I hereby give notice that an extraordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

 

Thursday, 12 May 2022

10.00am

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 

(Quorum 3 members)

 

 

 

Jenny Bramley

Democracy Advisor

 

10 May 2022

 

Contact Telephone: 021 734 927

Email: Jenny.bramley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitākere Ranges Local Board

12 May 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Local Board Consultation Feedback and Input into the Annual Budget 2022/2023                      7

 


1          Welcome

 

Chairperson Saffron Toms opened the meeting and welcomed those present in person and online.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust - Trustee

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

-   Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

-   Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Saffron Toms

-   Titirangi Community House – Secretary

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

 

 


Waitākere Ranges Local Board

12 May 2022

 

 

Local Board Consultation Feedback and Input into the Annual Budget 2022/2023

File No.: CP2022/05614

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive consultation feedback from the Waitākere Ranges local board area on:

·    proposed priorities and activities for the Waitākere Ranges Local Board Agreement 2022/2023. 

·    regional topics for the Annual Budget 2022/2023.

2.       To recommend any local matters to the Governing Body, that it will need to consider or make decisions on in the Annual Budget 2022/2023 process.

3.       To provide input on the proposed regional topics in the Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

4.       Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2022/2023 will be included in the Council’s Annual Budget 2022/2023.

5.       Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023. This included consultation on the Waitākere Ranges Local Board’s proposed priorities for 2022/2023 to be included in its local board agreement.

6.       Auckland Council received 11,550 pieces of feedback in total across the region including 740 pieces of feedback from the Waitākere Ranges local board area.

7.       In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:  

·    Proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·    Release of local board specific reserve funds

·    Any local board advocacy initiatives.

8.       The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2022.

9.       Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive consultation feedback on the proposed Waitākere Ranges Local Board priorities and activities for 2022/2023.

b)      receive consultation feedback on regional topics in the Annual Budget 2022/2023 from people and organisations based in the Waitākere Ranges local board area.

c)       recommend that the Governing Body approves any proposed locally driven initiative (LDI) capital projects, which are outside local boards’ allocated decision-making responsibility.

d)      recommend the release of local board specific reserve funds to the Governing Body.

e)      provide input on regional topics in the proposed Annual Budget 2022/2023 to the Governing Body.

f)       provide its advocacy initiatives for the Annual Budget 2022/2023 to the Governing Body.

 

Horopaki

Context

10.     Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Waitākere Ranges Local Board Agreement sets out how the Council will reflect the priorities in the Waitākere Ranges Local Board Plan 2020 in respect to the local activities to be provided in the Waitākere Ranges Local Board area and includes information relating to budgets, levels of service, and performance measures.

11.     The local board agreements 2022/2023 will form part of the Auckland Council’s Annual Budget 2022/2023.

12.     Auckland Council publicly consulted from 28 February to 28 March 2022 to seek community views on the proposed Annual Budget 2022/2023, as well as local board priorities and proposed activities to be included in the local board agreement 2022/2023.

13.     Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed Annual Budget 2022/2023.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2022/2023.

Consultation feedback overview 

15.     As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.   

16.     In total, Auckland Council received feedback from 11,550 people in the consultation period. This feedback was received through:

·    Written feedback – 9,464 online or hard copy forms, emails, or letters

·    In person – 2,086 pieces of feedback through online Have Your Say events, or independently managed phone interviews. All events (except one which did not have any attendees) were moved to an online platform or cancelled due to the red Covid-19 traffic light setting.

·     Submissions, including those from residents of the Waitākere Ranges local board area, can be read online through Auckland Council’s “Have your Say” site:  https://akhaveyoursay.aucklandcouncil.govt.nz/admin/projects/submissions-annual-budget-2022-2023

Mana whenua feedback

17.     Auckland Council as a whole received feedback from eight (8) mana whenua groups. Of these, one related directly to the Waitākere Ranges Local Board: Te Kawerau a Maki. Other feedback, submitted by Ngaati Whanaunga, related to the Waitākere Ranges local board area and all local board areas as an area of interest.

 

18.     Key messages from Te Kawerau a Maki included:

·     in-principal support for the annual budget, particularly around tackling climate change, Māori land rating and environmental spend;

·     fostering a more Treaty-compliant model of partnership with Council; and

·     focusing on progressing some key aspirations including the following relating to Waitākere Ranges local board area;

o deed of acknowledgement over the Waitākere Ranges Heritage Area,

o the development of a marae and papakāinga at Te Henga, and

o the development of a Waitākere Ranges Forum and Plan.

19.     The only request for funding through the Annual Budget 2022/2023 consultation came on behalf of mana whenua Te Kawerau a Maki through Te Kawerau Iwi Tiaki Trust. They sought funding for several initiatives targeted more broadly to Council as a whole, including some within the local board area, such as Waitākere Ranges Kaitiaki Rangers and the development of Te Henga Marae and Papakainga.

Have Your Say event

20.     Two (2) people, representing Pest Free Waitākere Ranges and Titirangi Community House, attended an online formal Have Your Say event with Waitākere Ranges Local Board members and Governing Body representatives (councillors) on 24 March 2022, where individuals and community organisations had the opportunity to hear from elected members and could ask questions and provide comments about local and regional issues.

 

21.     Discussion in this session ranged from transport connecting remote areas, allowing for better accessibility across the region, waste management and incentives to minimise waste across the region, and interest in the development of the former Waitākere Quarry (now renamed as Waitipu).

Feedback received on the Waitākere Ranges Local Board’s priorities for 2022/2023

22.     The Waitākere Ranges Local Board consulted on the following proposed top priorities for 2022/2023:

·    Strengthening our governance partnerships with mataawaka and mana whenua partners.

·    Working with local communities to design and implement year two of a robust Climate Action Plan.

·    Supporting communities across our rohe to prepare for extreme weather events, particularly remote coastal and bush communities.

·    Supporting a digital upcycling project, which is being run in partnership between The Western Initiative and Prospect School. It promotes active participation of rangatahi in the economy.

·    Continuing to develop quality parks, playgrounds, libraries, community and recreation facilities such as Waitākere Quarry.

23.     376 individual and five (5) organisational submissions (from Literacy Waitakere, Piha Ratepayers and Residents Association Inc., The Stone Paper Company Limited, Titirangi Residents & Ratepayers Association and Protect Piha Heritage Society), were received on Waitākere Ranges Local Board’s priorities for 2022/2023.

24.     Most of the individual local respondents supported all and/ or most of the local priorities as reflected by the graph below.

Chart, timeline

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25.     The following table outlines the breakdown of how individuals and organisations supported the local board priorities.

26.     Consultation feedback on local board priorities will be considered by the local board when approving its local board agreement between 21-23 June 2022.


 

Information on submitters

27.     The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.  The following tables show the ethnicity, gender and age range shared by submitters.


 

28.     The following graphs reflect the ethnicity, gender and age range shared by submitters.

Chart, bar chart

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Key themes

29.     Key themes of note across the free-form feedback received, through written, and in-person (there was no social media feedback) included:

·    Confusion around what governance partnerships with mataawaka and mana whenua partners means for communities

·    Confusion around the climate action plan including the role of the Local Board and communities

·    Support for prioritising the environment generally and supporting more environmental initiatives

·    Support for strengthening community resilience generally including infrastructure and housing

·    Support for community projects generally that have wider-reaching benefits across a broader range of communities

·    Support for continuing to develop and fund, parks, sport and recreation facilities including more spaces for youth.

Feedback on other local topics

30.     Key themes across the free-form feedback received on other local topics included:

·    Support for improving or renewing town centres or community hubs

·    Support for more public and active transport, as well as developing safer path and cycleways with a better and safer connected network

·    Support for opening more walking tracks.

31.     The table below breaks down the overall comments into the following themes:

Requests for local funding

32.     No requests were made for local funding through the Annual Budget 2022/2023 consultation.

Overview of feedback received on regional topics in the Annual Budget 2022/2023 from the Waitākere Ranges Local Board area

33.     The proposed Annual Budget 2022/2023 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to four key questions on:

1.   Climate

2.   Budget Pressures

3.   Operating Spending Prioritisation

4.   Waste Service Standardisation

34.     The submissions received from the Waitākere Ranges local board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Key Question 1: Climate

35.     Aucklanders were asked about a proposed climate action package which will be funded by a targeted rate. The climate action package includes investments in low-carbon public transport, active walking and cycling networks; and urban ngahere (forest) canopy cover.

36.     This is proposed to be funded through $574 million from a targeted rate over the next 10 years as well additional funding from government co-funding.


 

37.     The graph below gives an overview of the responses from the Waitākere Ranges local board area.

Chart

Description automatically generated

Key themes

38.     Key themes of note across the free-form feedback received included:

·    Support for further investment in public transport, including new routes and infrastructure, especially in underserviced areas, as an important component of climate action

·    Support for electric transport fleets

·    Support for climate action across the Auckland region generally

·    Some concern an additional rate will add a further burden to cost-of-living pressures.

Key Question 2: Budget Pressures

39.     Aucklanders were asked about a range of levers proposed to manage on-going budget pressures. Council is forecasting a budget shortfall of $85 million for 2022/2023 compared to what was budgeted for in the 10-year Budget 2021-2031. This is due to on-going impacts of COVID-19 on revenue and growing inflationary pressure.

40.     A range of levers are proposed to manage the budget pressures including:

-     Using the Government’s Better Off support package funding

-     Changing the timing of some capital spending

-     Implementing cost reductions in the form of efficiency savings and a potential reduction in some services

-     Keeping the previously agreed general rates increase of 3.5 per cent for 2022/2023 and;

-     Continuing work on the sale or long-term lease of non-strategic assets as required.


 

41.     The graph below gives an overview of the responses from the Waitākere Ranges local board area.

Chart

Description automatically generated

Key themes

42.     Key themes of note across the free-form feedback received included:

·    Some concern on how cutting spending will impact communities including what Council deems low priority services

·    Some concern this question was too ambiguous to be able to genuinely answer.

43.   Since consultation, further reduction in revenue caused by the COVID-19 omicron outbreak and rising interest and inflation costs has compounded budget pressures.

44.   Local Board Chairs attended a Finance and Performance Committee workshop outlining the increased pressures and a briefing was held for all local board members.

 

Key Question 3: Operating Spending Prioritisation

45.     Aucklanders were asked to provide feedback on a proposal that would see council prioritise operating spending to help manage on-going budget pressures. A set of criteria to be used when making decisions about cost reductions, including those that could reduce, stop or change some services, was proposed.

46.     The proposal involves implementing $15 million of additional permanent cost reductions in the form of efficiency saving and low-priority service reductions across the group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.

47.     The graph below gives an overview of the responses from the Waitākere Ranges local board area.

Chart

Description automatically generated

Key themes

48.     A key theme of note across the free-form feedback received included:

·    Some concern on how priorities are applied within the framework and uncertainty around what services will be impacted.

Key Question 4: Waste Service Standardisation

49.     Aucklanders were asked about a proposal to standardise waste services and charges across Auckland. The proposal would involve a move to a region-wide rates funded refuse collection service and see a choice of three bin sizes (with different pricing for each) to accommodate different household needs.

50.     Auckland Council is also proposing to include standardising which properties can opt-out of waste management services and charges across Auckland.

51.     The graphs below (4A, 4B(1), 4B(2), 4B(3), and 4B(4)) give an overview of the responses from the Waitākere Ranges local board area.


Key themes

52.     Key themes of note across the free-from feedback received included:

·    A rates-based system would not encourage or incentivise waste minimisation; it would be costly to those who already endeavour to reduce their waste; and may have the opposite effect of increasing waste

·    Support for a food scraps bin and system.

 

Other feedback

53.     Aucklanders were asked what is important to them and if they had any feedback on any other issues.  

54.     Looking at the respondents from the Waitākere Ranges local board area, the most commented theme for regional issues was public transport followed by, walking and cycling, roads, and footpaths as well as environmental services. 

Recommendations on local matters 

55.     This report allows the local board to recommend local matters to the Governing Body for consideration as part of the Annual Budget process, in June 2022. This includes:

·    proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·    release of local board specific reserve funds.

·    local advocacy initiatives.

Funding for Locally Driven Initiatives (LDI)

56.     Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:

·    operational LDI funding is to be converted into capital LDI funding.

·    the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose.

·    a LDI capital project exceeds $1 million.

57.     These conditions do not apply to the Waitākere Ranges Local Board for the 2022/2023 financial year.

Local board advocacy

58.     Local boards are requested to provide approved advocacy initiatives which considers the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making recommendations on the Annual Budget 2022/2023 to the Governing Body in June.

59.     The advocacy initiatives approved by the local board will be included as an appendix to the 2022/2023 Local Board Agreement

Local board input on regional topics in the Annual Budget 2022-2023

60.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

61.     The decisions recommended in this report are part of the Annual Budget 2022/2023 and local board agreement process to approve funding and expenditure over the next year.

62.     Projects allocated funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

63.     The Annual Budget 2022/2023 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.

65.     Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

66.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

67.     Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

68.     Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

69.     Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

70.     Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

71.     This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

72.     The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73.     The council must adopt its Annual Budget, which includes local board agreements, by 30 June 2022. The local board is required to make recommendations on these local matters for the Annual Budget by mid May 2022 and present to the Finance and Performance Committee on 25 May, to enable and support the Governing Body to make decisions on key items to be included in the Annual Budget on 7 June 2022.

Ngā koringa ā-muri

Next steps

74.     The local board will approve its local board agreement and corresponding work programmes in June 2022.

75.     Recommendations and feedback from the local board will be provided to the Finance and Performance committee for consideration ahead of that Committee making recommendations to the Governing Body for decision.

76.     The final Annual Budget 2022/2023 (including local board agreements) will be adopted by the Governing Body on 29 June 2022.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Zenovia Pappapetros - Local Board Engagement Advisor

Raewyn Curran - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager