Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

16 June 2022

2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update

File No.: CP2022/08406

Te take mō te pūrongo

Purpose of the report

1. To receive Hibiscus and Bays CCO’s work programme 2021/2022 quarter three update.

2. To adopt the Hibiscus and Bays Joint Council-Controlled Organisation’s (CCO’s) Local Board Engagement Plan 2022-2023.

Whakarāpopototanga matua

Executive summary

3. In 2019 an independent review panel was appointed to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency, and accountability.

4. The review panel presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations presented were adopted.

5. Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the review recommended the preparation of joint CCO engagement plans for each local board.

6. The local board approved the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2021/2022 at the 19 August 2021 business meeting.

7. The four substantive CCOs – Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare have provided updates on their work programmes for quarter three 2021/2022 as outlined in the relevant attachments set out in Attachment A.

8. A workshop was held in April 2022 with CCO staff and the local board to develop the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023.

9. These discussions have formed the basis of the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 as set out in Attachment A.

10. Once adopted the engagement plan will be in place for two years. The attachments to the plan will be amended throughout the year to ensure the plan is up to date and fit for purpose.

11. Updates will be provided to local boards each quarter to reflect any changes to the plan and to provide updates on the work programme items included in the attachments to the plan.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Hibiscus and Bays Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update as outlined in the relevant work programme attachments set out in Attachment A of the agenda report.

b) adopt the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 as set out in Attachment A of the agenda report.

c) note that the attachments to the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 will be updated as needed, with changes reported to the local board each quarter.

d) authorise the chairperson to sign the Hibiscus and Bays Joint Council Controlled Organisations Engagement Plan 2022/2023 on behalf of the local board, alongside representatives from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

Horopaki

Context

CCO Review

12. In 2019 an independent review panel was appointed to consider whether CCOs were an efficient and effective model for delivering services, and whether the CCO decision-making model had enough political oversight, public transparency, and accountability.

13. The review panel presented its findings to the Governing Body and local board chairs in August 2020. All 64 recommendations were adopted.

14. Recommendations 6, 34, and 53 were designated as those that CCOs would work with local boards to implement. Recommendation 34 (b) of the review recommended the preparation of joint CCO engagement plans for each local board.

Hibiscus and Bays Joint CCO Local Board Engagement Plan 2021/2022 and quarter three update

15. The local board approved the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2021/2022 at the December 2021 business meeting. HB/2021/155.

16. At the business meeting the local board agreed to amend the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2021/2022 to reduce the engagement levels for specific projects and programmes to a simplified three step model of inform, consult, and collaborate rather than the use of five levels of engagement outlined by the International Association for Public Participation (IAP2). This helps to better distinguish between projects and to clarify the kinds of engagement that are expected at each step

17. Updates for each quarter have been provided to local boards to reflect any changes to the plan and to provide updates on the work programme items included within the attachments to the plan.

Hibiscus and Bays Joint CCO Local Board Engagement Plan 2022/2023

18. A workshop was held in April 2022 with CCO staff and the local board to develop the Hibiscus and Bays Joint Council Controlled Organisations Engagement Plan 2022/2023.

19. These discussions have formed the basis of the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 as set out in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

Hibiscus and Bays Joint CCO Local Board Engagement Plan 2021/2022 and quarter three update

20. The workshop held in April 2022 included an outline and update of each CCO’s work programme within the local board area for 2021/2022.

21. The four substantive CCOs – Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare have provided updates on their work programmes for quarter three 2021/2022 as set out in the attachments which form part of the overall plan in Attachment A.

22. Workshops between local boards and CCO staff have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. At the workshop held in April 2022 the local board provided their views on the degree of engagement they expect for each project or programme for 2022/2023.

23. The Joint CCO Local Board Engagement Plan 2022-2023 addresses key elements of recommendations made by the CCO Review, including:

· documenting key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns

· giving local boards the opportunity to highlight projects likely to be most significant to them as governors, contributing to a “no surprises” environment

· ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

24. Work programme items that will be confirmed with the formal adoption of Annual Budget 2022/2023 will be included as they become available.

25. Once adopted the engagement plan will be in place for two years. In subsequent years, this document is likely to remain in use for three years, following the completion of the local board plan.

26. The attachments to the plan include information that is likely to require updating such as staff contacts and project updates and will be amended throughout the year to ensure the plan is up to date and fit for purpose.

27. Quarterly updates will be provided to each local board to any changes to the plan and provide updates on the work programme items included in the attachments to the plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Receiving Hibiscus and Bays Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update and the adoption of the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

29. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Receiving Hibiscus and Bays Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update and the adoption of the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

31. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local board engagement plans, and quarterly updates enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

33. The engagement plans, and quarterly updates also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

34. Receiving Hibiscus and Bays Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update and the adoption of the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 may have a positive impact on local engagement with mana whenua and mataawaka.

35. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

36. Receiving Hibiscus and Bays Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update and the adoption of the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 does not have financial impacts for local boards.

37. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Changes will be made within the attachments of the Joint CCO Engagement Plan to ensure that information is kept up to date. The substantive document will not change until after the development of the next Local Board Plan. This risk is mitigated by ensuring that the document states clearly that it is subject to change and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

59. The local board will receive Quarter Four updates in September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	2022-2023 Hibiscus and Bays Local Board - Joint CCO Engagement Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

16 June 2022

Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations

File No.: CP2022/07138

Te take mō te pūrongo

Purpose of the report

1. To provide the Hibiscus and Bays Local Board with information on applications in Hibiscus and Bays Local and Multiboard Grants Rounds Two 2021/2022; to enable a decision to fund, part fund or decline each application.

2. To provide the Hibiscus and Bays Local Board with information on applications in Hibiscus and Bays Facilities Grants 2022; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

3. This report presents applications received in Hibiscus and Bays Local Grants Round Two 2021/2022 (Attachment A to the agenda report), including Multiboard Grants applications (Attachment B to the agenda report), and applications received in Facilities Grant Round 2022 (Attachment C to the agenda report).

4. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Local Grant Programme 2021/2022 on 20^th May 2021 (HB/2021/52). The document sets application guidelines for contestable grants submitted to the local board (Attachment D to the agenda report).

5. The Hibiscus and Bays Local Board has set a total community grant budget of $393,666 for the 2021/2022 financial year. A total of $154,500.87 was allocated to Local Grants Round One and the Multiboard Grants Round One. This leaves a total of $89,165.13 to be allocated to one local grant round and a Multiboard grant round.

6. The Hibiscus and Bays Local Board has set a budget of $150,000 for the Facilities grant round for the year 2022.

7. Forty applications were received for the Local Grants Round Two 2021/2022, including eleven Multiboard applications, requesting a total of $343,641.38

8. Twelve applications were received for the Hibiscus and Bays Facilities Grant Round 2022, requesting a total of $449,898.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round Two 2021/2022, listed in Table One:

Table One: Hibiscus and Bays Local Grants Round Two 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2206-201	Youth in Transition Charitable Trust	Community	Towards counsellor`s fees between 1st June 2022 and 30th November 2022.	$10,000.00	Eligible
LG2206-203	Whangaparāoa College	Community	Towards the Whangaparaoa College Ball	$10,000.00	Ineligible as applications requested from educational institutions are an exclusion.
LG2206-204	No.5 (Rodney District) Squadron Air Training Corps	Community	Towards new uniform boots for cadets.	$16,000.00	Eligible
LG2206-205	The Upside Downs Education Trust	Community	Towards speech and language registered therapist `s professional fees for one year.	$3,000.00	Eligible
LG2206-206	East Coast Bays Community Project Incorporated	Community	Towards expenses for the activities of the groups like printing, equipment, materials and catering.	$5,000.00	Eligible
LG2206-207	Tracy Anderson	Environment	Towards reimbursement of costs of debris removal, mulching, ecological weed control, compost, plants, landscaper fees and GST component for work on Malter`s Reserve.	$5,244.00	Eligible
LG2206-208	Hibiscus Coast Community Patrol Charitable Trust	Community	Towards costs of planning consultation and stage one street cameras installation.	$10,000.00	Eligible
LG2206-209	Friends of Okura Bush Incorporated	Environment	Towards cutting of track for new trapline	$10,000.00	Eligible
LG2206-215	Mairangi Arts Centre Trust	Arts and culture	Towards costs of marketing, resources, equipment and professional fees for organizing the Matariki exhibition between 2nd June 2022 and 18th July 2022	$7,140.25	Eligible
LG2206-216	Rodney Neighbourhood Support Incorporated	Community	Towards informational letter box fliers	$2,138.40	Eligible
LG2206-217	Centennial Park Bush Society	Community	Towards replacement and installation of bronze penguin statue in Campbells Bay.	$3,000.00	Eligible
LG2206-218	Auckland Paraplegic and Physically Disabled Association Incorporated	Community	Towards wages of sport development officer and junior development officer for organized events.	$1,487.52	Eligible
LG2206-220	Coast Community Trust	Community	Towards community meals and food serving equipment between 12th June 2022 and 13th November 2022	$3,000.00	Eligible
LG2206-221	Coast Youth Community Trust Incorporated	Community	Towards overall operational costs to run the Mentoring Programme.	$5,500.00	Eligible
LG2206-223	Silverdale and Districts Historical Society	Historic Heritage	Towards re-piling and associated repair work of the Parsonage and Neville House.	$10,000.00	Eligible
LG2206-224	Hibiscus Coast Youth Council Incorporated	Community	Towards the wages of programme manager, interns, new basketball hoop and rental costs between the period of 1st June 2022 till 31st December 2022	$20,000.00	Eligible
LG2206-225	Silverdale Business Association	Community	Towards the surveying services for a shared river pathway.	$5,000.00	Eligible
LG2206-228	Pacific Integrated Foundation Trust	Arts and culture	Towards venue hire, administration, project co-ordinators fees and contractors’ costs for the Fiafia Matariki Festival between 1st June 2022 and 23rd June 2022.	$10,000.00	Eligible
LG2206-230	Awatuna Sea Scouts Group under the umbrella of "The Scout Association of New Zealand"	Community	Towards replacing the old larger sailing yacht.	$10,000.00	Ineligible as group has had one successful application this financial year.
LG2206-231	Estuary Arts Charitable Trust	Community	Towards strategy, planning, design, development and launch of an upgraded website between 1st June 2022 and 1st September 2022.	$10,000.00	Eligible
LG2206-232	Whangaparaoa Community Patrol Charitable Trust	Community	Towards consulting fees for installation of street cameras for Whangaparaoa Peninsula	$2,500.00	Eligible
LG2206-233	Youthline Auckland charitable Trust	Community	Towards professional fees of staff who training and support volunteers.	$7,500.00	Eligible
LG2206-235	East Coast Bays Association Football Club Incorporated	Sport and recreation	Towards fees of the director, assistant coach and affiliation fees for junior development between 1st June 2022 and 21 Feb 2023.	$9,900.00	Eligible
LG2206-236	Hestia Rodney Women's Refuge Incorporated	Community	Towards costs of volunteer training, co-ordinators wages and three celebratory events including Christmas party for volunteers between 1st July 2022 and 30th June 2023	$6,492.00	Eligible
LG2206-237	Feeling Fab Charitable Trust	Community	Towards the items, food and materials for participants of the Wellness Day Programme.	$6,363.80	Eligible
LG2206-238	Marist North Harbour Rugby and Sports Club Incorporated	Sport and recreation	Towards wages of administration manager and rugby balls.	$7,200.00	Eligible
LG2206-239	Hibiscus Coast Grandparents Parenting Grandchildren Incorporated	Community	Towards sponsoring costs of families attending Coffee Groups, Easter events, Snow Planet recreation, Mid-Winter & Christmas party, fuel vouchers, Venue Hire, food parcels and co-ordinators fees.	$10,000.00	Eligible
LG2206-240	North Shore Budget Service Incorporated	Community	Towards covering costs of training materials for four volunteers.	$6,000.00	Eligible
LG2206-241	North Shore Community Toy Library Incorporated	Community	Towards wages of the casual staff.	$2,267.60	Eligible
LG2206-242	Silverdale Business Association	Community	Towards costs of the Mural`s initial design, painting material and artist`s fees.	$8,000.00	Eligible
LG2206-243	Centrestage Theatre Company (Orewa) Inc	Arts and culture	Towards replacement of curtains in foyer of Centrestage Theatre.	$9,200.00	Eligible
LG2206-245	New Zealand Council of Victim Support Groups Incorporated	Community	Towards local Service Coordinator`s operational costs.	$5,000.00	Eligible
LG2206-246	Badminton New Zealand Incorporated	Sport and recreation	Towards venue hire of Badminton North Harbour for the North Island Inter-Association competition on 4th June 2022.	$2,000.00	Eligible
LG2206-247	Manly Park Seniors Tennis Club Incorporated	Sport and recreation	Towards outdoor carpet replacement.	$10,850.00	Eligible
LG2206-248	Auckland King Tides Initiative under the umbrella of "The Institution of Professional Engineers New Zealand Inc"	Environment	Towards the design, production and installation of the Coast Snap device and signage at Orewa beach.	$10,000.00	Eligible
LG2206-249	Long Bay Okura Great Park Society Incorporated	Environment	Towards costs of filming expert, production fees, photographer`s fees, printing signage and educational flyers for community days.	$8,017.85	Eligible
LG2206-250	Estuary Arts Charitable Trust	Arts and culture	Towards costs of the director’s fee, stage set-up, venue hire, and chairs hire for the arts production between 1stJuly 2022 and 7th August 2022.	$7,000.00	Eligible
LG2206-251	Torbay Business Association Incorporated	Community	Towards Torbay Village footpath signs and security survey report.	$5,000.00	Eligible
LG2206-252	YMCA North Incorporated	Community	Towards the new low ropes course at Shakespeare Lodge.	$7,292.96	Eligible
LG2206-253	Hibiscus Coast Softball Club Incorporated	Sport and recreation	Towards contractors’ wages, trophies, school co-ordinators wages, coach`s fees, first aid kits marketing material and signage for softball development and growth.	$7,610.00	Eligible
Total				$294,704.38

