Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

16 June 2022

1 Welcome

The chairperson opened the meeting and Deputy Chairperson V Short led the karakia.

2 Apologies

Resolution number HB/2022/66

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) accept the apology from J Parfitt for connectivity issues.

CARRIED

3 Declaration of Interest

There were two declarations of interest:

Chairperson G Brown declared an interest in Item 12: Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations, with an association to No.5 (Rodney District) Squadron Air Training Corps

Member A Poppelbaum declared an interest in Item 12: Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations, as a member of North Harbour Community Patrol and an ordinary paying member of North Shore Toy Library.

4 Confirmation of Minutes

Resolution number HB/2022/67

MOVED by Member G Holmes, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 May 2022, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update

Resolution number HB/2022/68

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) receive the Hibiscus and Bays Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update as outlined in the relevant work programme attachment set out in Attachment A of the agenda report

b) adopt the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 as set out in Attachment A of the agenda report

c) note that the attachments to the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 will be updated as needed, with changes reported to the local board each quarter

d) authorise the chairperson to sign the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 on behalf of the local board, alongside representatives from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations

Resolution number HB/2022/69

MOVED by Deputy Chairperson V Short, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round Two 2021/2022, listed in Table One:

Table One: Hibiscus and Bays Local Grants Round Two 2021/2022 grant applications

Application ID	Organisation	Requesting funding for	Amount allocated
LG2206-201	Youth in Transition Charitable Trust	Towards counsellor`s fees between 1st June 2022 and 30th November 2022.	$2,000.00 The local board considers fees appropriate for this request to enable the programme to be implemented.
LG2206-203	Whangaparāoa College	Towards the Whangaparaoa College Ball.	$0 Ineligible as applications from educational institutions are an exclusion.
LG2206-204	No.5 (Rodney District) Squadron Air Training Corps	Towards new uniform boots for cadets.	$1,000.00
LG2206-205	The Upside Downs Education Trust	Towards speech and language registered therapist`s professional fees for one year.	$1,000.00 The local board considers fees appropriate for this request to enable the services to be implemented.
LG2206-206	East Coast Bays Community Project Incorporated	Towards expenses for the activities of the groups like printing, equipment, materials and catering.	$0 Decline due to oversubscribed round.
LG2206-207	Tracy Anderson	Towards reimbursement of costs of debris removal, mulching, ecological weed control, compost, plants, landscaper fees and GST component for work on Malter`s Reserve.	$0 Decline as staff will work with the individual and fund via the parks budget.
LG2206-208	Hibiscus Coast Community Patrol Charitable Trust	Towards costs of planning consultation and stage one street cameras installation.	$10,000.00
LG2206-209	Friends of Okura Bush Incorporated	Towards cutting of track for new trapline.	$1,000.00
LG2206-215	Mairangi Arts Centre Trust	Towards costs of marketing, resources, equipment and professional fees for organising the Matariki exhibition between 2nd June 2022 and 18th July 2022.	$2,000.00 Tagged to marketing, resources, and equipment costs.
LG2206-216	Rodney Neighbourhood Support Incorporated	Towards informational letter box fliers.	$2,138.40
LG2206-217	Centennial Park Bush Society	Towards replacement and installation of bronze penguin statue in Campbells Bay.	$1,000.00
LG2206-218	Auckland Paraplegic and Physically Disabled Association Incorporated	Towards wages of sport development officer and junior development officer for organized events.	$500.00 The local board considers wages appropriate for this request to enable the programme to be implemented.
LG2206-220	Coast Community Trust	Towards community meals and food serving equipment between 12th June 2022 and 13th November 2022.	$2,000.00
LG2206-221	Coast Youth Community Trust Incorporated	Towards overall operational costs to run the Mentoring Programme.	$2,000.00 The local board considers operational costs appropriate for this request to enable the programme to be implemented.
LG2206-223	Silverdale and Districts Historical Society	Towards re-piling and associated repair work of the Parsonage and Neville House.	$10,000.00 The local board recommends applications with physical works to apply through the local board facilities grant fund in the future.
