 2022)	Insufficient funds to support lower priority applications.
MB2022-215	The Reading Revolution	Towards wages of the manager delivering the "Readers Leaders programme"	Insufficient funds to support lower priority applications.

h) note the advice provided in the verbal update to the Auckland Council’s Quarterly Performance Report for quarter three 2021/2022 that there is an underspend of $15,624 in the 2021/2022 financial year which is available for reallocation.

i) approve the reallocation of $15,000 underspend budget towards:

i) $10,000 to the Business Activations budget (ID366) to further fund Ellerslie Business Association Incorporated application LG2212-221: Ellerslie Fairy Festival and Ellerslie Santa Parade

ii) $5,000 to the Placemaking: Neighbourhood development Ōrākei budget (ID350) to further fund St Thomas's School Board of Trustees application LG2212-225: Bike and Pump Track

CARRIED

Community Facilities Network Plan revised Action Plan (2022)

Resolution number OR/2022/56

MOVED by Chairman S Milne, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) support the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A.

b) request that line 74 in the Action Plan is revised to acknowledge that the Meadowbank Community Centre upgrade is underway.

c) request that line 76 in the Action Plan, Barfoot and Thompson Stadium, previously known as ASB Stadium, investigation be added to the programme within the current term of the plan.

CARRIED

16	Draft Auckland golf investment plan
	This item was withdrawn.

17	Local board feedback on Auckland Transport's proposed speed limit changes
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2022/57 MOVED by Chairman S Milne, seconded by Member S Powrie: That the Ōrākei Local Board: a) provide the tabled feedback on speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme CARRIED
	Attachments a 19 May 2022, Ōrākei Local Board, Item 17 Local board feedback on Auckland Transport's proposed speed limit change - Feedback

Chairman and Board Members' Report

Resolution number OR/2022/58

MOVED by Chairman S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) that the Ōrākei Local Board Chairman and Board Members’ Report for April 2022 be received.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2022/59

MOVED by Member M Voyce, seconded by Member C Davis:

That the Ōrākei Local Board:

a) note the draft governance forward work calendar as at 19 May 2022.

CARRIED

Ōrākei Local Board Workshop Proceedings

Resolution number OR/2022/60

MOVED by Chairman S Milne, seconded by Member D Wong:

That the Ōrākei Local Board

a) note the records for the workshops held on 07, 14 and 28 April 2022.

CARRIED

Resolutions Pending Action report

Resolution number OR/2022/61

MOVED by Chairman S Milne, seconded by Member S Powrie:

That the Ōrākei Local Board:

a) note the Ōrākei Local Board Resolutions Pending Action report as at 19 May 2022.

b) agree that Resolution number OR/2021/82 has been completed, which requested “Parks, Sports and Recreation staff investigate and report back on the feasibility of a nine hole disc golf course in Churchill Park”.

CARRIED

22 Consideration of Extraordinary Items

There were no of extraordinary items.

Procedural motion to exclude the public

Resolution number OR/2022/62

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for Confidential Item C1 The Landing Physical Services Agreement after the public has been excluded, because of their knowledge, which will assist the Ōrākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 The Landing Physical Services Agreement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains a decision that impacts on a third-party operator.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

3.34pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.22pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

The Landing Physical Services Agreement

Resolution number OR/2022/63

MOVED by Chairman S Milne, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) note the current service agreement extension with STF Ltd at The Landing expires on 31 August 2022.

b) note that stakeholder and public input has been sought into the refreshment of The Landing (Pathways to the Sea Concept Plan 2013) and this will inform the future activities and operations of The Landing however acknowledge that additional time is required to complete the plan refresh and communicate any service level changes determined by the plan refresh.

c) give notice to STF Limited that the Ōrākei Local Board will not be renewing their current service agreement, but allow STF limited a six month period from 1 September 2022, on the same terms and conditions as the current arrangement, to fulfill current bookings and vacate the premises.

d) confirm that it is still considering feedback on the refreshment of the Pathways to the Sea Concept Plan 2013 and if it is decided that either option 1 or option 2 are the preferred choice of the board that it would seek expressions of interest for operation of a haul-out service.

4.22 pm The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:.......................................................

Chairman	Scott Milne, JP
Deputy Chairman	Troy Elliott
Members	Troy Churton
	Colin Davis, JP
	Sarah Powrie
	Margaret Voyce
	David Wong, JP