Agenda of Puketāpapa Local Board - Thursday, 19 May 2022

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 April 2022 and the extraordinary minutes of its meeting, held on Thursday, 12 May 2022, including the confidential section, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Ema Barton - On behalf of Holding Space Aotearoa Trust

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Ema Barton Founder of Holding Space Aotearoa to deliver a presentation during the Deputation segment of the business meeting

Whakarāpopototanga matua

Executive summary

2. Ema Barton, a local musician/poet/tutor and founder of Holding Space Aotearoa, will be in attendance to deliver a presentation to the local board about the activities of the Trust that are being supported by the Board, but especially the achievements of Songwriters4Climate Action and what they are up to in May – New Zealand Music month.

3. Ema Barton will perform a Climate Action song that will be released from Holding Space Aotearoa Trust compilation album.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) thank Ema Barton for her attendance and Deputation.

8.2 Amanda Brien - Water Fountains

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Amanda Brien to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Amanda Brien will be in attendance to deliver a presentation to the local board regarding Water Fountains in the local board area.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) thank Amanda Brien for her attendance and Deputation presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

19 May 2022

Auckland Council’s Quarterly Performance Report: Puketāpapa Local Board for quarter three 2021/2022

File No.: CP2022/05245

Te take mō te pūrongo

Purpose of the report

1. To provide the Puketāpapa Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2021/2022 work programme.

3. There are two attachments to this report:

· Attachment A: Work Programme Report 2021/2022, 1 January – 31 March 2022.

· Attachment B: Operating Performance Summary 2021/2022, 1 January – 31 March 2022.

4. The work programme (Attachment A) is produced annually and aligns with Puketāpapa Local Board Plan outcomes.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID691 Low Carbon Lifestyles – door knocking component of the programme delayed, due to COVID-19

6. Although, we have recently moved down alert level restrictions the impacts on the local boards operating performance overall may have longer lasting effects.

7. The financial performance compared to year-to-date budget 2021/2022 is provided as Attachment B to the agenda report. There are some points for the local board to note. Overall, the net operational financial performance of the local board is approximately seventeen percent under budget for the nine months ended March 2022. Revenue is below budget for the year to date due to facility restrictions/closures to respond to alert level restrictions, offset by lower operating expenditure. Operating expenditure is twenty percent below budget and operating revenue running at sixty six percent below planned budget levels.

8. Capital expenditure is approximately eighty percent above budget for the nine months ended 31 March 2022. Disruption to the capital programme due to associated cost escalations and supply chain risks are recognised to possibly further impact future delivery.

9. Due to a number of under-deliveries, as noted in Attachment A: Work Programme Report, $7,500 is available for reallocation this quarter. Officers recommend this is allocated to support the event led by Kāinga Ora at Freeland Reserve and to Community Grants.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for quarter three ending 31 December 2021.

b) reallocate $7,500 to the following two work programme budgets:

i) ID431 Strengthening Community Connections for an Inclusive Welcoming Puketapapa (to support the opening event at Freeland Reserve, led by Kāinga Ora) - $4,500; and

ii) ID444 Community Grants Puketāpapa - $3,000

Horopaki

Context

10. The Puketāpapa Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services;

· Local Economic Development;

· Plans and Places;

· Auckland Emergency Management;

· Auckland Unlimited.

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

COVID-19 restrictions

12. From 23 January 2022, Auckland moved back into traffic light red setting under the COVID-19 Protection Framework, which has impacted council and community-delivered event planning and programming.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey)

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Chart, waterfall chart

Description automatically generated

Key activity updates from quarter three

15. The key activity updates from the WP Update attachment are:

· ID426 Building capacity for youth development - The Puketāpapa Youth Foundation (PYF) have continued to meet and organise online and now in-person for their weekly meetings, during the COVID-19 restrictions. Over the last quarter, the group has inducted new members and established a new leadership team. They continue to support youth voice in local submissions, including the annual budget consultation and local board priorities and Kāinga Ora in the Wesley development. In January, PYF also hosted an interview with members of the local board about how the Local Board works and insight into what they do for the community.

· ID 1521 – An integrated area plan for the Mt Roskill redevelopment area, which is part of part of the Albert-Eden and Puketāpapa local board areas

Activities with significant issues

16. ID691 Low Carbon Lifestyles – door knocking component of the programme delayed, due to COVID-19. This will result in a carry-forward of part of the budget to the next financial year.

Activities on hold

17. A number of work programme activities have been identified by operating departments as on hold. However these do not have budgets in the current financial year.

Changes to the local board work programme

Cancelled activities

18. These activities are cancelled:

· ID 441 Christmas Event – cancelled due to Covid-19 restrictions

· ID 442 Movies in Parks Event – cancelled due to Covid-19 restrictions

· ID 443 Contribution to Culture Fest Event – cancelled due to Covid-19 restrictions

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. Work programmes were approved in June 2021 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

21. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include a number of ‘low carbon’ budgets and funding for groups and schools to consider responses to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Puketāpapa Local Board of the performance for quarter three ending 31 December 2021.

Tauākī whakaaweawe Māori

Māori impact statement

24. The list below, outlines the activities in the 2020/2021 work programme that contribute towards the delivery of Māori outcomes.

