I hereby give notice that an ordinary meeting of the Appointments and Performance Review Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 June 2022

10.00am

Reception Lounge, Auckland Town Hall

301-305 Queen Street Auckland

 

Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and Performance Review Committee

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Pippa Coom

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Richard Hills

 

 

IMSB Chair David Taipari

 

 

(Quorum 4 members)

 

 

 

Duncan Glasgow

Kaitohutohu Mana Whakahaere /

Governance Advisor

 

16 June 2022

 

Contact Telephone: (09) 890 2656

Email: duncan.glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



Terms of Reference

 

Responsibilities

 

The Appointments and Performance Review Committee is established to:

 

1.     review the chief executive’s performance and recommend to the Governing Body the terms and conditions of the CE’s employment including any performance agreement measures and annual remuneration

2.     make appointments to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited and Auckland International Airport Limited

3.     receive updates on appointments to the council organisations, Ports of Auckland Limited and Auckland International Airport Limited, as well as any relevant updates on shareholder voting undertaken at Auckland International Airport Limited annual general meetings

4.     approve policies relating to the appointment of directors and trustees to CCOs and COs.

 

Powers

 

All powers necessary to perform the committee’s responsibilities.

Except:

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where the committee’s responsibility is limited to making a recommendation only

(c)        the power to establish sub-committees.

 

 

Code of conduct

 

For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx

 

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·        Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·        Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·        Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·        In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·        The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·        However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·        All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·        Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·        Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·        All staff supporting the meeting (administrative, senior management) remain.

·        Other staff who need to because of their role may remain.

 

Local Board members

 

·        Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·        Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Appointments and Performance Review Committee

21 June 2022

 

ITEM   TABLE OF CONTENTS            PAGE

1          Apologies                                                                                                           7

2          Declaration of Interest                                                                   7

3          Confirmation of Minutes                                                                                   7

4          Petitions                                                                                          7  

5          Public Input                                                                                     7

6          Local Board Input                                                                           7

7          Extraordinary Business                                                                 7

8          FY2022-2024 Chief Executive's Performance Objectives: Review for FY2022/2023                                                                9

9          Process for making board appointments to council organisations                                                                                31

10        Appointments and Performance Review Committee Forward Work Programme - 21 June 2022                                               35

11        Consideration of Extraordinary Items

PUBLIC EXCLUDED

12        Procedural Motion to Exclude the Public                                                    43

C1       CONFIDENTIAL: Approval of shortlist candidates for Tātaki Auckland Unlimited                                                                      43

C2       CONFIDENTIAL: Approval of shortlisted candidates for the Auckland Regional Amenities Funding Board                         43

C3       CONFIDENTIAL: Appointment of trustees to Community Education Trust                                                                            43

C4       CONFIDENTIAL: Appointments to City Rail Link Limited       44


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Appointments and Performance Review Committee:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 3 May 2022, including the confidential section, as a true and correct record.

 

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Appointments and Performance Review Committee

21 June 2022

 

FY2022-2024 Chief Executive's Performance Objectives: Review for FY2022/2023

File No.: CP2022/07353

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To confirm the approach to updating and reporting the FY2022-2024 Chief Executive’s Performance Objectives for FY2022/2023 to align with the Annual Budget 2022/2023.

Whakarāpopototanga matua

Executive summary

2.      As set out in the Governing Body terms of reference, the Appointments and Performance Review Committee is responsible for reviewing the chief executive’s performance and for recommending to the Governing Body the terms and conditions of the chief executive’s employment, including any performance agreement measures.

3.      The Governing Body adopted the FY2022-2024 Chief Executive’s Performance Objectives on 24 June 2021, aligned to priorities in the 10-year Budget 2021-2031 and based on the recommendation of this committee.

4.      The current set of objectives (set out in Attachment A) cover five outcome areas that provide both a strategic (multi-year) and a delivery (annual) view of the chief executive’s and organisation’s performance. For FY2022/2023, officers recommend:

·    amending the outcome area headings to better describe the intent of the outcome areas as outlined in table 1

·    combining outcomes two and three into one outcome area as outlined in table 1

·    removing duplication of reporting where some objectives are reported through the Quarterly Performance Report to the Finance and Performance Committee as outlined in Attachment A

·    removing objectives that have been superseded as outlined in Attachment A

·    adding objectives that align to proposed Annual Budget 2022/2023 decisions and the Elections 2022 as outlined in Attachment A

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a)      endorse the approach to reviewing the FY2022-2024 Chief Executive’s Performance Objectives for FY2022/2023 with a focus on:

i)        the chief executive’s strategic leadership objectives

ii)       alignment with the Auckland Council Group and Auckland Council Parent Quarterly Performance Report presented to the Finance and Performance Committee.

b)      delegate to the chair and deputy chair of the Appointments and Performance Review Committee and the deputy mayor authority to approve any minor amendments to the FY2022-2024 Chief Executive’s Performance Objectives

c)      note that officers will present the provisional update on the FY2022-2024 Chief Executive’s Performance Objectives for FY2021/2022 at the August 2022 meeting of the Appointments and Performance Review Committee and the final report once the final Annual Report is released on 30 September 2022.

d)      note that the final decisions and amendments beyond 2022/2023 rest with the Governing Body elected in October 2022.

Horopaki

Context

5.      As set out in the Governing Body terms of reference, the Appointments and Performance Review Committee is responsible for reviewing the chief executive’s performance and for recommending to the Governing Body the terms and conditions of the chief executive’s employment, including any performance agreement measures.

6.      Under the Local Government Act 2002, the council is responsible for appointing a chief executive and setting performance expectations. Under clause 34(2) of Schedule 7, the local authority and the chief executive must enter into a performance agreement. The chief executive is responsible to the council for meeting the statutory obligations under section 42(2) and performance expectations under the performance agreement.

7.      The Governing Body adopted the FY2022-2024 Chief Executive’s Performance Objectives on 24 June 2021 (GB/2021/74) based on the recommendation of this committee.

8.      This report sets out the approach to updating and reporting the FY2022-2024 Chief Executive’s Performance Objectives for FY2022/2023 to align with the proposed Annual Budget 2022/2023 decisions.

Tātaritanga me ngā tohutohu

Analysis and advice

9.      In recommending the approach to review and report on the FY2022-2024 Chief Executive’s Performance Objectives, officers have focussed on:

·    focus on the chief executive’s strategic leadership objectives

·    connection with the Auckland Council Group and Auckland Council Quarterly Performance Report presented to the Finance and Performance Committee

10.    The current set of objectives (set out in Attachment A) cover five outcome areas that provide both a strategic (multi-year) and a delivery (annual) view of the chief executive’s and organisation’s performance. For FY2022/2023, officers recommend:

·    amending the outcome area headings to better describe the intent of the outcome areas as outlined in table 1

·    combining outcomes two and three into one outcome area as outlined in table 1

·    removing duplication of reporting where some objectives are reported through the Quarterly Performance Report to the Finance and Performance Committee as outlined in Attachment A

·    removing objectives that have been superseded as outlined in Attachment A

·    adding objectives that align to proposed Annual Budget 2022/2023 decisions and the Elections 2022 as outlined in Attachment A

11.    Table 1 below sets the proposed outcome areas.

Table 1: Proposed outcome areas

Outcome Area

Current outcome areas

Proposed for FY2022/2023 outcome areas

1

Strategic leadership

We guide Auckland’s future

2

Our commitments to Auckland

We deliver on our commitments

3

Connecting with Aucklanders

4

Long-term financial sustainability

We manage our finances for long-term sustainability

5

Organisational culture and performance

Organisational culture and performance

12.    Attachment A – Table of change proposals on the FY2022-2024 Chief Executive’s Performance Objectives contains the full detail of changes proposed on the objectives, key deliverables and measures of success.

13.    Attachment B – Proposed FY2022-2024 Chief Executive’s Performance Objectives for FY2022/2023 contains the updated table of objectives as proposed in Attachment A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.    The chief executive has an important role in contributing to the delivery of Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and in demonstrating leadership on issues impacting the climate, the environment, and sustainability.

15.    The proposed approach to reviewing the FY2022-2024 Chief Executive’s Performance Objectives reflects the significance the council places on climate change.

16.    It is proposed in the 2022/2023 Annual Budget that a new targeted rate is introduced to further climate action to reduce emissions and support adaptation. A new proposed key deliverable and measures of success are proposed to enable the effective and efficient establishment and implementation of the Climate Action Targeted Rate should it be adopted at the 29 June 2022 Governing Body meeting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.    The FY2022-2024 Chief Executive’s Performance Objectives relate to areas where the chief executive has direct control and therefore focuses on the council organisation.

18.    The Council Controlled Organisation Review recommendations is proposed to be removed as implementation is reported through the Council Controlled Organisation Oversight Committee. The final summary report with the remaining recommendations will be reported via the Quarterly Performance Report to the Finance and Performance Committee.

19.    However, the chief executive’s leadership is critical in ensuring that Auckland Council sets, applies and communicates the priorities, performance objectives and values necessary to deliver high-quality outcomes for Aucklanders. The Council Controlled Organisation’s contribution will be achieved through the statement of intent process and ongoing collaboration at various levels.

20.    The chief executive leads a fortnightly Auckland Council Group Chief Executives forum to advance shared worked programmes and tackle shared challenges.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.    Local board chairs have not been consulted directly for this update against the FY2022-2024 Chief Executive’s Performance Objectives as the proposed amendments are at the regional level.

Tauākī whakaaweawe Māori

Māori impact statement

22.    The chief executive has a vital role in discharging Te Tiriti o Waitangi and statutory obligations and contributing to the Auckland Plan outcome of Māori identity and well-being, the Independent Māori Statutory Board Treaty Audit – He Waka Kōtuia and Issues of Significance to Māori.

23.    The FY2022-2024 Chief Executive’s Performance Objectives are a key mechanism for the delivery, implementation and monitoring of Kia Ora Tāmaki Makaurau, the Māori outcomes performance measurement framework for the council group. It does this by identifying measures focused on the delivery of the Māori Outcomes long-term plan fund, the council’s response programme to the Treaty of Waitangi Audit, and the delivery of directorate Māori Responsiveness Plans. As part of the diversity and inclusion targets, the performance objectives also include increasing Māori representation at senior leadership levels.

Ngā ritenga ā-pūtea

Financial implications

24.    The Annual Budget 2022/2023 will be adopted by the Governing Body on 29 June 2022.

25.    The FY2022-2024 Chief Executive’s Performance Objectives correspond directly to some of the Annual Budget priorities including delivery of services and capital investments, achieving operating expenditure savings and service optimisation programmes.

26.    There are no financial decisions sought in this paper.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.    The uncertainty and disruptions caused by the COVID-19 pandemic and the unfavourable economic conditions will continue to pressure the council’s operations and finances.

28.    To mitigate and manage this risk, the FY2022-2024 Chief Executive’s Performance Objectives will correspond to the Annual Budget 2022/2023 priorities with strong commitment to sustainable and prudent financial management.

Ngā koringa ā-muri

Next steps

29.    The interim performance results of the FY2021/2022 financial year will be provided to the Appointments and Performance Review Committee in August 2022. The final year-end results will be reported once the annual report is released, likely in the new term of council.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Table of change proposals on the FY2022-2024 Chief Executive’s Performance Objectives

15

b

Proposed FY2022-2024 Chief Executive’s Performance Objectives for FY2022.2023

25

      

Ngā kaihaina

Signatories

Author

Rosa Kim - Strategy Analyst

Authorisers

Jim Stabback - Chief Executive

Phil Wilson - Director, Governance & CCO Partnerships

 

 



Appointments and Performance Review Committee

21 June 2022

 

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21 June 2022

 

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Appointments and Performance Review Committee

21 June 2022

 

Process for making board appointments to council organisations

File No.: CP2022/06927

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To receive information about the processes to appoint directors to the boards of the following entities:

·    Auckland Regional Amenities Funding Board

·    City Rail Link Limited

·    Community Education Trust

·    Tātaki Auckland Unlimited.

Whakarāpopototanga matua

Executive summary

2.      Confidential reports on this agenda seek decisions regarding:

·    appointments to the boards of City Rail Link Limited (CRLL) and Community Education Trust (COMET)

·    candidates shortlisted for interview for Auckland Regional Amenities Funding Board (ARAFB) and Tātaki Auckland Unlimited boards positions (TAUL).

 

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a)      note the information about the recruitment processes contained in this report

b)      note that reports in the confidential section of the agenda seek decisions regarding:

i)        appointments of candidates to the City Rail Link Limited and Community Education Trust boards

ii)       candidates shortlisted for interview for Auckland Regional Amenities Funding Board and Tātaki Auckland Unlimited boards positions

c)      note that these reports are confidential due to the personal information that they contain.

Horopaki

Context

3.      Council makes appointments to council organisations in accordance with the Appointment and Remuneration Policy (the policy) for board members of council organisations. Individual organisations may have specific rules that must be followed in their trust deed, constitution or in legislation.

4.      Where decision making is the joint responsibility of multiple agencies, the policy is used as a reference rather than to set procedure for these appointments. This is the case for appointments to the board of the CRLL which must be agreed between the Crown and council.

5.      The general appointments process is described in Figure 1 below:

Figure 1: Appointment process.

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Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Regional Amenities Funding Board

6.      A brief for a new council-appointed member of ARAFB was approved at the April 2022 meeting of this committee [APR/2022/12]. This brief focusses on the legislative requirement that one council-appointed member be appropriate to represent the interests of Māori in the Auckland region. (Auckland Regional Amenities Funding Act 2008, Section 7(4)).

7.      The confidential report on this agenda seeks approval to progress shortlisted candidates for interview.

City Rail Link Limited

8.      A shortlist of candidates for CRLL board positions was approved at the May 2022 meeting of this committee [APR/2022/18].

9.      The confidential report on this agenda seeks approval to appoint candidates approved by the appointment panel.

Community Education Trust

10.    COMET has undertaken a search for candidates to improve the representation of Māori and Pacific peoples on their board.

11.    The confidential report on this agenda seeks approval to appoint candidates recommended through this process and to reappoint existing members whose terms end this year.

Tātaki Auckland Unlimited

12.    A brief for a new director was approved by this committee in April 2022 [APR/2022/13]. This brief focusses on commercial leadership, deal development and tourism.

13.    The confidential report on this agenda seeks approval to progress shortlisted candidates for interview.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.    Each CCO is accountable for ensuring their planning and decisions reflect the action areas outlined in Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.Candidates seeking appointment need to demonstrate a commitment to integrate the action areas outlined in Te Tāruke-ā-Tāwhiri into the CCO’s activities.

15.    Council cannot require directors of organisations like ARAFB and CRLL to commit to actions set by Te Tāruke-ā-Tāwhiri, as neither are council-controlled.

16.    As a company, CRLL is aware of its obligations to ensure that construction practices should align with goals to reduce greenhouse gas emissions, CRLL provides annual reports on its sustainability based on the Infrastructure Sustainability Council of Australia’s framework. 

17.    Once completed, the City Rail Link will give Aucklanders better sustainable travel choices. Appointments to the CRLL board help to support the realisation of the project

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.    The appointment of the best possible directors to boards will have a positive impact on the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.    Board appointments are the role of the Governing Body. Local boards can participate in the nomination process for each director vacancy. The nomination of a candidate requires the consent of that candidate.

Tauākī whakaaweawe Māori

Māori impact statement

20.    Kia ora Tāmaki Makaurau sets a mahi objective that: "Mana whenua and Māori are active partners and participants at all levels of the council group's decision making".  This objective is considered as part of the decision making for each of the confidential items on the agenda.

21.    Independent Māori Statutory Board members are also involved in appointment processes as a member of the selection panel. This ensures that a Māori perspective informs the recommendations of the selection panel during the shortlisting, interviewing and appointment processes.

22.    The Independent Māori Statutory Board is also represented on this committee. This ensures a Māori perspective is brought to the decision-making process, and that the Independent Māori Statutory Board’s views are considered by the committee.

Ngā ritenga ā-pūtea

Financial implications

23.    There are no financial implications from the decisions recommended in the confidential reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.    There are risks common to all board appointments. These include:

·    Reputational risk of appointing candidates without appropriate skills or governance experience. To mitigate this potential risk, a thorough due diligence process is in place.

·    Governance risk of creating an unbalanced board where too many new members causes a loss of institutional knowledge which impacts decision-making. Conversely, retaining board members for too long can mean the board lack innovation and fresh thinking.

Ngā koringa ā-muri

Next steps

25.    Next steps for the confidential items are noted in each report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

James Stephens - Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Director, Governance & CCO Partnerships

 

 


Appointments and Performance Review Committee

21 June 2022

 

Appointments and Performance Review Committee Forward Work Programme - 21 June 2022

File No.: CP2022/06000

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To note the progress on the forward work programme appended as Attachment A.

Whakarāpopototanga matua

Executive summary

2.      This committee deals with making appointments and approving policies to council-controlled organisations (CCOs), council organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited (POAL) and Auckland International Airport Limited (AIAL).

3.      The committee also reviews and make recommendations to the Governing Body in relation to the chief executive’s employment. Additionally, the committee is also responsible for receiving updates to the council organisations, POAL and AIAL.

4.      This forward work programme covers the period March 2022 to October 2022.

 

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme

37

     

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Phil Wilson - Director, Governance & CCO Partnerships

 

 



Appointments and Performance Review Committee

21 June 2022

 

 

Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga / Appointments and Performance Review Committee
Forward Work Programme 2022

This committee deals with making appointments and approving policies to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited and Auckland International Airport Limited.  The committee also reviews and make recommendations to the Governing Body in relation to the chief executive’s employment. Additionally, the committee is also responsible for receiving updates to the council organisations, POAL and AIAL.  The full terms of reference can be found here:

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2022

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

CCO Director Appointments and Reappointments

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve:

·    appointment

·    reappointment

·    vacancy/skill set/

·    panel members

 

As and when required

 

 

 

 

Tātaki Auckland Unlimited

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve appointments

 

Progress to date:

Brief approved 5 April 2022

 

 

 

 

 

 

 

 

 

 

 

 

City Rail Link Limited (CRLL)

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve appointments

 

Progress to date:

Update provided in confidential 5 April 2022

 

 

 

 

 

 

 

 

 

 

 

 

Museum of Transport and Technology (MOTAT)

Auckland Council makes 5 appointments to the AWMM Board and 6 appointments to the MOTAT Board.  The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

 

 

 

 

 

 

 

 

 

 

 

 

Tamaki Redevelopment Company

Auckland Council is a joint shareholder with the Crown. Council has one director it is responsible for appointment, and jointly appoints with the Crown the other directors.

To approve appointments

Progress to date:

Update provided in confidential 5 April 2022

Update provided in confidential 3 May 2022

 

 

 

 

 

 

 

 

 

 

 

 

Community Education Trust Auckland, Te Hononga Akoranga (COMET)

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve appointments

 

 

 

 

 

 

 

 

 

 

 

 

CE Performance Objectives

Group Services

CE review process

Half-yearly review of Chief Executives Performance Objectives.

