Whau Local Board

 

OPEN MINUTES

 

 

 

This meeting proceeded via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

Susan Zhu

 

 

 

 


Whau Local Board

25 May 2022

 

 

 

1          Welcome

 

Chair K Thomas opened the meeting, welcomed those attending online, and led the meeting in a karakia.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·         New Lynn Citizens Advice Bureau

·         Friends of Arataki

·         Western Quilters

·         Citizens Advice Bureau
Waitākere Board

·         Literacy Waitākere Board

Volunteer

Committee member

Member

Chair

 

Member

Susan Zhu

·         Chinese Oral History Foundation

·         The Chinese Garden Steering Committee of Auckland

·         Chinese Medicine Council of New Zealand

Committee member

Board member

 


Board Member

Fasitua Amosa

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

·         Avondale-Waterview Historical Society

·         Blockhouse Bay Historical Society

·         Portage Licensing Trust

·         Blockhouse Bay Bowls

·         Forest and Bird organisation

·         Grey Power

Member

 

Member

Trustee

Patron

Member

Member

Te’eva Matafai

·         Pacific Events and Entertainment Trust

·         Miss Samoa NZ

·         Malu Measina Samoan Dance Group

·         Aspire Events

Co-Founder

 

Director

Director/Founder

 

Director

Warren Piper

·         New Lynn RSA

·         New Lynn Business Association

Associate member

Member

Jessica Rose

·         Women in Urbanism-Aotearoa, Auckland Branch

·         Forest & Bird

·         Big Feels Club

·         Frocks on Bikes

·         Bike Auckland

·         Department of Conservation

Committee member

 

Member

Patron

Former co-chair

Former committee member

Employee

Member appointments

Local board members are appointed to the following bodies. In these appointments the local board members represent Auckland Council.

External organisation

Leads

Alternate

Aircraft Noise Community Consultative Group

Warren Piper

Catherine Farmer

Avondale Business Association

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

Warren Piper

Fasitua Amosa

New Lynn Business Association

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

Fasitua Amosa

Jessica Rose

 

NOTE: Chair K Thomas declared an interest in Literacy Waitākere as a newly appointed Board Member.

 

NOTE: Member S Zhu declared an interest in the Chinese Medicine Council of New Zealand as newly appointed Board Member.     

 

4          Confirmation of Minutes

 

Resolution number WH/2022/43

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 27 April 2022, and the minutes of its extraordinary meeting, held on Wednesday, 11 May 2022, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Health Freedom New Zealand Petition

 

Resolution number WH/2022/44

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the presentation on the rights of citizens to use community facilities without discrimination on the basis of vaccination status, and thank Kevin Murphy and Laurie Ross for their attendance.

CARRIED

 

 

8.2

Deputation - Golf New Zealand

 

Resolution number WH/2022/45

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      receive the presentation on the draft Auckland Golf Investment Plan, and thank Hana-Rae Seifert, Legal Counsel Golf New Zealand, and Thiem Nguyen, General Manager Golf & Community Development, for their attendance.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Whau Ward Councillor's update

 

Resolution number WH/2022/46

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the report from Whau Ward Councillor, Tracy Mulholland.

CARRIED

 

 

12

Notice of Motion: Member J Rose to recommend that Auckland Transport investigate, standardise and reduce the cost for ANZAC Traffic Management Plans

 

Resolution number WH/2022/47

MOVED by Member J Rose, seconded by Chairperson K Thomas:  

That the Whau Local Board:

a)      note the significant cost relative to the ANZAC Day and other community events required by the associated Traffic Management Plan [TMP].

b)      note the ANZAC parades take the same route requiring the same management year on year, merely requiring a change of date.

c)      note that the prohibitive cost relative to the ANZAC Day events required by a TMP may result in the inability to fund further ANZAC Day Parades in New Lynn and Avondale.

d)      note the positive community outcomes of holding these commemorative events including kotahitanga/unity in learning from the past to keep peace in the future.

e)      note with respect the contribution and suffering of all those from Australia and New Zealand, who have served and died in all wars, conflicts, and peacekeeping operations.

f)       note that other potential community events do not proceed at times because of the financial demands of traffic management and Traffic Management Plans.

g)      request that Auckland Transport provide a detailed cost breakdown of what constitutes a TMP for the ANZAC Parades for both New Lynn and Avondale RSAs.

h)      request that Auckland Transport investigate where costs can be reduced in the development of TMPs for ANZAC Day Parades in New Lynn and Avondale.

i)       request that Auckland Transport investigate the overall cost of traffic management provided to Local Boards and whether Traffic Management Companies charge the Auckland Council group a higher rate than charged to private companies and organisations.

j)       recommend that Auckland Transport develop one standardised template for TMPs that may be replicated without additional cost year on year.

k)      thank Auckland Transport for their support for the ANZAC Day Parades in New Lynn and Avondale.

l)       request that this Notice of Motion be forwarded to all local boards, the Mayor, all Councillors and the Board of Auckland Transport for their information.