Project	Māori Outcomes	Māori Outcomes description
ID 430 Māori responsiveness	No specific outcome focus areas
ID 439 Local Civic Events Puketapapa	Māori identity and culture	Direct engagement with mana whenua for the delivery of the events
ID 845 Te Kete Rukuruku Tranche 2	Te reo Māori Māori identity and culture	Return te reo Māori names and narratives to parks and places
ID 1029 Manukau Harbour Forum	Kaitiakitanga Realising rangatahi potential	Māori youth will be involved in the youth sustainabiliy wānanga and are supported to develop and implement projects relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.
ID 26714 Faulkner Bay seawall revetment and renewal	Kaitiakitanga
ID 3118 Te Kete Rukuruku Tranche 1	Te reo Māori Māori identity and culture Whānau and tamariki wellbeing
ID 242 Manu Aute kite day	Māori identity and culture
ID 425 Childrens’ panels	Māori identity and culture,Whānau and tamariki wellbeing	Encouraging tamariki Māori to participate and lead in the Children Stakeholder Group. Empower them to shape their communities
ID 426 Youth capacity building	Māori identity and culture Whānau and tamariki wellbeing	Support and empower rangatahi Māori in local leadership
ID 428 Apply the Empowered Community Approach	No specific outcome focus areas
ID 438 Citizenship ceremonies	Māori identity and culture
ID 443 Contribution to Culture Fest	Māori identity and culture Realising rangatahi potential Whānau and tamariki wellbeing
ID 445 Healthy Puketapapa	Kaitiakitanga Whānau and tamariki wellbeing
ID 809 Urban Ngahere	Kaitiakitanga	Work with mana whenua to implement the Urban Ngahere Strategy, to increase the tree canopy cover and promote the importance of kaitiakitanga.
ID 1297 Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Puketāpapa	Te reo Māori	Libraries will continue to support, promote and embed Te reo Māori within our communities and staff.
ID 1521 Integrated Area Plan	Kaitiakitanga Māori identity and culture
ID1573 Youth Economy	Realising rangatahi potential	Connecting to the culture, language will be a focus along with assisting rangatahi into quality employment opportunities and educational pathways.
ID 1621 Local Small Business Mentors programme	Māori business, tourism and employment	Ka Hao i te Ao is a Māori focused programme. Next Steps could be targeted at Māori businesses

Ngā ritenga ā-pūtea

Financial implications

25. This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme.

26. This report is provided to enable Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes. There are no financial implications associated with this report.

Financial Performance

Financial comments

27. Operating expenditure of $5.9 million is $1.5 million below budget.

28. Asset Based Services operating expenditure (ABS Opex) is $1.4 million below budget. This is primarily as a result of both lower maintenance/operating costs for our community assets as well as under the full facility/arboriculture contracts impacted by varying alert level restrictions.

29. Locally Driven Initiatives operating expenditure (LDI Opex) is $55,000 under budget. Some programmes and community initiatives have been disrupted under COVID-19 constraints having to be deferred to next quarter and grants to our community groups are tracking behind schedule.

30. Operating revenue of $144,000 is $281,000 below budget. The shortfall is mainly in venues for hire facilities at Fickling Convention Centre, Mt Roskill War Memorial Hall and Wesley Community Centre accounting for eighty four percent of the total. This is mitigated by expenditure being under budget for these facilities.

31. Capital Expenditure of $874,000 is above budget by $389,000. The capital programmes ahead of plan mainly refers to renewals for work done at Lynfield Recreation Centre and Waikōwhai Reserve - renew play space.

32. The financial report for the nine months ended March 2022 for the Puketāpapa Local Board area is in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

34. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

36. The local board will receive the next performance update in August 2022, following the end of quarter four (30 June 2022).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board 1 January – 31 January 2022 Work Programme Update	17
b ⇩	Puketāpapa Local Board – Operating Performance Summary 2021/2022, 1 January - 31 March 2022	47

Ngā kaihaina

Signatories

Authors

Mary Hay - Senior Local Board Advisor

David Rose – Lead Financial Advisor, Financial Strategy and Planning

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

Puketāpapa Local Board

19 May 2022

Puketāpapa Local Grants Round Two and Multi-Board Round Two 2021/2022 grant allocations

File No.: CP2022/05868

Te take mō te pūrongo

Purpose of the report

To fund, part-fund or decline the applications received for Puketāpapa Local Grants Round Two and Multi-Board Round Two 2021/2022.

Whakarāpopototanga matua

Executive summary

1. This report presents applications received for the Puketāpapa Local Grants Round Two (Attachment B) and Multi-Board Round Two 2021/2022(Attachment C).

2. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2021/2022 on 15 April 2021 (Attachment A). The document sets application guidelines for community contestable grants.

3. The local board has set a total community grants budget of $124,417 for the 2021/2022 financial year. An additional fund of $11,568 (Resolution number PKTPP/2022/24) was allocated to the community grants budget. A total of $63,498.83 was allocated in previous grant rounds, this leaves a total of $72,486.17 to be allocated to one local grants and one quick response round including one multiboard round.

4. Thirteen applications were received for Puketāpapa Local Grants, Round Two 2021/2022, requesting a total of $63,278.89, and sixteen multiboard applications were also received requesting a total of $61,798.08.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2021/2022 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2215-205	Roskill Together Trust	Community	Towards the cost of developing a new co-designed sign for the Mt Roskill clocktower including the artist fee, creation, production, and mounting of the sign.	$3,277.50	Eligible
LG2215-208	EcoMatters Environment Trust	Community	Towards running four "healthy homes on a budget" workshops in the Local Board area from 01 June to 30 November 2022	$5,000.00	Eligible
LG2215-210	Dance Therapy NZ	Community	Towards programme facilitation, marketing, materials, venue hire, coordination, administration, and overhead costs for the "Dance 4 Us Mount Roskill" workshops from June 2021 to September 2022.	$6,000.00	Eligible
LG2215-211	YMCA North Incorporated	Community	Towards the "Raise Up" Puketāpapa Crew event and programme costs between June 2022 to May 2023 including meeting, camp, crew recruitment, uniform, volunteer training, marketing, materials, graduation, team building activities, equipment, venue hire, workshop facilitators, kai, transport, mileage, gifts, and prizes costs.	$6,000.00	Eligible
LG2215-213	Youthline Auckland Charitable Trust	Community	Towards the cost of training and clinical supervision of the youth worker team and counsellors from 1 June 2022 to 31 March 2023.	$5,000.00	Eligible
LG2215-215	The Whanau Community Trust	Community	Towards the creation of a website and directory for the "Community and Business Directory" project, including the cost of coordination and data input services costs.	$6,000.00	Eligible
LG2215-216	Kiwi Arab Incorporated	Community	Towards the cost of a community dinner for Eid Al-Adha and a kids' activity every Saturday in the month of July, including the cost of venue hire, materials for activities, food, and drink.	$6,000.00	Eligible
LG2215-217	Warriors Community Foundation	Community	Towards the cost of programme resources, including the foundation booklets printing cost.	$4,550.00	Eligible
LG2215-203	Pet Whisperer Rescue Trust	Environment	Towards trapping, desexing, microchipping and vaccinating 40 cats of around 100 cats within the Local Board area.	$6,000.00	Eligible
LG2215-212	Kirstin Carlin Roskill Together Trust	Environment	Towards artist fee, copywriter, graphic designer, Te Reo advisor ($100), illustrator, umbrella organisation admin fee, stamp, billstickers printing, and distribution cost for the "Moth Plant Poster Project"	$4,848.88	Eligible
LG2215-209	The Scout Association of New Zealand Western Bays Sea Scouts	Sport and recreation	Towards the purchase a cutter with sailing kit, sailing helmets, adult life jackets, and sun hats for the ongoing activities of the scout group.	$2,323.51	Eligible
LG2215-214	Sunryz Trust	Sport and recreation	Towards gym hire (attached quote is for YMCA, Mt Albert, uniforms, bookkeeping, basketball, and towers for a once a week, a ten-week programme run at the Wesley Community Centre and Lovelock Track Fields for children from the local board area.	$6,000.00	Eligible
LG2215-218	Auckland United Football Club Incorporated	Sport and recreation	Towards the purchase of portable aluminium team benches and ropes for crowd barrier for the Keith Hay Park training grounds.	$2,279.00	Eligible
Total				$63,278.89

That the Puketāpapa Local Board:

b) agree to fund, part-fund or decline each application in Puketāpapa Multiboard Round Two 2020/2021, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-234	Fiji Girmit Foundation	Arts and culture	Towards the Girmit musical festival and Girmit seniors’ recognition event in Mangere.	$5,000.00	Eligible
MB2022-239	The Operating Theatre Trust t/a Tim Bray Theatre Company	Arts and culture	Towards 2,700 free tickets for children from the local board area to attend “The Whale Rider” from September to December 2022.	$5,718.00	Eligible
MB2022-202	Re-Creators Charitable Trust	Community	Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from June 2022 to March 2023.	$5,696.00	Eligible
MB2022-205	New Zealand Eid Day Trust Board	Community	Towards the cost of venue hire, sound, video and electrical costs, entertainment games, furniture and fixtures, volunteers, marketing, and ambulance hire, for the 2022 NZ Eid day.	$5,000.00	Eligible
MB2022-220	Bellyful New Zealand Trust	Community	Towards meal production, volunteer support, and delivery costs in Auckland from June 2022 to December 2023.	$2,500.00	Eligible
MB2022-225	Outline Aotearoa Incorporated	Community	Towards the cost of the peer support service programme`s volunteer training, clinical supervision, advertising, stationery, insurance, and information technology service.	$3,000.00	Eligible
MB2022-226	Social Enterprise Auckland/ Impact Hub Auckland	Community	Towards business events with a focus on equity and climate from June 2022 to June 2023.	$4,445.00	Eligible
MB2022-230	Recreate NZ	Community	Towards volunteer expenses, youth facilitators, and activities to run 'Urban Youth' programme in Auckland from June 2022 to April 2023.	$3,000.00	Eligible
MB2022-232	Garden to Table Trust	Community	Towards the salary, mileage, and home office costs of three regional coordinators of the "Garden to Table Food Education Programme"	$4,000.00	Eligible
MB2022-236	Big Buddy Mentoring Trust	Community	Towards operational costs including wages, rent, transport, and equipment to recruit volunteer mentors.	$10,000.00	Ineligible
MB2022-237	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge shelter in Auckland from June 2022 to December 2022.	$1,000.00	Eligible
MB2022-243	Anxiety New Zealand Trust	Community	Towards the marketing material costs and wages of coordinators and facilitators of the Community Education Webinars.	$2,500.00	Eligible
MB2022-248	KidsCan Charitable Trust	Community	Towards items to deliver the KidsCan programme in schools and early childhood centres in Auckland from June 2022 to December 2022.	$3,000.00	Eligible
MB2022-252	Communities Against Alcohol Harm	Community	Towards community navigator project in Auckland communities and online from June 2022 to June 2023.	$1,939.08	Eligible
MB2022-256	PHAB Association (Auckland) Incorporated	Community	Towards Covid Recovery - Supporting Well Being and Resilience in Sandringham, St Lukes, Mt Roskill, New Lynn, Henderson, Te Atatu, Waitakere and Royal Oak	$2,000.00	Eligible
MB2022-204	The Auckland Association Incorporated	Sport and recreation	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from July 2022 to December 2022.	$3,000.00	Eligible
Total				$61,798.08

Horopaki

Context

1. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

2. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

3. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

4. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2021/2022 on 15 April 2021 (Attachment A). The document sets application guidelines for community contestable grants.

5. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

6. The local board has set a total community grants budget of $124,417 for the 2021/2022 financial year. An additional fund of $11,568 (Resolution number PKTPP/2022/24) was allocated to the community grants budget. A total of $63,498.83 was allocated in previous grant rounds, this leaves a total of $72,486.17 to be allocated to one local grants and one quick response round including one multiboard round.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

6. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

7. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

9. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

10. A summary of each application received through Puketāpapa Local Grants, Round Two 2021/2022 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

12. Seven applicants applying to Puketāpapa Local Grants Round Two and ten applicants applying to the multiboard round two 2021/2022 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

13. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

14. The local board has set a total community grants budget of $124,417 for the 2021/2022 financial year. An additional fund of $11,568 (Resolution number PKTPP/2022/24) was allocated to the community grants budget. A total of $63,498.83 was allocated in previous grant rounds, this leaves a total of $72,486.17 to be allocated to one local grants and one quick response round including one multiboard round.

15. Thirteen applications were received for Puketāpapa Local Grants, Round Two 2021/2022, requesting a total of $63,278.89, and sixteen multiboard applications were also received requesting a total of $61,798.08.

16. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

18. Following the Puketāpapa Local Board allocating funding for round two of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Puketāpapa Local Board Community Grants Programme 2021/2022 (Under Separate Cover)
b ⇨	Puketāpapa Local Grants Round Two 2021/2022 - grant applications (Under Separate Cover)
c ⇨	Puketāpapa Multiboard Round Two 2021/2022 - grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Puketāpapa Local Board

19 May 2022

Puketāpapa Local Board Grants Programme 2022/2023

File No.: CP2022/05916

Te take mō te pūrongo

Purpose of the report

1. To adopt the Puketāpapa Grants Programme 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Puketāpapa Grants Programme 2022/2023 for adoption (as provided in Attachment A to this report).

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) adopt the Puketāpapa Grants Programme 2022/2023 in Attachment A.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2022/2023 has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Puketāpapa Grants Programme has been workshopped with the local board on the 24 March and feedback incorporated into the grants programme for 2022/2023 which includes:

· outcomes and priorities as identified in the local board plan

· high and low priorities

· exclusions

· investment approach (maximum and minimum amount) set for each grant type

· the number of grant rounds and opening and closing dates

10. The new grant programme includes the requirement for applications to provide quotes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16. The allocation of grants to community groups is within the adopted Long-Term Plan 2021 -2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Grants Programme 2022/2023	65

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Puketāpapa Local Board

19 May 2022

Local board feedback on Auckland Transport's proposed speed limit changes

File No.: CP2022/05634

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on Phase Three (previously called Tranche 2B) of Auckland Transport’s proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport have adopted the Vision Zero goal of eliminating road transport-related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3. Setting safe and appropriate speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. Evidence from changes made in 2020 demonstrates that safe and appropriate speed limits are effective in reducing road trauma.

4. Auckland Transport is conducting a phased review of speed limits and recently completed public consultation on proposed Phase Three changes with the community. A list of changes proposed within this local board area is provided as Attachment A.

5. Public consultation on changes proposed in Phase Three closed on 3 April 2022 and a summary of public responses is provided as Attachment B. Local boards are now invited to provide their feedback.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) provide feedback on speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme.

Horopaki

Context

6. Auckland Transport (AT) is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and their use.

Alignment with Central Government Policy

7. Waka Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and injured on New Zealand’s roads to zero by 2050.

Alignment with Auckland Council Policy

8. Auckland Council is committed to road safety. The Auckland Plan envisages a transport network free of deaths and serious injuries by 2050. AT deliver the council’s policies in relation to transport. AT developed ‘Vision Zero for Tāmaki Makaurau’ in response to goals within the Auckland Plan and with the council’s Planning Committee’s direction (Resolution number PLA/2018/83).

9. Since receiving endorsement from Auckland Council and from the Auckland Transport Board, Auckland Transport has progressively reviewed roads across Auckland and reduced speed limits on many roads.

10. In this phase, the focus has been on town centres, roads near schools, high-risk rural roads, rural marae, and roads requested by the community.

11. Public consultation on the Safe Speeds Programme Phase Three took place from 28 February - 3 April 2022, and included the following measures:

a) flyer mailout to 340,257 properties and PO Boxes near roads where changes to speed limits are proposed

b) advertising in the NZ Herald, community newspapers, specialist, and ethnic media

c) radio advertising on Niu FM, Radio Samoa and Radio Waatea

d) radio interviews and adlibs on Niu FM, Radio Samoa and Radio Waatea

e) media releases

f) social media campaigns

g) an article published in OurAuckland

h) translation of consultation materials into Te Reo Māori, Braille and NZ Sign Language

i) flyers, posters and hardcopy FreePost feedback forms in multiple languages to every library and service centre in Auckland

j) 15 online webinars, including a Mandarin language webinar

k) a community drop-in session on Aotea Great Barrier.

12. The community was able to provide their thoughts via a number of channels:

a) online via http://AT.govt.nz/haveyoursay

b) a paper survey

c) a web-based mapping tool

d) emails direct to the Safe Speeds Programme Team

e) at public hearings held on 6 April 2022.

13. Local boards received localised reports on public feedback in early May (Attachment B) and now have the opportunity to provide feedback on Phase Three proposed speed limit changes within their local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Auckland Transport manages more than 7,300 kilometres of roads for Auckland Council. This includes setting speed limits, and since ‘Vision Zero’ was adopted Auckland Transport has been progressively reviewing and amending speed limits. Changes have been made only after engaging with both the community and local boards.

15. Auckland Transport’s first phase of reviewing and setting new speed limits was developing the Speed Limits Bylaw 2019 (under the Land Transport Act 1998) that enabled AT to set new speed limits for Auckland’s highest risk roads.

16. The impact of the changes made in this bylaw have been significant and support the claim that by setting safe and appropriate speed limits in Auckland, we reduce community harm.

17. Since 30 June 2020, in areas where speed limits were changed, fatal crashes have almost halved (down by 47 per cent) during the 18-month period since this action was taken.^{^[1]}

18. This change was most significant on rural roads where roads with reduced speed limits recorded a 71 per cent reduction in fatal crashes and more than a 25 per cent reduction in serious injury crashes.

19. In selected locations, speed limit changes are complemented by physical speed calming measures such as speed bumps, raised pedestrian crossings, kerb changes and road marking. These physical measures help reinforce the safe and appropriate speed limits and assist with pedestrians and cyclists crossing busy roads. Physical measures are installed based upon risk, with a focus on locations such as town centres, residential areas and roads near schools.