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two 2021/2022, listed in Table Two:

Table Two: Multiboard Grants Round Two 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-202	Re-Creators Charitable Trust	Community	Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland (June 2022 - March 2023)	$3,740.00	Eligible
MB2022-214	North Harbour Community Patrol	Community	Towards resources for mobile crime prevention patrols in suburbs in Devonport-Takapuna, Hibiscus and Bays, Kaipātiki, and Upper Harbour (June 2022 - May 2023)	$2,697.00	Eligible
MB2022-215	The Reading Revolution	Community	Towards wages of the manager delivering the "Readers Leaders programme"	$5,000.00	Eligible
MB2022-220	Bellyful New Zealand Trust	Community	Towards meal production, volunteer support, and delivery costs in Auckland (June 2022 - December 2023)	$3,000.00	Eligible
MB2022-229	The StarJam Charitable Trust	Community	Towards the workshops costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 1st June 2022 to 31st December 2022.	$3,000.00	Eligible
MB2022-232	Garden to Table Trust	Community	Towards the salary, mileage and home office costs of three regional coordinators of the "Garden to Table Food Education Programme"	$4,500.00	Eligible
MB2022-233	Aotearoa Multicultural Families Society	Community	Towards organized walking programme for families at different local trails, parks, and beaches in Devonport, Takapuna, Mission Bay, East Coast Bays, Unsworth Heights, and Hobsonville (July 2022 - December 2022)	$2,000.00	Eligible
MB2022-236	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2022 - September 2023)	$10,000.00	Eligible
MB2022-237	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge shelter in Rosedale Auckland (June 2022 - December 2022)	$2,000.00	Eligible
MB2022-244	PHAB Association (Auckland) Incorporated	Community	Towards the costs of youth worker wages, project coordination, external facilitation and administration fees to run 12 weekly recreational programmes between 6 June 2022 to 10 March 2023.	$3,000.00	Eligible
MB2022-260	Glass Ceiling Arts Collective Limited	Community	Towards the wages and professional fees of three teachers, a support person, a creative director, a producer, one film editor and a photographer for two days workshop.	$10,000.00	Eligible
Total				$48,937.00

c) agree to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2022, listed in Table Three:

Table Three: Facilitation Grant 2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
HBLB FG-2201	Gulf Harbour School	Community	Towards playground equipment.	$50,000.00	Eligible
HBLB FG-2202	Coastguard Hibiscus Incorporated	Community	Towards refitting costs of the crew headquarters with aluminium windows, doors, kitchen, painting, electrical works, hireage, carpentry, roof framing and labour	$50,000.00	Eligible
HBLB FG-2203	Torbay Lawn Tennis Club Incorporated	Sport and recreation	Towards replacement of three tennis court surfaces.	$50,000.00	Eligible
HBLB FG-2205	Whangaparaoa Playcentre Incorporated	Community	Towards laying a concrete bike track.	$12,490.00	Eligible
HBLB FG-2207	Mairangi Bay Tennis Club Incorporated	Sport and recreation	Towards replacing fencing and security gates with new line wires and PVC coated chain link mesh.	$50,000.00	Eligible
HBLB FG-2208	Netball North Harbour Incorporated	Sport and recreation	Towards floodlighting at the Hibiscus Coast Netball Centre.	$50,000.00	Eligible
HBLB FG-2209	Silverdale Squash Club Incorporated	Sport and recreation	Towards a key access control system which includes key tags, software and installation.	$17,158.00	Eligible
HBLB FG-2210	Orewa Surf Life Saving Club Incorporated	Sport and recreation	Towards the project management consultancy services costs	$20,000.00	Eligible
HBLB FG-2211	YMCA North Incorporated	Community	Towards a feasibility study`s consultancy fees for the Shakespeare Lodge upgrade to 130 beds.	$45,000.00	Eligible
HBLB FG-2212	East Coast Bays Cricket Incorporated	Sport and recreation	Towards repair of Cricket Sightscreens	$50,000.00	Eligible
HBLB FG-2213	Hibiscus Coast Anglican Parish under the umbrella of "The Anglican Diocese of Auckland"	Community	Towards St Chad`s Hall rebuild in Orewa.	$50,000.00	Eligible
HBLB FG-2214	Waiwera Property Owners and Residents Association	Community	Towards the cost of bins, trailer, mulcher hire, petrol and incidentals for the mangrove clearing project.	$5,250.00	Eligible
Total				$449,898.00

Horopaki

Context

9. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

10. Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

11. The local board grant programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

12. The Hibiscus and Bays Local Board adopted its grant programme for 2021/2022 on 20 May 2021 (Attachment D to the agenda report). The document sets application guidelines for contestable grant.

13. The community grant programmes have been extensively advertised through the council Grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17. The grant programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Hibiscus and Bays Local Board Community Grant Programme 2021/2022.

19. The local board is requested to note that section 48 of the Community Grant Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

20. A summary of each application received through Hibiscus and Bays Local Grant Round Two (refer Attachment A of the agenda report), Multiboard Grant Round Two 2021/2022 (refer Attachment B of the agenda report), and Facilitation Grant Round 2022 (refer Attachment C of the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grant programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements

23. The Hibiscus and Bays Local Board has set a total community grant budget of $393,666 for the 2021/2022 financial year. A total of $154,500.87 was allocated to Local Grants Round One and the Multiboard Grants Round One. This leaves a total of $89,165.13 to be allocated to one local grant round and a Multiboard grant round, as well as $150,000 to be allocated to the Facilities Grant round.

24. Forty applications were received for the Local Grants Round Two 2021/2022, including eleven Multiboard applications, requesting a total of $343,641.38

25. Twelve applications were received for the Hibiscus and Bays Facilities Grant Round 2022, requesting a total of $449,898.00

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Hibiscus and Bays Local Board allocation of funding for Local and Multiboard Grant Rounds Two 2021/2022, and Facilitation Grant Round 2022, the grant staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Hibiscus and Bays Local Board Local Grants Round Two 2021/2022 - Applications Summary (Under Separate Cover)
b ⇨	Hibiscus and Bays Local Board Multiboard Grants Round Two 2021/2022 - Applications Summary (Under Separate Cover)
c ⇨	Hibiscus and Bays Facilities Grants 2022 - Applications Summary (Under Separate Cover)
d ⇩	Hibiscus and Bays Local Board Grants Programme 2021/2022	27

Ngā kaihaina

Signatories

Authors

Ann Kuruvilla - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

16 June 2022

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

File No.: CP2022/08028

Te take mō te pūrongo

Purpose of the report

1. To seek the Hibiscus and Bays Local Board’s views on applications to the Sport and Recreation Facilities Investment Fund 2022.

Whakarāpopototanga matua

Executive summary

2. The Sport and Recreation Facilities Investment Fund is a regionally contestable fund allocated through The Long-term Plan 2021 – 2031.

3. The fund supports the development of community sport and recreation facilities across Auckland, looks to address gaps in provision and allows the council to proactively respond to changing trends in sport and recreation.

4. There is $15.3million available in the current funding round.

5. Allocation of the fund will be decided by the Parks, Arts, Community and Events (PACE) Committee at its meeting in September 2022.

6. Local board views will inform recommendations to the PACE Committee.

7. Applications received from within the Hibiscus and Bays Local Board area are included in Attachment A.

8. Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022. The recommendations from the assessment panel will be presented to the PACE Committee at the September meeting. If approved, the grant allocations and funding agreements with successful applicants will be developed in late 2022.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i) Orewa Surf Life Saving Club Inc, for the Orewa Surf Life Saving Community Hub Redevelopment at 275 Hibiscus Coast Highway, Orewa for the amount of $4,000,000

b) provide local board views regarding the application to the Sport and Recreation Facilities Investment Fund 2022 received for the local board area.

Horopaki

Context

Sport and Recreation Facilities Investment Fund 2022

9. The Sport and Recreation Facilities Investment Fund was established through the Long-term Plan 2018-2028 (and retained in the Long-term Plan 2021-2031) to support development of sport and recreation facilities in the Auckland region.

10. The regionally contestable fund will invest circa $140 million over the next ten years (2021- 2031) to proactively address sport and recreation infrastructure shortfalls, respond to changing participation preferences and get more Aucklanders more active, more often.

11. There is $15.3 million available in the current funding round. This funding envelope is a combined allocation from two financial years (2021/2022 and 2022/2023).

12. The fund will be allocated by the Parks, Arts, Community and Events (PACE) Committee in September 2022.

13. Further information relating to the Sport and Recreation Facilities Investment Fund and the current funding round can be found in the Sport and Recreation Facilities Investment Fund 2022 Guidelines.

Communication to local board

14. Memos dated 29 October 2021 and 13 April 2022 were circulated to local boards to provide information on the Sport and Recreation Facilities Investment Fund 2022, outline the approach to local board engagement and provide information on applications to the fund from within the board’s area.

15. In workshops during May/June 2022 local boards were provided with further information on application(s) to the fund from within their areas where they had the opportunity to ask questions for clarification and provide local insights.

16. Applications received from within the Hibiscus and Bays Local Board area are included at Attachment A.

17. Local board views will inform consideration of applications by an independent assessment panel whose recommendations will go to the PACE Committee in September 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

18. Local boards may endorse an application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022 or decline to endorse and instead raise concerns about the application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Local board endorsement of the application(s) is not in itself considered to carry a climate impact.

20. Mitigation of potential environmental impacts arising from individual projects will be examined as one of the assessment criteria for the fund.

21. Should an application to the fund be successful, potential emissions and environmental impacts (e.g.: through construction) will be further considered in land-owner approval and resource consent processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Decision-making on the fund sits with the PACE Committee.

23. Local board views will inform recommendations to the committee.

24. No other council group impacts are identified as arising from the local board expressing views on applications to the fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Workshops were held with local boards during May and early June 2022 where applications(s) have been received from their area.

26. During those workshops, local boards had the opportunity to:

i) learn more about the application(s) and ask questions

ii) provide their views supporting or opposing the applications.

27. Local board directions taken from the workshops inform the recommendations in this report.

Tauākī whakaaweawe Māori

Māori impact statement

28. Māori outcomes are a priority criteria for the fund in the social and community theme. The social and community criteria are weighted to align with the equity focus in the Increasing Aucklanders Participation in Sport: Investment Plan 2018-2038. Scoring will reflect applications displaying strong Māori outcomes.

29. An initial presentation on the fund was provided to the Mana Whenua Forum in October 2021. In response to Mana Whenua feedback, staff have ensured that the independent assessment panel assessing applications in July 2022 will include a specialist with a Māori outcomes perspective.

30. Applications to the fund will be presented to Mana Whenua Forum in June 2022. Mana Whenua views will be sought to inform the assessment panel and recommendations to the PACE Committee. Where it is desired by Mana Whenua, fund recipients will be required to engage with iwi about their projects.

Ngā ritenga ā-pūtea

Financial implications

31. The Sport and Recreation Facility Investment Fund is a regional budget established through The Long-term Plan 2018-2028 and continued in the Long-term Plan 2021-2031). The PACE Committee allocates budget following a regionally contestable process.

32. Local board views on applications will inform discussions with the assessment panel and ultimately recommendations to the PACE Committee.

33. Local board endorsement of the application(s) will have no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The following risks and mitigations have been identified:

Risk	Mitigation
Applicants may consider the endorsement by the local board to be an indication that a grant will be forthcoming.	The applicant will be advised by staff that any endorsement at this stage is an endorsement to progress their application for further consideration.
Applicants may consider the endorsement by the local board to be an indication that the local board will provide necessary approvals (e.g., landowner approval, agreement to lease)	The applicant will be advised by staff that any local board endorsement at this stage does not affect future local board decisions.
The applicant may not have the capability to lead delivery of a successful project.	The applicant’s ability to deliver a successful project is a key weighting within the criteria to be used by the assessment panel.

Ngā koringa ā-muri

Next steps

35. Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022.

36. Recommendations from the assessment panel will be presented to the PACE Committee at the September meeting.

37. Should the PACE Committee approve grant allocations, funding agreements with successful applicants will be developed in late 2022.

38. Local boards will be advised of the PACE Committee decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Applications received from the Hibiscus and Bays Local Board area	37

Ngā kaihaina

Signatories

Authors

Nick Harris - Team Leader Sport and Recreation

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Louise Mason - General Manager Local Board Services

Hibiscus and Bays Local Board

16 June 2022

Community Facilities Network Plan revised Action Plan (2022)

File No.: CP2022/08372

Te take mō te pūrongo

Purpose of the report

1. To present the revised Community Facilities Network Plan Action Plan (2022) including progress and completion of actions since 2015 and prioritisation of actions over the next three years.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities Network Plan (CFNP) is a strategic document outlining how Auckland Council will invest in community facilities. It was approved by Regional Strategy and Policy Committee in August 2015.

3. The accompanying Action Plan prioritises actions and projects that will be undertaken to implement the CFNP. The CFNP contains criteria for identifying and prioritising actions.

4. Every three years the Action Plan is reviewed and updated to recognise progress, revise priorities of existing actions and assess potential new actions. The Action Plan was last updated in 2019.

5. The Action Plan has been revised for 2022 using the methodology outlined in the CFNP. It contains 33 new actions.

6. There are now 155 total actions in the Action Plan including:

· 65 completed actions

· 36 actions underway

· 50 actions to start

· 4 actions on hold.

7. Implementation of priority actions within the revised Action Plan will initially focus on:

· completing 36 actions that are already underway

· starting four new area-based actions located in Investment Priority Areas

· starting two network-wide strategic improvement actions.

8. Feedback from local boards will be part of the report to the Parks, Arts, Community and Events Committee in August 2022 (when considering the adoption of the Action Plan).

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) support the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A to the Agenda Report.

Horopaki

Context

What is the Community Facilities Network Plan and Action Plan?

9. The Community Facilities Network Plan and its companion Action Plan were approved in 2015 by the Regional Strategy and Policy Committee (REG/2015/57).

10. The Community Facilities Network Plan (CFNP) guides the council’s investment in the provision of community facilities and services. It provides direction on the development of new facilities, major upgrades of existing facilities, optimisation, and potential divestment of facilities no longer meeting community needs.

11. The CFNP addresses provision for:

· arts and culture facilities

· community centres

· libraries

· pools and leisure facilities

· venues for hire (community or rural halls).

12. The CFNP’s accompanying Action Plan prioritises projects to:

· ensure existing facilities are fit for purpose

· address gaps or duplication in provision and needs for community facilities

· meet future demand arising from population growth and changing users’ expectations.

13. Together the CFNP and its companion Action Plan support council’s goal to focus community service investment on:

· quality over quantity

· addressing service gaps where growth is significant

· improving portfolio performance.

The Action Plan is revised every three years

14. Every three years the Action Plan is reviewed and updated to recognise progress, revise priorities of existing actions and assess potential new actions.

15. The Action Plan was last reviewed in 2018 and adopted by the Environment and Community Committee in April 2019 (ENV/2019/47).

16. Progress on the Action Plan is reported annually to the relevant committees. The last update was provided to the Parks, Arts, Community and Events Committee in November 2021 (PAC/2021/58).

17. A summary of progress on the revised 2022 Action Plan is provided in Attachment B to the agenda report. It shows that 65 actions are completed, 36 actions are underway, 50 actions have not started, and four actions are on hold.

Actions are structured by category, theme and progress

18. There are three categories and two themes of actions in the Action Plan (refer Table 1).

Table 1: CFNP Action Plan categories

19. The 2022 Action Plan presents actions in two parts.

· Part A – new actions (identified since the last review) and actions carried over from the previous review which have not been started

· Part B – actions underway at the time of the review and previously completed actions.

Departments work together to identify business and strategic improvement actions

20. The development of new business and strategic improvements involved Community & Social Policy, Community Facilities, and Regional Service Planning, Investment & Partnerships. These departments worked together to support quality advice and to improve the way we plan and prioritise delivery of community services.

The identification of area-based actions follows a set process

21. The process for the development of area-based actions in Part A of the 2022 Action Plan is set by the CFNP and shown in Figure 1.

Figure 1: Review process for 2022 CFNP Action Plan

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22. Potential area-based actions for Part A were identified from a range of sources:

· political resolutions requesting the addition of items to the Action Plan

· work arising from completed actions in the Action Plan 2019

· the 10-year Budget 2021-2031

· local board plan initiatives and work programmes

· input from business intelligence and across the Auckland Council organisation

· actions not started in the Action Plan 2019.

Area-based actions are prioritised through the weighting of network, community, and building criteria

23. Once identified, the master list of area-based actions was assessed based on the prioritisation criteria outlined in section 5.2 of the CFNP (refer Table 2).

Table 2: Prioritisation criteria for area-based actions as defined by the CFNP

24. The tools used to conduct the assessment included population data, geospatial information, asset condition information, and in some instances needs assessments and business cases.

The priorities in the CFNP Action Plan guide the focus of our resources

25. The impact of COVID-19 and the resulting economic slow-down has had a significant impact on the council’s revenue and borrowing capacity. The 10-year Budget (Recovery Budget), adopted 29 June 2021, highlights:

· a tight fiscal environment for the immediate future

· the need to reduce capital expenditure across the council family

· reprioritisation of projects

· the unsustainability of maintaining the current community facility network while meeting the needs of growing and changing communities.

26. The ‘focused investment’ approach for community investment, adopted as part of the 10-year Budget, means we must focus on renewing priority assets, reducing our asset portfolio, expanding provision of tailored/alternative service delivery models and exploring partnership opportunities.

27. The approach for community investment supports the direction of the CFNP and in this constrained environment, priority actions determined by the criteria in the CFNP are guiding the focus of our resources.

Tātaritanga me ngā tohutohu

Analysis and advice

The revised CFNP Action Plan 2022

28. The revised Action Plan 2022 is provided in Attachment A.

29. Table 3 shows the distribution of all actions in the Action Plan 2022 and progress of actions since the Community Facilities Network Plan was adopted in 2015.

Table 3: Summary of the 2022 CFNP Action Plan

30. Attachment B shows the progress status of the revised 2022 Action Plan, as well as the distribution of actions across local boards, service type and priority status.

31. The progress being made on actions demonstrates staff’s commitment to focusing resources on a collectively agreed and mandated programme of work, as well as the commitment to delivering agreed priorities in a constrained environment.

The focus of the CFNP Action Plan work programme 2022/2023

32. The focus of next year’s work will be towards completing priority actions that; are already in progress, are located in Investment Priority Areas (identified in the 10-year Budget) or are strategic improvements with a network-wide reach (refer Table 4).

33. This focus ensures our effort is scalable and our advice about investment in community facilities is more effective. The efficiency created will allow us to concentrate on the priority actions that have not yet been started.

Table 4: Summary of proposed work programme for 2022/2023

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. Consideration of climate impact happens at a project level. There are no direct climate impacts arising from this report on the action plan.

35. Future detailed business cases will include application of the Community Facilities – Sustainable Asset Policy. The regional policy, the first of three phases under the council’s Sustainable Asset Standard (SAS), commits council to:

· achieve carbon neutrality in operations for new asset development

· achieve a minimum 5-Star Green Star rating (or equivalent certification) on the development of all new assets with a budget over $10 million

· incorporate decarbonisation principles into guideline documents for renewals and new asset development of all community assets.

36. The assessment of climate impacts in investigations and business cases will improve by applying learnings from across the organisation in its responsiveness to climate change. Staff will also seek to understand the allowances that need to be made to meet climate impact targets for Action Plan projects related to the development of new facilities, or the improvement of existing facilities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. During the development of the Action Plan 2022 input has been sought from the following departments:

· Regional Service Planning, Investment and Partnerships

· Local Board Services

· Parks Sports and Recreation

· Financial and Business Performance

· Connected Communities

· Community Facilities

· Community and Social Policy.

38. Delivery of the Action Plan 2022 is resourced by council’s Community & Social Policy and Regional Service Planning, Investment & Partnerships teams subject to capacity. Individual actions are delivered with participation from other departments and, where relevant, Eke Panuku Development Auckland.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. Local boards provided feedback on direction and specific content during the development of the Community Facilities Network Plan and Action Plan prior to adoption in 2015.

40. Key initiatives from local board plans (2020) were an input of the review process for the development of the 2022 CFNP Action Plan (refer Figure 1).

41. The CFNP’s prioritisation criteria applies the highest weighting of 15 per cent to local board priority to ensure local board’s views influence the overall assessment of actions.

42. Progressing area-based actions are reflected in relevant local board work programmes. Local boards provide feedback and input throughout the investigations and have decision making responsibilities as per schedule the 10-year Budget 2021-31

43. Decision-making for service provision and location sits with local boards within funding parameters set by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

44. The Community Facilities Network Plan outlines, in Section 2.2, how it will deliver on Māori outcomes. These outcomes include:

· engage with Māori organisations to understand Māori expectations and investigate the community needs of Māori groups, and factor this into decision-making for community facilities

· actively engage and consult to ensure the planning, development, and operations of facilities consider Māori needs and aspirations

· work closely with Māori groups and key stakeholders, including local iwi, to develop appropriate cultural programmes to be delivered through facilities

· investigate Māori demographic participation and usage trends, identifying opportunities to increase the attendance and use of facilities by Māori and developing appropriate business responses

· provide visual representations of commitment to Māori to tell stories of their connections to the place (such as signage) and honouring tikanga

· ensure that, in any exploration of potential future sites for facilities, Māori concerns about wāhi tapu are incorporated.

45. Engagement with Māori is included as part of investigations and continues through the planning and delivery of responses. Examples include:

· interviews and hui with mana whenua

· interviews and hui with mataawaka in local settings to understand community needs

· workshops and focus groups with local marae

· intercept surveys with representative samples of the Māori population base

· kanohi ki te kanohi interviews conducted in Te Reo Māori

46. Feedback provided from Māori is specific to the nature of the investigation for which the engagement occurred. This feedback is used to inform the delivery of options and responses.

47. Staff will work with other relevant parts of the council to ensure effective engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

48. There are currently no identified financial implications for the delivery of the Community Facilities Network Plan Action Plan 2022 as work is delivered utilising existing resources.

49. Investment decisions and associated funding implications are reported separately to the relevant decision-maker(s).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. There is a risk that development of the Action Plan 2022 may not match local board priorities, as implementation of the Action Plan involves understanding service needs and taking a network view. This risk is mitigated by:

· continuing to socialise and reinforce the strategic objectives of the CFNP to elected members, key staff, and through all deliverables

· clarifying local board plans were reviewed and any potential community service-related content was considered for potential inclusion as an action

· including One Local Initiative projects into the Action Plan 2022.

51. There is financial risk that:

· budget allocated in the 10-year Budget 2021-2031 may be insufficient to deliver some of the action findings

· the need for significant new investment identified from actions will be challenging due to the impact COVID-19 has had on the council’s revenue and borrowing capacity

· some investigations may require changes to the funding identified in the 10-year Budget 2021-2031.

52. This financial risk is mitigated by:

· ensuring investigations include looking at options for funding other than rates or debt

· ensuring findings of investigations that require new investment are supported by indicative business cases

· managing expectations by acknowledging budget constraints

· managing expectations by acknowledging the delegation for decision-making on investment in new facilities is held by the Governing Body and is considered as part of long-term planning (decision-making for service provision and location sits with local boards within parameters set by the Governing Body).

53. There is a timing risk that delivery of actions may take longer because of reduced operational capacity and may not align with elected members and/or local communities’ expectations. This risk is mitigated by driving delivery to meet targeted timeframes for priority actions and managing expectations based on the principles and direction set by the CFNP.

Ngā koringa ā-muri

Next steps

54. Local board resolutions will be included in the report to the Parks, Arts, Community and Events Committee when they consider adoption of the Action Plan in August 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Community Facilities Network Plan (CFNP)	49
b ⇩	Focus of Community Facilities Action Plan 2022	65

Ngā kaihaina

Signatories

Author

Tracey Williams - Service Programmes Lead

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Louise Mason - General Manager Local Board Services

Hibiscus and Bays Local Board

16 June 2022

Local board feedback on Auckland's draft Parking Strategy (2022)

File No.: CP2022/08422

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on Auckland’s draft Parking Strategy (2022).

Whakarāpopototanga matua

Executive summary

2. The Auckland’s draft Parking Strategy sets out the objectives, principles and policies relating to Auckland Transport’s management and supply of parking across Auckland and was last updated in 2015.

3. Since 2015, numerous changes in both the central and local government context mean that a review of the Parking Strategy (2015) was required.

4. The review has involved engagement with elected members, mana whenua, key stakeholders and the wider community.

5. In late May 2022, Auckland Transport provided summaries of public engagement to all local boards, attachment B to the agenda report.

6. This report is to seek feedback from local boards, having had the opportunity to review feedback from their community, on the draft Parking Strategy (2022).

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide feedback, taking into consideration their community’s feedback, on Auckland’s draft Parking Strategy (2022).

Horopaki

Context

7. The current Parking Strategy (2015) was progressive at the time it was introduced, bringing about many changes in Auckland including wider acceptance of priced parking; however, it is no longer fit for purpose. Since it was developed there have been numerous changes to the policy and planning context including:

· adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

· changes to travel behaviour, such as the emergence of micromobility (i.e., electric scooters) and the growth of the delivery economy

· Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

· market demand is pushing for more housing provision and density. Development is already showing evidence of less carparking provision and more issues with carparking compliance

· the National Policy Statement on Urban Development (NPS-UD) which guides direction on urban development through the Auckland Unitary Plan (AUP). The NPS-UD requires Auckland Council to remove parking minimum requirements from the AUP, which means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time; however, it will lead to increasing pressure on public parking resources, particularly on-street parking

· both central government and Auckland Council have declared ‘climate emergencies’, prioritising policy initiatives and investment that will reduce carbon emissions. Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and other plans and strategies proposed by central government will require changes to the land transport system, including parking.

8. The draft Auckland Parking Strategy (2022) is an important element of aligning and addressing Auckland’s response to these issues, particularly by managing parking in a way that:

· supports public transport and alternative modes, which will make public transport and active modes such as walking and cycling safer and more convenient

· responds to Auckland’s population growth and land-use intensification

· acknowledges that space for carparking is a limited public resource.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The draft Parking Strategy (2022) (Attachment A) sets out the strategic context and the need to manage the transport system, as well as the strategic objectives and agreed principles for parking management.

10. The proposed approach to planning parking management is set out on pages 26-36 of the strategy (Attachment A). The key elements of this are:

· proactively applying parking management in areas that have land use intensity and good public transport access

· repurposing road space away from parking where this is required to enable delivery of the Strategic Transport Network.

11. The accompanying parking policies (pages 38-63 of the strategy) provide more technical detail on how parking is proposed to be managed in order to align to the principles set out in the strategic direction. The policies are grouped by:

· provision and approach

· on-street and off-street

· specific vehicle classes

· specific situations.

12. The strategy also includes a section on advocacy to central government for legislative and/or regulatory reform as there are some areas of parking management that are outside local government control. Including these areas also provides context on the limitations of regulation in areas we would like to effect change and achieve better outcomes. These areas include:

· parking infringement fines

· banning berm parking

· residential parking permit cost-setting

· influencing private parking through parking levies.

13. In December 2021, Auckland Transport (AT) and Auckland Council released a Parking Discussion Document to start the conversation with the public on future parking management in Auckland. AT received 32 pieces of written feedback. Following this feedback, several areas of the draft Parking Strategy and its accompanying policies were updated, including:

· developing the narrative to better link it to the broader transport story, strategic objectives and policy rationale, as well as regulatory areas in need of reform

· focussing on the benefits of parking management to enable and support access, resulting in a more equitable transport system

· articulating the benefits and implications of parking to the community

· acknowledging the costs of parking provision

· emphasising parking diversity to enable mode shift

· emphasising that the roll-out of further parking management will happen over time, starting where there is most readiness for change, and that this is a ten-year plan

· outlining indicators of success

· ensuring that consultation materials acknowledge the existing context and public fatigue.

14. Strategic direction provided by the Planning Committee has also guided development of the draft strategy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The National Policy Statement on Urban Development (NPS-UD) requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

16. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan outlines the need for Auckland to reduce its transport-related emissions significantly, to meet the target of 64% reduction by 2030. This means that business as usual for transport and land-use project planning and delivery, and management of the transport system, cannot continue.

17. Parking management is a lever in managing the transport network, both in terms of the opportunities that repurposing of road space offers to enabling other modes, and in disincentivising car use.

18. Implementing the parking strategy will include repurposing parking lanes on key roads in Auckland, increasing the diversity of transport options and improving safety and efficiency for people using sustainable modes and for goods and service delivery. This is a key change required to reduce transport-related emissions, meaning the parking strategy is of significant importance as an early step to transport-related climate action.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Auckland Transport has engaged with key stakeholders across the council family, including raising awareness of the review with Auckland Council’s advisory panels.

20. Eke Panuku and Tātaki Auckland Unlimited provided feedback during engagement on the Parking Discussion Document. Their feedback was supportive of the proposed approach.

21. Both the need for review and the draft Auckland Parking Strategy (2022) prepared for public consultation have been endorsed by Auckland Council’s Planning Committee (Resolution number PLA/2022/24).

22. Considerable liaison has taken place between Auckland Transport and Auckland Council departments ranging from Planning and Transport Strategy at a strategic level to Community Facilities about management of car parking in or near community parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Since Auckland Council and the Auckland Transport Board approved the review of the parking strategy in 2021, Auckland Transport has engaged with elected members, mana whenua, key stakeholders and the wider community. The objective of the engagement process has been to ensure that Aucklanders are aware of the review, have had an opportunity to find out more about the proposed changes, and have had an opportunity to provide feedback.

24. The engagement process included the following key activities:

a) in 2021, information about the review was sent to all local boards and presented to the Local Board Chairs’ Forum

b) all local boards were offered a workshop in August 2021, and in September 2021 all were invited to provide feedback that would contribute to the initial thinking around development of an updated draft document

c) in December 2021, a Parking Discussion Document was published, targeted at key stakeholders and calling for initial feedback. 32 pieces of written feedback were received

d) in March 2022, information about upcoming wider public consultation was provided to local boards along with a further workshop with Auckland Transport subject matter experts. The public consultation was again promoted through the Local Board Chairs’ Forum in April 2022

e) public engagement and consultation on the draft Auckland Parking Strategy has recently closed. Auckland Transport received 943 submissions. Responses from the community have been collated and provided to local boards as area specific reports (Attachment B). Public engagement included:

i) media (OurAuckland, radio) and social media (videos) marketing to let the public know about the engagement

ii) online information

iii) webinars at which Auckland Transport staff were available to discuss the proposal with members of the public

iv) nine open days held in libraries around the region for members of the public to discuss the proposal with Auckland Transport staff

v) discussions with key stakeholders including business associations, industry groups, emergency services, utilities, and other government agencies

vi) a public debate about parking issues.

25. This report provides the opportunity for the local board to give their feedback, based on consideration of their community’s feedback, on Auckland’s draft Parking Strategy (2022).

Tauākī whakaaweawe Māori

Māori impact statement

26. Parking management is a kaitiakitanga issue, in that it is about managing a limited public resource. Auckland Transport has engaged with the Tāmaki Makaurau Mana Whenua Kaitiaki Forum to establish how best to incorporate views from mana whenua into the review.

27. Feedback from a series of AT hui with mana whenua representatives reinforced that parking is a topic of considerable concern to Māori. Other points raised include:

· acknowledgement that, as well as the strategic concerns around air quality and resource management, parking enables access

· that parking infringements can contribute to creating a cycle of debt

· that communities are facing compounding pressures - parking management should not adversely impact people and places even further

· the potential for parking management to further reduce access - particularly for less able-bodied kaumatua and kuia - to the whenua, the moana and to wahi tapu.

28. Other potential impacts of increased parking management for Māori are likely to be similar to those for the wider population. Some members of the community are more reliant on cars for access, particularly if they do not have good access to public transport. Barriers to public transport, such as cost and network coverage, influence access to necessities such as education, healthcare, employment, shopping, and social services.

Ngā ritenga ā-pūtea

Financial implications

29. Parking management resourcing will be delivered through AT operational budgets. Initial work to understand the resourcing required to implement the strategy indicates that this will require significant resource increases for planning, design, compliance monitoring and enforcement. It is currently expected that the strategy would be at least revenue-neutral overall once compliance monitoring/enforcement revenue is considered.

30. Revenue from parking management helps to offset AT operational costs and therefore reduce reliance on ratepayer funding.

31. There are no financial implications for local boards associated with providing feedback on the Draft Parking Strategy (2022).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are significant risks associated with adopting a new approach to parking management in Auckland – however these must be weighed against the opportunity costs of not having an appropriate framework in place to manage parking. These include:

a) persistent and increasing issues with over-reliance on on-street parking, particularly since the removal of onsite parking requirements in the Unitary Plan

b) reduced ability to support development of the public transport and cycling network (both of which reduce emissions) and less ability to enable place-based improvements within the road corridor

c) not having the ability to take an integrated and strategic approach that supports business when managing parking in town centres using collaborative parking management plans

d) less flexibility with managing the impacts of increased population growth and intensification.

33. Strong, considered feedback from local boards will enable Auckland Transport to make good decisions about the Parking Strategy while they balance these risks against the opportunity costs described above.

Ngā koringa ā-muri

Next steps

34. Feedback from local boards will be reviewed and taken into account as staff consider any amendments to the draft Auckland Parking Strategy before recommendations to the Auckland Council Planning Committee are made in August 2022.

35. Following endorsement of the Auckland Parking Strategy by the Auckland Council Planning Committee, approval will be sought from the Auckland Transport Board.

36. Once approved by the Auckland Transport Board, the new Parking Strategy will be introduced.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Auckland Parking Strategy (2022) (Under Separate Cover)
b ⇨	Public consultation - summary of local feedback (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Claire Covacich, Principal Transport Planner, Auckland Transport

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Andrew McGill, Head of Integrated Network Planning, Auckland Transport

Louise Mason - General Manager Local Board Services

Hibiscus and Bays Local Board

16 June 2022

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

File No.: CP2022/07920

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021.

2. To provide an overview of the feedback on the council’s preliminary response received through the public consultation from 19 April to 9 May 2022.

Whakarāpopototanga matua

Executive summary

3. The council’s preliminary response to the National Policy Statement on Urban Development 2020 (NPS-UD) and Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 (RMA amendments) are set out in the national policy statement and the Medium Density Residential Standards (MDRS). Some of these are not optional. Council must change the Auckland Unitary Plan (AUP) to put these new rules in place.

4. The national policy statement allows Council to make some limited decisions to help shape the future of our city. Council can determine:

i) the distances of walkable catchments, where buildings of six storeys or more are required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura).

ii) the building heights and density to enable residential development within and next to other suburban centres – neighbourhoods centres, local centres, and town centres.

iii) the “qualifying matters” that will apply in Auckland, or the characteristics within some areas that may allow the council to modify (or limit) the required building heights and density.

5. Central government has already identified a number of qualifying matters. The council is also able to include other ‘qualifying matters’ that are important for Auckland.

6. The elements of the preliminary response that the council is able to determine were open to feedback. A three-week public engagement on the council’s preliminary response to the NPS-UD and RMA amendments was completed on 9 May 2022. This included an independently run survey of 2000 Aucklanders. The feedback has been analysed, and the themes that have emerged from that analysis were presented to the local board on Monday, 30 May 2022.

7. The feedback summary report is set out in attachment B to the agenda report and has been published on the AKHaveYourSay website. The public submissions have also been published on the website.

8. Local boards are now invited to give feedback on the council’s preliminary response, with particular regard to the matters available to council to make decisions on. A template (Attachment C to the agenda report) has been provided to assist the preparation of that feedback.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 as set out in attachment A to the agenda report.

b) note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022 as set out in attachment B to the agenda report.

c) provide local board views to the council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022.

Horopaki

Context

9. The NPS-UD and the RMA amendments require that a proposed intensification plan change (IPI) must be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) have attended numerous workshops and made decisions in 2021 and 2022 on preliminary policy directions to guide how the council will implement the NPS-UD and RMA amendments.

10. At its meeting on 31 March 2022 the Planning Committee approved a preliminary response to the NPS-UD (Attachment A), for the purpose of public engagement for three weeks in April and May 2022. The preliminary response was made available to the public on the Auckland “Have Your Say” website from 19 April to 9 May 2022.

11. The preliminary response contained an overall consultation document, more detailed information sheets, and access to the geographic information system (GIS) map viewer that illustrates zoning proposals that reflected the committee’s resolutions. The maps also illustrated locations where various qualifying matters (mostly existing AUP overlays, endorsed by the committee) would limit the height and/or density that would otherwise be enabled.

12. The GIS viewer was supported by information sheets that described the approach to intensification and the process that the council is following. The AUP text for the new zone provisions was not available for feedback, as this was (and is) still being prepared and tested.

13. Since October 2021, local boards and mana whenua have been involved in helping the council develop its preliminary response. This report summarises the themes emerging from the public engagement. Feedback received from the public, together with the ongoing involvement of local boards and mana whenua, will greatly assist the council in finalising the IPI for notification by 20 August 2022.

14. Feedback was specifically sought on the following matters:

i) the extent of walkable catchments around the city centre, metropolitan centres and rapid transit network stops (as required under Policy 3(c)).

ii) the approach to, and extent of, intensification of areas adjacent to the city, metropolitan, town, local and neighbourhood centres (as required under Policy 3(d)).

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required as enabled under Policy 4.

15. Feedback was not sought on matters in the NPS-UD and RMA amendments that are mandatory. Mandatory matters include the introduction of walkable catchments into the AUP, the enablement of six storey buildings in all zones in walkable catchments, and the application of medium density residential standards in all residential zones outside walkable catchments.

16. The public engagement (under the heading ‘Government’s new housing rules: what it means for Auckland’) comprised the following:

· an overview of the response and how to give feedback

· a main consultation document (also translated into numerous languages) with the full preliminary response overview

· online feedback form with questions on consultation topics and an opportunity to provide reasons and further explanation

· more detailed information sheets on a range of topics

· frequently asked questions and an explanation video

· special character area assessment survey reports

· the GIS NPS-UD map viewer and user guide

· information and booking links for webinars and events

· access to a planning enquiry service for questions and further information.

17. Hard copies of the main documents including the feedback form were placed in libraries and service centres.

18. Online consultation activities and events were scheduled and undertaken through the engagement period, as follows:

· four online webinars - two covering the whole preliminary response (with a focus on intensification), one on special character areas, and one on other council-identified qualifying matters

four ‘Have Your Say’ events – two for general opportunities for people or groups to present and discuss their feedback to members and staff, one for regional stakeholders, and one for residents’ groups and associations

· two information meetings focussed on the special character areas qualifying matter – one on the North Shore and one in the city centre.

19. In addition to the online and hard-copy feedback opportunity, an independently run sample survey of 2000 Aucklanders was procured from Kantar Public Limited. This was intended to enable a broader public perspective of the aspects of preliminary response, to complement the feedback offered and received from individuals, groups and organisations.

20. All feedback received has been recorded, reviewed and allocated to themes to enable evaluation and assessment by staff and local board members. Summary reports have been prepared for the feedback received via the AKHaveYourSay website and also via the sample survey. All feedback has been published at AKHaveYourSay.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Most feedback (6,094 items) was provided via our online feedback form, provided in eight languages (English, Te Reo Māori, Samoan, Tongan, Simplified and Traditional Chinese, Korean and Hindi). There were also 1,766 ‘non-feedback form’ items of feedback received via email or through the post. Feedback received after the consultation closing date has not been included in the analysis within the “Summary of Feedback” report (Attachment B). However, feedback received later than the closing date is being considered and will be made available for viewing along with the rest of the feedback received.

22. Local board feedback on the preliminary response is now sought through resolutions at this meeting. This feedback will be considered in (and attached to) a report for the 30 June Planning Committee meeting where further policy directions will be determined towards the preparation of a proposed plan change for reporting to committee on 4 August 2022 for a decision on notification.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Objective 8 and policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

24. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

25. Applying the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service. A more detailed analysis of climate impacts will be possible once the mapping work required to implement the NPS-UD and the RMA amendments is more advanced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. All relevant council departments and Council Controlled Organisations have been involved in preparing the council’s preliminary response to the NPS-UD and the RMA amendments. They will have an ongoing role during the feedback period through to and beyond 20 August 2022. Feedback received on the council’s preliminary response will be reviewed by the relevant departments and CCOs to assist the council in finalising the IPI for public notification.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2021 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

Tauākī whakaaweawe Māori

Māori impact statement

28. Auckland Council has obligations under Te Tiriti o Waitangi and its Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being.

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

31. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

32. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

33. Individual and collective engagement has raised several key themes relating matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

34. Common themes that have been identified include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g., waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitakere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

35. The council’s engagement team continues to actively work with mana whenua representatives on these matters.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments has resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This will require a greater than anticipated level of change to the AUP.

37. The financial impact of these changes will affect the current 2021-2022 and the 2022-2023 financial years, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the organisation. Planning for the 2022-2023 financial year is currently underway, however any impacts will be of a scale that will not affect the council’s overall financial position.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The government has set a deadline of 20 August 2022 for the council to publicly notify the IPI. Given the scale and complexity of the work required to meet this deadline, there is a risk that the quality of engagement on the council’s preliminary response will not meet the expectation of Aucklanders and key stakeholders, and that the council may not receive quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-UD and the RMA amendments, and where the council has some discretion.

39. These risks have been mitigated to date by strong, clear communications in the lead-up to and during the engagement period. The responses during the consultation period show a good response from Pasifika, and the general 25-44 age group. The responses were underrepresented in Māori, Asian and the general 15-24 age group. There was over-representation in the responses by New Zealand European / European and those over 45 years old.

Ngā koringa ā-muri

Next steps

40. Staff continue to analyse feedback received, and this analysis will be presented to the committee, mana whenua and local boards to inform the completion of the IPI that must be publicly notified by 20 August 2022. Public notification is the beginning of formal submissions and hearings of those submissions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Consultation document	83
b ⇨	NPS-UD Summary of the consultation feedback (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

16 June 2022

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

File No.: CP2022/07971

Te take mō te pūrongoa

Purpose of the report

1. The purpose of the report is to seek feedback from local boards on the development of draft plan changes and variations to the Auckland Unitary Plan (AUP) that are to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument (IPI) on medium density residential standards (MDRS) and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020 (NPS-UD). These are:

· Transport-related changes to promote safe and efficient access to residentially zoned parking spaces and rear sites, and to address additional parking issues that were identified following the mandatory removal of car parking minimums from the AUP (Auckland-wide chapters E24 Lighting, E27 Transport, and E38 Subdivision – Urban access and parking provisions)

· Additions to scheduled items to enable their protection when the IPI is notified (Schedule 10 Notable Tree Schedule and Maps, and Schedule 14 Historic Heritage Schedule, Statements and Maps)

· Mandatory variations to incomplete plan changes (council-initiated and private) required by the government to ensure MDRS are applied in all relevant residential zones.

Whakarāpopototanga matua

Executive summary

2. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

3. Auckland Council is required to publicly notify its IPI in August 2022 to implement the NPS- UD and MDRS in relevant residential zones. The council’s IPI must now re-write residential objectives, policies, and rules to include MDRS, as well as making other changes to implement NPS-UD intensification directives, like increasing height to at least six stories within walkable catchments of certain zones and the rapid transit network stations.

4. Additional plan changes and variations are necessary to address related matters and are proposed to be notified alongside the IPI.

5. Feedback is sought from local boards on the policy approach and content of these draft plan changes and variations prior to the Planning Committee’s August 2021 meeting where notification will be considered.

6. The specific text of each plan change and variation is likely to be amended as these changes progress towards notification as a result of feedback received from local boards, iwi authorities, key stakeholders, internal specialists and legal review.

Transport

7. Auckland Council has already removed minimum car parking requirements from the AUP as required by NPS-UD and is completing a technical plan change to address gaps created by those removals. In doing so, other more complex additional parking matters need to be addressed in the AUP.

8. Greater intensification across Auckland brings forward the need to address gaps and inconsistencies in the residential access provisions in chapters E27 Transport and E38 Subdivision - Urban.

Notable trees and Historic Heritage Places

9. Additional notable trees and historic heritage places are proposed to be added to the AUP schedules 10 and 14 following staff-evaluation and these will be qualifying matters in the IPI. Historic heritage places and notable trees are qualifying matters that will be set out in the IPI to limit intensification so those values can be accommodated. Amendments to the notable tree and historic heritage places schedules are required to both update and add in newly assessed items for protection. It is important to protect qualifying matters by including items that are not presently scheduled to avoid the loss of those items through intensification.

Variations to incomplete plan changes

10. The government requires that the council prepare a variation for each plan change commenced, but not completed, at the time the December 2021 amendments to the Resource Management Act (RMA) came into force, where a change relates to a relevant residential zone. The governments’ MDRS will apply for up to six private plan change requests, and one council-initiated change.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020.

b) provide feedback as the local board’s response to the matters discussed in this report:

i) Transport

ii) Notable trees - Schedule 10

iii) Historic heritage - Schedule 14

iv) Variations to incomplete plan changes.

Horopaki

Context

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

12. Local boards have a critical role in helping shape the council’s policy response to the NPS-UD. Plan changes and variations are required to address issues arising from implementing government policy and in terms of access matters in the Transport plan change, to address gaps and inconsistencies in the AUP provisions.

13. The plan changes and variations relate to:

Transport

· Addressing access to residentially zoned parking spaces and rear sites to prioritise pedestrian access and safety and to improve access efficiency and convenience for all user groups.

· Developing parking provisions to:

- provide safe and convenient pedestrian access to dwellings that have no vehicle access

- require accessible parking so that people with disabilities can participate in everyday life

- ensure the loading/unloading of goods can occur in a manner that does not compromise the safe and efficient functioning of the road network (including accessways)

- cater for emerging changes in transport, including greater use of e-bikes, micro-mobility devices and electric vehicles.

Notable Trees and Historic Heritage Places

· Updating the Auckland Unitary Plan notable tree schedule 10 and adding new notable trees

· Adding new historic heritage places to the AUP historic heritage schedule 14 and removing one place from schedule 14.

Variations to incomplete plan changes

14. The government requires variations so that all relevant residential zones include MDRS. Variations will be complementary to the approach taken in the IPI. These mandatory variations must be processed alongside council’s IPI and will use the same fast-track process. Council staff will prepare variations for:

Incomplete private plan changes relating to relevant residential zones:	Local board area in which land is located
PC 49 Drury East	Franklin
PC 50 Waihoehoe	Franklin
PC 51 Drury 2	Franklin
PC 59 Albany 10 precinct	Upper Harbour
PC 66 Schnapper Rock Road	Upper Harbour
PC 67 Hingaia precinct 1	Papakura
Incomplete council-initiated plan changes relating to relevant residential zones	Suburbs in which land is located
PC 60 Open space	Less than 20 sites across: Forrest Hill Ellerslie Freemans Bay Grey Lynn Pukekohe Beachlands Waiuku Howick Birkenhead Mangere East

15. Addressing access and parking matters must be addressed alongside the IPI so that the development community responds to growth opportunities appropriately. The rule changes are required to implement standards for assessing resource consent applications.

16. Protecting historic heritage places and notable trees is important to comprehensively address qualifying matters in the AUP and protect these for future generations. The IPI will acknowledge historic heritage places (and other values) and notable trees as qualifying matters, but a separate change is necessary for those historic heritage places and trees that are not already scheduled but whose known values are significant, and eligible for scheduling.

17. Local board feedback is an important input to help develop the plan changes and variations that are proposed to be notified alongside the IPI in August 2022.

18. Local boards will have a second opportunity to express views after submissions close on the changes. Views expressed after submissions close in a resolution will be included in the analysis of the plan changes and submissions received. If a local board chooses to provide its views, a local board member will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

19. This report provides an overview of the IPI-supporting plan changes related to transport matters, and additional and corrected historic heritage places and notable trees and mandatory variations to incorporate MDRS. This report does not include a recommendation. Planning staff cannot advise the local board as to what its views should be, and then evaluate those views as part of reporting to the Planning Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

Transport

20. The Plans and Places department maintains a ‘Residential Issues Register’ and is currently finalising the draft 2021 ‘Section 35 Monitoring: B2.3 Quality Built Environment’ report. The register and the draft section 35 report identify the need for changes to the AUP to achieve better-quality access outcomes. As noted above, the identified parking issues are a consequence of the mandatory removal of car parking minimums.

21. Attachment A outlines a summary of the potential changes at this stage in the process and the principal reasons for the changes.

Notable Trees

22. The AUP protects and retains notable trees with significant historical, botanical or amenity values. Trees or groups of trees in Schedule 10 were evaluated using a set of criteria based on historical association, scientific importance or rarity, contribution to ecosystem services, cultural association or accessibility and intrinsic value. These factors are considered in the context of human health, public safety, property, amenity values and biosecurity.

23. Tree schedules are highly dynamic and are not as easily maintained as other AUP schedules which are static (e.g., Outstanding Natural Landscapes Overlay Schedule, Outstanding Natural Features Overlay Schedule) meaning that they fall out of date over time. This is because subdivision, development, and consents for removal/alteration as well as emergency works affect the description of listings on the Schedule. The health of trees can also naturally deteriorate. Given the number of listings contained in the Schedule, errors will continue to be identified and further updates will therefore be required. To update Schedule 10 requires a plan change. These changes cannot be addressed through any other process.

24. There is a database of nearly 600 nominations received as submissions through the Proposed Auckland Unitary Plan process and further unsolicited nominations received through the current nomination process. These nominations have been received for trees right across the region and are not limited to any specific geographical area. There is an expectation from the community that the council will evaluate and progress a plan change to add trees to the Schedule. There is a large volume of nominations and due to resourcing constraints, it has not been possible to evaluate them all at once. There will however be a portion of these nominations which have been evaluated and some of these trees may be found to meet the criteria for scheduling.

25. Notable tree nominations are being investigated in the Albert-Eden, Franklin, Howick, Ōrākei, Ōtara-Papatoetoe, Rodney, Waitematā and Whau Local Boards. There are also more general amendments required to ensure the Schedule is accurate and operating as originally intended (for example, removals of listings where the tree has been physically removed, updating legal descriptions as a result of subdivision).

26. Options relating to notable trees were presented to the Planning Committee on 5 November 2020 which resolved to review or make changes to the notable tree schedule as resources permit (PLA/2020/96). This included addressing existing nominations. It is important to note the scope of this work would not include calling for additional nominations.

27. In accordance with the resolution discussed in paragraph 22, the Notable Trees Plan Change will amend Schedule 10 Notable Trees Schedule of the AUP as follows:

· Add those nominated trees which merit inclusion to the schedule

· Amend the schedule to address known inaccuracies/inconsistencies.

28. The IPI will recognise notable trees as qualifying matters, including the newly proposed notable trees. A separate change is needed to schedule these additional trees as that is not the purpose of the IPI.

Historic Heritage

29. Historic heritage is a matter of national importance that decision makers must consider under section 6 of the RMA. Significant historic heritage places are identified in Schedule 14 Historic Heritage Schedule, Statements and Maps of the Unitary Plan. Places identified in the schedule are subject to the provisions of the Unitary Plan Historic Heritage Overlay, which seeks to protect scheduled historic heritage places from inappropriate subdivision, use and development and enable the appropriate use of scheduled historic heritage places.

30. For a place to qualify to be included in the AUP historic heritage schedule, each place must meet the criteria and thresholds for scheduling that are outlined in the Regional Policy Statement (RPS) section of the AUP. Historic heritage places must be at least of considerable significance to their locality or beyond.

31. Historic heritage places have been identified in the Albert-Eden, Henderson-Massey, Howick, Ōrakei, Rodney, Waitematā and Whau Local Boards. A list of these places is included in Attachment B.

32. Most of these places were identified as a result of the survey of the special character values that was part of the council’s response to the NPS-UD. Other places were identified via public nominations. This work is supported by a Planning Committee resolution:

where significant historic heritage values are identified within the Special Character Areas Overlay, develop a plan change for places or areas to be added to the Auckland Unitary Plan historic heritage schedule.^{^[1]}

33. Each identified historic heritage place’s evaluation demonstrates the criteria and thresholds for scheduling set out in the RPS are satisfied. It is important that places with significant historic heritage values are included in the AUP historic heritage schedule, so that these values can be appropriately managed. The historic heritage places listed in Attachment B are proposed to be included in Schedule 14 via a plan change.

34. Two historic heritage places are proposed to be deleted. The former St Andrews Sunday School Hall at 40 Rankin Avenue, New Lynn (Schedule 14.1 ID 189) was demolished in 2019. The Residence at 147 Sturges Road, Henderson (ID 75). This historic heritage place has been identified as not meeting the RPS thresholds for scheduling. It is not appropriate for a historic heritage place without sufficient value to remain in the AUP historic heritage Schedule 14.

35. The IPI will recognise scheduled historic heritage places as qualifying matters, by limiting intensification to the extent necessary to continue to provide for the scheduled values. A separate change is needed to schedule the newly identified historic heritage places and to remove the place at 147 Sturges Road, as that is not the purpose of the IPI.

Variations

36. Amendments made to the RMA in December 2021 came into force immediately and require tier 1 local authorities (including Auckland) to incorporate the government’s MDRS into all relevant residential zones.

37. The government’s intention is that all plan changes relating to relevant residential zones also incorporate MDRS. Transitional provisions inserted into the RMA require the council to prepare variations where changes commenced, but were not completed, when the RMA was amended. Up to seven variations are required to be notified at the same time as the council’s IPI, and to be processed alongside it. Work is commencing on variations to these changes:

Incomplete private plan changes relating to relevant residential zones:	Local board area in which land is located
PC 49 Drury East	Franklin
PC 50 Waihoehoe	Franklin
PC 51 Drury 2	Franklin
PC 59 Albany 10 precinct	Upper Harbour
PC 66 Schnapper Rock Road	Upper Harbour
PC 67 Hingaia precinct 1	Papakura
Incomplete council-initiated plan changes relating to relevant residential zones	Suburbs in which land is located
PC 60 Open space	Less than 20 sites across: Forrest Hill Ellerslie Freemans Bay Grey Lynn Pukekohe Beachlands Waiuku Howick Birkenhead Mangere East

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

a) to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

b) to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

39. The first of the council’s climate goals is relevant because it relates to climate adaptation. That goal aligns with the legal principle for RMA decision-makers to have regard to the effects of climate change (section 7(i) RMA).

40. However, the RMA currently precludes the second goal: consideration of climate mitigation. The council may only consider climate adaptation and resilience.

41. Several plan changes have some bearing on climate change. The transport plan change addresses the car parking design for new developments and access to residential car parking spaces and rear sites. How sites are designed and accessed provides for climate resilience, particularly by encouraging people to walk and cycle and facilitating sustainable modes of transport. Adding notable trees to the AUP schedule provides statutory protection for trees, adds to biodiversity, and improves urban amenity for residents.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. The draft transport plan change has been consulted on with internal advice from Auckland Transport, Watercare and all relevant council departments including Auckland Plans Strategy and Research, Resource Consents, Regulatory Services, Infrastructure and Environmental Services, and the Tāmaki Makurau Design Ope (formerly the Urban Design Unit).

43. Key specialists are also involved in the review of the draft transport provisions and their feedback will be considered in the ongoing development of this plan change.

44. In addition, the planning team is also working with the Infrastructure and Environmental Services technical standards team in their development of an Access Technical Guidance document for the construction and design of residential, business, and rural accesses. This is to ensure the plan change and the technical guidance document are consistent with each other. It is anticipated the technical guidance will be completed later this year, after the notification of the transport plan change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The extent of intensification anticipated by NPS-UD and RMA amendments will affect all local boards, except Aotea/Great Barrier and Waiheke. Hauraki Gulf Islands are excluded from the application of MDRS and lie outside Auckland’s urban environment (where intensification is directed).

46. Workshops were held with local boards on the draft transport plan change in November 2021 and in February 2022. Local boards’ feedback sought to address the access and parking matters by changing the operative AUP standards and/or creating new standards. The draft section 32 report (which is being developed) also concurs that the issues are best addressed through statutory methods (e.g., a plan change). However, some matters could be supported by a non-statutory design guidance (e.g., cycle parking). Other matter such as the access requirements for fire and emergency services are best addressed by additional staff training and amendments to the access Practice and Guidance Note. Attachment C provides a summary of what we heard from local boards during workshops earlier in the year.

47. This report and related briefings provide an opportunity for local board views to inform policy development.

Tauākī whakaaweawe Māori

Māori impact statement

48. Kia Ora Tāmaki Makaurau is Council’s framework for measuring our performance in delivering on the strategic priorities identified by Māori.

49. Policy 9 of NPS-UD directs the council to particularly involve iwi and hapū in the NPS-UD during the preparation of planning documents. The proposed plan changes to implement the intensification provisions is one planning document.

50. All mana whenua entities recognised by the council receive ongoing invitations to engage and provide feedback on the NPS-UD programme including the supporting draft transport plan change. All representatives (including those electing not to participate in collective meetings or workshops) receive information, updates, and hui notes.

51. Relevant common themes identified to date include:

a) Universal access provided in residential design for less able whānau members

b) Safe and connected whānau and communities.

52. Staff provide regular updates on all plan changes to mana whenua and specific briefings are planned for late May and June on these changes and the IPI.

Ngā ritenga ā-pūtea

Financial implications

53. The local board is not exposed to any financial risk from providing its views on policy development.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. The power to provide local board views regarding the content of a draft plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

55. Any views provided by the local board will be included in the August 2022 report to the Planning Committee seeking decisions on the IPI plan changes and the IPI-supporting plan changes and variations. Following the close of submissions, local boards will have the opportunity to express views on the notified changes.

56. If resolutions are passed after submissions close, the relevant local boards will be informed of the hearing date and invited to speak at the hearing in support of their views. Planning staff will advise the local board of the decision on the plan change by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of key potential changes to the draft transport plan change	99
b ⇩	Historic heritage places proposed to be added to Schedule 14	107
c ⇩	Summary of what we heard from local boards during workshops	109

Ngā kaihaina

Signatories

Authors

Eryn Shields, Team Leader – Planning

Michele Perwick, Senior Policy Planner
Tony Reidy, Senior Policy Planner
Emma Rush, Senior Advisor Special Projects Heritage
Teuila Young, Policy Planner

Authorisers

Louise Mason - General Manager Local Board Services

John Duguid - General Manager - Plans and Places

Hibiscus and Bays Local Board

16 June 2022

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter three 2021/2022

File No.: CP2022/07180

Te take mō te pūrongo

Purpose of the report

1. To provide the Hibiscus and Bays Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2021/2022 work programme.

3. The work programme is produced annually and aligns with Hibiscus and Bays Local Board Plan outcomes.

4. Overall, the net operational financial performance of the local board is tracking below the revised year to date budget (95 per cent). Revenue is tracking at 50 per cent of budget for the year to date and this has been caused by COVID-19 restrictions. From the local boards’ Locally Driven Initiatives (LDI) funding, the majority of projects are underway and on track to be completed during the year, although some projects may need to have budget carried forward to 2022/2023 to ensure completion. Capital projects completed or underway include the refurbishment of St Annes Hall, renewal of playspaces at Browns Bay Reserve and Everard Reserve, bridge renewal at Centreway Reserve, replacement of the Beach Front Lane boardwalk at Browns Bay Reserve, and renewals on Te Ara Tahuna Cycleway.

5. The key activity updates from this quarter are:

· ID 16475: Kohu Street to Marine View, Orewa Beach - renew northern seawall. The tender to recruit key staff to deliver this project is underway

· ID 1662: Supporting business associations - BID establishment. The business database has started to be collated, a requirement for establishing a new Business Improvement District

· ID 203: Connecting communities through placemaking - Adaptions were made to the delivery of this programme to allow for it to operate regardless of future COVID-19 disruption

· ID 23659: Browns Bay Beach Reserve - replace Beach Front Lane boardwalk. This project has been mostly completed and awaiting the last shipment of timber.

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID 1538: Mairangi Bay Beach Reserves Management Plan variation

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the performance report for quarter three ending 31 December 2021.

Horopaki

Context

7. The Hibiscus and Bays Local Board has an approved 2021/2022 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships; Business Associations.

8. The graph below shows how the work programme activities meet the Hibiscus and Bays Local Board Plan 2020 outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart

Description automatically generated

COVID-19 restrictions

9. From 23 January 2022, Auckland moved back into traffic light red setting under the COVID-19 Protection Framework, which has impacted council and community-delivered event planning and programming.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

Chart, pie chart

Description automatically generated

11. The graphs below show the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Graph 4: Work programme performance by status

Key activity updates from quarter three

Adapting to COVID-19

12. COVID-19 impacts have resulted in adaptations to the following programmes to improve delivery:

· ID 203: Connecting communities through placemaking - Initially this programme was going to deliver the Whale Tales and Neighbours Day but due to COVID-19 disruption, the uptake was limited. Staff re-designed the approach. A new partnership with the Inspiring Communities group brought “Magic Play”, “Gear Up” and “Placemaking” boxes to local communities. This allows community, individuals, organisations, and groups to connect, share and activate public places regardless of the restrictions. This will continue over this calendar year

· ID 1313: Tātou Belonging - we bring communities together Whangaparāoa Library Pōhutukawa Room Hire - Hibiscus and Bays. The Pōhutukawa Community Room at Whangaparāoa Library has had minimal bookings throughout this quarter due to room number restrictions. To further increase community usage and accessibility the room is being trialed as an after-hours event space

· ID 1321: Tātou Belonging - we bring communities together. Hibiscus and Bays LDI Opex Top Up for programmes run by external providers on offer through the libraries. Planned activities/programmes were unable to go ahead due to COVID-19 restrictions however a ZOOM license and equipment to enable online/hybrid programmes in the future has been purchased.

Other key activities updates

· ID 1696: Boat launching service assessment - Survey works complete. At the 24 March workshop, the local board supported the area known as the Hammerhead Reserve at Gulf Harbour as an appropriate location to investigate improving service provision and access to boat launching facilities

· ID 1662: Supporting business associations - BID establishment. Silverdale has received their first tranche of 2021/2022 funding which will be used to develop a database of businesses, start to gather business feedback, and fund the work of the project manager

· ID 75 Pest Free Hibiscus Coast - Activities this quarter have included the installation of three new pest control lines at Gulf Harbour Marina, a new line at Karepiro Drive, and a network of nine trail cameras and ZIP moto lures have been added, delivering to the mustelid monitoring plan. Work has started with the Wildlands predator control apprentice to service pest animal lines. A review has been completed of old lines bordering Shakespear Regional Park with another 11 lines audited and a reptile survey and monitoring plan was completed. The Pest Free Hibiscus Coast project are unable to train new volunteers due to the Forest and Bird COVID-19 policy, however, they have adapted and pivoted, and the field team are covering for volunteers where new volunteers cannot take on servicing of lines.

13. ID 55: Restore Hibiscus and Bays Coordinator - Despite some reduced summer hours, activities continued including scheduled weed and pest animal control. This quarter restore Hibiscus and Bays hired a new manager, a new restoration advisor and three new catchment community activators. The new manager had positive engagement with Ngāti Manuhiri to discuss how they could work together on projects for Te Ao Māori. A significant achievement was the completion of $100,000 of external Eco-contractor weed control work. Initial weed control supported the establishment of new sites for community volunteers to adopt. This supports long term community restoration and commitment towards significant ecological sites. Restore worked with six schools and is looking to increase this number in quarter four with a new externally funded school engagement lead. New predator control lines are in place at Waiwera with external funding leveraged from local board funding.

14. ID 16475: Kohu Street to Marine View, Orewa Beach - renew northern seawall. A procurement process to appoint a coastal engineer and designer is underway. The contract will include the detailed design and construction management phases.

15. ID 23659: Browns Bay Beach Reserve - replace Beach Front Lane boardwalk. Section One and parts of Section Two have been reopened to the public. The estimated completion of the final 60 metres of boardwalk is April/May 2022 after remaining material has arrived in New Zealand.

16. ID 28173: Centreway Reserve - renew bridge. Construction work is underway, and progress is slow due to the COVID-19 related issues but will be completed shortly.

17. ID 31018: Hatfields Beach Reserve - install bollards. Installation of bollards along the road edge of the reserve has been completed in January 2022.

18. ID 18638 Hibiscus and Bays - renew Park buildings 2018/2019+. Practical completion and handover of completed works of public toilets at Dacre Historic Cottage and Kinloch Reserve, Brown Bay Beach North and South, Red Beach, and Silverdale Village toilet.

Activities with significant issues

19. The following work programme activities have been identified with significant issues by operating departments:

· ID 1538: Mairangi Bay Beach Reserves Management Plan variation had a red status as there was no activity this quarter. Project delayed and will start in Q1, Financial Year 2022/2023.

Activities on hold

20. The following work programme activities have been identified by operating departments as on hold:

· ID 17932: 12 Hibiscus Coast Highway, Silverdale - renew facility

· ID 18544: East Coast Bays Community Centre building - refurbish facility. This project was awaiting a detailed needs assessment, which was completed in March 2022

· ID 18071: Hibiscus and Bays - deliver Centre Plan improvements.

Changes to the local board work programme

Deferred activities

21. These activities are deferred from the current work programme into future years:

· ID 17932: 12 Hibiscus Coast Highway, Silverdale - renew facility. Project deferred to financial year 2023 as a Strategic Assessment will need to be prepared by the Parks, Sport and Recreation Team

· ID 18071: Hibiscus and Bays - deliver Centre Plan improvements. This project is on hold until future years and a workshop with the local board.

Cancelled activities

22. These activities are cancelled:

· ID 27992: Island View Drive - plant reserve vegetation. This project will be scoped, and work commence in the next planting season during financial year 2023

· ID 213: Local civic events Hibiscus and Bays - The local board decided against holding both the Browns Bay community day and Western Reserve consultation in line with the advice provided by Central Government on gatherings during the COVID-19 outbreak. The local board resolved to reallocate to other work programme lines (HB/2022/40) at their business meeting in March 2022.

Activities merged with other activities for delivery

23. There were no activities merged with other activities for efficient delivery this quarter.

Activities with changes

24. The following work programmes activities have changes which been formally approved by the local board.

Table 1: Work programmes change formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
3109	Customer and Community Services	Hibiscus and Bays Māori naming: parks and places Tranche One	Following completion of this work programme savings were reallocated to three further activities: ID 64: Pest Plans on private land, ID 480: Restore Hibiscus and Bays Coordinator, and ID 729: Trash Free Taiaotea programme	HB/2022/27
214	Customer and Community Services	Event partnership fund	A portion of event funds were returned due to COVID-19 related impacts. These were reallocated to three further activities: ID 64: Pest Plans on private land, ID 480: Restore Hibiscus and Bays Coordinator, and ID 729: Trash Free Taiaotea programme	HB/2022/27
213	Customer and Community Services	Local civic events	Underspend budget was reallocated to ID 280 Local community grants	HB/2022/40
215	Customer and Community Services	ANZAC	Underspend budget was reallocated to ID 280 Local community grants	HB/2022/40
1719	Customer and Community Services	Community movie events	Underspend budget was reallocated to ID 280 Local community grants	HB/2022/40

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

26. Work programmes were approved in June 2021 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

27. The local board is currently investing in a number of sustainability projects, which aim to build awareness around waste, pest control, and changing behaviour at a local level. These include:

· ID 55: Restore Hibiscus and Bays Coordinator

· ID 75 Pest Free Hibiscus Coast

· ID 864: Zero Waste Early Childhood Education Programme

· ID 663 Eco Neighbourhoods Hibiscus and Bays

· ID 74: Pest plans on private land Okura

· ID 867: Ko te wai he taonga: Water is a treasure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report informs the Hibiscus and Bays Local Board of the performance for quarter three ending 31 December 2021

Tauākī whakaaweawe Māori

Māori impact statement

30. The following activities have a direct Māori outcome focus, both via partnership activities with Mana Whenua, and with progress on Māori outcomes in the local board plan.

· ID 586 Te Ao Māori and community led conservation - An additional $20,000 in funding has been allocated to fund the time of Ngāti Manuhiri to assist with capacity. Meetings with iwi to discuss scenarios of what components of the project can be delivered by the end of the financial year and what will be achieved in future financial years to determine project phasing, while finding solutions to capacity concerns

· ID 207: Māori responsiveness Hibiscus and Bays - This quarter a lot of work has been done on the collaboration, setting up the evaluation surveys and scope for the project, while the conversations with local iwi continue

· ID 831: Te Kete Rukuruku (Māori naming of parks and places) tranche one - This tranche is close to completion with the giving back of names at a Hui tuku Ingoa for the presentation of names being organised.

Ngā ritenga ā-pūtea

Financial implications

31. This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programme. There are no financial implications associated with this report.

Financial Performance

Executive summary

32. Operating expenditure relating to Asset Based Services (ABS) is below budget by $2.0 million for the year to date, while the LDI operational projects are currently $33,000 above budget. There are a variety of projects yet to draw down on financial allocations but are on track to be delivered by year end.

33. Capital expenditure of $4.0 million represents investment in the refurbishment of St Annes Hall, renewal of playspaces at Browns Bay Reserve and Everard Reserve, bridge renewal at Centreway Reserve, replacement of the Beach Front Lane boardwalk at Browns Bay Reserve, and renewals on Te Ara Tahuna Cycleway.

34. The complete Hibiscus and Bays Local Board Financial Performance report can be found in Appendix B to the agenda report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

36. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing would help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

37. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

38. The local board will receive the next performance update following the end of quarter four (30 June 2022).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Quarterly Performance Report - Work Programme update (Under Separate Cover)
b ⇩	Quarterly Performance Report - Financial Appendix	123

Ngā kaihaina

Signatories

Authors

Matthew Kerr – Senior Local Board Advisor

Saskia Coley – Local; Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

16 June 2022

Naming of One New Public Road and Two Private Roads in the New Subdivision at 40A Scott Road, Stanmore Bay

File No.: CP2022/07288

Te take mō te pūrongo

Purpose of the report

1. To approve names for one new public road and two new private roads within the subdivision being undertaken by New Zealand Highland Development Limited at 40A Scott Road, Stanmore Bay.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines, set out the requirements and criteria of the council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development the applicant shall be given the opportunity of suggesting their preferred new road names for the local board’s approval. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. New Zealand Highland Development Limited has proposed the following names for the consideration of the local board:

Applicant’s reference	Alternatives for all roads
Pāmu Wēra Drive (Public Road 1)	Begonia Loop, Cinnamon Crescent
Whenuateitei Crescent (Private Road 2)
Hau Tapu Loop (Private Road 3)

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the following road names in the subdivision being undertaken by New Zealand Highland Development Limited at 40A Scott Road Stanmore Bay in accordance with section 319(1)(j) of the Local Government Act 1974, as referenced in Attachments A and B to the agenda report

i) Pāmu Wēra Drive for Public Road 1

ii) Whenuateitei Crescent for Private Road 2

iii) Hau Tapu Loop for Private Road 3

Horopaki

Context

5. The 50-lot subdivision, (Council Ref SUB60036031-C), was approved on 17 August 2016. Road naming Ref. RDN90098079.

6. Site and location plans of the subdivision can be found in Attachments A and B.

7. In accordance with the standards, all public roads and all private roads serving more than five lots require a name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area

· a particular landscape, environmental or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area.

10. Theme: New Zealand Highland Development Limited (the Applicant) undertook some initial consultation with the Ngāti Manuhiri Settlement Trust who gifted the name ‘Hau Tapu’ and expressed their preference this name be used. Along with this name the Applicant has also chosen other names they consider appropriate for the locality. In this regard the names and their relevance are detailed as below.

Proposed Name	Meanings
Pāmu Wēra Drive (applicant’s preference}	Māori for ‘sperm whale’ which were often seen in the waters off Manly
Whenuatietie Crescent (applicants’ preference)	Māori for ‘higher ground’
Hau Tapu Loop (applicants’ preference)	Māori for ‘sacred wind’
Begonia Loop (alternative)	Beautiful flower to reflect the outcome of the development which will be as ’beautiful as a garden’
Cinnamon Crescent (alternative)	Beautiful flower to reflect the outcome of the development which will be as ’beautiful as a garden’

11. Assessment: The proposed name options have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

12. Confirmation: Land Information New Zealand (LINZ) has confirmed that the proposed names are acceptable for use at this location.

13. Road Type: The road types Loop and Crescent are acceptable road types for the new roads.

14. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to. As part of the process New Zealand Highland Development Limited undertook some initial consultation with the Ngāti Manuhiri Settlement Trust who gifted the name ‘Hau Tapu’ and expressed their preference this name be used. In terms of the council road naming guidelines, applicants are required to provide three proposed name options for each new road to be considered by the local board. In this instance it is highly recommended that this preferred name be accepted.

19. On 14 February 2022 mana whenua were contacted by council on behalf of the applicant through the Resource Consent Unit’s central facilitation process as set out in the guidelines. Representatives of the following groups with a general interest in the area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Te Akitai Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Trust Board

· Ngati Paoa Iwi Trust

· Ngāti Maru

· Ngāti Whanaunga

· Ngāti Manuhiri

· Ngāti Wai

· Te Patukirikiri.

20. Prior to making the application, New Zealand Highland Development Limited consulted directly with the Ngāti Manuhiri Settlement Trust, who gifted the name ‘Hau Tapu’ and commented their preference that this name be used.

21. By the close of the council’s mana whenua consultation period, including with the Ngāti Manuhiri Settlement Trust, no further responses had been received.

22. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

Ngā ritenga ā-pūtea

Financial implications

23. The road naming process does not raise any financial implications for the Council.

24. New Zealand Highland Development Limited has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new private and public road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	40A Scott Rd Scheme Plan	135
b ⇩	40A Scott Road Locality Plan	137

Ngā kaihaina

Signatories

Authors

Bruce Angove - Subdivision Advisor

Jan Asplet - Business Coordinator

Authorisers

John Benefield - Senior Subdivision Advisor

Lesley Jenkins - Local Area Manager

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

Authors	Charlie Inggs - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager