I hereby give notice that an extraordinary
meeting of the Governing Body will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 7
June 2022
2.30pm or at
the conclusion of the Extraordinary Finance and Performance Committee
meeting, whichever is later
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Deputy Mayor Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Richard Hills
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Cr Dr Cathy Casey
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Cr Tracy Mulholland
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Cr Fa’anana Efeso Collins
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Cr Daniel Newman, JP
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Cr Pippa Coom
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Desley Simpson, JP
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Cr Angela Dalton
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Wayne Walker
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Cr Alf Filipaina, MNZM
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Cr John Watson
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Cr Christine Fletcher, QSO
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Cr Paul Young
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Cr Shane Henderson
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(Quorum 11 members)
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Sarndra O'Toole
Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
30 May 2022
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Those powers
which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the Long-Term Plan
(d) the
power to adopt a long-term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy
Additional responsibilities retained by the Governing Body:
(h) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(i) approval
of a draft bylaw prior to consultation
(j) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(k) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(l) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(m) overview
of and decisions relating to any CCO review including the implementation of any
resulting changes to CCOs
(n) oversight of
work programmes of all committees of the governing body.
Code of conduct
For information relating to Auckland
Council’s elected members code of conduct, please refer to this link on
the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx
Exclusion of the
public – who needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior management)
remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
07 June 2022
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ITEM TABLE OF
CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 7
8 Referred from
the Audit and Risk Committee - Risk management approach for the Annual Budget
2022/2023 9
9 Referred from
the Extraordinary Finance and Performance Committee meeting relating to
Tūpuna Maunga Authority Operational Plan 2022/2023 21
10 Referred from the
Extraordinary Finance and Performance Committee meeting relating to Annual
Budget 2022-2023: Mayoral Proposal 23
11 Referred from the
Extraordinary Finance and Performance Committee meeting relating to Annual Budget
2022/2023: Kerbside refuse charging policy review 25
12 Referred from the
Extraordinary Finance and Performance Committee meeting relating to Annual
Budget 2022-2023: Other Fees and Charges 27
13 Referred from the Extraordinary
Finance and Performance Committee meeting relating to Rating of Whenua
Māori: Adoption of Rates Remission and Postponement policies 29
14 Consideration
of Extraordinary Items
His Worship the Mayor will read the
affirmation.
2 Apologies
At the close of the agenda no apologies
had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
4 Petitions
There is no petitions section.
5 Public
Input
There is no public input section.
6 Local
Board Input
There is no local board input section.
7 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda
for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Governing Body
07 June 2022
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Referred
from the Audit and Risk Committee - Risk management approach for the Annual
Budget 2022/2023
File No.: CP2022/06144
Te take mō te
pūrongo
Purpose of the report
1. To
receive the Risk management approach for the Annual Budget 2022/2023 report
referred by the Audit and Risk Committee.
Whakarāpopototanga matua
Executive summary
2. The
Audit and Risk Committee considered the Risk management approach for the Annual
Budget 2022/2023 report at its meeting on 17 May 2022.
3. The
Audit and Risk Committee resolved as follows:
“Resolution
number AUD/2022/19
That the Audit and Risk Committee:
a) note
that ongoing impacts of the COVID-19 pandemic, along with rising inflation and
interest rates and labour market and supply chain constraints are presenting
significant risks to the financial position of the Auckland Council group
b) note
that the process to prepare and adopt the Annual Budget 2022/2023 is responding
to these risks with a strong commitment to sustainable and prudent financial
management
c) note
that once the Annual Budget 2022/2023 is adopted there
will be a need for careful ongoing monitoring and management of some key
financial risks
d) agree
to advise the Governing Body that an appropriate approach is being taken to
manage the key financial risks associated with the Annual Budget 2022/2023,
provided that the Governing Body is able to reach agreement on a budget that
addresses the financial pressures in a sustainable and financially prudent
manner.”
4. Clause
d) of the recommendation to the Audit and Risk Committee refers the report to
the Governing Body to advise that an appropriate approach is being taken to
manage the key financial risks associated with the Annual Budget 2022/2023,
provided that the Governing Body is able to reach agreement on a budget that addresses
the financial pressures in a sustainable and financially prudent manner.