20. It will take time to confirm that these trends are sustained, however this initial impact is promising and indicates the effectiveness of the ‘Vision Zero’ approach. Overseas data records a similar impact on harm reduction and Auckland Transport’s advice to local boards is that the programme is working and should be supported.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive. This supports emissions reductions.

22. In town centres where speed limits were reduced and safety improvements introduced during Phase One of speed limit changes, there has been strong positive feedback, with 19 per cent of people saying they now participate in at least one active mode (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Auckland Council is committed to road safety. The Auckland Plan envisages a transport network free of deaths and serious injuries by 2050. AT deliver the council’s policies in relation to transport. AT developed ‘Vision Zero for Tāmaki Makaurau’ in response to goals within the Auckland Plan and with the council’s Planning Committee’s direction (Resolution number PLA/2018/83).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport has held workshops with local boards throughout the various phases of the Safe Speeds programme.

25. Summaries of local submissions on changes proposed in Phase Three were provided to local boards in early May to inform their consideration of this topic.

26. This report seeks feedback from the local board on the proposed speed limit changes within Phase Three of the Safe Speeds Programme.

Tauākī whakaaweawe Māori

Māori impact statement

27. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsive to and inclusive of Māori.

28. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in Auckland to deliver effective and well-designed transport policy and solutions. AT also recognises mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website at https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

29. Safe speeds make our roads safer for active road users, which encourages more people to walk, cycle and use public transport. Te Ora ō Tāmaki Makaurau is the well-being framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri. Safer roads contribute to more people walking or cycling, which in turn supports this framework developed by Mana Whenua.

30. Waka Kotahi’s 2021 study ‘He Pūrongo Whakahaumaru Huarahi Mō Ngā Iwi Māori – Māori Road Safety Outcomes’ provides data demonstrating that Māori are disproportionately more likely to be hurt or killed on New Zealand roads. The Safe Speeds Programme is expected to result in significant positive impacts for Auckland’s Māori communities.

31. Engagement with iwi at the AT northern, central and southern transport kaitiaki hui took place on the wider programme during 2021, and in early 2022 to introduce the Interim Speed Management Plan. Detailed engagement with individual rural marae as part of Phase Three commenced mid-2021 and is ongoing, with each marae typically requiring a tailored approach that takes into account localised safety issues.

32. Mana whenua are, in general, supportive of the Safe Speeds Programme and positive safety, community and environmental outcomes arising through safe and appropriate speed limits. There is in particular strong engagement and support for the rural marae workstream which forms part of Phase Three.

Ngā ritenga ā-pūtea

Financial implications

33. Although there are no specific financial implications arising from local boards providing feedback on the Safe Speeds Programme this programme has considerable financial implications.

34. In 2017, the social cost of road harm in Auckland was about $1.1 billion.^{^[2]} These costs are paid by all Aucklanders. There is the cost of health care for those injured and - for some - lifetime rehabilitation and support. There is a cost to families, businesses and the region of those who can no longer live and work as they did before due to road deaths and serious injuries.

35. Reducing the harm caused by road accidents impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs all of which are of direct financial benefit to the communities that local boards represent.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Delays due to Covid-19 and lockdown in the Auckland Region have added complexity to both public consultation and implementation timelines. The following measures were undertaken to ensure a quality engagement process:

· The consultation length was extended from four to five weeks.

· The number of online events during the consultation was significantly increased.

· Digital advertising spend was increased and included Mandarin language public webinars and social media advertising.

37. Steps have also been taken to ensure flexibility in the implementation timeline.

Ngā koringa ā-muri

Next steps

38. The new speed limits are proposed to come into force at the end of November 2022.

39. The November 2022 date may need to be revised due to the impacts of Covid-19 and to take into account consultation feedback. Local boards will be kept up to date if any changes are made.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Puketapapa Local Board - Proposed speed limit changes - phase 3	75
b ⇩	Attachment B - Safe Speeds Programme Public feedback on proposed speed limit changes March/April 2022	77

Ngā kaihaina

Signatories

Authors

Annie Ferguson – Communications and Engagement, Auckland Transport

Ben Stallworthy – Elected Member Relationship Partner, Auckland Transport

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Nathan Cammock – Programme Director, Auckland Transport

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

Puketāpapa Local Board

19 May 2022

Draft Auckland golf investment plan

File No.: CP2022/05548

Te take mō te pūrongo

Purpose of the report

1. To seek tautoko / support for the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land.

Whakarāpopototanga matua

Executive summary

2. To increase Aucklander’s access to, and the benefits from, publicly owned golf land, staff have developed a draft investment plan.

3. Staff recommend that you support the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land.

4. There will be increased accountability and transparency from an outcome-focused investment approach and a clear decision-making framework. Implementation of the plan is expected to achieve:

· increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

· increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

· best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

5. If adopted, any future investment would need to align with the plan. The main trade-off is between taking a consistent regional approach to future decision-making and one-off decisions as current leases end.

6. The next step is for the Parks, Arts, Community and Events Committee to consider adoption of the plan in mid-2022. Local board feedback will help inform their decision-making.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tautoko / support the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land attached to this report (Attachment A)

b) tautoko / support the three policy objectives set in the draft Auckland golf investment plan:

i) increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

ii) increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

iii) best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

c) tautoko / support the decision-making framework set in the draft Auckland golf investment plan, in which future use of publicly owned golf land will be considered in the context of local needs, increased equity, participation and environmental outcomes.

Horopaki

Context

Exclusive use of publicly owned land for golf is not sustainable

Problem definition

7. There are 13 golf courses operating on 535 hectares of council-owned or managed land. This publicly owned land has an estimated value of $2.9 billion in 2018.^{^[3]}

8. Public access to this land, other than to play golf, is limited which means that some Aucklanders are missing out.

9. There are competing demands to provide open space and community facilities. Housing and business land is also in short supply in urban areas.

