Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I

Te Maru O te Kaunihera / Council Controlled

Organisation Oversight Committee

 

OPEN MINUTES

 

 

Minutes of an extraordinary meeting of the Council Controlled Organisation Oversight Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street Auckland and via Microsoft Teams on 10 June 2022 at 2.01pm.

 

present

 

Chairperson

Deputy Mayor Cr Bill Cashmore

 

Deputy Chairperson

Cr Angela Dalton

 

Members

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

Until 5.15pm, Item C1

 

Cr Chris Darby

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

Until 4.33pm, Item 10

 

Mayor Hon Phil Goff, CNZM, JP

 

 

IMSB Member Hon Tau Henare

Until 3.45pm, Item 7

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Daniel Newman, JP

From 2.39pm, Item 7

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

IMSB Chair David Taipari

From 2.02pm

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

ABSENT

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Tracy Mulholland

 

 


 

 

IN ATTENDANCE

 

 

Shane Ellison

Chief Executive, Auckland Transport

 

Mark Lambert

Executive General Manager, Integrated Networks, Auckland Transport

 

Nick Hill

Chief Executive, Tātaki Auckland Unlimited

 

Carl Gosbee

Chief Financial Officer, Eke Panuku

 

Amanda Singleton

Chief Customer Officer, Watercare

 

Jan Dawson

Board Chair, Ports of Auckland Limited

 

Roger Gray

Chief Executive, Ports of Auckland Limited

 


Council Controlled Organisation Oversight Committee

10 June 2022

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Member

Member

Deputy Mayor BC Cashmore

ü

Cr S Henderson

ü

Cr A Dalton

ü

Cr R Hills

ü

Cr J Bartley

ü

Cr T Mulholland

 

Cr C Casey

ü

Cr D Newman

 

Cr E Collins

 

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr C Darby

ü

IMSB Chair D Taipari

 

Cr A Filipaina

ü

Cr W Walker

ü

Cr C Fletcher

ü

Cr J Watson

ü

Mayor P Goff

ü

Cr P Young

ü

IMSB Member T Henare

ü

 

 

 

 

IMSB Chair D Taipari entered the meeting at 2.02pm.

 

 

1          Apologies

 

Resolution number CCO/2022/18

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)         accept the apologies from:

Absence

Cr T Mulholland

Lateness

Cr E Collins

Cr D Newman

CARRIED

Note:   Subsequently, the meeting ended before Cr E Collins could attend.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 


 

 

3          Petitions

 

There were no petitions.

 

 

4          Public Input

 

There was no public input.

 

 

5          Local Board Input

 

There was no local board input.

 

 

6          Extraordinary Business

 

There was no extraordinary business.

 

 

7

Quarter Three Performance Reports 2021/2022 for Substantive Council-controlled Organisations and Ports of Auckland

 

Representatives of the Council-controlled Organisations were present to answer questions.  A presentation was provided by Ports of Auckland Limited.  A copy is attached to the official minutes and is available on the Auckland council website as a minutes attachment.

 

Cr D Newman entered the meeting at 2.39 pm.
IMSB Member T Henare left the meeting at 3.45 pm.

 

Resolution number CCO/2022/19

MOVED by Cr A Dalton, seconded by Cr L Cooper:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the 2021/2022 third quarter reports of the substantive Council-controlled Organisations and Ports of Auckland Limited, provided as attachments A to F of the agenda report.

CARRIED

 

Attachments

a     10 June 2022, Council Controlled Organisation Oversight Committee: Item 7 - Quarter Three Performance Reports 2021/2022 for Substantive Council-controlled Organisations and Ports of Auckland, Ports of Auckland Limited presentation

 

 

8

Ports of Auckland Limited Letter of Expectation

 

Resolution number CCO/2022/20

MOVED by Deputy Mayor BC Cashmore, seconded by Cr P Coom:  

That the Council Controlled Organisation Oversight Committee:

a)      approve the proposed content for Auckland Council’s letter of expectation to Ports of Auckland Limited.

b)      delegate authority to the Mayor and Deputy Mayor to finalise the letter of expectation and deliver the letter to the board of Ports of Auckland Limited.

CARRIED

 

 

9

CCO Review recommendation on engagement and challenging decisions

 

Resolution number CCO/2022/21

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      note that in addressing recommendation 56 of the Council-Controlled Organisation Review staff have explored options to give ratepayers a more effective voice in what happens in Auckland and how to challenge CCO or council decisions with the findings set out in this report.

b)      note that for regulatory decisions, it would not be appropriate or legally possible for the council group to implement an alternative dispute resolution body with binding powers.

c)      agree that the council group already has a number of avenues for members of the public to raise complaints or issues relating to non-regulatory decisions, and that at this time there is no need to add additional dispute resolution mechanisms.

CARRIED

 

Note:   Under Standing Order 1.8.6, Cr S Henderson requested that his dissenting vote be recorded.

 

 

10

Liaison councillors' updates

 

Cr C Fletcher left the meeting at 4.35 pm.

 

Resolution number CCO/2022/22

MOVED by Cr R Hills, seconded by Cr P Young:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the updates from liaison councillors to the Council Controlled Organisations.

CARRIED

 

 

11

Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings (including the forward work programme) - 24 May 2022

 

Resolution number CCO/2022/23

MOVED by Cr C Casey, seconded by Cr D Simpson:  

That the Council Controlled Organisation Oversight Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report

b)      receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 24 May 2022.

CARRIED

 


 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

13        Procedural motion to exclude the public

Resolution number CCO/2022/24

MOVED by Deputy Mayor BC Cashmore, seconded by Cr S Henderson:  

That the Council Controlled Organisation Oversight Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Stadiums operating model

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information which if made public could prejudice or disadvantage the commercial position of the entities which supplied it and their ability to undertake commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 


 

 

4.39 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.23pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Stadiums operating model

 

Resolution number CCO/2022/25

MOVED by Mayor P Goff, seconded by Cr A Dalton:  

h)      confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

 

 

 

 

5.23pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Oversight Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................