I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

 

Venue:

 

Tuesday, 28 June 2022

5.00pm

Devonport-Takapuna Local Board Office and MS Teams
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Rhiannon Foulstone-Guinness

Democracy Advisor

 

23 June 2022

 

Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board Community Forum

28 June 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

8.1     Younite Youth Board - Meet and greet     5

8.2     Lake House Arts - Centre Update              6

8.3     Te Araroa Auckland Trust: Te Araroa Trail - The Long Pathway                           6

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Consideration of Extraordinary Items

 


1          Welcome

 

The meeting will open with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

  1. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

 

  1. A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

 

 

 

 

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board Community Forum:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 26 April 2022, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Younite Youth Board - Meet and greet

Te take mō te pūrongo

Purpose of the report

1.       Younite, the youth board for the Devonport-Takapuna area, will be in attendance virtually to introduce themselves to the board and discuss the activities they have been doing in the area.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive the presentation from Younite and thank them for their attendance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.2       Lake House Arts - Centre Update

Te take mō te pūrongo

Purpose of the report

1.       Grae Burton, Manager of Lake House Arts, will be in attendance to provide the board with an update on The House.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive the presentation from Grae Burton and thank him for his attendance.

 

 

 

8.3       Te Araroa Auckland Trust: Te Araroa Trail - The Long Pathway

Te take mō te pūrongo

Purpose of the report

1.       Clayton Wakefield, Chair of the Te Araroa Auckland Trust, will be in attendance to address the board regarding the Te Araroa Trail and where is passes through the Devonport-Takapuna Local Board area.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive the presentation from the Te Araroa Auckland Trust and thank them for their attendance.

 

Attachments

a          Te Araroa Auckland Trust: Te Araroa Trail: Presentation................................ 13

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


 


Devonport-Takapuna Local Board Community Forum

28 June 2022

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.3      Attachment a    Te Araroa Auckland Trust: Te Araroa Trail: Presentation Page 13


Devonport-Takapuna Local Board Community Forum

28 June 2022

 

 

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