Kōmiti Ārai Tūmatanui me Te Toko Raru Ohorere

/ Civil Defence and Emergency Management Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Civil Defence and Emergency Management Committee held remotely on Tuesday, 14 June 2022 at 2.02pm.

 

present

 

Chairperson

Cr Sharon Stewart, QSM

 

Deputy Chairperson

Cr Wayne Walker

 

Members

Cr Tracy Mulholland

 

 

Cr John Watson

 

 

ABSENT

 

Member

Cr Fa’anana Efeso Collins

 

IMSB Member

Glenn Wilcox

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

Deputy Mayor Cr Bill Cashmore

 

 

ALSO PRESENT

 

 

Cr P Young

From 2.21pm, item 14

 

IN ATTENDANCE

 

Paul Amaral

Auckland Emergency Management (AEM)

Katherine Biggs

National Emergency Management Agency (NEMA)

Wayne Brown

Auckland Emergency Management (AEM)

Antonia Butler

Fire Emergency New Zealand (FENZ)

Ron Devlin

Fire Emergency New Zealand (FENZ)

Graham Ferguson

St John Ambulance

Adam Maggs

Auckland Emergency Management (AEM)

Glenn Metcalfe

St John Ambulance

Don Richardson

New Zealand Defence Force

Jim Stabback

Chief Executive, Auckland Council

Phil Wilson

Director Governance and CCO Partnerships, Auckland Council

 


Civil Defence and Emergency Management Committee

14 June 2022

 

 

 

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Cr Sharon Stewart, QSM

Cr John Watson

Cr Wayne Walker

IMSB Member Glenn Wilcox

 

Cr Fa’anana Efeso Collins

 

Mayor Phil Goff

 

Cr Tracy Mulholland

Deputy Mayor Cr Bill Cashmore

 

 

 

1          Apologies

 

Resolution number CIV/2022/44

MOVED by Chairperson S Stewart, seconded by Cr J Watson:  

That the Civil Defence and Emergency Management Committee:

a)         accept the apology from

Absence

Mayor P Goff – on council business

Deputy Mayor B Cashmore – on council business

IMSB Member Wilcox

Lateness

Cr E Collins

Early Depature

Cr J Watson

CARRIED

Note:   An apology was subsequently received from Cr E Collins for absence on council business.

Note:   Subsequently, Cr J Watson did not depart early.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number CIV/2022/45

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson W Walker:  

That the Civil Defence and Emergency Management Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 November 2021, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

FENZ – Final Business Plan Te Hiku Region

 

Ron Devlin, Te Hiku Regional Manager and Antonia Butler, Auckland Strategic Advisor, Fire Emergency New Zealand (FENZ) provided a presentation. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2022/46

MOVED by Chairperson S Stewart, seconded by Cr T Mulholland:  

That the Civil Defence and Emergency Management Committee:

a)      receive the presentation on Fire and Emergency New Zealand Regional Business Plan and Implementation for information only.

CARRIED

 

Attachments

a     14 June 2022, Civil Defence and Emergency Management Committee, Item 8 - FENZ - Final Business Plan Te Hiku Region, presentation

 

 

 

9

Auckland CDEM Group Manager Update

 

Paul Amaral, General Manager Auckland Emergency Management provided an Auckland

CDEM Group Manager’s Update presentation. A copy has been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2022/47

MOVED by Chairperson S Stewart, seconded by Cr T Mulholland:  

That the Civil Defence and Emergency Management Committee:

a)      receive the Auckland Civil Defence and Emergency Management Group Manager’s update.

CARRIED

 

Attachments

a     14 June 2022, Civil Defence and Emergency Management Committee, Item 9 -
Auckland CDEM Group Manager update, presentation

 

10

NEMA Partnership Charter

 

Resolution number CIV/2022/48

MOVED by Chairperson S Stewart, seconded by Cr T Mulholland:  

That the Civil Defence and Emergency Management Committee:

a)      note the Partnership Charter between Auckland Emergency Management (AEM) and National Emergency Management Agency (NEMA).

CARRIED

 

 

Note: The Chairperson accorded precedence to Item 13 Resilience Fund at this point.

 

 

13

Resilience Fund

 

Note:   changes to the original recommendation were incorporated under clause a) and new subclauses a) i) and a) ii) were added, with the agreement of the meeting.

 

Resolution number CIV/2022/49

MOVED by Chairperson S Stewart, seconded by Cr T Mulholland:  

That the Civil Defence and Emergency Management Committee:

a)         note the two successful Auckland Emergency Management Resilience Fund applications to the National Emergency Management Agency and the opportunities to contribute to the outputs in the 2022-23 financial year:

i)          four storybooks in four community languages about understanding and preparing for storms and floods, and

ii)         a free emergency preparedness and resilience conference for Auckland’s Chinese business community.

CARRIED

 

 

11

Approval to add Alternative Controller and Auckland Emergency Management Plan Appendix 1 Update

 

Resolution number CIV/2022/50

MOVED by Chairperson S Stewart, seconded by Cr J Watson:  

That the Civil Defence and Emergency Management Committee:

a)      approve the appointment of Adam Maggs to the position of alternative Controller effective 14 June 2022.

b)      agree to the publication of the Group Controller list (Appendix 1) on the Auckland Emergency Management Group Plan webpage as an amendment of Appendix 1 of the Auckland CDEM Group Plan. Group Recovery Manager and alternatives and Group Welfare Manager and alternatives will be included, however are unchanged.

CARRIED

 

 


 

 

12

Auckland CDEM Group Plan

 

Resolution number CIV/2022/51

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson W Walker:  

That the Civil Defence and Emergency Management Committee:

a)      agree to extend the end date for the review of the Auckland CDEM Group Plan from the end of the 2022-23 financial year to 20 November 2023.

CARRIED

 

 

Note:   Item 13 – Resilience Fund was considered after Item 10 NEMA Partnership Charter.

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

2.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................