10. This makes exclusive use of publicly owned land by a single sports code unsustainable.

The draft investment plan builds on community engagement, research and analysis

11. Development of the draft plan involved community engagement, research and analysis.

12. Work commenced in 2016 with the release of a discussion document for public engagement [PAR/2016/11 refers].

13. The investment approach was supported by a majority of Aucklanders who responded to the consultation in 2016. There was strong feedback for council to maximise the benefits from its investment in golf. This is reflected in the draft plan.

14. Following analysis of submissions on the discussion document, the Parks, Sport and Recreation Committee approved development of a draft plan with the following components [PAR/2016/52 refers]:

· a policy statement setting out the vision, investment principles and the scope of council’s investment.

· a decision-making framework that sets how the investment approach will be applied as well as ongoing reporting and monitoring.

15. A range of research was undertaken to support the development of a draft plan, including an analysis of the value of golf to Auckland’s economy and benchmarking to assess the environmental performance of golf courses on publicly owned land.

16. Cost-benefit analyses were undertaken of the 13 golf courses. A tool was developed to assess the costs and benefits of different forms of sport and recreation investment.

17. An intervention logic and decision-making framework were developed and refined following workshops with the Environment and Community Committee and 10 local boards in September and November 2018.

18. Key aspects of the draft plan were workshopped with the Parks, Arts, Community and Events Committee in December 2021.

19. The Parks, Arts, Community and Events Committee considered the draft plan in February 2022 and invited staff to use this document to engage with the community.

Tātaritanga me ngā tohutohu

Analysis and advice

Changes are proposed so that all Aucklanders benefit from publicly owned golf land

20. Staff have developed a draft Auckland golf investment plan in order to make publicly owned golf land accessible to Aucklanders and to increase public benefits from this land.

21. It proposes three policy objectives:

· increase equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

· increase equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

· best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

22. The proposed outcome-focused investment approach, with a clear decision-making framework, would also increase accountability and transparency.

Increasing public value is an accepted public sector approach

23. The draft plan takes a public value approach as it aims to deliver more public value to Aucklanders from council investment.

24. Public value is an accepted approach. It has informed public policy in New Zealand and other countries such as Australia and the United Kingdom since the mid-1990s.^{^[4]}

25. It focuses decision-making on how best to manage public assets to benefit all members of society.

26. Alternate approaches, where council does not consider the costs and benefits of allocating publicly owned land to golf or public versus private benefits, have been discounted.

27. These factors cannot be overlooked when there are competing demands for open space or community facilities and land supply constraints.

The investment approach is consistent with council policy

28. In 2019, the Environment and Community Committee adopted the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 [ENV/2019/93 refers].

29. The draft plan is consistent with council policy on sport investment.^{^[5]} It has the same investment objective of increasing equity and participation and the same investment principles as the overarching sport investment plan.

30. A separate plan from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 was needed because there is more complexity to golf both in terms of costs and benefits. For example, golf courses may operate on marginal land, and they can have other functions such as stormwater management.

31. Increasing environmental benefits were an additional consideration given the large land areas currently allocated to golf.

The draft plan proposes four key shifts to benefit all Aucklanders

32. Four key shifts to the status quo are proposed so that all Aucklanders benefit from increased equity, participation and environmental outcomes.

Figure 1: Four key shifts to deliver increased benefits to Aucklanders

FROM ad hoc historic decisions of legacy councils

Now there is intensive demand for land to accommodate Auckland’s growth

TO a robust investment framework that is focused on increasing benefits to all Aucklanders

Public-owned golf land will be considered in the context of local needs, increased equity, participation and environmental outcomes

DELIVERS increased accountability and transparency

FROM publicly owned land used exclusively by golfers

There is competition over access to open space and some Aucklanders are missing out

TO sport and recreation for all Aucklanders

Opening publicly owned golf land to other users with new play spaces, walking, running and cycling paths and other sport and recreation activities

DELIVERS increased equity and sport and recreation participation rates

FROM asset-based investment in traditional mid-level (development) golf courses

Auckland golf courses meet the needs of a relatively narrow segment of population^{^[6]}

TO a broad golf service offering across the network that appeals to a wider group of people

Providing a broad range of golf experiences and pathways that attract and retain participants with services targeted at low participation groups

DELIVERS increased equity and golf participation rates

FROM variable environmental management of publicly owned golf land

Some golf courses are high users of water, fertilisers, pesticides and energy

TO best practice in ecosystem management and biodiversity conservation that meets clearly defined targets

A kaitiakitanga framework ensures publicly owned golf land is environmentally sustainable, energy neutral and carbon positive

DELIVERS increased natural and environmental benefits

33. If the draft plan is adopted, these changes can be implemented as leases end, or by agreement with current leaseholders.

Decision-makers will consider a range of evidence and options before any future investment

34. The draft plan sets out a clear decision-making framework to guide and inform any future investment and leasing decisions. Its sets out clear objectives and expectations about the public benefits sought from publicly owned golf land.

35. Decisions will be informed by an indicative business case with a full range of policy options assessed against the plan’s investment objectives and principles. This will help inform decisions that local boards make about golf leases.

36. Development of the indicative business cases will commence three to five years prior to the end of a current lease for golf courses on publicly owned land. Eight of these leases end before 2028.

Figure 2: Proposed decision-making framework (see page 21 of Attachment A for a larger version)

Future investment decisions will involve the governing body and local boards

37. If the golf investment plan is adopted, the governing body and local boards will work together to implement the plan. This process will adapt to any changes made to current allocated decision-making responsibilities.

38. Currently the governing body makes strategic decisions concerning asset ownership and future investment to increase sport and recreation opportunities for all Aucklanders. Local boards make decisions on the use of publicly owned land, including leases, and the development of open space to meet community needs.

