Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 23 June 2022 at 2.31pm .

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Leanne Willis

 

 

ABSENT

 

 

Julia Parfitt, JP

 

 

 

Alexis Poppelbaum

 

 

 


Hibiscus and Bays Local Board

23 June 2022

 

 

 

1          Welcome

 

 

The chairperson opened the meeting, and the Senior Local board Advisor led the karakia.

 

 

2          Apologies

 

Resolution number HB/2022/75

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from Member J Parfitt due to connectivity issues and Member A Popplebaum due to illness..

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HB/2022/76

MOVED by Member G Holmes, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 16 June 2022, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Adoption of the Hibiscus and Bays Local Board Agreement 2022/2023

 

Resolution number HB/2022/77

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      adopt the local content for the Annual Budget, which includes the Hibiscus Local Board Agreement 2022/2023, the message from the chairperson, and local board advocacy (Attachment A to the agenda report)

b)      adopt a local fees and charges schedule for 2022/2023 (Attachment B to the agenda report)

c)      delegate authority to the chairperson to make any final changes to the local content for the Annual Budget 2022/2023 (the Hibiscus and Bays Local Board Agreement 2022/2023, message from the chairperson, and local board advocacy)

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

 

CARRIED

 

 

12

Approval of the Hibiscus and Bays Local Board External Partnerships-Business Associations work programme 2022/2023

 

Resolution number HB/2022/78

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      approve the External Partnerships-Business Associations work programme 2022/2023.  (Attachment A to the agenda report).

 

CARRIED

 

 

13

Approval of the 2022/2023 Hibiscus and Bays Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number HB/2022/79

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      approve the 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2022/2023 budget for approval

EcoNeighbourhoods

$30,000

Industrial pollution prevention programme

$32,000

Īnanga spawning sites survey and restoration

$37,000

Ko te wai he taonga: Water is a treasure

$25,000

Pest Free Hibiscus Coast

$54,400

Pest plans on private land Okura

$17,500

Restore Hibiscus and Bays Coordinator

$140,100

Te Ao Māori and community led conservation

$5,000

Trash Free Taiaotea

$30,300

Zero Waste Early Childhood Education Programme

$35,600

Total

$406,900

b)      amend Attachment A work programme ID 480 - Restore Hibiscus and Bays Coordinator, column 2023/2024 from $137,150 to $135,150, to reflect the information provided in the report

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note the allocation of $360,000 asset-based services capital expenditure budget towards the coastal renewal programmes in the 2022/2023 financial year in the table below (Attachment A to the agenda report):

Activity name

2022/2023 asset-based services capital expenditure budget

Fishermans Rock Reserve

$15,000

Gulf Harbour Marina Hammerhead Reserve

$95,000

Hatfields Beach Reserve

$15,000

Matakatia Parade Beachfront Reserve

$95,000

Orewa Wharf, Western Reserve

$70,000

Wade River Road Reserve

$50,000

Waiwera Beach

$20,000

Total

$360,000

 

CARRIED

 


 

14

Approval of the 2022/2023 Hibiscus and Bays Local Board Customer and Community Services work programme

 

Resolution number HB/2022/80

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report) with the following amendments:

                i)       Work programme ID 177 – Local Contestable Grants, Economic Development Fund, and Facilities Grant - Hibiscus and Bays – amend the budget figure from $393,666 to $401,968 for 2022/2023 financial year

               ii)       Work programme ID 1045 – HB: Local parks ecological volunteers and environmental programme FY23 - amend the budget figure from $121,292 to $121,300 for 2022/2023 financial year

             iii)       Work programme ID 1250 - Volunteer recognition Hibiscus and Bays – amend the budget figure from $10,000 to $5,000 for 2022/2023 financial year

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report)

e)      note that there may be minor changes to year one of the 2022/2023 Customer and Community Services work programme, and other changes in years two and three which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year

f)       request an amendment to the further Decision Points for LB column in the 2022/2023 Customer and Community Services - Community Facilities work programme from “No further decisions are anticipated” to “workshop with local board to inform and provide progress update prior to project implementation”, for the following projects:

                i)          work programme ID 20436 Bushglen Reserve – implement concept plan

                ii)        work programme ID 18641 Cranston Street Reserve – renew play space

               iii)        work programme ID 28175 D’Oyly/Stanmore Bay Weir Reserve – renew playspace

               iv)        work programme ID 32123 East Coast Bays Leisure Centre – refurbish building

                v)        work programme ID 24497 Freyberg Park – demolish and rebuild main park building

               vi)        work programme ID 31826 Gilshennan Reserve – renew play space and footpaths

             vii)        work programme ID 30111 Hibiscus and Bays – renew playground components and drainage 2021/2022+

            viii)        work programme ID 32984 Hibiscus and Bays – renew park buildings 2021/2022+

               ix)        work programme ID 30331 Hibiscus and Bays – renew park play spaces 2023/2024+

                x)        work programme ID 24381 Silverdale War Memorial Park – renew park assets

               xi)        work programme ID 30231 Silverdale War Memorial Park – renew playspace

             xii)        work programme ID 16686 Metro Park West – develop suburb park

            xiii)        work programme ID 31863 Stredwick Reserve – renew play space

            xiv)        work programme ID 31830 Victor Eaves Park – renew baseball diamond

             xv)        work programme ID 30286 Victor Eaves Park – renew premium cricket ground

            xvi)        work programme ID 30767 Western Reserve – renew skatepark half-pipes

g)        note the 2022/2023 Customer and Community Services - Community Facilities work programme signals further decision points and while the Risk Adjusted Programme is a rolling three-year programme the local board may at any time seek to review any project and require a formal report for a decision by the local board

h)        support the below project for consideration by the Parks, Arts, Community and Events Committee on projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report):

                  i)        work programme ID 62010 - 86 Harvest Ave, Orewa - develop new neighbourhood park – growth funding - $800,000

i)          express concern for the proposed deferral of growth funding to post 2025/2026 as part of the Governing Body capital expenditure decisions made in the Annual Budget 2022/2023 for the following projects:

             i)            work programme ID 26014 - 1 Oro Lane, Silverdale - develop new neighbourhood park – growth funding - $1,750,000

             ii)           work programme ID 26026 - Maka Terrace, Arran Point Millwater - develop new neighbourhood park – growth funding - $1,600,000

            iii)           work programme ID 16686 - Metro Park West - develop suburb park – growth funding - $9,457,097

j)          request that the Parks, Arts, Community and Events Committee reconsider the deferral to post 2025/2026 for the following growth funding projects as Silverdale and Millwater suburbs have been subject to considerable growth and property development and is in real need of improved green space for its growing population:

             i)        work programme ID 26014 - 1 Oro Lane, Silverdale - develop new neighbourhood park – growth funding - $1,750,000

            ii)        work programme ID 26026 - Maka Terrace, Arran Point Millwater - develop new neighbourhood park – growth funding - $1,600,000

           iii)        work programme ID 16686 - Metro Park West - develop suburb park – growth funding - $9,457,097

k)        note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee

l)          note that there may be minor changes to year one of the 2022/2023 Local Board Customer and Community Services Work Programme, and other changes in years two and three, which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

 

CARRIED

 

 

15

Draft Auckland Golf Investment Plan

 

Resolution number HB/2022/81

MOVED by Member J Fitzgerald, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      tautoko / support two policy objectives set in the draft Auckland golf investment plan:

             i)     increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

            ii)     best practice in ecosystem management and biodiversity conservation of publicly owned golf land

b)        do not support the policy objective set in the draft Auckland golf investment plan: increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

c)         support investigation into facilitating public access through or around the edges of public owned golf lands in partnership with the leaseholders, where appropriate and safe

d)        request further work to be completed on a regional provision standard for golf and access to golf facilities prior to adopting the draft Plan, so access to these facilities is considered across Auckland, including in areas without existing golf courses on public land

Quality of the data

e)         note that much of the data that forms the basis of many of the draft Auckland golf investment plan assumptions, premises and recommendations are based on figures from a 2013 Sport and Recreation New Zealand survey, or a public survey from 2016

f)          note that while more recent data on participation in Golf was sought from the Golf sector, it is not provided for decision-making in this report

g)         note that there is a very heavy reliance in this report on 2016 public support from this plan, when more recent public surveys conducted for this report shows 58 per cent do not support this policy, and this lack of support is not mentioned at all in the report

h)        rejects the intention that decision-making would no longer sit solely with local boards as it does now but would be shared with the Governing Body. Local boards have decision-making responsibility over parks and reserves in their areas and this should remain unchanged

i)          opposes selling courses for housing or commercial uses, but rather recommend protecting these properties in perpetuity as public open space

j)          note the concerns raised by key stakeholder groups that consultation did not take place with them on the development of the Plan and could therefore be contrary to Auckland Council’s Significance and Engagement Policy

k)         note the concerns raised by Golf New Zealand about the validity of the participation data, the process undertaken to develop the draft Plan and the conclusions reached and seek further advice from staff on these issues prior to the local board providing its feedback

Decision-making

l)          note that discussion of the decision-making framework in the draft Auckland golf investment plan is unclear and could be inconsistent with the allocation of decisions to local boards and local boards’ governance responsibility for provision of active recreation activity, community leases and local parks/open space

m)       request further clarity on decision-making outlined in page 21 of the draft Auckland golf investment plan with a clear decision tree between the Governing Body and local boards on individual golf courses that are being assessed as part of this draft Plan.

 

CARRIED

 

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

2.46pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................