 

Progress to date:

Update provided on 5 April 2022.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Completed

Area of work

Committee Role

(decision and/or direction)

Decision

Tamaki Redevelopment Company

To approve reappointments.

Decision on director reappointments in confidential 2 March 2021, decision released 3 August 2021 Link to decision.

Director Appointments to CCO’s – Panuku

To approve director appointments.

Decision on director appointments in confidential 4 May 2021, decision released 3 August 2021 Link to decision.

Manukau Beautification Charitable Trust

To approve director appointments

Decision on director appointments in confidential 30 March 2021, decision released 3 August 2021 Link to decision.

Auckland Regional Amenities Funding Board

To approve director appointments.

Decision on director appointments in confidential 15 June 2021, decision released 3 August 2021 Link to decision.

Director Reappointments to CCOs

To reappointment directors

Decision on director reappointments in confidential 15 June 2021, decision released 16 December 2021 Link to decision.

Community Education Trust Auckland, Te Hononga Akoranga (COMET)

To reappoint trustees

Decision on trustee reappointments in confidential 15 June 2021, decision released 16 December 2021 Link to decision.

Māngere Mountain Education Trust (MMET)

To reappoint trustees

Decision on trustee reappointments in confidential 15 June 2021, decision released 16 December 2021 Link to decision.

Director Appointments to CCO’s – Auckland Unlimited

To approve director appointments

Decision on director appointments in confidential 15 June 2021, decision released 3 August 2021 Link to decision.

Appointments to the Contemporary Arts Foundation

To approve trustee appointments to the Contemporary Arts Foundation.

Decision on trustee appointments in confidential 3 August 2021, decision released 16 December 2021 Link to decision.

Museum of Transport and Technology (MOTAT)

To replace or renew directors whose terms are expiring.

Decision on appointments in confidential 31 August 2021, decision released 16 December 2021 Link to decision.

Director Appointments to CCO’s – Auckland Transport

To approve director appointments.

Decision on appointments in confidential 28 September 2021, decision released 16 December 2021 Link to decision.

Auckland War Memorial Museum

To replace or renew directors whose terms are expiring.

Decision on appointments in confidential 28 September 2021, decision released 16 December 2021 Link to decision.

Director Appointments to CCO’s – Watercare

To approve director appointments

Decision on appointments in confidential 2 November 2021.

Board intern programme

To approve the appointment of five board interns for CCO’s

Decision on appointments in confidential 2 November 2021, decision released 16 December 2021 Link to decision.

CE Performance Objectives

To approve the Chief Executives Performance Objectives

Decision in confidential 2 November 2021, to be released by Governing Body.

Director Reappointments to CCOs

To reappoint directors

Decision on director reappointments in confidential 1 March 2022.

Te Motu a Hiaroa Management Trust

To approve a council staff appointment. 

Decision on appointment made on 1 March 2022, Link to decision.

Strategic Workforce Planning

To endorse the proposed plan for further strategic workforce planning implementation across Auckland Council.

Decision to endorse made on 5 April 2022, link to decision.

Auckland War Memorial Museum

To reappoint directors

Decision on director reappointments in confidential 3 May 2022.

Manukau Beautification Charitable Trust

To reappoint board members

Decision on board reappointments in confidential 3 May 2022.

Māngere Mountain Education Trust

To reappoint board members

Decision on board reappointments in confidential 3 May 2022.

 

 


 


Appointments and Performance Review Committee

21 June 2022

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Appointments and Performance Review Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Approval of shortlist candidates for Tātaki Auckland Unlimited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for board positions

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Approval of shortlisted candidates for the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for board positions

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Appointment of trustees to Community Education Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for appointment to the board of COMET

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       CONFIDENTIAL: Appointments to City Rail Link Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about candidates for board positions

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.