Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Leslie Comrie Room, Level One Franklin the Centre, 12 Massey Ave, Pukekohe on Tuesday 28 June 2022 at 9.30am

 

present

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Amanda Kinzett

 

 

Matthew Murphy

 

 

Logan Soole

 

 


Franklin Local Board

28 June 2022

 

 

 

1          Welcome

 

 

The Chair opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2022/89

MOVED by Member M Murphy, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 21 June 2022 as  true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

9.1

Acknowledgement - Arthur Houston

 

 

 

Resolution number FR/2022/90

MOVED by Member A Cole, seconded by Chairperson A Baker:  

That the Franklin Local Board:

a)    acknowledge the passing of Arthur Houston of Waiau Pa in May 2022. He was a life member of the Waiau Pa Boat Club, a member of the local school committee, a director in the town milk supply industry - a highly respected member of the farming and wider community.

CARRIED

 

 

7          Petitions

 

There were no petitions.


 

8          Deputations

 

8.1

Deputation - Bombay Football Club

 

Resolution number FR/2022/91

MOVED by Member M Bell, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      whakamihi / thank James McRobbie, Club President, Club Project Group representative and Trustee for Bombay War Memorial Trust, and Brett Young, Community Asset Solutions Project Manager, for their attendance and presentation on the Bombay Rugby Football Club sports infrastructure project.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

 

There was no extraordinary business.

 

 

11

Approval of the 2022/2023 Franklin Local Board Customer and Community Services work programme

 

Resolution number FR/2022/92

MOVED by Member L Soole, seconded by Member A Kinzett:  

That the Franklin Local Board:

a)          approve the 2022/2023 Customer and Community Services work programme, with the following changes in response to financial constraints, and its associated budget (Attachment A to the agenda report):

(i)

Work programme ID

Activity name

Lead department

Proposed budget

Final work programme budget

110

Hire fee subsidy – off peak access

CC&S

13,000

0.00

117

Civic Events

CC&S

10,000

5,000

120

 

Movies in Parks

CC&S: RSPIP

15,000

0.00

 

1302

 

Franklin local Parks management plan

CC&S: RSPIP

30,000

25,000

 

ii)         request a line item be added into the work programme for the Kahawairahi Playground, for incomplete items from the initial project FR/2018/116

iii)        request a line item be added to develop recommendations on the provision of rural library services, to provide a continuation of the local board funded rural library services needs assessment

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report).

e)      provide feedback for consideration by the Parks, Arts, Community and Events Committee on projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee with the following local board feedback:

i)           all growth development projects strongly supporting growth, such as the new item on the work programme ID 26119 Trevor McMiken Drive – developing new neighbourhood park, are a high priority for the local board, and request that any changes for delivery timeframes on these projects be reported back to the local board

g)      note that there may be minor changes to year one of the 2022/2023 Local Board C&CS Work Programme, and other changes in Years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets, and that changes required will be discussed with and reported to the local board early in the new financial year.

CARRIED

 


 


12

Approval of the 2022/2023 Franklin Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number FR/2022/93

MOVED by Member A Cole, seconded by Member S Druyven:  

That the Franklin Local Board:

a)          approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

 

Finding Franklin Bats: Te rapu ngā pekapeka o Franklin

$10,000

Manukau Harbour Forum

$8,000

Papakura stream restoration programme Franklin

$13,000

Predator Free Franklin Te Arahikoi

$30,000

Te Korowai o Papatūānuku

$25,000

The C.R.E.S.T Programme

$25,000

Waiuku Zero Waste business and community education programme

$50,000

Waterways Protection Fund

$50,000

Total

$211,000

 

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

d)      note the allocation of $1,075,000 asset-based services capital expenditure budget towards Tamakae reserve – renew wharf structure ($690,000) and Pollock wharf reserve – renew timber seawall ($385,000) in the 2022/2023 financial year.

CARRIED

 


 

13

Approval of the Franklin Local Board Tātaki Auckland Unlimited work programme 2022-2023

 

Resolution number FR/2022/94

MOVED by Deputy Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

a)          approve the Tātaki Auckland Unlimited work programme 2022/2023 (Attachment A to the agenda report)

b)         request that the work programme be updated to include the “Deliver wider Clevedon destination marketing and business leverage programme” with deliverables to fund the Clevedon Community Business Association to deliver a marketing and local business leverage programme, and manage the Hūnua Traverse marketing operations, with $80,000 per annum for the next 3 years.

CARRIED

 

 

14

Franklin Coastal Rescue Grants 2021/2022 - grant allocations

 

Resolution number FR/2022/95

MOVED by Member L Soole, seconded by Member M Bell:  

That the Franklin Local Board:

a)      agree to fund both applications in the Franklin Coastal Rescue Grants 2021/2022, listed in Table One below:

 

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved

CR2203-01

Coastguard Maraetai Incorporated

Towards Coastguard Maraetai's ongoing operating expenses, training, education and capital expenditure

$40,000.00

$40,000.00

CR2203-03

Surf Life Saving Kariaotahi Incorporated

Towards the Inflatable Rescue Boat (IRB) replacement

$24,746.00

$24,746.00

Total

 

 

$64,746.00

 $64,746.00

 

 

b)         request that the Franklin Local Board logo is displayed on sponsored equipment where possible.

CARRIED

 


 


15

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

 

Resolution number FR/2022/96

MOVED by Member S Druyven, seconded by Member M Murphy:  

That the Franklin Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)       Counties Tennis Association Incorporated - Counties Indoor Tennis Arena, 86 West Street, Pukekohe – Rosa Birch Park - $530,396  

ii)      Waiuku Netball Centre Incorporated - Waiuku Netball Centre Facilities Upgrade, 56 Kitchener Road, Waiuku - $230,000  

iii)     Auckland Rugby Union Incorporated - (on behalf of the) Wider Auckland Rugby Sports Field Project: Bombay Rugby Club, Paparata Road, Bombay - $3,062,125 (across three locations)  

b)      strongly advise that the continuation of growth in areas that are not getting new facilities is putting pressure on existing facilities, that are not regional by definition, but that service significant need of numerous communities.

CARRIED

 

 

16

2022/23 Joint CCO Local Board Engagement Plans and 2021/22 and Q3 Update

 

Resolution number FR/2022/97

MOVED by Member S Druyven, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      adopt the Joint Council Controlled Organisations (CCO) Local Board Engagement Plan 2022/2023 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Eke Panuku Development Auckland, Tātaki Auckland Unlimited and Watercare

b)      note that the attachments to the Joint CCO Local Board Engagement Plan 2022/2023 will be updated as needed, with changes reported to the local board each quarter

c)      authorise the chair of the local board to sign this agreement on behalf of the local board, alongside representatives from the four CCOs.

d)      include the Waiuku Business and Development Association in the table for the Auckland Transport Business Improvement Districts Relationship Manager to engage with.

CARRIED

 


 

17

Auckland Transport update June 2022

 

Bruce Thomas, Elected Member Relationship Manager, was in attendance to speak to this item.

 

Resolution number FR/2022/98

MOVED by Deputy Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)          receive the June 2022 report from Auckland Transport.

b)         note the patronage of the Pine Harbour Ferry, which has recovered and outperformed other ferry services, thus supporting the business case for permanent weekend sailings.

CARRIED

 

 

18

Approval to name three new public roads at 3 Belgium Road, Pukekohe

 

Carol McKenzie-Rex, LAM, was in attendance to speak to this item.

 

Resolution number FR/2022/99

MOVED by Chairperson A Baker, seconded by Member L Soole:  

That the Franklin Local Board:

a)      approve the name Rongoā Māori Avenue for the new public road (Road 2) created by way of subdivision 3 Belgium Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099063 and resource consent references BUN60326339 and SUB60325403)

b)    approve the name Te Ara Hīkoi for the new private road (Road 3) created by way of subdivision 3 Belgium Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099063 and resource consent references BUN60326339 and SUB60325403)

c)      approve the name Spudman Avenue for the new private road (Road 5) created by way of subdivision 3 Belgium Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099063 and resource consent references BUN60326339 and SUB60325403).

CARRIED

 


 

19

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number FR/2022/100

MOVED by Member L Soole, seconded by Member A Kinzett:  

That the Franklin Local Board:

a)          support the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A.

b)             provide the following comments on the plan:

i)      council’s Long-Term Plan gives direction that community services will be delivered differently in the future with less reliance on delivery through council facilities, and the local board seeks advice and assurance that any transition will not be to the detriment of new or rapidly growing communities, or result  in inequity of services within Franklin

ii)      the Governing Body has unanimously agreed that local boards will have greater decision-making over local community services (GB/2021/137), and as such the local board seeks high quality analysis and information from council staff to enable this to effectively occur in accordance with the intent of that Governing Body decision

iii)     the local board would find it helpful if each action in the Plan clarifies the role of the Governing Body and/or Local Board governance, so there is a greater understanding by council staff and public of shared governance responsibilities in council’s provision of facilities and community services

iv)     the board requests that the 2015 Community Facilities Network Plan be updated to better reflect council’s current strategic priorities of shared governance, Māori outcomes, climate action, improving equity of access, funding of community services, and access to public transport.

c)               request that the following actions in the plan are programmed and given a higher level of priority, given the huge growth occurring in the Franklin Local Board area: actions 35, 37, 145 and 146.

CARRIED

 

 

20

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

 

Resolution number FR/2022/101

MOVED by Chairperson A Baker, seconded by Member A Kinzett:  

That the Franklin Local Board:

a)      provide feedback, taking into consideration community’s feedback, on the Draft Auckland Parking Strategy (2022).

Proposed approach to parking management

i)           the parking strategy must acknowledge differences in need across Auckland as a matter of equity i.e. a one size fits all strategy is not suitable in the Auckland environment

ii)         advocate for an additional tier; Tier 4 – Rural readiness for change. The local board strongly recommend that the strategy accommodates differences in readiness across the region in terms of alternative transport options and access to employment. The board acknowledges and supports ambitious change for those areas with easy access to transport options and excellent access to services and facilities; however it recommends a staged and gradual approach for the Franklin Local Board area and other areas that do not have the same options, until such time that these options are available

iii)        note that a failure to accommodate differences across the region will exacerbate deprivation through isolation for a number of Franklin Local Board communities

Parking for different types of transport

b)         request that the Parking Strategy consider the parking needs in the rural context e.g. on-street parking needs for rural and industrial service vehicles such as large truck and trailer vehicles, private vehicles with trailers such as horse floats, on transport routes and in rural services towns that need to accommodate them, such as Pukekohe.

CARRIED

 

 

21

Draft Auckland golf investment plan

 

Resolution number FR/2022/102

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)          tautoko / support in principle the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land with the following comments:

i)           support the intent of creating an overarching strategy to assist the council, golf clubs and community maximise the use of council-owned land currently used as golf courses, but do not support an approach that marginalises the existing golf clubs or requires them to make significant changes that put their operations at risk

ii)         request that any future strategy or plan is more appropriately titled noting the use of the word “investment” is misleading and confusing.

b)      tautoko / support in principle the three policy objectives set in the draft Auckland golf investment plan with feedback as follows:

i)       increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders:

A)         support in principle the objective to open up council-owned or managed golf land, but suggest that this should not be achieved by creating a risk to the operations of existing golf use of the land and any changes should be complementary to the sport of golf  e.g. do not impose a need for all-hours walking tracks or access within an operational area of a golf course, but instead collaborate with a golf club to provide walking access

B)         note that the draft plan does not identify communities furthest from the urban mass of Auckland as suffering from inequity of opportunity (deprivation from isolation); request that this objective include communities in rural and isolated areas having reasonable access to golf facilities

ii)         increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups:

A)         support in principle the objective to increase equity and participation, and request recognition of the inequity created through being a rural or isolated community in Auckland

B)         support increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

C)         note that Clarks Beach, Āwhitu and Waiuku golf courses are already performing well in this space, and that a broad range of participation groups are  already working well with these golf clubs which should be better recognised, and which will not be impacted greatly by the inclusion of this objective in any strategy

iii)        best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

A)         note that Clarks Beach, Āwhitu and Waiuku golf courses are already performing well in this space and this should be better recognised, however accordingly acknowledge they will not be impacted greatly by the inclusion of this objective in any strategy

B)         support in principle best practice in ecosystem management and biodiversity conservation of publicly owned golf land, however request that this be more aspirational rather than as a measure for determining continued use of current land and that any assessment be individually site-specific that recognises the unique natural environments each golf course has e.g. Āwhitu Golf Course’s location on the Āwhitu Peninsula as part of the Āwhitu Regional Park, increasing equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

c)      do not support the decision-making framework as proposed in the draft Auckland golf investment plan, on the following basis:

i)           local boards are key governance decision makers with regards to local provision of local sporting activities and open spaces to meet community needs

 

ii)         consider that this part of the draft golf investment plan to include the governing body in future decision making works against the governance framework review recently supported by the Governing Body decision (GB/2021/137); where local boards will be given more flexibility over operational funding and service levels, and is contrary to Section 17 of the Local Government (Auckland Council) Act 2009

 

iii)        does not support making golf courses part of a regional platform and considers that local boards are best placed to continue to provide good governance over these assets in accordance with a well written strategy with appropriate objectives as described above.

 

d)         Furthermore, the Franklin Local Board makes the following comments:

 

i)           note with concern that the data and assessments used as a basis for the findings within the draft report were out of date, inaccurate and in terms of considering environmental management and biodiversity and approaches, poorly researched and inaccurate

ii)         suggest that a more flexible and golf course-specific approach be taken, with extreme urgency given to those courses where underlying lease agreements have expired, as the lack of tenure for a golf club created through having an expired lease is directly impacting on the club’s ability to raise funds needed to achieve some of the goals of the draft investment plan. That is, the Franklin Local Board are empowered to approve lease renewals for both Waiuku and Clarks Beach Golf Clubs urgently, if satisfied that the respective clubs are either already achieving the objectives of the draft Auckland Golf Investment Plan or have plans in place to achieve the intent of the draft plan; and that this assessment and governance decision is for the local board to make.

 

iii)        request that the three golf courses in Franklin be assessed using up to date information that is derived from actual engagement with the clubs’ leadership, and that their current activities be better recognised; and in particular that the local board is supported by the council organisation to consider lease renewals for Clarks Beach and Waiuku Golf Clubs as a matter of urgency.

iv)        provide specific feedback for the Āwhitu, Waiuku and Clarks Beach golf courses as tabled at the meeting, titled ‘Golf club feedback on Golf Investment Plan’.

CARRIED

 

Attachments

a     28 June 2022 Franklin Local Board - Golf club feedback on Golf Investment Plan

 

 

22

Resolutions Pending Action - June 2022

 

Resolution number FR/2022/103

MOVED by Deputy Chairperson A Fulljames, seconded by Chairperson A Baker:  

That the Franklin Local Board:

 

a)             tuhi ā-taipitopito / note the Resolutions Pending Action report June 2022 (Attachment A of the agenda report).

b)             request that the governing body reallocate a portion of the Angiangi Crescent growth funding to complete the Kahawairahi playground concept plans, as outlined in the Resolution FR/2018/116, for the provision of facilities to the Beachlands area.

CARRIED

 

 

23

Governance Forward Work Calendar June 2022

 

Resolution number FR/2022/104

MOVED by Member L Soole, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      tuhi ā-taipitopito / note the governance forward work calendar dated May 2022 (Attachment A of the agenda report).

CARRIED

 

 

 

24

Franklin Local Board workshop records

 

Resolution number FR/2022/105

MOVED by Member L Soole, seconded by Member M Bell:  

That the Franklin Local Board:

a)      whiwhi / receive the Franklin Local Board workshop records for 3, 10, 17, 24 and 31 May 2022.

CARRIED

 

 


25

Process to appoint trustees to Te Puru Community Charitable Trust

 

James Stevens, Senior Advisor – CCO/External Partnerships, was in attendance to speak to this item

 

Resolution number FR/2022/106

MOVED by Member M Bell, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      note the update on the process to appoint trustees to Te Puru Community Charitable Trust, and that a report on the confidential part of the agenda will seek approval to appoint two new trustees to Te Puru Community Charitable Trust.

b)      note that the confidential report referenced in (a) is due to the personal information it contains.

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

27        Procedural motion to exclude the public

Resolution number FR/2022/107

MOVED by Deputy Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

C1       CONFIDENTIAL: Appointments to the board of Te Puru Community Charitable Trust 2022

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Te Puru Community Charitable Trust Board

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.14am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.16am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointments to the board of Te Puru Community Charitable Trust 2022

 

Resolution number FR/2022/108

MOVED by Deputy Chairperson AFR/2022/90 Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

c)      agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process the decisions will be made publicly available.

CARRIED

 

 

10.16 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................