Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 28 June 2022 at 1.02pm.

 

present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

ABSENT

 

Member

Valmaine Toki

 

 

 

ALSO PRESENT

 

Councillor

Pippa Coom

Waitematā and Gulf Ward Councillor

Via electronic link

 

IN ATTENDANCE

 

Glenn Boyd

Local Area Manager

Jacqui Fyers

Senior Local Board Advisor, Aotea / Great Barrier Local Board

Anna Davis

PA / Office Manager, Aotea / Great Barrier Local Board

Kathy Cumming

Barrier Bulletin

Annabelle White

Specialist Local Communications

Audrey Gan

Lead Financial Advisor (via electronic link)

Nicola Perry

Relationship Advisor

Annette Richards

Parks and Places Specialist (via electronic link)

Ophilia MacRae

Community Lease Specialist (via electronic link)

 


Aotea / Great Barrier Local Board

28 June 2022

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting, welcomed everyone in attendance and led the meeting in a karakia.

 

 

2          Apologies

 

Resolution number GBI/2022/64

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)          accept the apology from Member V Toki for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Deputy Chair L Coles declared an interest in respect to the following:

a)    project ID# 125 (Build Capacity: Aotea Lifelong Learning Action Strategy) of the Customer and Community Services Work Programme 2022/2023 - Aotea / Great Barrier Local Board at item 13 – Approval of the 2022/2023 Aotea / Great Barrier Local Board Customer and Community Services work programme report.

b)    project ID# 3030 (Construction Waste Leadership Project (Aotea)) of the Infrastructure and Environmental Services Work Programme 2022/2023 - Aotea / Great Barrier Local Board at item 14 – Approval of the Approval of the 2022/2023 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme report.

Member S Daly declared an interest in respect to the following:

a)    project ID# 125 (Build Capacity: Aotea Lifelong Learning Action Strategy) of the Customer and Community Services Work Programme 2022/2023 - Aotea / Great Barrier Local Board at item 13 – Approval of the 2022/2023 Aotea / Great Barrier Local Board Customer and Community Services work programme report.

b)    project ID# 580 (Ōkiwi ecology programme) and ID# 557 (Argentine and Darwin’s ant surveillance).of the Infrastructure and Environmental Services Work Programme 2022/2023 - Aotea / Great Barrier Local Board at item 14 – Approval of the Approval of the 2022/2023 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme report.

Member P O’Shea declared an interest in respect to the following:

a)    project ID# 132 (AoteaOra Community Trust administration support) of the Customer and Community Services Work Programme 2022/2023 - Aotea / Great Barrier Local Board at item 13 – Approval of the 2022/2023 Aotea / Great Barrier Local Board Customer and Community Services work programme report.

b)    project ID# 3440 (Wai resilience programme) of the Infrastructure and Environmental Services Work Programme 2022/2023 - Aotea / Great Barrier Local Board at item 14 – Approval of the Approval of the 2022/2023 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2022/65

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 21 June 2022, as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Local Ward Area Councillor's Update

 

Resolution number GBI/2022/66

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the written and verbal report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

CARRIED

 

 

12

Approval of the Aotea / Great Barrier Local Board Auckland Emergency Management work programme 2022/2023

 

Resolution number GBI/2022/67

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      approve the Auckland Emergency Management work programme 2022/2023 and associated budgets, as summarised in the table below:

 

Activity name

2022/2023 budget for approval

Fire risk prevention and emergency preparation

$1,000

Community emergency resilience programme

$1,000

Business emergency resilience programme

$1,500

Total

$3,500

 

b)      approve in principle the 2023/2024 Auckland Emergency Management work programmes (Attachment A to the agenda report).

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

 

CARRIED

 

 

13

Approval of the 2022/2023 Aotea / Great Barrier Local Board Customer and Community Services work programme

 

An updated version of the Aotea / Great Barrier Local Customer and Community Services work programme 2022/2023, in particular project ID# 125, was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Deputy Chair L Coles declared an interest in this item and took no part in the discussion or voting in respect to project ID# 125 (Build Capacity: Aotea Lifelong Learning Action Strategy).

Member S Daly declared an interest in this item and took no part in the discussion or voting in respect to project ID# 125 (Build Capacity: Aotea Lifelong Learning Action Strategy).

Member P O’Shea declared an interest in this item and took no part in the discussion or voting in respect to project ID# 132 (AoteaOra Community Trust administration support).

 

Resolution number GBI/2022/68

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report) with the following changes:

i)       ID#192 Build capacity: funding for Destination Great Barrier Island Administrator budget increased to $20,000 for 2022/2023 and 2023/2024 (outlined on page 4 of Attachment A)

ii)      ID#134 Community grants Great Barrier budget increased to $108,377 for 2022/2023 (outlined on page 5 of Attachment A)

iii)     ID#125 Build Capacity: Aotea Lifelong Learning Action Strategy with updated description for activity and benefits (as per tabled document)

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report).

e)      note that there may be minor changes to year one of the 2022/2023 Local Board Customer and Community Services work programme, and other changes in years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

 

CARRIED

 

Attachments

a     28 June 2022 Aotea / Great Barrier Local Board, item 13 Approval of the 2022/2023 Aotea / Great Barrier Local Board Customer and Community Services work programme report, tabled item 13 - updated description for activity and benefit of project ID#125.

 

 

14

Approval of the 2022/2023 Aotea / Great Barrier Local Board Infrastructure and Environmental Services Work Programme

 

Deputy Chair L Coles declared an interest in this item and took no part in the discussion or voting in respect to project ID# 3030 (Construction Waste Leadership Project (Aotea)).

Member S Daly declared an interest in this item and took no part in the discussion or voting in respect to project ID# 580 (Ōkiwi ecology programme) and ID# 557 (Argentine and Darwin’s ant surveillance).

Member P O’Shea declared an interest in this item and took no part in the discussion or voting in respect to project ID# 3440 (Wai resilience programme).

 

Resolution number GBI/2022/69

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2022/2023 budget for approval

Aotea awa restoration programme

$29,000

Aotea ecology vision

$30,000

Aotea Trap Library

$13,380

Argentine and Darwin’s ant surveillance

$19,000

Conservation Advisor

$45,000

Construction Waste Leadership Project

$16,960

Ōkiwi ecology programme

$24,000

Oruawharo Medlands Ecovision

$13,500

Wai resilience programme

$8,000

Total

$198,840

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note the allocation of $510,000 asset based services capital expenditure budget towards the Mulberry Grove – seawall renewal and Pa Point Reserve – renew coastal access steps programmes in the 2022/2023 financial year.

 

CARRIED

 

 

Secretarial note: Chairperson I Fordham thanked all council staff for their hard mahi on developing the 2022/2023 work programmes during the past year.

 

 


 

 

15

Medlands / Kaitoke Parks and Open Spaces Service Assessment 2022

 

Resolution number GBI/2022/70

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the Medlands / Kaitoke Parks and Open Spaces Service Assessment 2022 (Attachment A to the agenda report).

 

CARRIED

 

 

16

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

 

Resolution number GBI/2022/71

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)          receive the report and note there was no Aotea community feedback on the Draft Auckland Parking Strategy (2022).

 

CARRIED

 

 

17

Environmental agency and community group reports

 

Resolution number GBI/2022/72

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)    note the following reports:

i)     Aotea / Great Barrier Natural Environment-Islands monthly update – May 2022 report

ii)    Aotea Great Barrier Environmental Trust June 2022 report

iii)   Windy Hill Sanctuary Newsletter #42 June 2022

b)         thank Christine Clemow and Steve Clemow from Glenfern Sanctuary for their verbal update and attendance.

 

CARRIED

 

 


 

 

18

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2022/73

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at June 2022.

 

CARRIED

 

 

19

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2022/74

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on Thursday 19 May 2022, Tuesday 7 June 2022 and Tuesday 14 June 2022.

 

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

1.39 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................