Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the via Microsoft Teams on Wednesday, 18 May 2022 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

From 3.07pm

 

 

ALSO PRESENT

 

Ward Councillor

Greg Sayers

 

 

 

 


Rodney Local Board

18 May 2022

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

2      Apologies

 

Note the apology from Member C Smith for lateness due to technical issues.

 

 

3          Declaration of Interest

 

            Chairperson P Pirrie declared an interest in Item 14 - Endorsing Business Improvement     District (BID) target rate grants for 2022/2023.

 

4          Confirmation of Minutes

 

Resolution number RD/2022/52

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday 20 April 2022 and the extraordinary minutes of its meeting, held on Wednesday 11 May 2022, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

 

8.1

Deputation: Pest Free Coatesville

 

Gary Langridge from Pest Free Coatesville was in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2022/53

MOVED by Member L Johnston, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      Thank Mr Langridge for his presentation and attendance.

CARRIED

 

Attachments

a     18 May 2022 - Rodney Local Board, Item 8.1 - Deputation: Pest Free Coatesville - presentation

 

 

8.2

Deputation: Mahurangi College Living Classroom

 

Christina Merrick and students from Mahurangi College were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2022/54

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Ms Merrick and the and students from Mahurangi College for their presentation and attendance.

CARRIED

 

Attachments

a     18 May 2022 - Rodney Local Board, Item 8.2 - Deputation: Mahurangi College Living Classroom - presentation

 

 

8.3

Deputation: Joshua Hill - Bus Services

 

Joshua Hill was in attendance for this item.

 

Resolution number RD/2022/55

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      thank Mr Hill for his presentation and attendance.

CARRIED

 

 

8.4

Deputation: Te Araroa Trail

 

Clayton Wakefield and Denis Stanton from the Te Araroa Auckland Trust as in attendance for this item.

 

Resolution number RD/2022/56

MOVED by Member S Garner, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      thank Mr Wakefield and Mr Stanton from the Te Araroa Auckland Trust for their presentation and attendance.

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum: Omaha Beach Golf Club

 

This item was deferred at the request of the Omaha Beach Golf Club.

 

9.2

Public Forum: Caroline Milner

 

Caroline Milner was in attendance for this item to speak in support of the proposed new Rodney Street, Wellsford footpath.

 

Resolution number RD/2022/57

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)           thank Ms Milner for her attendance at the meeting.

CARRIED

 

9.3

Public Forum: Annie Sulway

 

Annie Sulway was in attendance for this item to speak in support of the proposed new Rodney Street, Wellsford footpath.

 

Resolution number RD/2022/58

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)         thank Ms Sulway for her attendance at the meeting.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Draft Auckland Golf Investment Plan

 

Resolution number RD/2022/59

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)          agree that item 11: Draft Auckland Golf Investment Plan be deferred until the next meeting of the Rodney Local Board scheduled to be held on Wednesday 22 June 2022 at 3pm.

CARRIED

 

 

12

Rodney Local Parks Management Plan - approval of draft plan for public notification and establishing the hearings panel

 

Kiri Le Heron – Service and Asset Planning Specialist was in attendance for this item.

 

Resolution number RD/2022/60

MOVED by Chairperson P Pirrie, seconded by Member S Garner:   

That the Rodney Local Board:

a)         approve the draft Rodney Local Parks Management Plan for public consultation (Attachments A to F to the agenda report, dated May 2022) 

c)     appoint a hearings panel consisting of independent hearings commissioners to:

i)    hear objections and comments from submitters

ii)   consider the extent to which objections and comments should be allowed or accepted, or disallowed or not accepted

iii)  make recommendations to the local board about amendments to the draft Rodney Local Parks Management Plan following the hearings process

d)      delegate to the local board chairperson and deputy chairperson the power to select independent hearings commissioners

e)      note that the decision to approve the final Rodney Local Parks Management Plan will remain with the local board.

CARRIED

 

Resolution number RD/2022/61

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

b)         delegate to the local board chairperson and deputy chairperson approval of minor amendments to the draft Rodney Local Parks Management Plan, prior to public notification

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Deputy Chairperson B Houlbrooke

Member L Johnston

Member V Kenny

Chairperson P Pirrie

Against

Member T Holdgate

Member C Smith

Abstained

 

The motion was declared carried by 7 votes to 2.

CARRIED

 

For clarity, the resolution reads as follows:

a)          approve the draft Rodney Local Parks Management Plan for public consultation (Attachments A to F to the agenda report, dated May 2022) 

b)          delegate to the local board chairperson and deputy chairperson approval of minor amendments to the draft Rodney Local Parks Management Plan, prior to public notification

c)     appoint a hearings panel consisting of independent hearings commissioners to:

i)    hear objections and comments from submitters

ii)   consider the extent to which objections and comments should be allowed or accepted, or disallowed or not accepted

iii)  make recommendations to the local board about amendments to the draft Rodney Local Parks Management Plan following the hearings process

d)      delegate to the local board chairperson and deputy chairperson the power to select independent hearings commissioners

e)      note that the decision to approve the final Rodney Local Parks Management Plan will remain with the local board.

