I hereby give notice that an extraordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 12 May 2022

10.00am

This meeting will proceed via MS Teams and either a recording or a written summary will be uploaded to the Auckland Council website.

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor

 

6 May 2022

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Puketāpapa Local Board

12 May 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Puketāpapa Local board consultation feedback and input into the Annual Budget 2022/2023                                                                                                                        7

 


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

 

 

 

 

 

 

 

 

 


Puketāpapa Local Board

12 May 2022

 

 

Puketāpapa Local board consultation feedback and input into the Annual Budget 2022/2023

File No.: CP2022/05152

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive consultation feedback from the Puketāpapa Local Board area on:

·    proposed priorities and activities for the Puketāpapa Local Board Agreement 2022/2023. 

·    regional topics for the Annual Budget 2022/2023.

2.       To recommend any local matters to the Governing Body, that they will need to consider or make decisions on in the Annual Budget 2022/2023 process.

3.       To provide input on the proposed regional topics in the Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

4.       Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the Council’s Annual Budget 2022/2023.

5.       Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023. This included consultation on the Puketāpapa Local Board’s proposed priorities for 2022/2023 to be included in their local board agreement.

6.       Auckland Council received 11,550 pieces of feedback in total across the region including 182 pieces of feedback from the Puketāpapa local board area. 120 responses were submitted online, and 62 responses were submitted via hard copy.

Summary of key local consultation feedback from the Puketāpapa Local Board area.

·    Seventy one percent support for the Climate Action Targeted Rate (CATR), 22% do not support

·    Sixty percent support for a range of levers proposed to manage on-going budget pressures, sixteen percent do not support

·    Fifty eight percent support for Operating Spending Prioritisation, sixteen percent do not support

·    Seventy one percent support for Waste Service Standardisation (a rates- funded system), fifteen percent did not support as they prefer a pay as you throw (PAYT) system

·    Sixty four percent support for Standardise the opt-out rules for residential multi-unit developments (10 or more units), nine percent do not support

·    Fifty six percent support for Standardise the opt-out rules for residential and lifestyle properties with between two and nine units, fifteen do not support

·    Fifty six percent support for Standardise the opt-out rules for non-residential properties, fifteen percent do not support

·    Fifty two percent support for Apply a minimum base charge to every separately used or inhabited part of a property, sixteen percent do not support

7.       In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:  

·    proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·    release of local board specific reserve funds

·    any local board advocacy initiatives.

The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2022.

8.       Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive consultation feedback on the proposed Puketāpapa Local Board priorities and activities for 2022/2023.

b)      receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Puketāpapa local board area.

c)      provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body.

d)      provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.

 

Horopaki

Context

9.       Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Puketāpapa Local Board Agreement sets out how the Council will reflect the priorities in the Puketāpapa Local Board Plan 2020 in respect to the local activities to be provided in the Puketāpapa local board area and includes information relating to budgets, levels of service, and performance measures.

10.     The local board agreements 2022/2023 will form part of the Auckland Council’s Annual Budget 2022/2023.

11.     Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement 2022/2023.

12.     Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023.

Consultation feedback overview 

14.     As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.

15.     In total, Auckland Council received feedback 11,550 pieces of feedback in the consultation period. This feedback was received through:

·        written feedback – 9,464 online or hard copy forms, emails or letters

·        in person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one which didn’t have any attendees) were moved to an online platform or cancelled due to the red COVID-19 traffic light setting.

16.     All feedback will be made available on an Auckland Council webpage called “Feedback submissions for the Annual Budget 2022/2023” and will be accessible from 05 May 2022 through the following link:

https://akhaveyoursay.aucklandcouncil.govt.nz/submissions-annual-budget-2022-2023

Feedback received on the Puketāpapa Local Board’s priorities for 2022/2023

17.     The Puketāpapa Local Board consulted on the following priorities for 2022/2023:

·    Climate action and awareness

·    Voice to influence local decision making

·    Supporting our communities to recover from the impacts of COVID-19

·    Promoting social inclusion at a neighbourhood level

·    Continuing to improve our facilities

18.     Puketāpapa submissions were received on Puketāpapa Local Board’s priorities for 2022/2023. The majority of local respondents supported all priorities

·    128 individuals and 3 organisations submitted their responses on the local board priorities

·    Organisations who submitted their responses were Aotearoa Africa Foundation, Poonga Education and Sport Auckland.

Individuals:

·    70 individuals supported all priorities

·    36 supported most priorities

·    7 did not support most priorities

·    2 did not support any priorities

·    10 did not know

Organisations:

·    1 organisation supported all priorities and 2 had selected ‘other’.

19.     Consultation feedback on local board priorities will be considered by the local board when approving their local board agreement between 21-23 June 2022.

 

 

 

 

Information on submitters

20.     The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.

21.     Those who submitted information on demographics were 46% Male, 53% Female and 2% were those who identified with another Gender.

22.     Their age is reflected in the table below.

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Key themes

23.     Key themes of note across the feedback received (through written, in-person and social media channels) included:

 

 

 

Those who support all priorities commented on their reasons:

·      There is a good balance of climate action and community support.

·      Support the focus on environmental issues, local communities’ inclusion in decision making because this creates a more inclusive and resilient society

·      Community support focuses on community needs.

Those who support most priorities commented on their reasons:

·      Seeking increased focus on revitalising town centres and civic spaces

·      Support planting of more trees and investing in more local environmental projects

Those who do not support most priorities commented on their reasons:

·      Community support through the pandemic is the highest priority

·      Doubt that the board’s priorities are being met.

Those who did not know, commented on their reasons:

·      Slow revenue recovery due to the pandemic but also keen for council to progress work.

·      There should be more evidence of the work required before funding is committed.

Overview of feedback received on regional topics in the Annual Budget 2022/2023 from the Puketāpapa Local Board area

24.     The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to four key questions on:

1.    Climate

2.    Budget Pressures

3.    Operating Spending Prioritisation

4.    Waste Service Standardisation

25.     The submissions received from the Puketāpapa Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Key Question 1: Climate

26.     Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and urban ngahere (forest) canopy cover.

27.     This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.

28.     The graphs below give an overview of the responses from the Puketāpapa Local Board area.

29.     126 Individuals support the Climate Action Targeted Rate, 40 did not support it, 1 had other reasons and 11 did not know.

 

 

 

 

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Key themes

30.     Key themes of note across the feedback received included:

Those who support the Climate Action Targeted Rate commented on their reasons:

·      General support for change in human behaviour in relation to climate change

·      Disincentivising the use of private vehicles, submitters said they “would support even more action to reduce carbon emissions in Auckland”

·      Support for cycling and walking

·      Making public transport easy to access for people of all socioeconomic levels.

Those who do not support the Climate Action Targeted Rate commented on their reasons:

·      This commitment could be difficult to make due to inflation and rise in house prices for Aucklanders

·      More taxes and less action

·      Fixing infrastructure and public transport will be a much better use of time and money

·      Items are already covered in general rates, submitters mentioned that the “Items in this rate are already covered in our general rates so they do not support this additional charge”

Those who do not know commented on their reasons:

·      Auckland needs to be better when it comes to planning public transport “free public transport would help because that means most people are using public transport and those who opt to drive their private vehicles would not mind paying extra because that means there’s less traffic on the road I can get to where I need to quicker”.

Those who had other reasons commented on those reasons:

·      This is not necessary “this will increase general rate and then affect the 10 year budget”.

Key Question 2: Budget Pressures

31.     Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Council is forecasting a budget shortfall of $85 million for 2022/2023 compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.

32.     A range of levers are proposed to manage the budget pressures including:

-     Using the Government’s Better Off support package funding

-     Changing the timing of some capital spending

-     Implementing cost reductions in the form of efficiency savings and a potential reduction in some services

-     Keeping the previously agreed general rates increase of 3.5 per cent for 2022/2023 and;

-     Continuing work on the sale or long-term lease of non-strategic assets as required.

33.     The graphs below give an overview of the responses from the Puketāpapa Local Board area.

34.     72 Individuals support Managing the on-going budget pressures, 19 did not support it, 6 had other reasons and 24 did not know

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Key themes

35.     Key themes of note across the feedback received included:

Those who support managing on-going budget pressures commented on their reasons:

·      Accessing levers in the first instance can be a good thing, it can help inform more constructive decision making when it comes to budget

·      Utilising levers as guidelines can help limit budget pressures “good way to stay within the budget”

Those who do not support managing on-going budget pressures commented on their reasons:

·      Loss of jobs due to COVID-19 means an inability to keep up with increases in rates

·      Assets should not be sold

·      Some also say rates should increase but with a rebate for low-income families

Those who do not know commented on their reasons:

·      Ineffective expenditure “spending money on issues that cannot be fixed now needs to stop”.

Those who had other reasons commented on those reasons:

·      Do not support raises in taxes due to increase in cost of living

·      Council to review why there is a financial gap

36.     Since consultation, further reduction in revenue caused by the COVID-19 Omicron outbreak and rising interest and inflation costs has compounded budget pressures.

37.     Local Board Chairs attended a Finance and Performance Committee workshop outlining the increased pressures and a briefing was held for all local board members.

 

Key Question 3: Operating Spending Prioritisation

38.     Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop or change some services, was proposed.

39.     The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.

40.     The graphs below give an overview of the responses from the Puketāpapa Local Board area.

41.     67 Individuals support Managing the on-going budget pressures, 18 did not support it, 6 had other reasons and 25 did not know.

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Key themes

42.     Key themes of note across the feedback received included:

Those who support prioritising operating spending commented on their reasons:

·      Good approach for the interim

·      Support prioritising between most critical and less critical

·      Support the ongoing goal of limiting the effects of climate change “more needs to be done for climate change”.

Those who do not support prioritising operating spending commented on their reasons:

·      Auckland seems to be struggling in some areas, a good way to limit inefficiencies is to take inspiration from other similar cities. “Manage this city in an efficient, proficient way. Look at similar cities overseas, appreciate how we are lagging and invest in what we need to make it work”.

Those who do not know commented on their reasons:

·      The process of this approach is unclear to some

·      What are the pros and cons of this approach.

Those who had other reasons commented on those reasons:

·      Council to re-examine staff related efficiencies

·      “Each community has their own struggles and alleviating those need to be on the councils radar, “the residents of Auckland need the council to provide them with the services that they need, look internally for inefficiencies”.

Key Question 4: Waste Service Standardisation

43.     Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.

44.     Auckland Council are also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.

45.     The graphs below give an overview of the responses from the Puketāpapa Local Board area.

46.     89 individuals support standardising waste services, 19 did not support it, 6 had other reasons and 12 did not know.

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Sub-questions within the Waste Service standardization approach 

Standardize the opt out rules for residential multi-unit developments

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Standardize the opt out rules for residential and lifestyle properties with between two and nine units

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Standardize the opt out rules for non-residential properties

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Key themes

47.     Key themes of note across the feedback received included:

Those who support prioritising operating spending commented on their reasons:

·      Support for a rates funded system

·      Need better waste management at all stages “just like its done in the plants and recycling centres”

·      Choices of different bin sizes should be there for larger or single person households.

Those who do not support prioritising operating spending commented on their reasons:

·      Support for more innovative ways of waste management e.g., scanning of bins instead of using tags

·      Services to be for everyone “without distinguishing rich and poor areas”.

Those who do not know commented on their reasons:

·      General support but need more clarity on what the question is asking.

Those who had other reasons commented on those reasons:

·      General support

·      Services should be free.

Other feedback

48.     Aucklanders were asked what is important to them and if they had any feedback on any other issues.

Local board decision-making over local community services

·      Improving transport to reduce emissions

·      Improving walkways in parks

·      Scrap bins to be rolled out over all Auckland suburbs

·      More local board decision making over local community services

·      Buses to be electric.

Tūpuna Maunga Authority Operational Plan 2022/2023

·      General support for the authority

·      The authority is restrictive and needs more development

·      All projects need Mana Whenua support.

Changes to fees and charges

·      No comments provided on changes to fees and charges.

Recommendations on local matters 

49.     This report allows the local board to recommend local matters to the Governing Body for consideration as part of the Annual Budget process, in June 2022. This includes:

·    proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·    release of local board specific reserve funds

·    local advocacy initiatives.

 

 

Funding for Locally Driven Initiatives (LDI)

50.     Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:

·    operational LDI funding is to be converted into capital LDI funding.

·    the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose.

·    a LDI capital project exceeds $1 million.

These conditions do not apply to the Puketāpapa Local Board for the 2022/2023 financial year.

Local board advocacy

51.     Local boards are requested to provide approved advocacy initiatives which considers the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June.

52.     The advocacy initiatives approved by the local board will be included as an appendix to the 2022/2023 Local Board Agreement

Local board input on regional topics in the Annual Budget 2022-2023

53.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54.     The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.

55.     Projects allocated funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

56.     The Annual Budget 2022/2023 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

57.     The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.

58.     Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

59.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

60.     Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

61.     Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

62.     Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

63.     Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

64.     This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

65.     The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66.     The council must adopt its Annual Budget, which includes local board agreements, by 30June 2022. The local board is required to make recommendations on these local matters for the Annual Budget by mid May 2022 and present to the Finance and Performance Committee on 25 May, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.

Ngā koringa ā-muri

Next steps

67.     The local board will approve its local board agreement and corresponding work programmes in June 2022.

68.     Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.

69.     The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Sara Khan - Local Board Advisor

David Rose – Lead Financial Advisor, Financial Strategy and Planning

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager