Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 23 June 2022 at 10.03am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

via electronic link

 

Cr Dr Cathy Casey

via electronic link

 

Cr Fa’anana Efeso Collins

via electronic link

 

Cr Pippa Coom

via electronic link

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

via electronic link

From 11.18am, Item 9

 

Cr Chris Darby

via electronic link

From 10.08am, Item 4

 

Cr Alf Filipaina, MNZM

via electronic link

 

Cr Christine Fletcher, QSO

via electronic link

 

Cr Shane Henderson

via electronic link

 

Cr Richard Hills

via electronic link

 

Cr Tracy Mulholland

via electronic link

 

Cr Daniel Newman, JP

via electronic link

 

Cr Greg Sayers

via electronic link

 

Cr Desley Simpson, JP

via electronic link

 

Cr Sharon Stewart, QSM

via electronic link

 

Cr Wayne Walker

via electronic link

 

Cr John Watson

via electronic link

 

Cr Paul Young

 

 

 

ALSO PRESENT

 

 

IMSB Member Glenn Wilcox

via electronic link

 

 


Governing Body

23 June 2022

 

 

 

1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:  ü

 

Member

Member

Mayor P Goff

ü

Cr S Henderson

ü

Deputy Mayor BC Cashmore

ü

Cr R Hills

ü

Cr J Bartley

ü

Cr T Mulholland

ü

Cr C Casey

ü

Cr D Newman

ü

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr A Dalton

 

Cr W Walker

ü

Cr C Darby

 

Cr J Watson

ü

Cr A Filipaina

ü

Cr P Young

ü

Cr C Fletcher

ü

 

 

 

 

2          Apologies

 

Resolution number GB/2022/49

MOVED by Mayor P Goff, seconded by Cr L Cooper:  

That the Governing Body:

a)         accept the apology from:

Lateness

Cr A Dalton – council business

CARRIED

 

 

Acknowledgement

 

Cr S Stewart acknowledged the recent passing of former Manukau City Councillor Ken Yee.

 

 

3          Declaration of Interest

 

Cr D Simpson advised that she had checked a potential conflict of interest in relation to Item C1 – Confidential:  Community led protection of open space in Ōrakei.  She had been advised that there was no conflict.

 

 

 

4          Confirmation of Minutes

 

Resolution number GB/2022/50

MOVED by Cr P Young, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 26 May 2022 and the extraordinary minutes of its meeting, held on Tuesday, 7 June 2022, as a true and correct record.

CARRIED

 

 

Cr C Darby joined the meeting at 10.08am.

 

 

5          Petitions

 

There were no petitions.

 

 

 

 

6          Public Input

 

There was no public input.

 

 

 

 

7          Local Board Input

 

There was no local board input.

 

 

 

 

8          Extraordinary Business

 

There was no extraordinary business.

 

 

 


 

 

9

Auckland Council's submission on the Water Services Entities Bill

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Dalton entered the meeting at 11.18 am.

 

Note:  changes were incorporated in the original motion, amending clause c), with the agreement of the meeting.

 

Resolution number GB/2022/51

MOVED by Mayor P Goff, seconded by Cr L Cooper:  

That the Governing Body:

a)      endorse the development of Auckland Council’s submission on the Water Services Entities Bill consistent with resolutions of the 23 September 2021 Governing Body meeting (Attachment C) and the Mayor’s Minority Report (Attachment D).

b)      delegate to the Chair and Deputy Chair of the Governing Body, and the Watercare Liaison Councillor, the authority to amend and approve the submission, including any amendments that might mitigate the negative impact of the Bill on Auckland.

c)      delegate to the Mayor and Cr Linda Cooper (as the Watercare Liaison Councillor) the authority to speak to the submission on behalf of the Governing Body at the Finance and Expenditure Select Committee.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr D Newman

Cr D Simpson

Cr P Young

Against

Cr T Mulholland

Cr G Sayers

Cr S Stewart

Cr W Walker

Cr J Watson

Abstained

Cr C Fletcher

 

The motion was declared carried by 15 votes to 5.

CARRIED

 

Attachments

a     23 June 2022, Governing Body:  Item 9 - Auckland Council's submission on the Water Services Entities Bill, Presentation

 

 


 

 

10

Decision on proposed new Freedom Camping in Vehicles Bylaw

 

Resolution number GB/2022/52

MOVED by Cr L Cooper, seconded by Cr A Dalton:  

That the Governing Body:

a)      whakaae / approve the Bylaw Panel’s recommendations on the new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 in Attachment A and Attachment B of the agenda report.

b)      whakaū / confirm that it is satisfied that the new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 in Attachment C of the agenda report:

i)       is necessary to protect the areas covered by the Bylaw, the health and safety of people who may visit those areas, and/or to protect access to those areas

ii)      is the most appropriate and proportionate way of addressing the perceived problems associated with freedom camping in those areas covered by the bylaw

iii)     is the most appropriate form of the bylaw

iv)     is not inconsistent with the Freedom Camping Act 2011 or the New Zealand Bill of Rights Act 1990.

c)      whai / adopt the Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 in Attachment C of the agenda report, with effect from 1 September 2022.

d)      whakakore / revoke the Auckland Council Freedom Camping Bylaw 2015 on 1 September 2022.

e)      whakaae / approve the distribution of this agenda report and associated minutes to local boards for their information.

f)       tautapa / delegate authority through the Chief Executive to the manager responsible for bylaws to make any amendments to the Bylaw in Attachment C of the agenda report to correct errors or omissions.

CARRIED

 

Note:   Under Standing order 1.8.6, the following councillors requested their dissenting votes be recorded against clause b) ii):

·         Cr G Sayers

·         Cr S Stewart

·         Cr W Walker

·         Cr J Watson

 

 

The meeting adjourned at 12.50pm and reconvened at 1.20pm.

 

 


 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the recommencement of the meeting:  ü

 

Member

Member

Mayor P Goff

ü

Cr S Henderson

ü

Deputy Mayor BC Cashmore

ü

Cr R Hills

ü

Cr J Bartley

ü

Cr T Mulholland

 

Cr C Casey

ü

Cr D Newman

ü

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr A Dalton

ü

Cr W Walker

 

Cr C Darby

ü

Cr J Watson

ü

Cr A Filipaina

ü

Cr P Young

ü

Cr C Fletcher

 

 

 

 

 

11

Increased local board decision-making responsibilities for local community services - Six-monthly progress report, consultation feedback and changes to Allocation of Decision-making for Non-regulatory Activities Policy and the Local Board Funding Policy

 

Cr T Mulholland returned to the meeting at 1.24 pm.

Cr W Walker returned to the meeting at 1.28 pm.

Cr C Fletcher returned to the meeting at 1.36 pm.

 

Resolution number GB/2022/53

MOVED by Cr D Newman, seconded by Cr A Dalton:  

That the Governing Body:

a)      receive the update on the progress of implementation of increased local board decision-making responsibilities on local community services

b)      receive the summary of the consultation feedback, received through Annual Plan 2022/2023 consultation, on increased local board decision-making proposals

c)      approve the changes to the Allocation of Decision-making for Non-regulatory Activities Policy and the Local Board Funding Policy to give effect to increased local board decision-making (as per attachments A and B to the agenda report).

CARRIED UNANIMOUSLY

 

 


 

 

 

12

Grant to Auckland Returned Services Association

 

Note:   changes were made to the original recommendation, adding new clause d), as a Chairperson’s recommendation.

 

Resolution number GB/2022/54

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Governing Body:

a)      Note that COVID-19 gathering restrictions caused reduced Anzac Day services, resulting in an underspend of the Regional Anzac Day Services budget.

b)      Note that the Auckland Returned and Services Association report significant impacts on fundraising activity as a result of the COVID-19 environment.

c)      Consider the request from Auckland Returned and Services Association for a grant of $25,000 to support veterans and their families.

d)      reallocate $25,000 of Regional Events Anzac Day budget underspend from the current FY21/22 financial year to provide a one-off grant to the Auckland Returned and Service Association for the purpose of supporting the welfare of Auckland veterans and their families

CARRIED UNANIMOUSLY

 

 

13

Eden Park Trust Board submission to 2022/2023 Annual Plan

 

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Filipaina:

That the Governing Body:

a)      agree to advise Eden Park Trust Board that their existing loan capacity with Auckland Council can be used to fund capital requirements if required

b)      agree and delegate all necessary powers to the chief executive for:

i)        Auckland Council to forgive interest payments on any additional loan drawdown by Eden Park Trust Board until 30 June 2023 whilst Eden Park Trust and the council group, through Tātaki Auckland Unlimited, continue to work on a single-stadium operating model for the city’s stadiums

c)      note council staff will engage with Eden Park Trust as required on its debt capacity limit if operating performance is impacted adversely by COVID-19.

 

Note:  changes were made to the original recommendation, amending clause b) i), with the agreement of the meeting.

 

Clauses a) and c) were put together.

 

 

Resolution number GB/2022/55

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Filipaina:  

That the Governing Body:

a)      agree to advise Eden Park Trust Board that their existing loan capacity with Auckland Council can be used to fund capital requirements if required

c)      note council staff will engage with Eden Park Trust as required on its debt capacity limit if operating performance is impacted adversely by COVID-19.

CARRIED UNANIMOUSLY

 

Clause b) i) was put separately.

 

 

 

Resolution number GB/2022/56

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Filipaina:  

That the Governing Body:

b)      agree and delegate all necessary powers to the chief executive for:

i)       Auckland Council to forgive interest payments until 30 June 2023 on any additional loan drawdown by Eden Park Trust Board whilst Eden Park Trust and the council group, through Tātaki Auckland Unlimited, continue to work on a single-stadium operating model for the city’s stadiums

A division was called for, voting on which was as follows:

For

Cr J Bartley

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr D Newman

Cr D Simpson

Cr S Stewart

Cr W Walker

Cr J Watson

Cr P Young

Against

Cr C Casey

Cr C Darby

Abstained

Cr G Sayers

 

The motion was declared carried by 18 votes to 2.

CARRIED

 

 

 

14

Summary of Governing Body information memoranda, workshops and briefings (including the Forward Work Programme) - 23 June 2022

 

Resolution number GB/2022/57

MOVED by Cr L Cooper, seconded by Cr P Young:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary of Governing Body information memoranda, workshops and briefings – 23 June 2022.

 

CARRIED

 

 

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

16        Procedural motion to exclude the public

Resolution number GB/2022/58

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Community led protection of open space in Ōrākei

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

3.31pm            The public was excluded.

 

 


 

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.35pm            The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Community led protection of open space in Ōrākei

 

Resolution number GB/2022/60

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

f)       whakapūmau / confirm that there is no restatement of the confidential report or the resolutions until settlement of the relevant acquisition, and only then is the resolution to be restated.

 

 

 

4.38pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................