Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and

Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held in the Reception Lounge, Auckland Town Hall 301-305 Queen Street Auckland on Tuesday, 21 June 2022 at 10.01amA recording of the meeting is available on the Auckland Council website. https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

via electronic link

 

Cr Pippa Coom

 

 

Cr Angela Dalton

via electronic link

 

Cr Chris Darby

via electronic link

 

Cr Alf Filipaina, MNZM

 

 

Cr Richard Hills

via electronic link

 

IMSB Chair David Taipari

via electronic link

From 10.03am, Item 2

Ex officio

Deputy Mayor Cr Bill Cashmore

via electronic link

From 10.09am, Item 8

 

 

 


Appointments and Performance Review Committee

21 June 2022

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

 

Member

Member

Mayor P Goff

ü

Cr A Dalton

ü

Cr C Fletcher

ü

Cr C Darby

ü

Cr J Bartley

ü

Cr A Filipaina

ü

Deputy Mayor BC Cashmore

 

Cr R Hills

ü

Cr P Coom

ü

IMSB Chair D Taipari

 

 

 

1          Apologies

 

There were no apologies.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

IMSB Chair D Taipari entered the meeting at 10.03 am.

 

 

3          Confirmation of Minutes

 

Resolution number APR/2022/27

MOVED by Cr C Fletcher, seconded by Mayor P Goff:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 3 May 2022, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

FY2022-2024 Chief Executive's Performance Objectives: Review for FY2022/2023

 

Deputy Mayor BC Cashmore entered the meeting at 10.09 am.

 

Resolution number APR/2022/28

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      endorse the approach to reviewing the FY2022-2024 Chief Executive’s Performance Objectives for FY2022/2023 with a focus on:

i)       the chief executive’s strategic leadership objectives

ii)      alignment with the Auckland Council Group and Auckland Council Parent Quarterly Performance Report presented to the Finance and Performance Committee.

b)      delegate to the chair and deputy chair of the Appointments and Performance Review Committee and the deputy mayor authority to approve any minor amendments to the FY2022-2024 Chief Executive’s Performance Objectives

c)      note that officers will present the provisional update on the FY2022-2024 Chief Executive’s Performance Objectives for FY2021/2022 at the August 2022 meeting of the Appointments and Performance Review Committee and the final report once the final Annual Report is released on 30 September 2022.

d)      note that the final decisions and amendments beyond 2022/2023 rest with the Governing Body elected in October 2022.

CARRIED

 

 

9

Process for making board appointments to council organisations

 

Resolution number APR/2022/29

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      note the information about the recruitment processes contained in this report

b)      note that reports in the confidential section of the agenda seek decisions regarding:

i)       appointments of candidates to the City Rail Link Limited and Community Education Trust boards

ii)      candidates shortlisted for interview for Auckland Regional Amenities Funding Board and Tātaki Auckland Unlimited boards positions

c)      note that these reports are confidential due to the personal information that they contain.

CARRIED

 

 


 

 

 

10

Appointments and Performance Review Committee Forward Work Programme - 21 June 2022

 

Resolution number APR/2022/30

MOVED by Cr C Fletcher, seconded by Mayor P Goff:  

That the Appointments and Performance Review Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12        Procedural motion to exclude the public

Resolution number APR/2022/31

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Approval of shortlist candidates for Tātaki Auckland Unlimited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for board positions

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

 

 

C2       CONFIDENTIAL: Approval of shortlisted candidates for the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for board positions

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Appointment of trustees to Community Education Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for appointment to the board of COMET

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       CONFIDENTIAL: Appointments to City Rail Link Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about candidates for board positions

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

11.11am          The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

11.31 am         The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Approval of shortlist candidates for Tātaki Auckland Unlimited

 

Resolution number APR/2022/32

MOVED by Cr A Dalton, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

b)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C2

CONFIDENTIAL: Approval of shortlisted candidates for the Auckland Regional Amenities Funding Board

 

Resolution number APR/2022/33

MOVED by Cr A Filipaina, seconded by Cr A Dalton:  

That the Appointments and Performance Review Committee:

b)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C3

CONFIDENTIAL: Appointment of trustees to Community Education Trust

 

Resolution number APR/2022/34

MOVED by Cr J Bartley, seconded by Cr P Coom:  

That the Appointments and Performance Review Committee:

c)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C4

CONFIDENTIAL: Appointments to City Rail Link Limited

 

Resolution number APR/2022/35

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:  

That the Appointments and Performance Review Committee:

c)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

 

11.31 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................