 

 

 

13

Grant a community lease to Kumeū Cricket Club Incorporated for land at Huapai Recreation Reserve, Huapai

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2022/62

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      grant Kumeū Cricket Club Incorporated a new community lease for land comprising 408 square metres (more or less) located at Huapai Recreation Reserve, Huapai legally described as Lot 1 Deposited Plan 54548 and Part Lot 25 Deposited plan 14792 (Attachment A to the agenda report), subject to the following terms and conditions: 

i)       term – 10 years, commencing 19 May 2022, with one 10 year right of renewal

ii)      rent – $1.00 plus GST per annum if demanded

iii)     an early termination clause for the benefit of the club to provide council as landlord with 12 months written notice to allow for any future multi-sports facility on the reserve

iv)     a community outcomes plan will be appended as a schedule to the lease agreement

b)      approve the Kumeū Cricket Club Incorporated Community Outcomes Plan (Attachment B to the agenda report)

c)      note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

14

Endorsing Business Improvement District (BID) target rate grants for 2022/2023

 

Chairperson P Pirrie declared an interest in this item and took no part in the discussion or voting.

 

The chairperson, P Pirrie vacated the chair in favour of the deputy chairperson, B Houlbrooke and left the meeting at 4.23pm.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2022/2023 for the following Business Improvement District programmes:

i)             $180,000 for North West Country Incorporated

ii)            $142,000 for One Mahurangi Business Association Incorporated.

 

Note:   The deputy chairperson deferred the item to be considered later in the meeting.

 

Deputy Chairperson B Houlbrooke vacated the chair. Chairperson P Pirrie returned to the meeting and resumed the chair at 4.32pm.

 

 

15

Commissioning an assessment of reallocating Ngāroto Lakes reserves and seeking local board views on reclassification of part of Muriwai Regional Park

 

Jo Mackay – Project Manager was in attendance for this item.

 

Resolution number RD/2022/63

MOVED by Member S Garner, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      request that the Parks, Arts, Community and Events Committee commission an assessment of the merits of reallocating Ngāroto Lakes Reserve as regional park land to become part of Te Ārai Regional Park

b)      support the proposed reclassification of land at Ōtakamiro Point / Maukatia Bay, Muriwai Regional Park from recreation to scenic (s.19(1)(b)) reserve, noting that one submission from the Auckland Hang Gliding and Paragliding Club opposes this proposed reclassification.

CARRIED

 

 

16

Auckland Transport update on additional footpaths for delivery under the Rodney Transport Targeted Rate and cost increase for Rodney Street footpath

 

Duminda Wijayasinghe – Programme Director was in attendance for this item.

 

Resolution number RD/2022/64

MOVED by Deputy Chairperson B Houlbrooke, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)         approve an additional $7.68 million for investigation, design and construction of 12 new footpaths.

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Member T Holdgate

Deputy Chairperson B Houlbrooke

Member L Johnston

Member V Kenny

Chairperson P Pirrie

Member C Smith

Against

Abstained

 

The motion was declared carried by 9 votes to 0.

CARRIED

 

Resolution number RD/2022/65

MOVED by Member C Smith, seconded by Member S Garner:  

That the Rodney Local Board:

b)      approve an additional $1.574 million to complete detailed design and construction of the Rodney Street, Wellsford, footpath (inclusive of a pedestrian bridge over the rail corridor).

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Member T Holdgate

Deputy Chairperson B Houlbrooke

Member L Johnston

Member V Kenny

Chairperson P Pirrie

Member C Smith

Against

Abstained

 

The motion was declared carried by 9 votes to 0.

CARRIED

 

Note:   Consideration of Item 14 was continued at this point.

 

14

Endorsing Business Improvement District (BID) target rate grants for 2022/2023 (continuted)

 

Chairperson P Pirrie declared an interest in this item and took no part in the discussion or voting.

 

The chairperson, P Pirrie vacated the chair in favour of the deputy chairperson, B Houlbrooke and left the meeting at 4.51pm.

 

Claire Siddens – Principal Advisor was in attendance for this item.

 

Resolution number RD/2022/66

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2022/2023 for the following Business Improvement District programmes:

i)            $180,000 for North West Country Incorporated

ii)           $142,000 for One Mahurangi Business Association Incorporated.

CARRIED

 

Deputy Chairperson B Houlbrooke vacated the chair. Chairperson P Pirrie returned to the meeting and resumed the chair at 4.55pm

 

 

17

Local board feedback on Auckland Transport's proposed speed limit changes

 

Xinghao Chen - Senior Transportation Engineer was in attendance for this item.

 

Resolution number RD/2022/67

MOVED by Member S Garner, seconded by Member C Smith:  

That the Rodney Local Board:

a)      request Auckland Transport staff provide an updated and amended report with the correct speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme to the local board members and delegate to Members B Houlbrooke and L Johnston to approve the local board feedback.

CARRIED

 

 

 

 

18

Auckland Council's Quarterly Performance Report: Rodney Local Board for quarter three 2021/2022

 

Mark Purdie – Manager Local Board Financial Advisors was in attendance for this item.

 

Resolution number RD/2022/68

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive the Auckland Council Quarterly Performance Report: Rodney Local Board for quarter three ending 31 March 2022

b)      approve the reallocation of $5000 of Locally Driven Initiative operating funding from the following project to complete additional work on ‘Green Road – deliver outcomes identified in the masterplan’ (project ID 2673):

i)   Project ID 2708 – Rodney – deliver community-led projects – professional services.

CARRIED

 

 

19

Rodney Ward Councillor update

 

Ward Councillor Greg Sayers was in attendance for this item.

 

Resolution number RD/2022/69

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive Councillor Sayers’ update on the activities of the Governing Body.

CARRIED

 

 

20

Governance forward work calendar

 

Resolution number RD/2022/70

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

21

Rodney Local Board workshop records

 

Resolution number RD/2022/71

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the workshop records for 13, 14 April, and 4, 11 May 2022.

CARRIED

 

 

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.42 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................