LG2206-224	Hibiscus Coast Youth Council Incorporated	Towards the wages of programme manager, interns, new basketball hoop and rental costs between the period of 1st June 2022 till 31st December 2022.	$2,000.00 Tagged to new basketball hoop and rental costs.
LG2206-225	Silverdale Business Association	Towards the surveying services for a shared river pathway.	$0 Decline as the land proposed for the shared pathway is public.
LG2206-228	Pacific Integrated Foundation Trust	Towards venue hire, administration, project co-ordinators fees and contractors costs for the Fiafia Matariki Festival between 1st June 2022 and 23rd June 2022.	$3,000.00 Tagged to venue hire and contractor costs.
LG2206-230	Awatuna Sea Scouts Group under the umbrella of "The Scout Association of New Zealand"	Towards replacing the larger old sailing yacht.	$0 Ineligible.
LG2206-231	Estuary Arts Charitable Trust	Towards strategy, planning, design, development and launch of an upgraded website between 1st June 2022 and 1st September 2022.	$0 Decline as the group has two applications in this round, with this one a lower priority.
LG2206-232	Whangaparaoa Community Patrol Charitable Trust	Towards consulting fees for installation of street cameras for Whangaparaoa Peninsula.	$2,500.00
LG2206-233	Youthline Auckland charitable Trust	Towards professional fees of staff who training and support volunteers.	$1,000.00 The local board considers professional fees appropriate for this request to enable the programme to be implemented.
LG2206-235	East Coast Bays Association Football Club Incorporated	Towards fees of the director, assistant coach and affiliation fees for junior development between 1st June 2022 and 21 Feb 2023.	$0 Decline due to oversubscribed round.
LG2206-236	Hestia Rodney Women's Refuge Incorporated	Towards costs of volunteer training, co-ordinators wages and three celebratory events including Christmas party for volunteers between 1st July 2022 and 30th June 2023.	$3,000.00 Tagged to volunteer training, and three celebratory events.
LG2206-237	Feeling Fab Charitable Trust	Towards the items, food and materials for participants of the Wellness Day Programme.	$1,000.00
LG2206-238	Marist North Harbour Rugby and Sports Club Incorporated	Towards wages of administration manager and rugby balls.	$1,000.00 Tagged to rugby balls.
LG2206-239	Hibiscus Coast Grandparents Parenting Grandchildren Incorporated	Towards sponsoring costs of families attending Coffee Groups, Easter events, Snow Planet recreation, Mid-Winter & Christmas party, fuel vouchers, Venue Hire, food parcels and co-ordinators fees.	$ 6,000.00
LG2206-240	North Shore Budget Service Incorporated	Towards covering costs of training materials for four volunteers.	$ 2,000.00
LG2206-241	North Shore Community Toy Library Incorporated	Towards wages of the casual staff.	$0 Decline due to oversubscribed round.
LG2206-242	Silverdale Business Association	Towards costs of the Mural`s initial design, painting material and artist`s fees.	$0 Decline due to oversubscribed round.
LG2206-243	Centrestage Theatre Company (Orewa) Inc	Towards replacement of curtains in foyer of Centrestage Theatre.	$1,000.00
LG2206-245	New Zealand Council of Victim Support Groups Incorporated	Towards local Service Coordinator`s operational costs.	$0 Decline due to oversubscribed round.
LG2206-246	Badminton New Zealand Incorporated	Towards venue hire of Badminton North Harbour for the North Island Inter-Association competition on 4th June 2022.	$0 Decline due to oversubscribed round.
LG2206-247	Manly Park Seniors Tennis Club Incorporated	Towards outdoor carpet replacement.	$ 7,026.73 The local board recommends applications with physical works to apply through the local board facilities grant fund in the future.
LG2206-248	Auckland King Tides Initiative under the umbrella of "The Institution of Professional Engineers New Zealand Inc"	Towards the design, production and installation of the Coast Snap device and signage at Orewa beach.	$0 Decline. Suggest applicant works with council staff to seek funding via annual work programme.
LG2206-249	Long Bay Okura Great Park Society Incorporated	Towards costs of filming expert, production fees, photographer`s fees, printing signage and educational flyers for community days.	$3,000.00 Conditional on receiving a film permit (inclusive of regional parks conditions).
LG2206-250	Estuary Arts Charitable Trust	Towards costs of the directors fee, stage set-up, venue hire, and chairs hire for the arts production between 1stJuly 2022 and 7th August 2022.	$3,000.00 Tagged to stage set-up, venue hire and chairs hire.
LG2206-251	Torbay Business Association Incorporated	Towards Torbay Village footpath signs and security survey report.	$3,000.00
LG2206-252	YMCA North Incorporated	Towards the new low ropes course at Shakespeare Lodge.	$2,000.00
LG2206-253	Hibiscus Coast Softball Club Incorporated	Towards contractors wages, trophies, school co-ordinators wages, coach`s fees, first aid kits marketing material and signage for softball development and growth.	$2,000.00 Tagged to Trophies, first aid kits, signage and marketing.
Total			$77,165.13

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two 2021/2022, listed in Table Two:

Table Two: Multiboard Grants Round Two 2021/2022 grant applications

Application ID	Organisation	Requesting funding for	Amount allotted
MB2022-202	Re-Creators Charitable Trust	Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland (June 2022 - March 2023).	$1,000.00
MB2022-214	North Harbour Community Patrol	Towards resources for mobile crime prevention patrols in suburbs in Devonport-Takapuna, Hibiscus and Bays, Kaipātiki, and Upper Harbour (June 2022 - May 2023).	$2,000.00
MB2022-215	The Reading Revolution	Towards wages of the manager delivering the "Readers Leaders programme"	$1,000.00 The local board considers wages appropriate for this request to enable the programme to be implemented.
MB2022-220	Bellyful New Zealand Trust	Towards meal production, volunteer support, and delivery costs in Auckland (June 2022 - December 2023).	$1,000.00
MB2022-229	The StarJam Charitable Trust	Towards the workshops costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 1st June 2022 to 31st December 2022.	$1,000.00 Tagged to venue hire, and tutor and volunteer training.
MB2022-232	Garden to Table Trust	Towards the salary, mileage and home office costs of three regional coordinators of the "Garden to Table Food Education Programme".	$1,000.00
MB2022-233	Aotearoa Multicultural Families Society	Towards organized walking programme for families at different local trails, parks, and beaches in Devonport, Takapuna, Mission Bay, East Coast Bays, Unsworth Heights, and Hobsonville (July 2022 - December 2022).	$0 Decline due to oversubscribed round.
MB2022-236	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2022 - September 2023).	$2,000.00 The local board considers wages appropriate for this request to enable the programme to be implemented.
MB2022-237	Pet Refuge New Zealand Charitable Trust	Towards administration costs for the Pet Refuge shelter in Rosedale Auckland (June 2022 - December 2022).	$2,000.00 The local board considers administration costs appropriate for this request to support the local shelter.
MB2022-244	PHAB Association (Auckland) Incorporated	Towards the costs of youth worker wages, project coordination, external facilitation and administration fees to run 12 weekly recreational programmes between 6 June 2022 to 10 March 2023.	$1,000.00 The local board considers wages appropriate for this request to enable the programme to be implemented.
MB2022-260	Glass Ceiling Arts Collective Limited	Towards the wages and professional fees of three teachers, a support person, a creative director, a producer, one film editor and a photographer for two days workshop.	$0 Decline due to oversubscribed round.
Total			$12,000.00

c) agree to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2022, listed in Table Three:

Table Three: Facilitation Grant 2022 grant applications

Application ID	Organisation	Requesting funding for	Amount allocated
HBLB FG-2201	Gulf Harbour School	Towards playground equipment.	$0 Decline due to oversubscribed round.
HBLB FG-2202	Coastguard Hibiscus Incorporated	Towards refitting costs of the crew headquarters with aluminium windows, doors, kitchen, painting, electrical works, hireage, carpentry, roof framing and labour.	$30,000.00
HBLB FG-2203	Torbay Lawn Tennis Club Incorporated	Towards replacement of three tennis court surfaces.	$30,000.00
HBLB FG-2205	Whangaparaoa Playcentre Incorporated	Towards laying a concrete bike track.	$0 Decline due to oversubscribed round.
HBLB FG-2207	Mairangi Bay Tennis Club Incorporated	Towards replacing fencing and security gates with new line wires and PVC coated chain link mesh.	$0 Decline due to oversubscribed round.
HBLB FG-2208	Netball North Harbour Incorporated	Towards floodlighting at the Hibiscus Coast Netball Centre.	$30,000.00
HBLB FG-2209	Silverdale Squash Club Incorporated	Towards a key access control system which includes key tags, software and installation.	$15,000.00
HBLB FG-2210	Orewa Surf Life Saving Club Incorporated	Towards the project management consultancy services costs	$20,000.00
HBLB FG-2211	YMCA North Incorporated	Towards a feasibility study`s consultancy fees for the Shakespeare Lodge upgrade to 130 beds.	$25,000.00
HBLB FG-2212	East Coast Bays Cricket Incorporated	Towards repair of Cricket Sightscreens	$0 Decline due to oversubscribed round.
HBLB FG-2213	Hibiscus Coast Anglican Parish under the umbrella of "The Anglican Diocese of Auckland"	Towards St Chad`s Hall rebuild in Orewa.	$0 Decline due to oversubscribed round.
HBLB FG-2214	Waiwera Property Owners and Residents Association	Towards the cost of bins, trailer, mulcher hire, petrol and incidentals for the mangrove clearing project.	$0 Ineligible.
Total			$150,000.00

CARRIED

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

Resolution number HB/2022/70

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) endorse the following application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i) Orewa Surf Life Saving Club Inc, for the Orewa Surf Life Saving Community Hub Redevelopment at 275 Hibiscus Coast Highway, Orewa for the amount of $4,000,000

b) provide the following local board views regarding the application to the Sport and Recreation Facilities Investment Fund 2022 received for the local board area:

i) note that the Hibiscus and Bays Local Board has demonstrated significant support for the Orewa Surf Life Saving Club via grants funding of over $94,000 since 2016, for feasibility studies, fund raising programmes, and design planning

ii) note that the relocation and re-development of the Orewa Surf Life Saving Club Community Hub, is a key move required as a result of the Auckland Council commissioned “Tonkin and Taylor Orewa Reserve Coastal Hazard Susceptibility Assessment 2020”

iii) note that the Hibiscus and Bays Local Board has demonstrated full support by resolving on a new intention to lease for the Orewa Surf Life Saving Club in December 2021 [HB2021/153].

CARRIED

Community Facilities Network Plan revised Action Plan (2022)

Resolution number HB/2022/71

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

That the Hibiscus and Bays Local Board:

a) receive the revised Community Facilities Network Plan Action Plan (2022), in Attachment A to the agenda report

b) note Key Issue 4 in the Long-term Plan 2021-2031 that sets a direction for community services to be delivered differently and with less reliance on delivery through council facilities

c) request an investigation report to be provided to local boards outlining the risks and practicalities involved in enacting the new direction under Key Issue 4 in the Long-term Plan 2021-2031, including mitigations planning in the event that a community partnership ends prematurely, how new performance indicators would be negotiated, and how differences between local communities would be accommodated given that this is a regionally designed strategy

d) note the decision of the Governing Body to allocate increased local board decision-making over local community services [GB/2021/137] and the need for high quality information, analysis and advice for local boards to consider appropriate service levels for their communities in the future

e) note action 162 in the Community Facilities Action Plan (2022), which currently states “investigate how to approach local and regional planning for community services taking into account delegated decision making” is not currently programmed

f) request wording in action 162 be amended to “allocated” decision making rather than “delegated” decision making, the description further clarified to ensure the focus is on providing information and advice to local boards on community service needs and priorities in local areas, and request this action be prioritised so the information is available in time for local board plan development in 2023

g) request that each action in the Communities Facilities Action Plan (2022) clarifies the respective governance role of local boards and the Governing Body, so staff and the public understand the shared governance responsibilities in council facilities and community services provision

h) request the Community Facilities Network Plan, which sets the strategic direction for the Action Plan, be reviewed from a first principles basis to incorporate significant strategic shifts in council policy and planning since 2015 in areas such as shared governance, Māori outcomes, climate action, improving equity of access, and funding of community services.

CARRIED

Local board feedback on Auckland's draft Parking Strategy (2022)

Resolution number HB/2022/72

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

i) provides the following views with consideration given to local board community feedback on Auckland’s draft Parking Strategy (2022):

j) request that any future parking studies resulting from this policy give consideration to a balanced and holistic approach to providing for all modes of transport, including walking, cycling, micro-mobility and accessibility to public transport, and that such studies are not purely focussed on a solution for vehicle traffic or the removal of parking

k) note that consideration must be given for the wider impact outside of the Tier One, Two and Three roads identified in the plan, as changes to parking status may not eliminate on-street parking, but move on-street parking to side roads, creating new congestion areas

l) request any future changes to parking include adequate funding to support active transport modes, such as walking, cycling, micro-mobility, and that this is designed to connect with public transport

m) note that engagement and communication from Auckland Transport needs to be improved to educate all communities and businesses who are subject to change and recommend that this engagement starts early in the proposal, allowing the community and businesses to understand the trade-offs that may be needed, and to be part of designing solutions

n) note that to support the parking strategy, there is a need for improved public transport services offering suitable connectivity to sports activities, clubs, and community facilities to accommodate the high ratio of seniors and young families within the Hibiscus and Bays Local Board area

o) strongly disagree with the park and ride management policy which would see parking ‘priced and managed in recognition of their role as a premium product and to ensure utilisation is targeted to those without travel choices’

p) note that any move to introduce pricing management at park and ride facilities would put in potential jeopardy a system that works to significantly reduce car use at peak hours, particularly on the Auckland Harbour Bridge

q) support Auckland Council’s continued efforts to strongly advocate to Government to re-introduce minimum parking standards’

.CARRIED

Precedence of Business

Resolution number HB/2022/73

MOVED by Deputy Chairperson V Short, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) agree that Item 17: Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change be accorded precedence at this time.

CARRIED

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

Resolution number HB/2022/74

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) request that Auckland Council advocate to Government to bring back minimum parking requirements for developments unless it can be proven that public transport is readily available in the area

b) request that Auckland Council review and consider proposed plan change provisions for onsite loading and unloading and other heavy vehicle provisions, including utility and emergency services, to avoid any adverse impacts on the health and safety of workers and the general public

c) the local board has no feedback on the listing of Notable trees - Schedule 10

d) the local board has no feedback on Historic heritage - Schedule 14

e) express concern for the removal of requirements for open space or minimum parking under the National Policy Statement – Urban Development, and request options for developers to apply best practice for open space, and pedestrian access that meets universal design guidelines should be strongly encouraged

f) express concern that the pressures of increased and unplanned development places on infrastructure is of serious concern to communities and is likely to result in future frustration without adequate consideration from central government of new sources of funding for Auckland Council and its Council-Controlled Organisations to meet demand from new housing

g) note that the principles of sunlight, shading on neighbouring properties should be required and considered with any development application

CARRIED

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

Resolution number HB/2022/75

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 as set out in attachment A to the agenda report

b) note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022 as set out in attachment B to the agenda report

c) provide the following local board views to the Auckland Council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022

i) note that there was limited support for this proposal in the Hibiscus and Bays Local Board area

ii) request that tools and education to inform the community of what is a “permitted activity” are provided with some urgency upon adoption of this plan change

d) express concern that the removal of requirements for open space or minimum parking under the National Policy Statement – Urban Development, and request options for developers to apply best practice for open space, and pedestrian access that meets universal design guidelines should be strongly encouraged

e) express concern that the pressures of increased and unplanned development places on infrastructure are of serious concern to communities and are likely to result in future frustration without adequate consideration from central government of new sources of funding for Auckland Council and its Council Controlled Organisations to meet demand from new housing

f) request the consideration of the principles of access to sunlight and shading on neighbouring properties in respect of any development application provisions.

CARRIED

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter three 2021/2022

Resolution number HB/2022/76

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the performance report for quarter three ending 31 December 2021.

CARRIED

Naming of One New Public Road and Two Private Roads in the New Subdivision at 40A Scott Road, Stanmore Bay

Resolution number HB/2022/77

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) approve the following road names in the subdivision being undertaken by New Zealand Highland Development Limited at 40A Scott Road Stanmore Bay in accordance with section 319(1)(j) of the Local Government Act 1974, as referenced in Attachments A and B to the agenda report

i) Pāmu Wēra Drive for Public Road 1

ii) Whenuateitei Crescent for Private Road 2

iii) Hau Tapu Loop for Private Road 3

CARRIED

Members' Reports

Resolution number HB/2022/78

MOVED by Member G Holmes, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) receive the reports from deputy chairperson V Short and local board member A Dunn.

CARRIED

Deputations update

Resolution number HB/2022/79