39. During the development of indicative business cases for individual publicly owned golf land, joint working groups can be set up to consider policy options and implementation requirements. This would ensure close collaboration between decision-makers.

There are some trade-offs associated with adopting the plan and the key shifts

40. Key Shift 1 (a robust investment framework) means taking a consistent regional approach to future decision-making rather than making one-off decisions as current leases end. It also means that a full range of policy options will be considered as part of an indicative business case, rather than simply going through a new lease process.

41. Implementation will require a joint approach involving the governing body and local boards, reflecting and adapting to changing decision-making allocated to local boards.

42. Key Shift 2 (sport and recreation for all Aucklanders) means making space for other sport and recreation activities on publicly owned golf land.

43. In most cases, it is anticipated that these activities can co-exist alongside golf on publicly owned land.

44. Key Shift 3 (a broad golf service offering) could mean making changes to the types of services or facilities available. For example, a driving range and an introductory golf could be provided in place of an existing 18-hole golf course.

45. Any such change would have varied support between new and experienced golfers.

46. Key Shift 4 (sustainable environmental practices) means that all golf courses on publicly owned land will need to meet a minimum environmental benchmark.

47. Six golf courses on publicly owned land would not currently meet this benchmark.

48. Some of them are participating in a pilot run by Auckland Council’s Infrastructure and Environmental Services department to improve environmental practices, but decisions may need to be made as to whether additional council support is provided.

There are strengths and weaknesses to the plan

49. There are strengths and weaknesses to the draft plan as well as some limitations and constraints (see Table 1).

50. A strength of the draft plan is how it has built on public engagement in 2016. The majority of public respondents to a council discussion document sought increased access to publicly owned golf land. They supported walking, running and cycling trails. They also supported use of an environmental auditing tool.

51. Other key strengths are the proposed public value approach and strategic alignment with the Auckland and Māori Plans. It also builds on golf sector strategies and plans.

52. The main weakness is that the draft plan relied on publicly available golf participation data (up to and including data from 2020). Golf New Zealand has subsequently provided more up-to-date data, which shows increases in participation over the last two years.

53. Another weakness is that the draft plan does not specify any level of future council investment. Decisions will be made on a case-by-case basis as leases end. This will allow council to make timely decisions based on community needs as participation trends will change over time. This may however create uncertainty for leaseholders and the wider golf sector.

Table 1: High-level analysis of the merits of the draft plan

We are engaging again with Aucklanders to get their views

54. Staff are engaging with Aucklanders, the sport and recreation sector as well as golf clubs and leaseholders to get their views on the draft plan.

55. A range of mechanisms were used to engage the public, including the People’s Panel survey and public submissions to the Have Your Say consultation, with a cross section of Aucklanders providing feedback.

· Have Your Say engagement ran from 23 March to 20 April 2022. A total of 1,074 people provided feedback on the draft plan. A broad range of ages, ethnicities and locations were represented. However, a large proportion was older, male Pākeha/New Zealand European respondents, or from the Albert-Eden, Devonport-Takapuna and Ōrākei local board areas.

· The People’s Panel ran from 7 to 12 April 2022. A total of 1,070 people completed the survey. A broad range of ages, ethnicities and locations were represented in the feedback.

56. Consultation with the sport and recreation sector as well as golf clubs and leaseholders through a series of virtual meetings runs until 27 May 2022.

The views of Aucklanders in 2022 varied on the draft plan

57. Feedback from the Peoples Panel and Have Your Say varied (see Figure 3):

· 51 per cent of the Peoples Panel ‘support’ the overall goal to ensure that all Aucklanders benefit from publicly owned golf land. A further 28 per cent ‘partially support’ this goal.

· 59 per cent of Have Your Say respondents ‘don’t support’ the plan.

Figure 3: Summary of public feedback

People’s Panel: Goal to ensure all Aucklanders benefit

Chart type: Clustered Bar. 'Field1': 1 Support has noticeably higher 'Field2'.

Description automatically generated

Have Your Say: Overall opinion on the draft plan

Chart type: Pie. 'Field2' by 'Field1'

Description automatically generated

People’s Panel

62% Support

19% Partially support

15% Don’t support

44% Support

30% Partially support

20% Don’t support

72% Support

16% Partially support

9% Don’t support

54% Support

24% Partially support

14% Don’t support

62% Support

20% Partially support

15% Don’t support

40% Support

32% Partially support

20% Don’t support

70% Support

18% Partially support

9% Don’t support

Policy Objective 1 (increasing public access)

Policy Objective 2 (a broad range of golf experiences)

Policy Objective 3 (ecosystem management and biodiversity)

Key Shift 1 (a robust investment framework)

Key Shift 2 (sport and recreation for all Aucklanders)

Key Shift 3 (a broad golf service offering)

Key Shift 4 (sustainable environmental practices)

Have Your Say

21% Support

19% Partially support

59% Don’t support

28% Support

32% Partially support

37% Don’t support

53% Support

21% Partially support

22% Don’t support

26% Support

24% Partially support

44% Don’t support

21% Support

16% Partially support

63% Don’t support

20% Support

24% Partially support

45% Don’t support

44% Support

20% Partially support

27% Don’t support

58. There is support across both groups of respondents for the environmental aspects of the plan, in particular Policy Objective 3 (best practice in ecosystem management and biodiversity conservation).

59. On most other aspects of the plan there were opposing views between respondents to the Peoples Panel’s survey and the Have Your Say consultation.

The sport and recreation sector supports the focus on increasing equity and participation

60. Initial feedback from the sport and recreation sector supports the focus on increasing equity and participation in sport and recreation for all Aucklanders as well as golf.

61. They also welcome opportunities for new play spaces, walking, jogging and cycling paths.

The golf sector opposes the draft plan in its current form

62. The golf sector has indicated that they oppose the draft plan in its current form. They are concerned that the draft plan does not reflect the current situation.

63. Golf New Zealand provided evidence that participation rates have increased in recent years and suggested that further investment is required to meet the needs for golf in the future.

To date golf leaseholders have told us that the draft plan gives them more certainty and they are doing many of the things it seeks to achieve

64. Golf leaseholders that staff have spoken with to date think that the draft plan gives them more certainty as to what council would invest in and transparency over future decision-making processes.

65. They also noted that they were already doing many of the things outlined in the plan, including growing participation among young people and women, broadening their golf service offering and increasing environmental benefits.

Staff will analyse all the submissions and will look at what changes need to be made

66. Staff will analyse all of the submissions made on the draft plan and will look at what changes need to be made to the document. This includes updating golf participation data.

Staff recommend that local boards support the draft plan

67. Staff recommend that you support the adoption of this plan.

68. There will be increased accountability and transparency from an outcome-focused investment approach and a clear decision-making framework.

69. If adopted, the plan will help increase Aucklander’s access to publicly owned land.

70. It will also help increase equity and participation in sport and recreation, including golf.

71. Increased natural and environmental benefits will come from a kaitiakitanga framework with ecosystem management and biodiversity conservation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

The draft plan aligns with Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan

72. Getting better environmental outcomes from the 535 hectares of open space currently allocated to golf is critical to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan.

73. A kaitiakitanga framework will ensure golf courses employ best practice in ecosystem management and biodiversity conservation.

74. If the draft plan is adopted, leaseholders will need to meet a minimum benchmark covering:

· ecology

· landscape and cultural heritage

· energy consumption and waste reduction

· water resource

· climate change

· pollution prevention.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

75. Eke Panuku Development Auckland will need to ensure that decision-making on any leases is made in accordance with the plan if it is adopted.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

There is inequity across age, gender and ethnic groups and people living with disabilities

76. Not all Aucklanders have the same opportunities to participate in sport and recreation or to play golf:

· there is inequity for people living with disabilities

· Asian and Pacific Aucklanders have lower sport and recreation participation rates

· women and young people have lower golf participation rates.

Local boards have been briefed on the draft plan and their views are now sought

77. The draft plan sets out a clear decision-making framework to guide and inform any future investment and leasing decisions. Its sets out clear objectives and expectations about the public benefits sought from publicly owned golf land.

78. If the draft plan is adopted, the governing body and local board allocated decision-making responsibilities will work together to implement the plan. This process will adapt to any changes made to current allocated decision-making responsibilities.

79. Currently the governing body makes strategic decisions concerning asset ownership and future investment to increase sport and recreation opportunities for all Aucklanders. Local boards make decisions on the use of publicly owned land, including leases, and the development of open space to meet community needs.

80. Joint working groups to consider policy options and implementation requirements as part of the development of indicative business cases can ensure close collaboration between investment and lease decisions.

81. Staff held a local board member briefing on 4 April 2022, providing an overview of the draft plan and responded to questions.

82. This report provides an overview of the draft plan as well as a high-level summary of public feedback. It seeks a formal view on the draft plan.

Tauākī whakaaweawe Māori

Māori impact statement

83. The draft plan aligns with the five key directions that reflect the overarching goals or aspirations of mana whenua and mataawaka as set-out in the Māori Plan:

· Whanaungatanga /… Access to public facilities

· Rangatiratanga /…Māori are actively involved in decision-making and management of natural resources

· Manaakitanga /… Access to clean parks and reserves

· Wairuatanga /… Indigenous flora and fauna

· Kaitiakitanga /…Māori are kaitiaki of the environment.

84. Mana whenua have been provided with a summary of the draft plan and public feedback to assist with their decision-making process about providing feedback.

Ngā ritenga ā-pūtea

Financial implications

85. There are no financial implications to the local board for any decision to support the draft plan, its policy objectives and the decision-making framework it outlines.

86. If the draft plan is adopted, the costs of undertaking indicative business cases would be funded within existing department budget.

87. The financial implications of any decisions recommended through individual indicative business cases would be outlined at the relevant time.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

88. Adoption of a plan for future council investment in golf manages risk as well as increasing transparency and accountability.

89. If the governing body and local boards follow the indicative business case process and decision-making framework, then there would be a low risk of legal challenge.

Ngā koringa ā-muri

Next steps

90. The Parks, Arts, Community and Events Committee to consider adoption of the plan in mid- 2022. The agenda report will include local board feedback.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Where all Aucklanders benefit from publicly owned golf land	161

Ngā kaihaina

Signatories

Authors

Aubrey Bloomfield - Senior Policy Advisor

Authorisers

Carole Canler - Senior Policy Manager

Kataraina Maki - General Manager - Community and Social Policy

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

No.	Title	Page
a ⇩	Chair, Julie Fairey's April Report	193

No.	Title	Page
a ⇩	Ella Kumar's Report, 03 March - 30 April 2022	199
b ⇩	Fiona Lai's Member Report, 01 April - 30 April 2022	203
c ⇩	Bobby Shen's Member Report, 1 April - 30 April 2022	205
d ⇩	Jonathan Turner's Member Report, 1 April - 30 April 2022	207

[1] Annual figures for the 18-month period 30 June 2020 to 31 December 2021, when compared to the prior five-year baseline period.

[2] https://www.transport.govt.nz/statistics-and-insights/safety-annual-statistics/sheet/social-cost-of-road-crashes

[3] MartinJenkins (2018). Cost-Benefit Analysis: Publicly-owned Auckland Golf Courses

[4] M. Moore (1995). Creating Public Value: Strategic Management in Government

[5] This is an important consideration in the context of section 80 of the Local Government Act 2002: Identification of inconsistent decisions

[6] O’Connor Sinclair (2013). Auckland Golf Facility Strategy

Chairperson	Julie Fairey
Deputy Chairperson	Jon Turner
Members	Harry Doig
	Ella Kumar, JP
	Fiona Lai
	Bobby Shen

Author	Selina Powell - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager