Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held via Microsoft Teams on Thursday, 16 June 2022 at 2:00pm.
present
Chairperson |
Gary Brown |
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Deputy Chairperson |
Victoria Short |
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Members |
Andy Dunn |
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Janet Fitzgerald, JP |
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Gary Holmes |
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Alexis Poppelbaum |
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Leanne Willis |
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ABSENT
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Julia Parfitt, JP |
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Hibiscus and Bays Local Board 16 June 2022 |
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The chairperson opened the meeting and Deputy Chairperson V Short led the karakia.
2 Apologies
Resolution number HB/2022/66 MOVED by Deputy Chairperson V Short, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) accept the apology from J Parfitt for connectivity issues.
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There were two declarations of interest:
Chairperson G Brown declared an interest in Item 12: Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations, with an association to No.5 (Rodney District) Squadron Air Training Corps
Member A Poppelbaum declared an interest in Item 12: Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations, as a member of North Harbour Community Patrol and an ordinary paying member of North Shore Toy Library.
Resolution number HB/2022/67 MOVED by Member G Holmes, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 19 May 2022, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
There was no public forum.
There was no extraordinary business.
11 |
2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update |
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Resolution number HB/2022/68 MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: b) adopt the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 as set out in Attachment A of the agenda report c) note that the attachments to the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 will be updated as needed, with changes reported to the local board each quarter d) authorise the chairperson to sign the Hibiscus and Bays Joint Council-Controlled Organisations Engagement Plan 2022/2023 on behalf of the local board, alongside representatives from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare. |
12 |
Hibiscus and Bays Local Grants and Multiboard Grants Round Two and Facilities Grants 2021/2022 grants allocations |
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Resolution number HB/2022/69 MOVED by Deputy Chairperson V Short, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round Two 2021/2022, listed in Table One: Table One: Hibiscus and Bays Local Grants Round Two 2021/2022 grant applications
b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two 2021/2022, listed in Table Two: Table Two: Multiboard Grants Round Two 2021/2022 grant applications
c) agree to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2022, listed in Table Three: Table Three: Facilitation Grant 2022 grant applications
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13 |
Sport and Recreation Facilities Investment Fund 2022 - Local Board views |
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Resolution number HB/2022/70 MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) endorse the following application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022: i) Orewa Surf Life Saving Club Inc, for the Orewa Surf Life Saving Community Hub Redevelopment at 275 Hibiscus Coast Highway, Orewa for the amount of $4,000,000 b) provide the following local board views regarding the application to the Sport and Recreation Facilities Investment Fund 2022 received for the local board area: i) note that the Hibiscus and Bays Local Board has demonstrated significant support for the Orewa Surf Life Saving Club via grants funding of over $94,000 since 2016, for feasibility studies, fund raising programmes, and design planning ii) note that the relocation and re-development of the Orewa Surf Life Saving Club Community Hub, is a key move required as a result of the Auckland Council commissioned “Tonkin and Taylor Orewa Reserve Coastal Hazard Susceptibility Assessment 2020” iii) note that the Hibiscus and Bays Local Board has demonstrated full support by resolving on a new intention to lease for the Orewa Surf Life Saving Club in December 2021 [HB2021/153].
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14 |
Community Facilities Network Plan revised Action Plan (2022) |
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Resolution number HB/2022/71 MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: That the Hibiscus and Bays Local Board: a) receive the revised Community Facilities Network Plan Action Plan (2022), in Attachment A to the agenda report b) note Key Issue 4 in the Long-term Plan 2021-2031 that sets a direction for community services to be delivered differently and with less reliance on delivery through council facilities c) request an investigation report to be provided to local boards outlining the risks and practicalities involved in enacting the new direction under Key Issue 4 in the Long-term Plan 2021-2031, including mitigations planning in the event that a community partnership ends prematurely, how new performance indicators would be negotiated, and how differences between local communities would be accommodated given that this is a regionally designed strategy d) note the decision of the Governing Body to allocate increased local board decision-making over local community services [GB/2021/137] and the need for high quality information, analysis and advice for local boards to consider appropriate service levels for their communities in the future e) note action 162 in the Community Facilities Action Plan (2022), which currently states “investigate how to approach local and regional planning for community services taking into account delegated decision making” is not currently programmed f) request wording in action 162 be amended to “allocated” decision making rather than “delegated” decision making, the description further clarified to ensure the focus is on providing information and advice to local boards on community service needs and priorities in local areas, and request this action be prioritised so the information is available in time for local board plan development in 2023 g) request that each action in the Communities Facilities Action Plan (2022) clarifies the respective governance role of local boards and the Governing Body, so staff and the public understand the shared governance responsibilities in council facilities and community services provision h) request the Community Facilities Network Plan, which sets the strategic direction for the Action Plan, be reviewed from a first principles basis to incorporate significant strategic shifts in council policy and planning since 2015 in areas such as shared governance, Māori outcomes, climate action, improving equity of access, and funding of community services.
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15 |
Local board feedback on Auckland's draft Parking Strategy (2022) |
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Resolution number HB/2022/72 MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: i) provides the following views with consideration given to local board community feedback on Auckland’s draft Parking Strategy (2022): j) request that any future parking studies resulting from this policy give consideration to a balanced and holistic approach to providing for all modes of transport, including walking, cycling, micro-mobility and accessibility to public transport, and that such studies are not purely focussed on a solution for vehicle traffic or the removal of parking k) note that consideration must be given for the wider impact outside of the Tier One, Two and Three roads identified in the plan, as changes to parking status may not eliminate on-street parking, but move on-street parking to side roads, creating new congestion areas l) request any future changes to parking include adequate funding to support active transport modes, such as walking, cycling, micro-mobility, and that this is designed to connect with public transport m) note that engagement and communication from Auckland Transport needs to be improved to educate all communities and businesses who are subject to change and recommend that this engagement starts early in the proposal, allowing the community and businesses to understand the trade-offs that may be needed, and to be part of designing solutions n) note that to support the parking strategy, there is a need for improved public transport services offering suitable connectivity to sports activities, clubs, and community facilities to accommodate the high ratio of seniors and young families within the Hibiscus and Bays Local Board area o) strongly disagree with the park and ride management policy which would see parking ‘priced and managed in recognition of their role as a premium product and to ensure utilisation is targeted to those without travel choices’ p) note that any move to introduce pricing management at park and ride facilities would put in potential jeopardy a system that works to significantly reduce car use at peak hours, particularly on the Auckland Harbour Bridge q) support Auckland Council’s continued efforts to strongly advocate to Government to re-introduce minimum parking standards’
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Precedence of Business |
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Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change |
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Resolution number HB/2022/74 MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) request that Auckland Council advocate to Government to bring back minimum parking requirements for developments unless it can be proven that public transport is readily available in the area b) request that Auckland Council review and consider proposed plan change provisions for onsite loading and unloading and other heavy vehicle provisions, including utility and emergency services, to avoid any adverse impacts on the health and safety of workers and the general public c) the local board has no feedback on the listing of Notable trees - Schedule 10 d) the local board has no feedback on Historic heritage - Schedule 14 e) express concern for the removal of requirements for open space or minimum parking under the National Policy Statement – Urban Development, and request options for developers to apply best practice for open space, and pedestrian access that meets universal design guidelines should be strongly encouraged f) express concern that the pressures of increased and unplanned development places on infrastructure is of serious concern to communities and is likely to result in future frustration without adequate consideration from central government of new sources of funding for Auckland Council and its Council-Controlled Organisations to meet demand from new housing g) note that the principles of sunlight, shading on neighbouring properties should be required and considered with any development application |
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Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 |
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Resolution number HB/2022/75 MOVED by Deputy Chairperson V Short, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 as set out in attachment A to the agenda report b) note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022 as set out in attachment B to the agenda report c) provide the following local board views to the Auckland Council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022 i) note that there was limited support for this proposal in the Hibiscus and Bays Local Board area ii) request that tools and education to inform the community of what is a “permitted activity” are provided with some urgency upon adoption of this plan change d) express concern that the removal of requirements for open space or minimum parking under the National Policy Statement – Urban Development, and request options for developers to apply best practice for open space, and pedestrian access that meets universal design guidelines should be strongly encouraged e) express concern that the pressures of increased and unplanned development places on infrastructure are of serious concern to communities and are likely to result in future frustration without adequate consideration from central government of new sources of funding for Auckland Council and its Council Controlled Organisations to meet demand from new housing f) request the consideration of the principles of access to sunlight and shading on neighbouring properties in respect of any development application provisions.
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Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter three 2021/2022 |
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Resolution number HB/2022/76 MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the performance report for quarter three ending 31 December 2021.
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Naming of One New Public Road and Two Private Roads in the New Subdivision at 40A Scott Road, Stanmore Bay |
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Resolution number HB/2022/77 MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a) approve the following road names in the subdivision being undertaken by New Zealand Highland Development Limited at 40A Scott Road Stanmore Bay in accordance with section 319(1)(j) of the Local Government Act 1974, as referenced in Attachments A and B to the agenda report i) Pāmu Wēra Drive for Public Road 1 ii) Whenuateitei Crescent for Private Road 2 iii) Hau Tapu Loop for Private Road 3
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Resolution number HB/2022/78 MOVED by Member G Holmes, seconded by Chairperson G Brown: That the Hibiscus and Bays Local Board: a) receive the reports from deputy chairperson V Short and local board member A Dunn.
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Resolution number HB/2022/79 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) note the deputation update from May 2022.
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Resolution number HB/2022/80 MOVED by Deputy Chairperson V Short, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) note the governance forward work calendar.
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Resolution number HB/2022/81 MOVED by Chairperson G Brown, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) note the workshop records for May 2022.
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24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.14 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................