5. The
original Risk management approach for the Annual Budget 2022/2023 report to the
Audit and Risk Committee is appended as Attachment A.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) tuhi ā-taipitopito / note the
Risk management approach for the Annual Budget 2022/2023 report (Attachment A
of the agenda report) referred from the Audit and Risk Committee
b) tuhi ā-taipitopito / note the
advice from the Audit and Risk Committee that an appropriate approach is
being taken to manage the key financial risks associated with the Annual
Budget 2022/2023, provided that the Governing Body is able to reach agreement
on a budget that addresses the financial pressures in a sustainable and
financially prudent manner.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Original Risk management approach for the Annual
Budget 2022/2023 report to the Audit and Risk Committee 17 May 2022
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11
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Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
07 June 2022
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Governing Body
07 June 2022
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Referred from the Extraordinary Finance
and Performance Committee meeting relating to Tūpuna Maunga Authority
Operational Plan 2022/2023
File No.: CP2022/06841
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations from the Finance and Performance Committee relating to
Tūpuna Maunga Authority Operational
Plan 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The
Tūpuna Maunga Authority Operational
Plan 2022/2023 will be considered by the Finance and Performance
Committee at its extraordinary meeting earlier on 7 June 2022 and it will make
recommendation to the Governing Body.
3. The
full report is on the agenda for the Finance and Performance Committee and
available on the Auckland Council website at: http://infocouncil.aucklandcouncil.govt.nz/
Ngā tūtohunga
Recommendation/s
The comprehensive set of
recommendations for this item will be provided after the meeting of the Extraordinary
Finance and Performance Committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
07 June 2022
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Referred from the Extraordinary Finance
and Performance Committee meeting relating to Annual Budget 2022/2023:
Mayoral Proposal
File No.: CP2022/02274
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations from the Finance and Performance Committee relating to
Annual Budget 2022/2023: Mayoral Proposal.
Whakarāpopototanga matua
Executive summary
2. The
Annual Budget 2022-2023: Mayoral Proposal will be considered by the
Finance and Performance Committee at its extraordinary meeting earlier on 7
June 2022 and it will make recommendation to the Governing Body.
3. The
full report is on the agenda for the Finance and Performance Committee and
available on the Auckland Council website at: http://infocouncil.aucklandcouncil.govt.nz/
Ngā tūtohunga
Recommendation/s
The comprehensive set of
recommendations for this item will be provided after the meeting of the
Extraordinary Finance and Performance Committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
07 June 2022
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Referred from the Extraordinary Finance
and Performance Committee meeting relating to Annual Budget 2022/2023: Kerbside
refuse charging policy review
File No.: CP2022/02277
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations from the Finance and Performance Committee relating to
Annual Budget 2022/2023: Kerbside refuse charging policy review.
Whakarāpopototanga matua
Executive summary
2. The
Annual Budget 2022/2023: Kerbside refuse charging policy review will be
considered by the Finance and Performance Committee at its extraordinary
meeting earlier on 7 June 2022 and it will make recommendation to the Governing
Body.
3. The
full report is on the agenda for the Finance and Performance Committee and
available on the Auckland Council website at: http://infocouncil.aucklandcouncil.govt.nz/
Ngā tūtohunga
Recommendation/s
The comprehensive set of
recommendations for this item will be provided after the meeting of the
Extraordinary Finance and Performance Committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
07 June 2022
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Referred from the Extraordinary Finance
and Performance Committee meeting relating to Annual Budget 2022-2023:
Other Fees and Charges
File No.: CP2022/02276
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations from the Finance and Performance Committee relating to
Annual Budget 2022-2023: Other Fees and Charges.
Whakarāpopototanga matua
Executive summary
2. The
Annual Budget 2022-2023: Other Fees and Charges will be considered by the
Finance and Performance Committee at its extraordinary meeting earlier on 7
June 2022 and it will make recommendations to the Governing Body.
3. The
full reports are on the agenda for the Finance and Performance Committee and
available on the Auckland Council website at: http://infocouncil.aucklandcouncil.govt.nz/
Ngā tūtohunga
Recommendation/s
The comprehensive set of
recommendations for this item will be provided after the meeting of the
Extraordinary Finance and Performance Committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
07 June 2022
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Referred from the Extraordinary Finance
and Performance Committee meeting relating to Rating of Whenua Māori:
Adoption of Rates Remission and Postponement policies
File No.: CP2022/06840
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations from the Finance and Performance Committee relating to
Rating of Whenua Māori: Adoption of Rates Remission and Postponement
policies.
Whakarāpopototanga matua
Executive summary
2. The
Rating of Whenua Māori: Adoption of Rates Remission and Postponement
policies will be considered by the Finance and Performance Committee at its
extraordinary meeting earlier on 7 June 2022 and it will make recommendation to
the Governing Body.
3. The
full report is on the agenda for the Finance and Performance Committee and
available on the Auckland Council website at: http://infocouncil.aucklandcouncil.govt.nz/
Ngā tūtohunga
Recommendation/s
The comprehensive set of
recommendations for this item will be provided after the meeting of the
Extraordinary Finance and Performance Committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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