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Council
Controlled Organisation Oversight Committee
10 June 2022
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Note: a roll-call was conducted that ascertained the following
members were in attendance at the commencement of the meeting:
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Member
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Member
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Deputy Mayor BC Cashmore
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ü
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Cr S Henderson
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ü
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Cr A Dalton
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ü
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Cr R Hills
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ü
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Cr J Bartley
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ü
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Cr T Mulholland
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Cr C Casey
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ü
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Cr D Newman
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Cr E Collins
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Cr G Sayers
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ü
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Cr P Coom
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ü
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Cr D Simpson
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ü
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Cr L Cooper
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ü
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Cr S Stewart
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ü
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Cr C Darby
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ü
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IMSB Chair D Taipari
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Cr A Filipaina
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ü
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Cr W Walker
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ü
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Cr C Fletcher
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ü
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Cr J Watson
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ü
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Mayor P Goff
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Cr P Young
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ü
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IMSB Member T Henare
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IMSB Chair D Taipari entered the meeting
at 2.02pm.
1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Petitions
There were no
petitions.
4 Public
Input
There was no
public input.
5 Local
Board Input
There was no
local board input.
6 Extraordinary
Business
There was no
extraordinary business.
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7
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Quarter Three Performance Reports 2021/2022
for Substantive Council-controlled Organisations and Ports of Auckland
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Representatives
of the Council-controlled Organisations were present to answer questions. A
presentation was provided by Ports of Auckland Limited. A copy is
attached to the official minutes and is available on the Auckland council
website as a minutes attachment.
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Cr D
Newman entered the meeting at 2.39 pm.
IMSB Member T Henare left the meeting at 3.45 pm.
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Resolution
number CCO/2022/19
MOVED by Cr A Dalton, seconded by Cr L Cooper:
That
the Council Controlled Organisation
Oversight Committee:
a) receive the 2021/2022 third quarter reports of
the substantive Council-controlled Organisations and Ports of Auckland
Limited, provided as attachments A to F of the agenda report.
CARRIED
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Attachments
a 10 June 2022, Council Controlled Organisation Oversight
Committee: Item 7 - Quarter Three Performance Reports 2021/2022 for
Substantive Council-controlled Organisations and Ports of Auckland, Ports of
Auckland Limited presentation
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8
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Ports of Auckland Limited Letter of
Expectation
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Resolution
number CCO/2022/20
MOVED by Deputy Mayor BC Cashmore, seconded by Cr P Coom:
That
the Council Controlled Organisation
Oversight Committee:
a) approve
the proposed content for Auckland Council’s letter of expectation to
Ports of Auckland Limited.
b) delegate
authority to the Mayor and Deputy Mayor to finalise the letter of expectation
and deliver the letter to the board of Ports of Auckland Limited.
CARRIED
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9
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CCO Review recommendation on engagement and
challenging decisions
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Resolution
number CCO/2022/21
MOVED by Deputy Mayor BC Cashmore, seconded by Cr A
Dalton:
That
the Council Controlled Organisation
Oversight Committee:
a) note
that in addressing recommendation 56 of the Council-Controlled Organisation
Review staff have explored options to
give ratepayers a more effective voice in what happens in Auckland and how to
challenge CCO or council decisions with the findings set out in this report.
b) note that for regulatory decisions, it would not be appropriate or
legally possible for the council group to implement an alternative dispute resolution body with binding powers.
c) agree
that the council group already has a number of avenues for members of the
public to raise complaints or issues relating to non-regulatory decisions,
and that at this time there is no need to add additional dispute resolution
mechanisms.
CARRIED
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Note: Under
Standing Order 1.8.6, Cr S Henderson requested that his dissenting vote be
recorded.
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11
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Summary of Council Controlled Organisation
Oversight Committee information memoranda and briefings (including the
forward work programme) - 24 May 2022
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Resolution
number CCO/2022/23
MOVED by Cr C Casey, seconded by Cr D Simpson:
That
the Council Controlled Organisation
Oversight Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report
b) receive
the Summary of Council Controlled
Organisation Oversight Committee
information memoranda and briefings – 24 May 2022.
CARRIED
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12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number CCO/2022/24
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr S Henderson:
That the Council Controlled Organisation Oversight
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Stadiums operating model
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information which if made public could
prejudice or disadvantage the commercial position of the entities which
supplied it and their ability to undertake commercial activities.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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4.39 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.23pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
5.23pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