 

CARRIED

 

 

 

 

 

 

13

Whau Local Board Grants Programme 2022/2023

 

Resolution number WH/2022/48

MOVED by Chairperson K Thomas, seconded by Member S Zhu:  

That the Whau Local Board:

a)      adopt the Whau Grants Programme 2022/2023.

 

CARRIED

 

 

14

Whau Local and Multiboard Grant Rounds Two 2021/2022 grant allocations

 

Resolution number WH/2022/49

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      agree to fund, part-fund, or decline each application in Whau Local Grant Round Two 2021/2022 as follows:

Application ID

Organisation

Main focus

Requesting funding for

Amount allocated

LG2221-2201

Auckland Pilipino Trust

Community

Towards decorations and wages at Rizal Reserve and New Lynn Community Centre on 11 June 2022

$2,000.00

LG2221-2203

Encounter Hope foundation

Community

Towards computers and computer equipment at 4109A Great North Road from 2 June 2022 to 30 June 2022

$1,099.00

LG2221-2204

Shager Ethiopian Entertainment NZ Inc

Community

Towards hall hire, decorations and instructor costs at Mt Roskill Memorial Hall from June 2022 to December 2022

$751.54

LG2221-2205

Green Bay Community House

Environment

Towards four Compost bins, drag fork and thermometer in Green Bay Community House from July 2022 to February 2023

$1,000.00

LG2221-2206

Avondale Business Association

Community

Towards Māori wardens operational costs, this includes safety equipment, kitchen ware and consumables in Avondale Town Centre from June 2022 to May 2023

$3,500.00

LG2221-2208

Asthma New Zealand Incorporated

Community

Towards operating costs for west Auckland mobile asthma nurse educator in Auckland from July 2022 to December 2022

$0.00

LG2221-2209

Doughnut Economics Advocates New Zealand

Community

Towards Repair Café event in New Lynn Community Center from June 2022 to December 2022

$2,000.00

LG2221-2211

Auckland Ice Hockey Association

Sport and recreation

Towards the learn to play hockey project in Paradice Ice Skating Avondale from June 2022 to August 2022

$0.00

LG2221-2212

Youthline Auckland Charitable Trust

Community

Towards Youthline operational costs in Youthline House,13 Maidstone St, Grey Lynn from June 2022 to March 2023

$500.00

LG2221-2213

The Period Place

Community

Towards purchasing reusable and disposable period products to be donated in the Whau area from June 2022 to May 2023

$1,000.00

LG2221-2214

Bay Olympic Soccer & Sports Club Assoc

Sport and recreation

Towards facility improvement in Bay Olympic, 36 Portage Road, New Lynn from October 2022 to December 2022

$0.00

LG2221-2215

New Lynn Kindergarten (Auckland Kindergarten Association)

Community

Towards fence installation to develop a vegetable garden in New Lynn Kindergarten from June 2022 to July 2022

$1,600.00

LG2221-2217

Maryann Savage

Historic Heritage

Towards Heritage Restoration of family home in 76 Astley Avenue, New Lynn from June 2022 to June 2024

$0.00

LG2221-2218

New Lynn Tennis Sports and Social Club Inc.

Sport and recreation

Towards purchase of tennis balls and racquets and tennis coaching costs for juniors in New Lynn Tennis Club from May 2022 to December 2022

$1,000.00

LG2221-2219

Fakatoukatea Trust

Community

Towards the purchase of 12 industrial sewing machines in Te Pae o Kura, 126 Awaroa Road, Sunnyvale from December 2022 to January 2023

$1,000.00

LG2221-2220

Shared Garden Space

Under the umbrella of Whau The People Charitable Trust

Community

Towards purchasing seeds, seedlings, gardening equipment, slug pellets, compost, soil, gardening tools, advertising and signage for a shared garden space in 99 Rosebank Road, Avondale from June 2022 to October 2022

$2,000.00

LG2221-2221

Afghans Funeral Services Charity in New Zealand

Community

Towards purchase of laptop, storage cupboard, stationery and hall hire in Auckland City from November 2022 to December 2023

$1,000.00

LG2221-2222

Asylum Seekers Support Trust

Sport and recreation

Towards purchasing exercise equipment and building storage to shelter the equipment in 229 Blockhouse Bay Road, Avondale from June 2022 to July 2023

$748.95

LG2221-2223

New Windsor School Board of Trustees

Arts and culture

Towards Kapa Haka uniforms for Kapa Haka groups in New Windsor School from June 2022 to January 2028

$2,000.00

LG2221-2225

Polynesian Entertainers Limited

Arts and culture

Towards Siva Afi Whau Term 2 2022 in Avondale Community Centre from August 2022 to December 2022

$2,000.00

LG2221-2226

Graeme Dingle Foundation Auckland

Community

Towards salaries of trained Kiwi Can Leaders in Kelston Primary School, 5 Archibald Road, Kelston, from June 2022 to September 2022

$0.00

LG2221-2227

Whau Coastal Walkway Environmental Trust

Environment

Towards the costs of laboratory testing and collection of samples for Whau river water quality monitoring from June 2022 to June 2023

$2,000.00

LG2221-2228

Auckland King Tides Initiative

under the umbrella of The Institution of Professional Engineers New Zealand Inc

Environment

Towards costs of design, production, installation and launch of CoastSnap beach monitoring device in Archibald Park from June 2022 to December 2022

$0.00

 

 

 

 

 

Total

 

 

 

$25,199.49

 

b)      agree to fund, part-fund or decline each application received in Multiboard Grant Round Two 2021/2022as follows:

 

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount allocated

MB2022-202

Re-Creators Charitable Trust

Community

Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland (June 2022 - March 2023)

$0.00

MB2022-204

The Auckland Association Incorporated

Sport and recreation

Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from July 2022 to December 2022

$0.00

MB2022-205

New Zealand Eid Day Trust Board

Community

Towards the cost of venue hire, sound, video and electrical costs, entertainment games, furniture and fixtures, volunteers, marketing and ambulance hire, for the 2022 NZ Eid day

$1,500.00

MB2022-206

Waitākere Adult Literacy Inc.

Community

Towards rent and tutor wages to carry out literacy and numeracy programmes at Great North Road New Lynn (June 2022 - December 2023)

$1,500.00

MB2022-215

The Reading Revolution

Community

Towards wages of the manager delivering the "Readers Leaders programme"

$0.00

MB2022-219

Young Workers Resource Centre

Community

Towards education coordinator wages and mileage from June 2022 - March 2023

$1,500.00

MB2022-220

Bellyful New Zealand Trust

Community

Towards meal production, volunteer support, and delivery costs in Auckland (June 2022 - December 2023)

$500.00

MB2022-225

Outline Aotearoa Incorporated

Community

Towards cost of the peer support service programme`s volunteer training, clinical supervision, advertising, stationery, insurance and information technology service

$500.00

MB2022-226

Social Enterprise Auckland/ Impact Hub Auckland

Community

Towards business events with a focus on equity and climate from June 2022 to June 2023

$500.00

MB2022-229

The StarJam Charitable Trust

Community

Towards the workshops costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 1st June 2022 to 31st December 2022

$2,000.00

MB2022-232

Garden to Table Trust

Community

Towards the salary, mileage and home office costs of three regional coordinators of the "Garden to Table Food Education Programme"

$1,500.00

MB2022-234

Fiji Girmit Foundation

Community

Towards the Girmit musical festival and Girmit seniors recognition event in Mangere

$0.00

MB2022-236

Big Buddy Mentoring Trust

Community

Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2022 - September 2023)

$1,000.00

MB2022-238

Zeal Education Trust - Waitākere

Community

Towards youth worker wages and resources for Zeal Nights in west Auckland (July 2022 - June 2023)

$2,500.00

MB2022-239

The Operating Theatre Trust t/a Tim Bray Theatre Company

Arts and culture

Towards Gift a Seat funding for 2,700 children to attend The Whale Rider in their local area for free (September 2022 - December 2022)

$0.00

MB2022-240

Age Concern Auckland Incorporated

Community

Towards delivering specialized Asian services to Chinese, Korean and Japanese people aged 65 and older across Auckland

$2,000.00

MB2022-243

Anxiety New Zealand Trust

Community

Towards the marketing material costs and wages of co-ordinators and facilitators of the Community Education Webinars

$0.00

MB2022-245

Sport Waitākere Trust

Community

Towards developing ethnic leaders project in Henderson from September 2022 to August 2023

$1,500.00

MB2022-248

KidsCan Charitable Trust

Community

Towards items to deliver the KidsCan programme in schools and early childhood centres in Auckland (June 2022 - December 2022)

$1,000.00

MB2022-255

Habitat for Humanity Northern Region Limited

Community

Towards healthy homes interventions and winter warmer essentials from June 2022 to August 2022

$1,000.00

 

 

 

 

 

Total

 

 

 

$18,500.00

 

 

CARRIED

 

15

Whau Toilet Provision Assessment 2022

 

Thomas Dixon was in attendance to speak to this item.

 

Resolution number WH/2022/50

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)         adopt the Whau Toilet Provision Assessment 2022 (agenda report Attachment A).

b)        thank Thomas Dixon, Parks and Places Specialist, for his attendance to speak to the item.

CARRIED

 

 

16

Endorsing Business Improvement District (BID) target rate grants for 2022/2023

 

Resolution number WH/2022/51

MOVED by Member W Piper, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2022/2023 for the following Business Improvement District (BID) programmes:

i)       $154,000 for Avondale Business Association

ii)      $66,000 for Blockhouse Bay Business Association

iii)     $209,475 for New Lynn Business Association

iv)     $495,000 for Rosebank Business Association.

 

CARRIED

 

 

17

Draft Auckland golf investment plan

 

Resolution number WH/2022/52

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the report on the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land.

 

CARRIED

 

 

18

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number WH/2022/53

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)    receive the report on the revised Community Facilities Network Plan Action Plan (2022) with reservations, noting a number of concerns.

b)    note the acknowledgement of risk that development of the revised Community Facilities Network Plan Action Plan may not match local board priorities.

c)    note that the Whau Local Board area has few assets as it sits across the boundary of two legacy councils.

d)    note that the Whau area is undergoing intensive brownfield development especially around Avondale and New Lynn while the focus for new assets in the Community Facilities Network Plan 2022 is in greenfield areas.

e)    note that the Community Facilities Network Plan 2022 and the process for identifying area-based actions do not address the shortage of assets within the Whau.

f)     note the 2016 Central West Community Needs Assessment and Facilities Investigation, of which the need for a new aquatic and recreation facility in the Whau local board area was a key finding.

g)    note that the Whau Aquatic and Recreation Facility was subsequently adopted as a One Local Initiative (OLI) and was approved for funding in the 2018 Long-term Plan (LTP) and was already well into the site identification phase when the financial impacts of  COVID-19 led to it being deferred in the 2021 LTP.

h)    note that the 2016 Central West Community Needs Assessment and Facilities Investigation was based on 2013 Census data and, given the level of intensive residential development in the Whau Local Board area in the past nine years, it would seem extremely likely that the population-based need for this facility will have significantly increased and it is concerning that this does not appear to be reflected in the revised Community Facilities Network Plan Action Plan.

i)     note with particular concern that the Whau Aquatic and Recreation Centre now appears, in the revised Community Facilities Network Plan Action Plan, to be subsumed by a “Central West Pool”, with wording suggesting that its “on hold” status may in fact be a re-evaluation of the proposal with a view to considering alternative sites in neighbouring local board areas.

j)     note that neither the current facilities in Mt Albert and Henderson, nor a proposed aquatic facility in the Northwest meet the needs of Whau residents.

k)    request urgent advice from staff to address the above concerns, noting that none of these questions were addressed in the recent workshop despite the local board’s consistent and vocal advocacy for the retention and progression of the Whau Aquatic and Recreation Centre and high levels of public support for the proposed facility.

 

CARRIED

 

 

19

Auckland Council’s Quarterly Performance Report: Whau Local Board for quarter three 2021/2022

 

Resolution number WH/2022/54

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the performance report for quarter three ending 31 March 2022.

b)      approve the reallocation of $2,500 underspent budget towards Community Grants Whau (ID 580).

 

CARRIED

 

 

20

Local board feedback on Auckland Transport's proposed speed limit changes

 

Resolution number WH/2022/55

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)     reiterate its support in principle for reduction in speed limits as part of the Road to Zero programme, alongside other safety interventions such as infrastructure.

b)     reiterate its request, made in March 2022 in respect of the Interim Speed Management Plan but equally relevant here, that staff review the extent of perimeters for areas around schools proposed to be subject to lower speed limits, particularly in the Kelston area, to ensure that the settings are appropriate, noting the potential impacts on surrounding streets.

c)     request that staff include, as part of any review into speed limits around schools, consideration around the times of the day and week at which reductions will operate, noting that in areas such as Kelston with a high concentration of schools the extent of restrictions will be significant.

 

CARRIED

 

21

Reporting back a decision made under delegation

 

Resolution number WH/2022/56

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      receive the decision made under delegation on 14 April 2022 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on the Ministry for the Environment’s consultation document: Te kapanoni i te hangarua: Transforming recycling.

 

CARRIED

 

 

22

Whau Local Board Workshop Records

 

Resolution number WH/2022/57

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)   note the records of the workshops held on 13 and 27 April 2022.

 

CARRIED

 

23

Governance Forward Work Calendar

 

Resolution number WH/2022/58

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the governance forward work calendar for May 2022.

 

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

6.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................