I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 June 2022

1.00pm

This meeting will proceed via Microsoft Teams.
Either a recording or written summary will be uploaded on the Auckland Council website.

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

14 June 2022

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

21 June 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Adoption of the Aotea / Great Barrier Local Board Agreement 2022/2023                               7

12        Allocation of funding to support communications and marketing of the Motairehe Marae initiated rāhui on the waters around Aotea                                                       25

13        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting held by Microsoft Teams and welcome

everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 24 May 2022 as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

21 June 2022

 

 

Adoption of the Aotea / Great Barrier Local Board Agreement 2022/2023

File No.: CP2022/08146

 

  

Te take mō te pūrongo

Purpose of the report

1.       To adopt the local content for the Annual Budget, which includes the Aotea / Great Barrier Local Board Agreement 2022/2023, the message from the chair, and local board advocacy.

2.       To adopt a local fees and charges schedule for 2022/2023.

Whakarāpopototanga matua

Executive summary

3.       Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4.       From 28 February to 28 March 2022, council consulted on the proposed Annual Budget 2022/2023. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 25 May 2022 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5.       Local boards have now considered local content for the Annual Budget 2022/2023 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023.

6.       On 29 June 2022, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2022/2023, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the local content for the Annual Budget, which includes the Aotea / Great Barrier Local Board Agreement 2022/2023, the message from the chair, and local board advocacy (Attachment A).

b)      adopt a local fees and charges schedule for 2022/2023 (Attachment B).

c)       delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2022/2023 (the Aotea / Great Barrier Local Board Agreement 2022/2023, message from the chair, and local board advocacy).

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

 

Horopaki

Context

7.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budgets which outlines priorities, budgets and intended levels of service over a one-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8.       Throughout the development of the Annual Budget 2022/2023, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2022/2023.

9.       From 28 February to 28 March 2022, the council consulted with the public on the Annual Budget 2022/2023. Aotea / Great Barrier Local Board received 39 formal online submissions plus informal feedback via social media on both regional and local proposals.

10.     A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the Aotea / Great Barrier Local Board May business meeting agenda.

11.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 25 May 2022 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Both staff and the local board have reviewed the local feedback received as part of consultation on Annual Budget 2022/2023 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2022/2023 (Attachment A), including the Local Board Agreement 2022/2023, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023 (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14.     Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects council chooses to progress with will be assessed as part of the relevant reporting requirements.

15.     Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Local boards worked with council departments to develop their local board work programmes for 2022/2023 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     This report seeks local board adoption of its content for the Annual Budget 2022/2023 and other associated material, including the Local Board Agreement 2022/2023.

Tauākī whakaaweawe Māori

Māori impact statement

18.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. 

19.     Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20.     Of those who submitted to the Annual Budget 2022/2023 from the Aotea / Great Barrier Local Board area three identified as Māori. No iwi entities from the Aotea / Great Barrier Local Board rohe submitted on the Annual Budget 2022/2023.

21.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2022/2023 financial year.

23.     LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the Annual Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24.     Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

25.     A local fees and charges schedule for 2022/2023 is adopted alongside of the Local Board Agreement 2022/2023. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     Decisions on the local content of the Annual Budget 2022/2023, including the Local Board Agreement 2022/2023 and a local fees and charges schedule for 2022/2023, are required by 23 June 2022 to ensure the Governing Body can adopt the final Annual Budget 2022/2023, including each Local Board Agreement, at its 29 June 2022 meeting.

Ngā koringa ā-muri

Next steps

27.     The resolutions of this meeting will be reported to the Governing Body on 29 June 2022 when it meets to adopt the Annual Budget 2022/2023, including 21 local board agreements.

28.     It is possible that minor changes may need to be made to the attachments before the Annual Budget 2022/2023 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

29.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between the local board and operational departments at its 28 June 2022 business meeting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2022/2023 (LBA document)

11

b

Local fees and charges schedule 2022/2023

23

      

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Jacqui Fyers - Senior Local Board Advisor

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

21 June 2022

 

 

Text, letter

Description automatically generated

A picture containing chart

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Graphical user interface, text

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Graphical user interface, text, application, Word

Description automatically generated

Graphical user interface, application, table

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Graphical user interface, text, application

Description automatically generated


Aotea / Great Barrier Local Board

21 June 2022

 

 

Table

Description automatically generated


Aotea / Great Barrier Local Board

21 June 2022

 

 

Allocation of funding to support communications and marketing of the Motairehe Marae initiated rāhui on the waters around Aotea

File No.: CP2022/08466

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve allocation of funding to Motairehe Marae Trust for communications and marketing of the Motairehe Marae initiated rāhui in the waters around Aotea / Great Barrier Island.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Plan 2020 has objectives to support mana whenua aspirations and marine protection around the island’s coastline. This includes investigation and implementation of tools such as rāhui, Ahu Moana and marine reserves, alongside mana whenua, the community and central government.

3.       On 8 February 2022, Motairehe Marae Trust lodged a Section 186A application to the Ministry for Primary Industries (MPI) to support a two-year rāhui involving a temporary ban on the take of tipa/scallops, pāua/abalone and koura/crayfish in the waters around Aotea.

4.       Mana whenua, with support from the local board, held two community hui on Saturday 4 June and Saturday 11 June to engage with the community on the rāhui. At these hui, the community requested more communications and marketing of the rāhui, what it is, its intents and process.

5.       Motairehe Marae Trust is seeking funding support from the local board towards a comprehensive communications and marketing campaign both on island and around New Zealand to spread the word. This will include signage and print, digital and broadcast advertising (see Attachment A for details).

6.       The Aotea / Great Barrier Local Board has a 2021/22 $15,000 LDI opex budget line for iwi responsiveness which is currently tagged to enable the appointment of a service supplier to take forward. The supplier is currently being established in Auckland Council’s system and the majority of funding will be carried forward to 2022/23 financial year as service delivery will only have been initiated. The 2022/23 work programme also has an allocation of $15,000 to enable iwi responsiveness.

7.       There is opportunity for the local board to utilise a portion of the 2021/22 $15,000 LDI opex iwi responsiveness budget line to contribute to the received communications support request.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve allocation of $5000 from the LDI opex budget line for iwi responsiveness to Motairehe Marae Trust for communications and marketing of the Motairehe Marae initiated rāhui on the waters around Aotea / Great Barrier Island.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Motairehe Marae Trust letter regarding rāhui comms support

27

     

Ngā kaihaina

Signatories

Authors

Jacqui Fyers - Senior Local Board Advisor

Kathy Cumming - Strategic Broker

Authoriser

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

21 June 2022

 

 

Text, letter

Description automatically generated