I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 June 2022

4.00pm

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Brenda Brady, JP

 

Members

Chris Carter

 

 

Peter Chan, JP

 

 

Dr Will Flavell

 

 

Matt Grey

 

 

Brooke Loader

 

 

Ingrid Papau

 

 

(Quorum 4 members)

 

 

 

Brenda Railey

Democracy Advisor

 

16 June 2022

 

Contact Telephone: 021 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Henderson-Massey Local Board

21 June 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

8.1     Deputation: YMCA North - services and community activity update                         5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Ward Councillors' Update                                    7

12        Future investment options for Birdwood Winery Building, Te Rangi Hiroa Reserve         9

13        Henderson-Massey Quick Response Round Three 2021/2022 grant allocations                    23

14        Wai Horotiu Henderson Concept Plan (Oratia Link)                                                                    129

15        Approval for a new private road name at 5-7 Sturges Road, Henderson                               137

16        Adoption of the Henderson-Massey Local Board Agreement 2022/2023                           145

17        Approval of the 2022/2023 Henderson-Massey Local Board Infrastructure and Environmental Services Work Programme                              167

18        Approval of the 2022/2023 Henderson-Massey Local Board Customer and Community Services work programme                              187

19        Approval of the Henderson-Massey Local Board Tātaki Auckland Unlimited work programme 2022/2023                                      267

20        Reporting back decisions made under delegation                                                          273

21        Sport and Recreation Facilities Investment Fund 2022 - Local Board views                       281

22        Local board feedback on Auckland Transport's Draft Parking Strategy (2022)                          289

23        Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change                                                               375

24        Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021                                                                    399

25        Governance Forward Work Calendar             423

26        Confirmation of Workshop Records              427

27        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP
(Deputy Chair)

-      Safer West Community Trust

Trustee

Chris Carter

 

-      St Lazarus Trust

-      Waitemata District Health Board

-      Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-      Cantonese Opera Society of NZ

-      Asian Leaders Forum

-      NZ-Hong Kong Business Association

-      NZ-China Business Association

-      Auckland Chinese Environment Protection Association (ACEPA)

-      Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Grey

-      West Auckland Youth Development Trust

-      Billy Graham Youth Foundation

Director

Board Member

Dr Will Flavell

 

-      Asia New Zealand Leadership Network

-      COMET

-      Te Atatū Tennis Club

-      Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-       Waitākere Licensing Trust

-       Te Atatu Peninsula Business Association

-       Neighbourhood Support

-       Te Atatu Glendene Community Patrol

Member

Associate Member

Member

Volunteer

Vanessa Neeson
(Chair)

-      Hibiscus Coast Quilters

-      Ranui Advisory Group

-      Waitakere Badminton Club

Member

Chairperson

Patron

Ingrid Papau

-      Liberty Impact Community Trust

-      #WeLoveTuvalu Community Trust

-      Neighbourhood Support

-      Liberty Church

-      Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member

           


 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Grey and Brenda Brady

 

 

4          Confirmation of Minutes

 

That the Henderson-Massey Local Board:

confirm the ordinary minutes of its meeting, held on Tuesday, 17 May 2022, including the confidential section, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 


 

8.1       Deputation: YMCA North - services and community activity update

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from the YMCA North.

Whakarāpopototanga matua

Executive summary

2.        YMCA North CEO Julian Baldey, Group Manager Youth Development Adam Brown-Rigg and Funding Manager Dave Lockwood will be in attendance to discuss the current delivery of YMCA North services and community activities.  Additionally, they are looking to build a stronger connection with the Henderson- Massey Local Board for potential project collaboration.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation YMCA North services and community activities and thank YMCA North CEO Julian Baldey, Group Manager Youth Development Adam Brown-Rigg and Funding Manager Dave Lockwood for their attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Henderson-Massey Local Board

21 June 2022

 

 

Ward Councillors' Update

File No.: CP2022/07576

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a verbal update from the Waitākere Ward Councillors.

Whakarāpopototanga matua

Executive summary

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      thank Councillors Linda Cooper and Shane Henderson for their verbal update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

Future investment options for Birdwood Winery Building, Te Rangi Hiroa Reserve

File No.: CP2022/04948

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to invest in renewal works to address the structural and weather tightness issues (seismic, re-roof, re-cladding) at the Birdwood Winery building in Te Rangi Hiroa Reserve, Ranui.

Whakarāpopototanga matua

Executive summary

2.       The Birdwood Winery building at Te Rangi Hiroa Reserve, Ranui has heritage value and is primarily used by the West City Darts Club Incorporated, who hold a community lease over the ground floor and for the nearby (recently refurbished) Birdwood Homestead building.

3.       The Birdwood Winery building has a seismic risk rating of ‘very high’ and requires seismic strengthening.

4.       In addition to seismic strengthening, both the roof and external cladding are in an end-of-life condition, further contributing to structural deterioration.

5.       Investment is required into the building to address these issues, to ensure that the building remains safe for public use.

6.       Staff have outlined various investment options for the future of the building.

7.       The recommended option is to invest in renewal works to address the structural issues (seismic, re-roof, re-cladding).

8.       Staff seek approval from the local board to proceed with the recommended option.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approve investing in renewal works to address the structural and weather tightness issues (seismic, re-roofing, re-cladding) at the Birdwood Winery building in Te Rangi Hiroa Reserve, Ranui.

b)      request that staff provide options for community occupancy of the newly refurbished Birdwood Homestead building and report back to the Henderson-Massey Local Board.

 

Horopaki

Context

Location and use

9.       The Birdwood Winery building is situated in Te Rangi Hiroa Reserve, 99 Glen Road, Ranui.

10.     Te Rangi Hiroa Reserve is a large reserve spanning much of Glen Road and several hundred metres along Birdwood Road. The reserve is on the urban fringe but in the past decade has seen residential development take place to the south, west and east.

11.     The reserve has a range of users and activities including pony club, BMX club, playground, basketball court, former nursery site, former landfill area, carparks, informal open space, pā harakeke community garden (under construction) and residential.

          Figure 1: Te Rangi Hiroa Reserve outlined in blue

          Map

Description automatically generated

          Figure 2: Birdwood Winery Depot (circled red) in the context of Te Rangi Hiroa Reserve           Map

Description automatically generated

            Figure 3: Birdwood Winery building exterior
             A building with a red roof

Description automatically generated with low confidence

12.     The building comprises of a basement, ground floor and a mezzanine area and is approximately 100 years old, with various additions and modifications having occurred since it was constructed. There is heritage value to the building and building surrounds, particularly the nearby Birdwood Homestead building.

13.     The building is currently used by the West City Darts Club, Western Districts Model Railway Club and to a much lesser extent, the Waitakere BMX Club.

14.     The building is in a poor condition with the most obvious issues relating to roofing, exterior cladding and the seismic integrity of the building.

15.     A significant investment into the building will need to be made in the near future for it to remain safe for public use.

Current use of the building

16.     West City Darts Club Inc occupy the ground floor and hold a lease that is currently rolling over on a month-by-month basis. Their original lease commenced 1 July 1986 for a term of 20 years to 30 June 2006. There was a further renewal term of ten years to 30 June 2016. The club pays $5.00 per annum for the use of the building.

17.     Auckland Council staff understand the club has approximately 70 members and use the building approximately three days per week. The club holds a club liquor license, which allows the sale or supply of alcohol for consumption on club premises only to club members, their guests and/or members of other clubs with reciprocal visiting rights. Alcohol is not available for sale to the general public.

          Figure 4: entrance to ground floor used by West City Darts Club Inc is circled in red

       A building with a red circle in front of it

Description automatically generated with low confidence

 

Figure 5: ground floor internal area used by West City Darts Club IncA room with tables and chairs

Description automatically generated with medium confidence  A picture containing text, indoor, floor, kitchen

Description automatically generated

            Figure 6: internal stairway to mezzanine
            A picture containing indoor, floor, ceiling, wall

Description automatically generated

18.     West City Darts Club Inc also hold a lease over the nearby Birdwood Homestead building which commenced 15 September 1990 for a term of one year. The lease fully expired on 14 September 1991 and has been rolling over on a month-by-month basis since then. The club pay $150 per week for use of the building.

19.     The lease stipulates that the club may nominate a member of the club to reside in the Homestead on a full-time basis, to provide a caretaking role, with up to two other persons. The Birdwood Homestead building has recently been refurbished both externally and internally and is in good condition.

20.     Council has permitted the club to nominate a member of the darts club to reside in the homestead on a full-time basis, therefore this arrangement is seen as a ‘residential tenancy’ which means council must comply with the Residential Tenancies Act (1986).


 

          Figure 7: Birdwood Homestead building

         A picture containing sky, building, outdoor, house

Description automatically generated

21.     The Western Districts Model Railway Club occupy the basement of the Birdwood Winery building and have never held a formal lease with the council or its predecessors but have had use of the building since the 1980s. Council staff understand this club has approximately five members and use the building infrequently.

          Figure 8: entrance (circled in red) to basement area, occupied by Western District Model Railway Club

          A picture containing text, outdoor, grass, building

Description automatically generated

Figure 9: internal basement area used by Western Districts Model Railway Club
A picture containing several

Description automatically generated  A picture containing text, indoor, ceiling, wall

Description automatically generated

22.     Waitakere BMX Club use a basement storage area adjacent to the model railway entrance. There is no formal agreement in place for this use.

            Figure 10: external storage entry at basement level, used by the Waitakere BMX Club.

A building with a red tennis racket in front of it

Description automatically generated with low confidence

Provision of community buildings in the vicinity of the Birdwood Winery building

23.     Other council-owned buildings in the immediate vicinity include:

·        Birdwood Homestead building (adjacent to the Winery building)

·        Ranui Community Centre (approximately 2km by road)

·        Ranui Library (approximately 2km by road)

·        Sturges West Community House (approximately 4km by road)

·        Massey Community Hub (approximately 4km by road).

24.     Feedback received from the Community Leasing Specialist is that there is a strong demand for community-leased space within the Henderson-Massey Local Board area. The demand outweighs the supply of facilities, which is evidenced by the high number of Expressions of Interest and the number of interested groups on the community leasing interest register database. Although there is a strong demand, it is noted that other options exist to support and enable community groups (e.g. grants or fundraising that can be used to hire private space or build new facilities for specific activities).

25.     As noted above, the Birdwood Homestead has recently been refurbished and leased to West City Darts Club Inc on a month-by-month basis since 1990. Its current use is for a residential premises. Historically, this arrangement was to provide a caretaking role for the nearby Birdwood Winery building. Use of this area of the park has changed since this arrangement was put in place with the development of the nearby BMX track facility and the play space and whanau shelter. This change in use now provides elevated levels of passive surveillance for the building. Therefore, in the present day, the building could have alternative uses such as leasing to other community groups or as a private residence, whereby market rent is obtained.

Built heritage

26.     Heritage New Zealand Pouhere Taonga have not identified the Birdwood Winery building or any other buildings onsite as significant heritage places and it is not on the New Zealand Heritage List/Rārangi Kōrero.

27.     The Auckland Unitary Plan (AUP) identifies the Birdwood Winery building as being within a Historic Heritage Overlay Extent of Place. This is due to its proximity to the Birdwood Homestead building, which is scheduled as a Category B historic heritage place. This means that any modifications to the Birdwood Winery building beyond routine repairs would trigger the need for resource consent.

28.     The history of the Birdwood Estate is described in part 6.2 of the Te Rangi Hiroa Reserve Management Plan 2002 (RMP) which is attached as Attachment A. The Estate established in 1914 and was a significant part of the New Zealand Wine industry, also playing an important role to the Dalmatian community and to the development of West Auckland as a whole. During the 1930s the estate was one of the three largest wineries in New Zealand. In 1977 the estate and its chattels were auctioned off. It is understood that it became the property of Waitemata City Council.

29.     The RMP place high importance on the retention of heritage values, (which includes the Winery building) within the reserve.  Specifically in Part 2, Policy 4.2.1:

·        “To protect all objects, buildings, sites, trees and landscapes of heritage significance within the parks.”

30.     The Henderson-Massey Local Board Plan 2020 coveys the importance of heritage in Outcome1:

·        “Neighbourhoods and town centres reflect local pride, prosperity and heritage, and community places and spaces are a valuable resource for supporting healthy active communities.”

Seismic issues

31.     On 1 July 2017, the Building (Earthquake-prone Buildings) Amendment Act 2016 came into effect and is now embedded in the Building Act 2004 (the Act). It uses knowledge learned from past earthquakes in New Zealand and overseas and puts in place a system to ensure the way buildings are managed for future earthquakes is consistent.

32.     It requires territorial authorities such as Auckland Council to identify potentially earthquake prone buildings, assign ratings, issue notices and publish information about the buildings in a public register.

33.     The system categorises New Zealand into three seismic risk areas – high, medium and low. Auckland is a low-risk area.

34.     These seismic risk areas are used to set time frames for identifying and remediating earthquake prone buildings.

35.     Auckland Council’s Community Facilities department hold the asset owner’s accountability for a large and diverse portfolio of over 2,000 buildings and have a proactive programme of building assessments to determine whether buildings are earthquake prone or not. The programme looks at various criteria including age, construction materials and number of stores to determine the priority order of assessments.

36.     Given the age of the building, the Birdwood Winery building ranked high in terms of priority and an initial seismic assessment (ISA) was completed in 2019. The ISA concluded the building as very high risk.

37.     As a result, an earthquake prone building (EPB) notice was issued in 2020 and affixed to the building. The EPB requires that works are undertaken to strengthen the building within 35 years from the date of issue.

38.     Despite the 35-year timeframe, the strengthening requirements are triggered early should the building have works planned that require building consent and have a value of at least 25 per cent of the building’s value and more than $150,000.

39.     A detailed seismic assessment (DSA) was completed in 2021 and provided an overview of the works required to address seismic issues and the high-level costs. This was approximately $500,000 (noting this would not account for inflation or construction materials price increases since).

Cladding and roof condition

40.     The building has suffered from leaks for many years due to the age and condition of the roof and cladding. Community Facilities commissioned a roof and cladding (visual) assessment in 2021 to determine the condition of these parts of the building. The assessment recommended that:

·        full re-roofing is undertaken given the poor condition. It is also noted that the structure of the roof in the main hall would require closer assessment by an engineer.

·        re-cladding (including replacing joinery) of the building is undertaken given the poor condition. It noted that the structure behind the cladding would require closer assessment by an engineer.

41.     The assessment noted high level costs to replace these components of the building at approximately $400,000 (noting this would not account for inflation or construction materials price increases since). This would require building consent and due to the cost would trigger the requirement to also undertake seismic strengthening works.

42.     The combined costs of the above works are approximately $900,000 but would not take into account:

·        professional services and consenting

·        any other issues encountered whilst undertaking the above (i.e. electrical upgrades, asbestos remediation or removal, other building improvements)

·        upgrades to the internal layout and fittings

·        inflation or construction materials price increases since 2021

Temporary closure and works in 2021

43.     As outlined above, Community Facilities commissioned a DSA in 2021. In the due diligence check, the consultant notified staff that the scale of seismic strengthening works would be very significant based on the poor structural condition of the building.

44.     Based on this feedback, Community Facilities requested a safe occupancy assessment to provide guidance and information about whether the condition of the building was safe for use in the short term.

45.     The safe occupancy assessment identified potential critical structural weaknesses that indicated a significant risk of collapse from either excessive loading on the floor, high winds or an earthquake.

46.     As a result of this advice, the building was temporarily closed and staff engaged structural engineers to provide an intrusive assessment of the basement, ground and mezzanine floors. This required accessing internal parts of the building which had previously not been accessed.

47.     Fortunately, this closer inspection concluded that the risk of collapse due to load carrying capacity and wind loading was low although the seismic condition remained the same. Given Auckland is in a low-risk seismic area, the building was reopened.

48.     Minor works were undertaken in 2021 to repair various parts of the building which were urgent including replacing a portion of the kitchen floor which has collapsed, repairing the roof connecting the main hall and the toilets (which has collapsed due to roof leaks) and repairs to the roof flashing which was in poor condition and causing leaks.

49.     These works allowed the building to stay open in the short term and it is very clear that significant works as outlined above are required to keep this building safe for community use.

50.     The Henderson-Massey Local Board Customer and Community Services draft work programme 2022/2023-2024/2025 recommends allocation of $1,140,000 of ABS: Capex – Local Renewal funding for seismic strengthening and exterior refurbishment work of the Birdwood Winery building, over the next three financial years.


 

Tātaritanga me ngā tohutohu

Analysis and advice

Options analysis

51.     The options for the future investment into the Birdwood Winery building are outlined below:

·        Option A: continue to undertake as-needed reactive maintenance

·        Option B: demolish the building

·        Option C: invest in renewal works to address the structural and weather tightness issues (seismic, roof, cladding)

·        Option D: invest in renewal works to address the structural and weather tightness issues (seismic, roof, cladding) and investigate options to maximise the community use function of the building.

52.     Staff have undertaken an analysis of the options, which are summarised in the table below:

Table 1: Future investment options analysis for Birdwood Winery building.

Option 

Criteria 

Finance 

Risk 

Implementation 

Capex funding level 

A – continue to undertake as-needed reactive maintenance 

High 

 

No action required 

Low in short term 

 Positives:  

·       ABS: Capex - Local Renewal funding would be redirected to other asset renewal or refurbishment projects  

·       no requirement for resource consent (in the short term). 

 Negatives: 

·       defers a decision further into the future

·       does not address a known health and safety concern which will continue to worsen as the building ages and the likelihood of extreme weather increases due to climate change

·       will likely lead to the closure of the building in the near future

·       does not support heritage outcomes and would be somewhat contradictory to the RMP and Henderson-Massey Local Board Plan 2020

·       high maintenance costs are likely to be required to address leaks and health and safety issues. 

B – demolish the building 

 

 Medium  

This option requires allocation of Operational Renewals and Demolitions (Opex Renewals) funding as part of the Community Facilities regional work programme  

None 

 Positives:  

·       ABS: Capex - Local Renewal funding would be redirected to other asset renewal or refurbishment projects

·       addresses a known health and safety concern

·       removes ongoing maintenance costs entirely. 

 Negatives:  

·       does not support heritage outcomes and would be contradictory to the RMP and Henderson-Massey Local Board Plan 2020

·       option is not likely to be supported by Council’s Heritage team. Potential reputational risk with those communities who have a vested historical interest in the site

·       current and future community users will not have use of a community building

·       will trigger resource consent process. 

C – invest in renewal works to address structural and weather issues (seismic, roof, cladding) 

Low - Medium  

This option requires allocation of ABS: Capex – Local Renewal funding as a part of the Community Facilities work programme 

Medium - High 

 Positives:  

·       addresses a known health and safety concern

·       supports heritage outcomes and is in alignment with RMP and Henderson-Massey Local Board Plan 2020

·       supports current and future community use

·       reduces ongoing maintenance costs significantly

·       enables internal layout changes to maximise community use in the future. 

 Negatives:  

·       medium to high financial cost of undertaking the works

·       given the age of the building, there will likely be unforeseen issues arise which will require additional renewal funding investment. This may redirect funding away from other asset renewals or refurbishment projects

·       will trigger resource consent process.

D – invest in renewal works to address structural and weather tightness issues (seismic, roof, cladding) and investigate options to maximise the community use function of the building 

 Medium  

This option requires allocation of ABS: Capex – Local Renewal funding as a part of the Community Facilities work programme  

High  

 Positives:  

·    addresses a known health and safety concern

·    supports heritage outcomes and is in alignment with RMP and Henderson-Massey Local Board Plan 2020

·    maximises future community use

·    reduces ongoing maintenance costs significantly

·    enables internal layout changes which will maximise community use in the future.

 Negatives:  

·    high financial cost of undertaking the work. This may redirect funding away from other asset renewals or refurbishment projects

·    will trigger resource consent process. 

 

53.     Staff recommend option C – invest in renewal works to address the structural and weather tightness issues (seismic, roof, cladding).

54.     Option C supports the ongoing community use of the building, acknowledges the heritage significance of the site and addresses safety issues.

55.     Option C costs less and can be delivered more quickly than option D. The option will ensure that longevity of the asset and ensure it can be utilised by the community into the future. The main risk relates to increasing construction costs and any unknown issues that are discovered through the design or physical works stages.

Tauākī whakaaweawe āhuarangi

Climate impact statement

56.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

·        To reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        To prepare the region for the adverse impacts of climate change.

57.     Minimal greenhouse gas (GHG) emissions are envisaged during the investigation and design phase of Option C.

58.     Emissions are anticipated from construction, including contractor emissions. This includes embodied emissions from construction materials and vehicle fuel. Staff will seek to maximise the reuse of existing materials wherever possible, which may also align with heritage outcomes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

59.     Investing in the structural integrity of the building supports Auckland Council’s responsibility to ensure the safety of the public and to ensure the health and safety of its contractors, staff and volunteers.

60.     The views of Parks, Sport and Recreation were sought regarding the proposal. The Parks team support outcomes that complement the policies and objectives of the Reserve Management Plan. As outlined above, the proposal supports the Reserve Management Plan because it will retain and protect the heritage value of the building. 

61.     The views of Regional Service Planning were sought about the proposal with regards to the strategic service need for the asset. The feedback received was that the strategic service need for the asset was most apparent by understanding the demand and supply for community leased spaces in the local area. As outlined above, the advice received from the Community Leasing team is that there is a very high demand for community leased spaces in the Henderson-Massey Local Board area as evidenced by the high number of Expressions of Interest and the number of interested groups on the community leasing interest register database.

62.     The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

63.     A workshop was held with the Henderson-Massey Local Board on 22 March 2022 to seek feedback on investment options for the future of the Birdwood Winery building at Te Rangi Hiroa Reserve, Ranui. At the workshop, the board indicated support to invest in renewal works to address the structural and weather tightness issues (seismic, re-roof, re-cladding). The board also directed staff to explore alternative community leasing arrangements for the Birdwood Homestead building that could open the building to other community groups. 

Tauākī whakaaweawe Māori

Māori impact statement

64.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.  

65.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and Local Board Plans.  

66.     The project discussed in this report will benefit Māori and the wider community through the preservation of a heritage building that will have ongoing community use into the future.  

Ngā ritenga ā-pūtea

Financial implications

67.     The recommended work to address the structural weather tightness issues at the Birdwood Winery building is expected to incur a significant cost. To date $53,038 has been spent investigating the condition of the building and undertaking remedial work to ensure the building remains open for use in the short term. 

68.     The Henderson-Massey Local Board Customer and Community Services draft work programme 2022/2023-2024-2025 recommends allocation of an additional $1,140,000 and indicates a total cost of $1,140,00 and is outlined in Table 2 below.

          Table 2: recommended budget allocation in Henderson-Massey Local Board Draft Community Facilities work programme 2022/2023-2024-2025

ID#

Activity Name

Budget Source

FY21/22 & prior

FY22/23

FY23/24

FY24/25

Total

24349

Te Rangi Hiroa/Birdwood Winery – refurbish winery building

ABS: Capex – Local Renewal

$53,038

$40,000

$400,000

$700,000

$1,193,038

 

69.     The recommended budget allocation in Table 2 is a high-level costing provided in 2021 and additional budget may be required in the future. Should unforeseen issues arise through the investigation, design or construction process which require further investment to address, funding may need to be redirected from other asset renewal projects.

70.     Investment in the recommended building refurbishment work will significantly reduce ongoing maintenance costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

71.     Additional cost and construction time may be required due to the nature of the work and the age and condition of the building. The next phase of the project will include a thorough and intrusive investigation of the building to identify issues prior to construction commencing. The local board will be informed of the findings of this investigation.

72.     The nature of the work required will likely result in temporary closure of the building while construction takes place. This will impact onsite users. Early engagement with those user groups will be required to ensure forward planning can take place. 

Ngā koringa ā-muri

Next steps

73.     Subject to the local board’s decision on the recommendations outlined in this report and approval for the board’s Customer and Community Services draft work programme 2022/2023-2024-2025, staff will being work to renewal the Birdwood Winery building.

74.     Staff will investigate options for community occupancy of the newly refurbished Birdwood Homestead building and report back to the Henderson-Massey Local Board. 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Rangi Hiroa Reserve Management Plan 2002 (Under Separate Cover)

 

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Community Facilities

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

21 June 2022

 

 

Henderson-Massey Quick Response Round Three 2021/2022 grant allocations

File No.: CP2022/07041

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Henderson-Massey Quick-Response Grants Round Three 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2021/2022 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

3.       This report presents applications received in the Henderson-Massey Quick Response Round Three 2021/2022 as presented in Attachment B.

4.       The Henderson-Massey Local Board has set a total community grants budget of $119,048.00 for the 2021/2022 financial year. The board allocated a total of $112,984.47 to two local grant, two multi-board, and two quick-response rounds. There is $6,063.53 remaining to spend for one more quick-response round.

5.       Nineteen applications were submitted to the Henderson-Massey Quick Response Round Three, requesting a total of $37,672.80

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund, or decline each application in the Henderson-Massey Quick Response Round Three 2021/2022:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

QR2205-301

Christina Houghton

Arts and culture

Towards venue hire of St Michaels Church Hall and costs to set up senior dance classes (July 2022 - July 2023)

$995.00

QR2205-302

The Gallery

Arts and culture

Towards facilitator costs for a month of free daily participation at the The Gallery (July 2022)

$4,000.00

QR2205-303

Nivaga Kaisami

Arts and culture

Towards sewing materials and machine to create panipani blankets in Sunnyvale (July 2022 - August 2022)

$1,958.00

QR2205-304

Jerrard September

Environment

Towards air sensors testing equipment to be used for The 2.5 Project in Henderson, Ranui, and Swanson boundary (July 2022)

$1,000.00

QR2205-306

Art Yoga Partnership

under the umbrella of The Space on Tap Ltd

Arts and culture

Towards costs to run seven-week Meditative Art course in Cloud99 Creative Hub (August 2022 - September 2022)

$1,999.80

 

QR2205-307

Youthline Auckland Charitable Trust

Community

Towards Henderson-Massey's share of the annual budgeted costs to run telecommunication services for texts and calls to Youthline Helpline (July 2022 - March 2023)

$2,000.00

QR2205-309

Badminton New Zealand Incorporated

Sport and recreation

Towards venue hire of Waitakere Badminton Centre for the Badminton New Zealand North Island Inter-Association 2022 (July 2022 - August 2022)

$2,000.00

QR2205-311

Ae Ka Taea e Koe Ltd
under the umbrella of Ae ka Taea e Koe Limited

Community

Towards venue hire, lunch, boxes, and kaimirimiri in MPHS Hub West (July 2022)

$2,000.00

QR2205-312

Neuro Connection Foundation

Community

Towards full cost of building wash and roof treatment of Tui Glen Rehab Centre (July 2022)

$1,250.00

QR2205-314

Road Safety Education Limited

Community

Towards programme coordinator and Trust Arena venue hire to run Road Safety and Youth Development (July 2022 - December 2022)

$2,000.00

QR2205-315

Communicare CMA (Ak) Inc

Community

Towards wages of part-time coordinators of the Te Atatu and Massey Friendship Centres (July 2022 - June 2023)

$2,000.00

QR2205-316

Loopy Tunes Preschool Music

Community

Towards performance fee, craft materials, travel and accommodation to Auckland from Christchurch for the school holiday programme in Te Manawa Library (July 2022)

$2,000.00

QR2205-317

Triangle Park Community Teaching Garden

Community

Towards timber and fastening costs for seating and shade at the Triangle Park Community Teaching Garden (July 2022 - June 2023)

$2,000.00

QR2205-318

Mobility Dogs Assistance Trust

Community

Towards veterinary costs of mobility dogs in Henderson-Massey (July 2022 - October 2022)

$2,000.00

QR2205-319

West Auckland Community Toy Library

Community

Towards rent, librarian wages, and other operational to run West Auckland Community Toy Library (October 2022 - December 2022)

$2,000.00

QR2205-320

The Gallery

Community

Towards chef fees for one month healthy food skills in The Gallery (July 2022 - August 2022)

$2,000.00

QR2205-322

Fireplace Arts & Media Ltd

Arts and culture

Towards performers fees to run one-hour pop-up concert in Swanson Train Station (November 2022)

$2,000.00

QR2205-323

Street Talk

Events

Towards team to set up and run Elevated Street Talk in Trust Stadium (July 2022)

$3,540.00

QR2205-324

Ata Kilo

Arts and culture

Towards over-locker sewing machine and materials for women's initial sewing project in Glen Eden Henderson (July 2022 - September 2022)

$930.00

Total

 

 

 

$37,672.80

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7.       The local board grants programme sets out:

a)      local board priorities

b)      lower priorities for funding

c)      exclusions

d)      grant types, the number of grant rounds, and when these will open and close

e)      any additional accountability requirements.

8.       The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2021/2022 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

9.       The community grant programmes has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12.     Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13.     Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.


 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2021/2022 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

20.     This report presents applications received in the Henderson-Massey Quick Response Round Three 2021/2022 as presented in Attachment B.

21.     The Henderson-Massey Local Board has set a total community grants budget of $119,048.00 for the 2021/2022 financial year. The board allocated a total of $112,984.47 to two local grant, two multi-board, and two quick-response rounds. There is $6,063.53 remaining to spend for one more quick-response round.

22.     Nineteen applications were submitted to the Henderson-Massey Quick Response Round Three, requesting a total of $37,672.80.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24.     Following the Henderson-Massey Local Board allocating funding to Quick Response Round Three grants, grants staff will notify the applicants of the local board’s decision.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Grants Programme 2021/2022

29

b

Henderson-Massey Quick Response Grant Round Three 2021/2022 Application Summary

31

     

Ngā kaihaina

Signatories

Authors

Rikka Barbosa - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Wai Horotiu Henderson Concept Plan (Oratia Link)

File No.: CP2022/07737

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek endorsement of the Wai Horotiu Henderson Connection concept design.

2.       To seek approval to retire the Neweys Reserve pathway in lieu of an elevated shared path (being Option 1).

Whakarāpopototanga matua

Executive summary

3.       The Wai Horotiu Henderson Connection concept design proposes an alignment for a high quality and safe walking cycleway and upgraded public realm that will contribute to the overall regeneration of Henderson, by providing essential infrastructure and amenity to support expected residential growth, see Fig 2.

4.       The project is strategically aligned with Henderson-Massey Local Board, Auckland Transport and Eke Panuku. It connects the gap in the Henderson walking cycling network, see Fig 1, and bridges Oratia (Wai Horotiu) Stream, connecting the Falls and Alderman development sites to the centre of Henderson.

5.       Due to its size and complexity, the scope of the project is to develop the design to resource consent level only and subsequently split into stages for delivery. The scope of the concept and developed design ensures the stages are cohesive and address the feasibility of dimensions, property issues and asset ownership including Auckland Council, Auckland Transport, and private landowners. Eke Panuku have provision in the programme business case to deliver stage 1.

6.       One of the key challenges in progressing the concept design, was considering the best approach to traverse Neweys Reserve due to its sunken topography, crime prevention through environmental design (CPTED) issues, substantial trees, and undersized footpath. An elevated structure to keep the path at street level accommodating the existing trees and adding breakout spaces to view the stream and tree canopy is proposed in the concept design.  It is recommended that public access to the existing pathway is retired to allow for revegetation and to improve social safety.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      endorse the Wai Horotiu Henderson Connection concept design.

b)      approve the retirement of Neweys Reserve pathway in lieu of an elevated shared path as described in Option 1.

 

Horopaki

Context

7.       Neweys Reserve is named after Miss Eileen Newey, a well-known member of Henderson’s community and teacher at Henderson Primary School. In 1987 upon her death, her land at the corner of Edmonton Road and Great North Road was gifted to council. The cottage was removed to Western Springs and the remaining garden is now Neweys Reserve, with one side bordering Oratia (Wai Horotiu) steam and the other three sides surrounded by roading infrastructure (at a higher level) leaving the reserve four meters below street level. There is poor visibility of the reserve from the street and footpath, and it has a number of CPTED and social safety issues.

8.       A network of walkways/cycleways was constructed along Project Twin Streams streambanks to enable people to connect with their local waterways whilst providing transport and connection. A critical gap has been identified in this network between Tui Glen Reserve (behind Westwave) and Vitasovich Avenue, see Fig 1 and 2. This gap is also acknowledged in the Strategic Cycling and Micromobility Network, of Auckland Transport’s Strategic Network Plan Future Connect.

        Map

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         Fig 1: Gap in the walking/cycling network                  Fig 2: Close up of gap and surrounds  

9.       One of the key strategic moves outlined in the Henderson-Massey Local Board - Henderson Implementation Plan 2014-2040, is to enhance safety and legibility. There is specific reference in the plan to clear and logical wayfinding between Project Twin Streams and other key destinations in Henderson, especially to improve visibility and perceived safety.

10.     Auckland Transport’s Cycling Programme Business Case identified Henderson as a priority area with a number of cycling routes overlapping with Eke Panuku projects. To maximise investment benefit, Eke Panuku signed a Memorandum of Understanding (Dec 2019) with Auckland Transport at a network level, setting out the basis for an on-going working relationship and the potential for entering into an Infrastructure Funding Agreement (IFA) between Eke Panuku and Auckland Transport.

11.     In 2017, Eke Panuku published a High-Level Project Plan for Henderson which identified the strategic importance of the Wai Horotiu Henderson Connection to Eke Panuku development sites, Alderman and Falls car parks linking them to the centre of Henderson and the Project Twin Streams network. The project is seen as essential infrastructure to support quality intensification in and around Henderson.

12.     The original project name ‘Oratia Link Cycleway and Bridge Construction’ has been changed to ‘Wai Horotiu Henderson Connection’ in consultation with Te Kawerau ā Maki, Wai Horotiu is the mana whenua name for Oratia Steam. The reason for change is due to confusion over the word Oratia in the title and the misunderstanding that the project was based in the Oratia district.

Tātaritanga me ngā tohutohu

Analysis and advice

Wai Horotiu Henderson Connection Concept Design

13.     In August 2020, Eke Panuku approved a business case to develop a design that connects the gap in Henderson’s win streams pathway and bridges Oratia (Wai Horotiu) Stream connecting the Falls and Alderman car parks (development sites) to the centre of Henderson. Due to its size and complexity the scope of the project is to develop the design to resource consent level only and subsequently split into stages for delivery. The scope of the concept and developed design ensure the stages are cohesive and will address the feasibility of dimensions, property issues and asset ownership including Auckland Council, Auckland Transport and private landowners. Eke Panuku have provision in the programme business case to detail and deliver stage 1 focused around the east-west connection to the development sites.

14.     The Wai Horotiu Henderson Connection concept design proposes the alignment for the project, see Fig 3. It presents the opportunity to address social and spatial connectivity, upgrade the public realm, provide plaza space, stream enhancement and tree planting. It willalso provide a high quality and safe walking cycleway that will contribute to the overall regeneration of Henderson and provide essential infrastructure and amenity to the expected growth.

Map

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                                      Fig 3: Alignment of Wai Horotiu Henderson Connection concept design

15.     This is one of the busiest routes in Henderson with Edmonton Road being a primary vehicle route to the North-Western Motorway. Currently people on bikes have limited safe choices for connecting through this area and navigate various routes through busy intersections, roadways, carparks, and cross country to connect to Tui Glen Reserve, which is a primary cycle connection to the North-Western Cycleway. The north-south route from Vitasovich Rd to the existing path behind Westwave is primarily adjacent to the road corridor to keep as direct route as possible, as advised and supported by Eke Panuku’s urban design Technical Advisory Panel (TAG) and Auckland Transport, whilst minimising impact on the road corridor.

16.     The east-west connection will include a new bridge across Oratia stream from 5 Trading Place providing a direct connection to the existing Falls car park pedestrian crossing. The east-west connection currently has no existing cycling route with only a narrow pedestrian bridge which is not fit for purpose due to capacity safety and land ownership issues. Both the Falls and Alderman car parks will require a direct connection with central Henderson and the train station to be viable development sites. The east-west connection will also provide the opportunity to create plaza space on both sides of the bridge to provide amenity to the surrounding residents and connection to the stream.

17.     This section of the network has remained uncompleted due to various challenges and constraints including multiple asset owners, landowners, topography, and limited available space. This project seeks to provide a clear direction in resolving these issues. Community Facilities, Community Parks, Auckland Transport and West City have all been consulted during the development of the concept design. The details of the design will be developed in the next phase in particular consultation with Auckland Transport who are strategically supportive of the project. 

Neweys Reserve pathway

18.     One of the key challenges in progressing the concept design, was considering the best approach to traverse Neweys Reserve due to its sunken topography, social safety issues, substantial trees, and undersized road footpath, see Fig 4.

A road with cars on it and trees on the side

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Fig 4: Existing view of Neweys Reserve from Edmonton Road

19.     The current roadside footpath is undersized and cannot accommodate a walking cycling path. Encroachment into the road corridor is not possible due to traffic volume on this stretch of Edmonton Road. Using the existing retaining wall to extend the footpath over the reserve via a cantilever or tied in structure was also ruled out following structural engineering advice against any interference with the existing retaining wall.  In addition, the council arborist expressed their wish to retain the adjacent Kauri Trees.

20.     A design that matched the existing pathway within Neweys Reserve (which is below street level) with steep paths at both ends was unviable. This option would be inaccessible, not resolve the social safety issues and people using cycles would be unlikely to use this route.

21.     The design team reviewed Neweys Reserve in detail and proposed a design solution which is an elevated structure that accommodates the existing trees and keeps the path at street level. It also includes breakout spaces to view the stream and tree canopy to facilitate interaction with the stream edge and Neweys Reserve from a canopy perspective. It is proposed that some form of information on the history of Neweys Reserve and Mana Whenua narrative be incorporated into the viewing platforms. The structure will have a permeable floor to discourage anti-social behaviour or use of the structure as shelter, see Fig 5 and 6.

22.     If the elevated structure is to be the preferred design, then a decision is required on the future of the existing pathway in Neweys Reserve. The decision is whether to retain public access to the ground level of the reserve or not.

23.     Option 1, shown in Fig 5 and 6, retires the existing pathway and revegetates the grass area enhancing the canopy experience and discouraging anti-social behaviour. Restricted access would be retained for maintenance purposes. This option is fully accessible, direct route the same height as the road.

24.     Option 2, shown in Fig 5, has the same primary route as Option 1 but retains public access to the ground level of the Reserve via the northern end of the existing path, and connects to the viewing platforms via stairs. The existing southern access will need to be retired as it clashes with the new elevated structure. Option 2 does not fully address the social safety issues, the ground level pathway would remain inaccessible, and it limits the revegetation and therefore amenity provided by Option 1.

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          Fig 5: Neweys Reserve pathway existing and options

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          Fig 6: Neweys Reserve elevated structure Option 1 – concept design only

25.     At the 24 May 2022 Henderson-Massey Local Board workshop, Eke Panuku presented the concept design and options for Newey’s Reserve. The local board indicated its informal support for the concept plan and Option 1 for Newey’s Reserve, the retirement of the existing pathway with restricted access for maintenance purposes, and to continue to developed design. Noting that the retirement of the pathway would not take place until the construction of the new route.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Goals have been integrated into the project to minimise its climate and environmental impacts. This includes a net-zero operational energy goal. The project will increase greenhouse gas emissions through construction activity and the use of materials. The project will seek to reduce these emissions through design and material choices. When complete, the project is likely to reduce emissions in the Henderson area by providing people with a safe, connected network for walking and cycling.

27.     Climate change is likely to subject Henderson to increased temperatures, increased frequency and severity of drought conditions, and increased flood risks. Blue/green infrastructure will be of key importance to addressing flooding and heatwaves. This project aims to protect significant trees, to increase the site's net tree canopy cover, and to utilise water sensitive urban design measures within and adjacent to the stream reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     Community Facilities and Community Parks were consulted during the development of the concept design with their feedback incorporated. Community Facilities and Community Parks support the concept plan and option 1 to retire the Neweys Reserve pathway. 

29.     Auckland Transport has been consulted to strategically align with their strategic walking and cycling network as part of Auckland Transport’s Network Plan ‘Future Connect’. Auckland Transport have also been consulted with regard to the design’s alignment with the Transport Design Manual but further review will be undertaken during the developed design phase.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     In March 2017 the local board resolved to endorse and support the Eke Panuku Unlock Henderson programme which identified the strategic importance of the Wai Horotiu Henderson Connection to Eke Panuku development sites, linking them to the centre of Henderson and the Project Twin Streams network.  It is also identified as Outcome 5 in the Henderson-Massey Local Board Plan 2020 to create opportunities to move around Henderson-Massey safely without using a car.

31.     The project was introduced as part of the Unlock Henderson programme at the Local Board workshop on 3 November 2020.

32.     At the 24 May 2022 Henderson-Massey Local Board workshop, Eke Panuku presented the concept design and options for Newey’s Reserve. The local board indicated their support for the concept plan and Option 1 for Newey’s Reserve, the retirement of the existing pathway with restricted access for maintenance purposes, and to continue to developed design. Noting that the retirement of the pathway would not take place until the construction of the new route.

33.     Once further refinement and feasibility investigations have been undertaken with council whanau, Eke Panuku will engage with the local community.  This will involve understanding the benefits of the concept design, simplifying the complexities, understanding the staging and timing.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Eke Panuku has engaged with mana whenua through the Unlock Henderson mana whenua project working group since 2016.

35.     The project was presented to Eke Panuku’s Mana Whenua Forum on 29 March 2022 who agreed for Eke Panuku to solely confer with Te Kawerau ā Maki in the development of the project with status updates to the Forum.

36.     A hui was held with Te Kawerau ā Maki on the concept development on 3 May 2021, 13 May 2021 and 28 April 2022.

37.     Te Kawerau ā Maki are supportive of the concept design and project name change from ‘Oratia Link Cycleway and Bridge Construction’ to ‘Wai Horotiu Henderson Connection’.

Ngā ritenga ā-pūtea

Financial implications

38.      The funding for the development of the concept and developed design will be provided via the Eke Panuku Unlock Henderson Programme, subject to approval.

39.      A completed concept and developed design will inform the construction cost, potential delivery strategy and staging. It is envisaged that construction projects will be delivered as required through Eke Panuku Henderson Programme to support the wider development programme. In particular, some sections will need to be delivered in parallel to the proposed residential development on the Alderman car park through which this connection will pass and development on the Falls car park. A flexible and long-term strategic approach to delivery will be employed to ensure that the wider connection can align to funding availability.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     There are a number of risks and uncertainties to the delivery of the project.

Project Risks

Risk

Impact

Mitigation

Budget

The design may exceed available budget

Staged delivery over time

Design coordination with Development sites  

Non-alignment of adjacent designs 

Robust communication and sharing of documents through the design phase 

Construction coordination with development sites 

Delay, constrained or prolonged time of construction

Early communication and coordination with developers to ensure construction programme is optimised

Construction disruption to stakeholders and community

Noise and restricted movements due to construction activities. Community and stakeholders negatively affected which will also affect reputation of council family

Planning and staging to minimise impact to stakeholders and community and clear communication of when and how much they will be disrupted

AT, Auckland Council and Eke strategic alignment

Conflict of priorities could mean that the design negatively impacts the service delivery of Auckland Transport or Auckland Council

Robust communication between council group during the design phase

Public expectations to build the entire project are not met

Community perception that promises are not kept, negatively impact on council family reputation

Consultation to be focused on the parts of the project to be constructed and clear communication that the current design is a design project only with staged consultation

Opposition to tree removal

Delay, constrained or prolonged time of construction

Early communication noting limited loss and net increase in canopy cover

 

Ngā koringa ā-muri

Next steps

41.     Following the endorsement of the concept design by the Local Board, the developed design phase will include technical investigations, stakeholder consultation and further review by Auckland Transport. This phase will develop the design further in advance of resource consent.

42.     The design will be evaluated against available funding before the scope of stage 1 is confirmed and progressed to delivery.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Rachel Molloy - Project Manager

Authorisers

John Carter - Senior Project planning Leader, Panuku Development Auckland

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

Approval for a new private road name at 5-7 Sturges Road, Henderson  

File No.: CP2022/08130

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Henderson-Massey Local Board to name a new private road, being a jointly owned access lot (JOAL), created by way of a subdivision development at 5-7 Sturges Road, Henderson.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       On behalf of the developer and applicant, Gao & Li Investment Ltd, agent Maggie Zhou of Ace Surveyor Ltd has proposed the names presented below for consideration by the Local Board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new private road at 5-7 Sturges Road are:

·    Red Arches Road (Applicant Preferred)

·    Western High Lane (Alternative 1)

·    Te Reriwei Road (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approves the name Red Arches Road for the new private road created by way of subdivision at 5-7 Sturges Road, Henderson, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90100281 and resource consent references BUN60338940 and SUB60338942 and SUB60338942-A).

Horopaki

Context

6.       Resource consent reference BUN60338940 (subdivision reference number SUB60338942 and SUB60338942-A) was issued in September 2019 for the construction of 33 new residential freehold units and one jointly owned access lot (JOAL).

7.       Site and location plans of the development can be found in Attachment A and Attachment B.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the new JOAL requires a road name because it serves more than five lots. This can be seen in Attachment B, where the JOAL that requires a name is highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

11.     The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·        a historical, cultural, or ancestral linkage to an area or

·        a particular landscape, environmental or biodiversity theme or feature or

·        an existing (or introduced) thematic identity in the area.

12.     Theme: The proposed names are reflective of the features that are characteristic to the local area.

Proposed name

Meaning (as described by applicant)

Red Arches Road

(Applicant preferred)

Name after the Red Arches Rail walkway close to the site. It is a local landmark and beautiful site.

Western High Lane

(Alternative 1)

Comes from the local school, Western Heights School, just nearby the development.

Te Reriwei Road

(Alternative 2)

"Reriwei" is a Māori word that means the railway, named after the railway station in the local community.

 

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Lane’ and ‘Road’ are acceptable road types for the new private road, suiting the form and layout of the JOAL.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     On 16 May 2022, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

·        Te Rūnanga o Ngāti Whātua

·        Ngāti Whātua o Kaipara

·        Ngāti Whātua Ōrākei

·        Te Kawerau ā Maki

·        Te Ākitai Waiohua

·        Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

·        Ngāti Te Ata Waiohua

22.     By the close of the consultation period, no responses, comments, or feedback were received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24.     The road naming process does not raise any financial implications for the Council.

25.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location plan showing main roads surrounding site

141

b

Scheme Plan for 5-7 Sturges Road, Henderson

143

     

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Adoption of the Henderson-Massey Local Board Agreement 2022/2023

File No.: CP2022/08110

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the local content for the Annual Budget, which includes the Henderson-Massey Local Board Agreement 2022/2023, the message from the chair, and local board advocacy.

2.       To adopt a local fees and charges schedule for 2022/2023.

Whakarāpopototanga matua

Executive summary

3.       Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4.       From 28 February to 28 March 2022, council consulted on the proposed Annual Budget 2022/2023. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 25 May 2022 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5.       Local boards have now considered local content for the Annual Budget 2022/2023 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023.

6.       On 29 June 2022, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2022/2023, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      adopt the local content for the Annual Budget, which includes the Henderson-Massey Local Board Agreement 2022/2023, the message from the chair, and local board advocacy (Attachment A).

b)      adopt a local fees and charges schedule for 2022/2023 (Attachment B).

c)       delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2022/2023 (the Henderson-Massey Local Board Agreement 2022/2023, message from the chair, and local board advocacy).

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

Horopaki

Context

7.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budgets which outlines priorities, budgets and intended levels of service over a one-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8.       Throughout the development of the Annual Budget 2022/2023, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2022/2023.

9.       From 28 February to 28 March 2022, the council consulted with the public on the Annual Budget 2022/2023. One locally held on-line event was held in the Henderson-Massey Local Board area to engage with the community and seek feedback on both regional and local proposals.

10.     A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 10 May business meeting agenda.

11.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 25 May 2022 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Both staff and the local board have reviewed the local feedback received as part of consultation on Annual Budget 2022/2023 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2022/2023 (Attachment A), including the Local Board Agreement 2022/2023, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023 (Attachment B).

13.     The local board consulted on the following priority however this is not included in the Local Board Agreement 2022/2023 due to resourcing issues:

a)      develop a Local Parks Management Plan for the development and protection of parks, reserves and other open space in the area.

14.     Although there were few comments on this specific priority, the consultation feedback received overall was supportive of maintaining and improving parks.

15.     Development of a Local Parks Management Plan will be proposed for inclusion in the 2023/2024 Local Board Agreement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

17.     Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects council chooses to progress with will be assessed as part of the relevant reporting requirements.

18.     Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Local boards worked with council departments to develop their local board work programmes for 2022/2023 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report seeks local board adoption of its content for the Annual Budget 2022/2023 and other associated material, including the Local Board Agreement 2022/2023.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. 

22.     Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

23.     Of those who submitted to the Annual Budget 2022/2023 from the Henderson-Massey Local Board area, 29 identified as Māori. Two iwi entities from the Henderson-Massey Local Board rohe also made a submission to the Annual Budget 2022/2023. The submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

24.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

25.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2022/2023 financial year.

26.     LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the Annual Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

27.     Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

28.     A local fees and charges schedule for 2022/2023 is adopted alongside of the Local Board Agreement 2022/2023. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     Decisions on the local content of the Annual Budget 2022/2023, including the Local Board Agreement 2022/2023 and a local fees and charges schedule for 2022/2023, are required by 23 June 2022 to ensure the Governing Body can adopt the final Annual Budget 2022/2023, including each Local Board Agreement, at its 29 June 2022 meeting.

Ngā koringa ā-muri

Next steps

30.     The resolutions of this meeting will be reported to the Governing Body on 29 June 2022 when it meets to adopt the Annual Budget 2022/2023, including 21 local board agreements.

31.     It is possible that minor changes may need to be made to the attachments before the Annual Budget 2022/2023 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

32.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2022/2023

149

b

Local fees and charges schedules 2022/2023

159

     

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Michelle Knudsen - Lease Advisor

Wendy Kjestrup - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Approval of the 2022/2023 Henderson-Massey Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2022/07629

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Henderson-Massey Local Board’s Infrastructure and Environmental Services work programme and approve in principle the 2023/2024 work programme.

Whakarāpopototanga matua

Executive summary

2.       This report presents the Henderson-Massey Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2022/2023 financial year, and for approval in principle for the subsequent financial year, 2023/2024 (see Attachment A).

3.       The work programme provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years. 2022/2023 is year two of the three-year cycle. Many of the programmes included in this report were approved in principle in the 2021/2022 work programme.

4.       The work programme responds to the outcomes and objectives identified in the Henderson-Massey Local Board Plan 2020.

5.       The work programme has been developed through a series of workshops between November 2021 and May 2022, where the local board provided feedback to staff on programme and activity prioritisation.

6.       The local board indicated its support for the following activities to be delivered in 2022/2023, with budgets as listed below:

·        Climate action activator - $40,000

·        EcoMatters programmes (year three of the board’s funding agreement totaling $130,200), including:

-        EcoFest West Festival - $10,150

-        EcoMatters Environment Centre and Sustainability Hub - $39,300

-        Healthy homes on a budget - $11,200

-        Love your neighbourhood - $12,350

-        Love your streams - $26,950

-        Temporary bike hub and permanent bike hub feasibility - $21,250

-        War on weeds - $9,000

·        Industrial Pollution Prevention Programme - $21,000

·        Kaitiaki Project - Pā Harakeke - $10,000

·        Ngā Puna Manaaki Īnanga - $28,000

·        Ope Hauāuru: Building Sustainable Community - $23,100

·        Pest Free Te Atatū coordinator - $27,000

·        Te wai O Pareira - $20,000

·        Whakapiki te mauri o pukearuhe - $20,000

7.       The proposed work programme has a total value of $319,300, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year. Approval in principle is also being sought for activities in the 2023/2024 financial year.

8.       The proposed work programme also includes $65,000 in asset-based services capital expenditure for the Taipari Strand coastal renewal programme.

9.       The indicative programmes and budgets for 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

10.     Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2022/2023 budget for approval

Climate action activator

$40,000

EcoMatters programmes (year three of the funding agreement)

$130,200

Industrial Pollution Prevention Programme

$21,000

Kaitiaki Project - Pā Harakeke

$10,000

Ngā Puna Manaaki Īnanga

$28,000

Ope Hauāuru: Building Sustainable Community

$23,100

Pest Free Te Atatū coordinator

$27,000

Te wai O Pareira

$20,000

Whakapiki te mauri o pukearuhe

$20,000

Total

$319,300

a)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

b)      note that with the funding of $130,200, EcoMatters Environment Trust will deliver the following programmes in the 2022/2023 financial year:

i)       EcoFest West Festival - $10,150

ii)       EcoMatters Environment Centre and Sustainability Hub (EcoHub) - $39,300

iii)      Healthy homes on a budget - $11,200

iv)      Love your neighbourhood - $12,350

v)      Love your streams - $26,950

vi)      Temporary bike hub and permanent bike hub feasibility - $21,250

vii)     War on weeds - $9,000

c)       note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note the allocation of $65,000 asset based services capital expenditure budget towards the Taipari Strand coastal renewal programme in the 2022/2023 financial year.

 

Horopaki

Context

11.     Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

12.     The proposed work programme responds to the outcomes and objectives identified in the Henderson-Massey Local Board Plan 2020. The specific objectives reflected in the work programme are:

·        more people involved in local environmental protection and increasing indigenous biodiversity to preserve our ecological treasures

·        a reduced local carbon footprint

·        more opportunities for local alternatives to car travel.

13.     The following adopted strategies and plans also guided the development of the work programme:

·        Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau - Regional Pest Management Plan

·        Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan

·        Henderson-Massey Local Climate Action Plan: Whakarauora Āhuarangi.

14.     The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes a new initiative supported by the local board. These programmes contribute towards the delivery of the Henderson-Massey Local Board Plan 2020 environmental objectives, as detailed above.

16.     The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

17.     This report seeks local board approval for budgets and activities in year two of the three-year work programme (2022/2023), and approval in principle for 2023/2024.

18.     Approving in principle does not commit the local board to funding in future years, as the budget for year three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

19.     Budgets for year three are subject to change, as the programmes are further refined or if local board priorities shift.

20.     The proposed activities for delivery as part of the board’s 2022/2023 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2023/2024 financial year:

Climate action activator– $40,000

21.     The board has indicated that it would like to continue to support the climate action activator role in the 2022/2023 financial year. The local board provided $40,000 towards this role in 2021/2022.

22.     The budget supports an activator to identify initiatives that achieve the carbon reduction targets set by the board and catalyse the implementation of the board’s local climate action plan.

23.     The activator will:

·        continue to progress a work programme to implement the board’s local climate action plan. This work programme will also align with Auckland’s Climate Plan (Te Tāruke-ā-Tāwhiri) and other emerging local opportunities

·        report on progress in implementing the low carbon work programme and achieving local climate action plan outcomes

·        support a range of community-led and local business low carbon activities aligned to the local climate action plan

·        work with mana whenua and mātāwaka to identify and deliver enable low carbon outcomes for Māori.

24.     In 2023/2024 the activator will focus on continuation of work programme delivery, review of three-year progress, and updating the Climate Action Activator work programme and the board’s Local Climate Action Plan as required.

25.     Approval in principle is also sought for $40,000 towards this programme from the board in 2023/2024.

EcoMatters programmes – $130,200 (year three of the board’s funding agreement)

26.     The board approved a three-year funding agreement with EcoMatters Environment Trust in 2020/2021 to enable the delivery of several environmental programmes in the Henderson-Massey Local Board area (HM/2020/116). The 2022/2023 financial year will be year three of the three-year funding agreement.

27.     For the 2022/2023 financial year the funding amount has a total of $130,200. The programmes proposed for delivery for the 2022/2023 financial year are listed in Table 1 below, with a brief description and the key deliverables the trust will provide through these programmes. Programmes for 2023/2024 will be agreed as part of annual local environment work programmes.

Table 1: Key deliverables for programmes delivered by EcoMatters Environment Trust

Description of Programme

Deliverables

EcoFest West Festival ($10,150)

Funding to support the running of the EcoWest festival held in west Auckland which will run from March-April 2023.

·    This funding will support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices.

·    The festival will be marketed to businesses, institutions and community groups acknowledging Henderson-Massey Local Board's funding.

·    A minimum of 20 events will be held in the Henderson-Massey Local Board area.

EcoMatters Environment Centre and Sustainability Hub ($39,300)

Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.

·    The centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups.

·    A minimum of 26 sustainability-related seminars or workshops will be provided over the 2022/2023 financial year, including a minimum of five seminars held in the Henderson-Massey Local Board area.

Healthy homes on a budget ($11,200)

Workshops targeted at ethnic and faith-based communities, and vulnerable households on topics around sustainable living and reduction of their ecological footprints.

·    A minimum of six workshops will be delivered in the 2022/2023 financial year.

·    Ethnic and faith-based communities and vulnerable households within the Henderson-Massey Local Board area will have the skills, knowledge and resources to make positive choices for sustainable living and reduction of their ecological footprint.

Love your neighbourhood ($12,350)

Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.

·    This budget allocation will cover approximately 16 assistance requests.

·    Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (March to April 2023).

·    Details of the initiatives supported will be reported to the board on a quarterly basis.

Love your streams ($26,950)

To engage and support individuals, businesses, schools and community groups to adopt a proactive approach to pollution prevention of Henderson-Massey waterways.

·    This programme will enable community streamside weeding bees and planting at priority sites in the board area, including continuing to support weeding and planting initiatives along the Manutewhau Stream in Sunnyvale.

·    Planting locations will be confirmed with Park Services, community groups and schools by March 2023.

·    A minimum of four school or community streamside planting events will be undertaken by 30 June 2023.

Temporary bike hub and permanent bike hub feasibility ($21,250)

In collaboration with the Eke Panuku ‘Unlock Henderson’ programme operate a temporary bike hub at The Falls carpark site.

·    Continue to develop a sustainable operating model for the bike hub that ensures predictable operating hours for users.

·    Secure funding and support from other sources to enable the development of a permanent bike hub and related programmes.

 

War on weeds ($9,000)

A campaign to be run during the month of March 2023, where jumbo bins are provided at key sites in the board area for communities to dispose of weeds.

·    Weed bins will be continuously available at a minimum of three locations in Henderson-Massey throughout March 2023.

·    Bin sites agreed and promoted in targeted media in February 2023.

·    Information billboards will be installed at bin sites for one week leading up to the event, and for the four-week duration of the event.

 

28.     Approval in principle is also sought for $134,150 towards EcoMatters programmes in 2023/2024, however, this will fall outside of the current funding agreement period. A new funding agreement may be sought by staff, as part of the board’s approval of its 2023/2024 work programme.

Industrial Pollution Prevention Programme – $21,000

29.     The board has indicated it would like to continue to fund its Industrial Pollution Prevention Programme in the 2022/2023 financial year. The board provided $12,000 towards this programme in the 2020/2021 financial year and $21,000 in 2021/2022.

30.     This programme educates businesses around proper containment of hazardous materials to help prevent waterway pollution. In 2022/2023, the programme will focus on continuing visits to industrial sites in the Henderson Valley area, targeting heavy industry such as plastic, metal, and wood manufacturers. This budget will cover approximately 80 site visits.

31.     Staff are not proposing to continue this programme in 2023/2024 as most of the businesses will have been visited by the contractor. It may be revisited in future years.

Kaitiaki Project - Pā Harakeke – $10,000

32.     The board has indicated it would like to continue its support of the pā harakeke programme in the 2022/2023 financial year. This will be year eight of a multi-year initiative to develop three pā harakeke (flax gardens) with Māori communities in the Henderson-Massey Local Board area. In the 2021/2022 financial year, the board provided $10,000 towards this programme.

33.     Activity in 2022/2023 will include completing any remaining actions relating to the pā harakake established at Harbourview-Orangihina and Rānui, including any signage and carvings.

34.     The board’s continued support for this programme will provide the community with access to a natural resource and taonga, while also providing environmental learning and development opportunities for local community groups and schools.

35.     Approval in principle is also sought for $10,000 towards this programme from the board in 2023/2024.

Ngā Puna Manaaki Īnanga – $28,000

36.     The board has indicated that it would like to continue to fund the Ngā Puna Manaaki Īnanga programme in the 2022/2023 financial year. The board provided $22,400 towards the programme in the 2021/2022 financial year, which enabled Community Waitākere to work alongside the local community to identify potential īnanga spawning habitats within the Henderson-Massey Local Board area.

37.     In 2022/2023, work on this programme includes continuing to monitor the three sites where īnanga eggs have been found, creating new planting plans where needed, habitat restoration to Moire Park and Lowtherhurst Reserve, one community event and six education sessions. Educational resources will be developed in te reo Māori

38.     Staff recommend that the board allocate $28,000 of its locally driven initiatives operational budget towards the continuation of this programme in the 2022/2023 financial year. The increased budget for 2022/2023 will allow for more in-person or online workshops to reach a wider audience and more resources to be created. 

39.     Approval in principle is also sought for $28,000 towards this programme from the board in 2023/2024. 

Ope Hauāuru: Building Sustainable Community – $23,100

40.     The board has indicated it would like to continue to fund the Ope Hauāuru programme in the 2022/2023 financial year. In 2021/2022 the board allocated $32,100 towards the programme.

41.     Funding will support several activities: the engagement of a sustainable community coordinator (kairāranga), tuakana/teina buddy relationships to support new Enviroschools, contextualised and collaborative action-learning projects, and mana whenua and community engagement. Kura Māori will also be supported as part of this programme through Te Aho Tū Roa ki Tāmaki.

42.     In 2022/2023, this programme will involve expanding the number of new Enviroschool relationships, and enabling local, community-connected, holistic sustainability action supported by the coordinator.

43.     Due to COVID-19 restrictions, parts of the 2021/2022 programme were unable to be delivered. Because of this, a carry forward $23,900 from the 2021/2022 budget has been requested.

44.     Staff recommend the board allocate $23,100 for the 2022/2023 programme. If the carry forward is approved, the total budget for the programme will be $47,000.

45.     Approval in principle is also sought for $51,800 towards the programme in 2023/2024.

Pest Free Te Atatū coordinator – $27,000

46.     The board has indicated that it would like to continue to provide funding towards a part-time Pest Free Te Atatū coordinator role in the 2022/2023 financial year.

47.     This role was created by Community Waitākere in 2018 to support the Pest Free Te Atatū initiative to work with 776 private landowners on the peninsula to undertake pest control on both public and private land. In the 2021/2022 financial year, the board provided $27,000 towards this programme.

48.     Staff recommend that the board allocate $27,000 of its locally driven initiatives operational budget towards this role in the 2022/2023 financial year. This would enable continued engagement with the community in controlling pest animals on private property, and development of new pest control initiatives on public land that is not currently under any pest animal control management.

49.     Approval in principle is also sought for $27,000 towards this programme from the board in 2023/2024.

Te wai O Pareira - $20,000

50.     The board has indicated it would like to fund a new programme Te wai O Pareira in the 2022/2023 financial year.

51.     This programme will support Te wai O Pareira group to engage with the local community, educate and empower the Henderson-Massey region and support water quality improvements in Te wai O Pairera.

52.     This programme would build awareness of the awa, advocate for Te wai O Pairera with local authorities and the community, actively work to clean up the awa (through working groups, riparian planting and wastewater tracking) and collect water quality data (wai care and invertebrate monitoring).

53.     Staff recommend that the board allocate $20,000 of its locally driven initiatives operational budget towards this programme in the 2022/2023 financial year.

54.     Approval in principle is also sought for $20,000 towards this programme from the board in 2023/2024. 

Whakapiki te mauri o pukearuhe – $20,000

55.     The board has indicated it would like to continue to fund whakapiki te mauri o pukearuhe in the 2022/2023 financial year. The board provided $26,000 towards this programme in the 2020/2021 financial year and $23,650 in 2021/2022.

56.     Te Kura Kaupapa Māori o Te Kotuku is located at the headwaters of the Paremuka Stream in Rānui. The kura sits on the former Pukearuhe pā site. Community Waitākere have partnered with the kura and co-developed a restoration and monitoring plan that includes aspirations for the wetland and explores options for land use including rongoā Māori, pā harakeke, landscaping for easier access to the wetland and creating an outdoor learning space.

57.     Funding will support planting, weeding and education days. The school would also like to investigate chemical free weed control methods and will be starting a pest control programme.

58.     Staff are not proposing to seek local board funding for this programme in 2023/2024.

Taipari Strand renew coastal assets – $65,000

59.     This is a regionally-funded coastal renewal programme. The programme is a replacement of the retaining wall and seawall at Taipari Strand. This will include a reinstatement of the seating which is currently blocking an access way. Investigation and design have been completed and physical works are scheduled to start in 2022/2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

60.     In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

61.     Each activity in the work programme is assessed to identify whether it will have a positive, neutral or negative impact on greenhouse gas emissions and contributing towards climate change adaptation.

62.     Table 2 outlines the activities in the 2022/2023 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity name

Climate impact

Climate action activator

This programme aims to reduce emissions by enabling implementation of priority actions in the board’s local climate action plan, including reducing energy use, increasing access to active transport, changing purchasing habits, and reducing carbon footprints.

EcoMatters programmes

EcoMatters initiatives respond to Auckland Council’s climate emergency declaration and commitments to address climate change by supporting and enabling community climate action. Programmes aim to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms.

Kaitiaki Project - Pā Harakeke

This programme aims to reduce emissions by enabling local establishment of a specialised native plant resource with associated sustainable harvesting practices. This will provide local community access to a natural resource and taonga with the benefit of providing environmental learning and development programmes and opportunities for local community groups and schools.

Ngā Puna Manaaki Īnanga and Whakapiki te mauri o pukearuhe

Industrial Pollution Prevention Programme

Te wai O Pareira

Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored.

Ope Hauāuru: Building Sustainable Community

Both Te Aho Tū Roa and Enviroschools provide holistic, intergenerational, action-learning approaches to climate action that over time have outcomes for matters such as local food production, wai (waterway) restoration, urban ngāhere (forest), regeneration, waste minimisation, sustainable transport, energy and water use efficiencies that will all contribute to lowering carbon emission footprints.

Pest Free Te Atatū coordinator

This programme will reduce the number of native plants being eaten by pest animals, improving the survival and regeneration of native vegetation. This will consequently aid in greater carbon sequestration, greenhouse gas emission and pollution absorption by native plants, and increased oxygen levels produced by these native plants.

Taipari Strand renewal

Physical works for the coastal programmes will have a negligible carbon footprint. Where possible, staff will adopt sustainable, low carbon options for project delivery. The renewal will improve the resilience of these coastal assets.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

63.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

64.     In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

65.     The projects proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Henderson-Massey Local Board area. Particular focus areas for the 2022/2023 work programme include Paremuka Stream, Te Atatū, Te Rangi Hiroa and Henderson Valley.

66.     The projects noted above align with the local board plan outcome ‘everyone contributes to building resilience and living sustainably’. The proposed work programme has been considered by the local board in a series of workshops from November 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

67.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

68.     The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

69.     Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

70.     Table 3 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori outcome delivery through proposed activities

Activity name

Māori outcome description

EcoMatters programmes

EcoMatters are working with representatives of Te Kawerau ā Maki towards establishing a memorandum of understanding.

EcoMatters regularly hold traditional Māori weaving and medicinal plants (rongoa) workshops as part of their seminar/workshop education programme. EcoMatters provides support to build the capacity of other organisations involved in developing and delivering environmental initiatives. This includes Māori organisations such as the Te Atatū Marae Coalition to develop the waste management components of a Matariki event.

Kaitiaki Project - Pā Harakeke

Communication with Te Kawerau ā Maki as mana whenua occurred during the development of the programme, including discussions on pā harakeke locations. Te Atatū Marae Coalition, local weavers and He Tohu Aroha Trust are key partners in the Harbourview-Orangihina pā harakeke. Te Ukaipo is a key partner in establishing a pā harakeke in Rānui. Aspirations expressed include building local capacity in the traditional knowledge practices and uses relating to harakeke. Engagement is maintained with the Rānui Māori Women’s Welfare League who have expressed their ongoing support for this initiative.

Ope Hauāuru: Building Sustainable Community

The kairāranga will have strong connections to mana whenua and mātāwaka organisations. Their role is to weave and strengthen community, whānau and Enviroschool connections to grow sustainable community supporting whānau and tamariki wellbeing. Experiential action learning that supports kaitiakitanga is the main context for learning. 

Te Aho Tū Roa is a Māori language immersion kaupapa, and functions with a similar intention to connect intergenerationally in homes and community. As well as initiating action projects, it serves to amplify and deepen existing kaupapa such as Te Aho Matua.

Whakapiki te mauri o pukearuhe

Te Kura Kaupapa Māori o Te Kotuku staff, students and whānau will deliver the co-designed wetland restoration with initial support from Community Waitākere Trust. This will protect and enhance the freshwater spring located at the kura.

71.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

72.     The proposed environment work programme for 2022/2023 totals to $319,300 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

73.     The proposed work programme also includes $65,000 in asset-based services capital expenditure for the coastal renewals programmes. Please note that the coastal renewal budgets are current estimates and are subject to change through the design and works stages. If there is any significant changes throughout the financial year these will be reported back to the board.

74.     Budgets for activities in the 2023/2024 financial year are indicative. While local board approval in principle is being sought for a future year through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

75.     An overall LDI opex carry-forward provision for projects to be carried forward from 2021/2022 to 2022/2023 was approved by the Finance and Performance Committee as part of the annual budget. Work programme activities to be carried forward from 2021/2022 will be finalised post 30 June 2022. Local boards will receive detail of carry-forwards in their first scheduled performance report for 2022/2023

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

76.     If the proposed Infrastructure and Environmental Services Work Programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

77.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

78.     The COVID-19 pandemic could have a negative impact on the delivery of local board work programmes. Some activities may not be able to be delivered fully if COVID-19 restrictions are increased.

79.     Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

80.     Table 4 shows the key risks associated with activities in the proposed 2022/2023 work programme, as well as proposed mitigations.


 

Table 4: Key risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Climate action activator

Implementation of the climate action plan and amplification of local climate action is dependent on funding availability, some of which may not be covered by this proposal.

The Henderson- Massey Local Board has indicated a commitment to climate change mitigation and adaptation programmes, so this risk is considered low. These include many of the EcoMatters funded programmes.

Low

EcoMatters programmes

EcoMatters initiatives are dependent on longstanding partnerships with three local boards (Henderson-Massey, Waitākere Ranges and Whau). Funding for the EcoMatters Environment Centre and Sustainability Hub underpins ongoing operations and the ability of EcoMatters to deliver this and other programmes.

All three local boards have indicated ongoing support of the Environment Centre and Sustainability Hub so this risk is considered low.

Low

Industrial Pollution Prevention Programme

This programme is dependent on the businesses willing to cooperate. Success is measured by amount of recommendations that have been implemented, so a risk of no implementations does exist.

The contractor who will undertake this work has had significant experience in engaging with businesses across Auckland including the Henderson- Massey Local Board area, so this risk is considered to be low.

Low

Kaitiaki Project - Harakeke

Installing a harakeke is a weather dependent activity where inclement weather may result in unavoidable adjustments to timelines.

Local park rules prohibit the installation of gardens during winter months, which will be taken into account to ensure timely programme delivery.

Low

Pest Free Te Atatū coordinator

There is a risk of landowners and community groups not interested in participating.

This programme has an established history in the area and the contractor has strong engagement experience.

Low

Te wai O Pareira

This programme relies on the willingness of volunteers and community to be engaged and take part in the activities.

This programme builds on positive relationships and momentum that already exists in the local community and Henderson-Massey ecological networks.

Low

Whakapiki te mauri o pukearuhe

Some of the delivery in this programme has weather dependent activity where inclement weather may result in unavoidable adjustments to timelines.

Contingency plans will be developed to allow alternate dates with weather events.

Low

81.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

82.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

83.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2022/2023 Henderson-Massey Infrastructure and Environmental Services work programme

181

     

Ngā kaihaina

Signatories

Authors

Nick FitzHerbert - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Local Area Manager

 

 



Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Approval of the 2022/2023 Henderson-Massey Local Board Customer and Community Services work programme

File No.: CP2022/07804

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Henderson-Massey Local Board Customer and Community Services work programme and its associated budget (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       This report presents the 2022/2023 Henderson-Massey Local Board Customer and Community Services work programme for approval from the following departments:

·        Connected Communities

·        Community and Social Innovation

·        Community Facilities

·        Parks, Sports, and Recreation

·        Regional Service Planning, Investment and Partnerships.

3.       In addition, the 2023/2024 Customer and Community Services work programme and the 2023/2024 and 2024/2025 Customer and Community Services - Community Facilities Department work programme are presented for approval in principle.

4.       To support the delivery of the local board’s outcomes and aspirations highlighted in the Henderson-Massey Local Board Plan 2020, Customer and Community Services presents a work programme for local board approval each financial year.

5.       The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

6.       The work programme has been developed with the local board providing feedback to staff on project and activity prioritisation through a series of workshops, held between October 2021 and May 2022.

7.       The work programme development process takes an integrated approach to planning activities, involving collaboration between the local board and staff from across the council.

8.       Within the Customer and Community Services work programme, the Community Facilities Department has identified several projects for the 2023/2024 and 2024/2025 financial years as part of the Risk Adjusted Programme (RAP).

9.       Approval is sought for the planning and design of the RAP projects to commence during the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

10.     The work programme includes projects proposed to be funded from regional budgets subject to approval by the Parks, Art, Community and Events Committee, including Landslide Prevention, Local Parks and Sports Field Development budgets. The local board can provide formal feedback on these regional projects by way of resolutions to this report.

11.     There is still a degree of uncertainty about the delivery of activities due to the unpredictability of COVID-19. In the event of further COVID-19-related disruptions, some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

12.     Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

13.     Once approved in June 2022, the local board will receive quarterly progress updates on the delivery of the 2022/2023 work programme.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c)       approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report).

e)      provide feedback for consideration by the Parks, Arts, Community and Events Committee on projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

g)      note that there may be minor changes to year one of the 2022/2023 Local Board C&CS Work Programme, and other changes in years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

Horopaki

Context

14.     The Auckland Plan 2050 (Auckland Plan) is council’s long-term spatial plan to ensure Auckland grows in a way that will meet the opportunities and challenges ahead.  It aims to contribute to Auckland’s social, economic, environmental and cultural wellbeing.

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15.     Local board plans align with the Auckland Plan and set out local community priorities and aspirations. The 2022/2023 Customer and Community Services work programme in turn aligns to not only the local board plans but the appropriate Auckland Council plans, policies and strategies.

16.     Work programme activities align to one or more of the following 2020 Local Board Plan outcomes:

·        Outcome 1 - Henderson-Massey is a great place to live, work and play

·        Outcome 2 - A thriving, inclusive and engaged community 

·        Outcome 3 - Thriving Māori culture and identity 

·        Outcome 4 - Everyone contributes to building resilience and living sustainably

·        Outcome 5 - It’s easy to get around Henderson-Massey safely without using a car.

17.     Development of the work programme is based on consideration of community needs and priorities, availability of resources and funding, Treaty of Waitangi obligations, external partnerships and risk assessment.

18.     The Customer and Community Services directorate provides a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of Auckland’s people, places and natural environment. These are designed and implemented to meet the unique needs of the local community.

19.     Development of the work programme follows an integrated approach to planning activities by the following departments of the directorate:
:

Tātaritanga me ngā tohutohu

Analysis and advice

20.     The work programme demonstrates the phasing of programme and project delivery for the 2022/2023 financial year.

21.     Delivery of the work programme commences from 1 July 2022, and in some cases comprises a continuation of implementation from previous financial years, including annually occurring events or projects and ongoing programmes.

22.     New activities and investments, and potential carry-forward items also form part of the work programme.

23.     Table one summarises the approval status required for the three financial years presented within the work programme.

 

 

 

 

 

 

Table one: Customer and Community Services local board work programme approvals

Department

2022/2023

2023/2024

2024/2025

Community Facilities

Approve

Approve in principle

Approve in principle

All other Customer and Community Services departments

Approve

Approve in principle

N/A

 

24.     Community Facilities presents a three-year rolling work programme so that delivery and financial commitments against the capital works programme can be planned.

25.     Approval of unique multi-year projects, particularly capital works, in the 2022/2023 work programme may lead to contractual commitments to the future budget needed to complete the project in 2023/2024 or 2024/2025.

26.     The remainder of Customer and Community Services presents the work programme in descending three-year increments and are therefore only presenting years two and three of the three-year work programme.

27.     The local board will be updated by staff on the delivery of the programme by way of quarterly performance reports.

Proposed amendments to the 2022/2023 work programme

28.     The local board approved the 2021/2022 Customer and Community Services work programme in June 2021 and approved in principle the 2022/2023 and 2023/2024 work programmes.

29.     The 2022/2023 work programme contains variations to the version that was approved in principle last year. These include the addition of new activities, changes to existing activities, such as required budget allocation and delivery timeframes, and identifies some activities that have been stopped.

30.     Table two highlights the new activities in the work programme:

Table two: work programme activities that are new

ID

Activity name

Lead department

Budget

2995

HM: Accessibility assessment for People's choice parks

CCS: PSR – Park Services

$0

2996

HM: Telling parks stories

CCS: PSR – Park Services

$5,000

3518

Te Manawa - Service Improvement

CCS: Connected Communities – Community Delivery

$20,000

31938

Birdwood Park Swanson - landslide prevention

C&CS: Community Facilities

$75,000

30188

Corban Estate Arts Centre - refurbish Barrel Store embankment wall

C&CS: Community Facilities

$301,000

27972

Corban Estate Arts Centre - refurbish portacom (Waitakere Pacifica Mamas precinct)

C&CS: Community Facilities

$85,000

36646

Corban Estate Arts Centre - renew amenity lighting

C&CS: Community Facilities

$80,000

36645

Corban Estate Arts Centre - renew aspects of Sheds 1 & 2

C&CS: Community Facilities

$330,000

30246

Corban Estate Arts Centre - renew footpaths and driveways

C&CS: Community Facilities

$315,000

27082

Corban Estate Arts Centre - undertake minor building refurbishment work - phase 1

C&CS: Community Facilities

$185,000

27970

Corban Estate Arts Centre - undertake minor building refurbishment work - phase 2

C&CS: Community Facilities

$805,000

30175

Fred Taylor Park - upgrade sports field and lighting to FIFA standards

C&CS: Community Facilities

$814,467

32094

Gloria Park - develop new neighbourhood playground

C&CS: Community Facilities

$135,000

32095

Gloria Park - develop walkway

C&CS: Community Facilities

$140,000

32084

Harbourview-Orangihina - develop and implement signage suite

C&CS: Community Facilities

$200,000

31613

Harbourview-Orangihina - install shared path connection

C&CS: Community Facilities

$410,000

32086

Harbourview-Orangihina - investigate wetland development

C&CS: Community Facilities

$75,000

32087

Harbourview-Orangihina - plant specimen trees

C&CS: Community Facilities

$35,000

32085

Harbourview-Orangihina - plant upper terrace stream corridor

C&CS: Community Facilities

$25,000

31936

Harbourview-Orangihina - undertake pest control in lower terraces

C&CS: Community Facilities

$284,114

31784

Henderson-Massey - install new minor park assets

C&CS: Community Facilities

$50,000

30858

Henderson-Massey - renew library furniture and fixtures

C&CS: Community Facilities

$90,000

31581

Henderson-Massey - renew sports field minor assets

C&CS: Community Facilities

$240,000

36726

Henderson-Massey - undertake animal pest control at inanga spawning sites

C&CS: Community Facilities

$17,500

36405

Spinnaker Strand - renew coastal walkway

C&CS: Community Facilities

$170,000

32097

Springbank Esplanade / Gloria Park - undertake ecological restoration works

C&CS: Community Facilities

$55,000

31582

Takitakimanu / Massey Domain - renew western carpark surface

C&CS: Community Facilities

$105,000

31555

Te Atatū ki te Tonga / Te Atatū South Park - renew southern driveway

C&CS: Community Facilities

$385,000

32092

Te Pae Kawau / Bridge Ave Reserve - undertake ecological restoration works

C&CS: Community Facilities

$20,000

36725

Te Pae o Kura - investigate heritage signage / interpretation

C&CS: Community Facilities

$6,524

36755

Te Pai Park - refurbish skate park elements

C&CS: Community Facilities

$205,000

36752

Te Pai Park - replace playground safety surfacing

C&CS: Community Facilities

$25,000

32111

Toi / Coletta Esp & Henderson Creek Esp - install shared path lighting

C&CS: Community Facilities

$270,250

32109

Tui Glen Reserve / Inanga / Chilcott Brae - upgrade shared path

C&CS: Community Facilities

$1,506,500

32128

Wai Huruhuru Mānawa / Lowtherhurst Reserve - upgrade park amenities

C&CS: Community Facilities

$979,577

31554

Waitakere Central Library - renew CCTV system

C&CS: Community Facilities

$25,000

30169

West Wave Aquatic Centre - comprehensive renewal phase 2

C&CS: Community Facilities

$10,100,000

36687

West Wave Recreation Centre and Zeal Building - undertake seismic strengthening

C&CS: Community Facilities

$1,458,000

 

31.     Table three highlights the activities that were approved in principle in June 2021 but have stopped, or proposed activities that did not start, and are therefore not included in the 2022/2023 work programme:

Table three: work programme activities that have been removed from the work programme

Previous ID

Activity name

Lead department

669

HM: Urban Ngahere Growing FY22

CCS: PSR – Park Services

1032

HM: Public toilet provision assessment

CCS: PSR – Park Services

1033

HM: Accessibility implementation Stage 2 – mapping

CCS: PSR – Park Services

 

COVID-19 considerations for Customer and Community Services

32.     The work programme includes activities that respond to the impacts of COVID-19 by providing:

·        safe and welcoming spaces

·        inclusive events to bring the community back together

·        community support, including grants

·        stronger connections with other organisations, including Council Controlled Organisations, iwi and Māori organisations, business associations, community organisations and central government agencies, which also serve Auckland’s communities.

33.     There is still a degree of uncertainty about the delivery of these activities due to the unpredictability of COVID-19. In the event of further COVID-19 related disruption some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

34.     Current capex delivery challenges include increased material and labour costs, as well as shortages in both sectors, this in turn will lead to increased overall project costs.

35.     Current supply chain issues, obtaining building materials, may lead to delays in project delivery. Increased costs and delays will be managed as part of the ongoing management of work programmes via additional RAP projects, and the rephasing of projects to accommodate increased budget and address material shortages.

Māori Outcomes

36.     Local boards play a vital role in representing the interests of all Aucklanders and are committed to the Treaty-based obligations and to Māori participation and development.

37.     Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

38.     A thriving Māori identity is Auckland’s point of difference in the world. It advances prosperity for Māori and benefits all Aucklanders.

39.     The local boards recognise the importance of building meaningful relationships with mana whenua, maatawaka and whānau, and understanding Māori aspirations.

40.     Table four shows the outcomes, objectives and key initiatives from the local board plan that recognise these areas of common interest.

Table four: local board plan Māori outcomes, objectives and initiatives

1.        

1.        

Outcomes

Objectives

Initiatives

Outcome 1: Henderson-Massey is a great place to live, work and play

Heritage and culture are highlighted and celebrated 

·     Work with mana whenua to identify and highlight sites of cultural significance

·     Progress mana whenua naming of parks and reserves, including interpretive signage that tells the stories of sites of significance to Māori 

Outcome 3: Thriving Māori culture and identity 

The aspirations of the Māori community are understood and responded to 

·     Support the Kaiwhakaawe role in delivering on the Waitākere ki Tua 2019 action plan  

·     Support rangatahi in growing their confidence and leadership, and improve education and employment opportunities  

·     Progress a relationship agreement with Te Kawerau a Maki  

·     Support Te Tiriti o Waitangi training in all community organisations’ governance training 

Māori participation in local decision-making is effective and meaningful 

·     Support whakawhanaungatanga by making culturally meaningful connections through regular hui with the wider Māori community  

·     Support regular hui with mana whenua representatives to gain their perspective on local initiatives and proposals  

·     Advocate for improving council processes that support meaningful Māori input to key strategies and plans 

More opportunities for expression of Māori language, heritage, culture and arts

·     Advocate for Waitangi at Hoani Waititi to be supported at a regional level  

·     Support the contracted arts broker to engage with Māori-focussed arts groups  

·     Progress Te Kete Rukuruku (a project to name, rename or dual name parks and community places) and explore other opportunities to highlight Māori culture and te reo throughout Henderson-Massey including stories, art, pou and interpretive signs 

Outcome 4: Everyone contributes to building resilience and living sustainably 

More people involved in local environmental protection and increasing indigenous biodiversity to preserve our ecological treasures

·     Build on and expand Māori-led environmental initiatives based on a tikanga Māori approach, for example through Project Twin Streams, pā harakeke and rongoā plantings 

 

41.     There is a wide range of activity occurring across Tāmaki Makaurau to advance Māori outcomes. Much of this is led by mana whenua and Māori organisations, as well government organisations, non-government organisations and businesses. 

42.     The Auckland Plan’s focus on Māori culture and identity is encapsulated in the outcome: Māori Identity and Wellbeing.

43.     Kia Ora Tāmaki Makaurau, council’s Māori Outcomes performance measurement framework, captures the majority of council’s Māori outcome strategy and planning. The framework responds to the needs and aspirations that Māori in Tāmaki Makaurau, both mana whenua and mataawaka, have expressed to council. 

44.     The work programme includes activities that have an objective to deliver outcomes for and with Māori. Attachment B sets out the activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas.

45.     Table five shows the strategic priority areas and alignment to Kia Ora Tāmaki Makaurau outcomes.


 

Table five: local board work programme Māori outcome areas

Strategic priority area

Kia Ora Tāmaki Makaurau outcome

Kaitiakitanga

Kia Ora te Taiao

Māori business, tourism and employment 

Kia Ora te Umanga

Māori identity and culture 

Kia Ora te Ahurea

Marae development

Kia Ora te Marae

Papakāinga and Māori housing 

Kia Ora te Kāinga

Realising rangatahi potential 

Kia Ora te Rangatahi

Te reo Māori 

Kia Ora te Reo

Whānau and tamariki wellbeing

Kia Ora te Whānau

 

46.     The Customer and Community Services directorate lead or contribute to programmes that align with all outcomes. Particular priorities are Kia Ora te Marae, Kia Ora te Whānau and Kia Ora te Reo. 

47.     In a COVID-19 recovery environment there is increasing focus on Kia Ora te Umanga /   Māori Business, Tourism and Employment and the role that the council can play, not only in supporting economic recovery, but in a thriving Māori economy. 

48.     Kia Ora te Ahurea / Māori Identity and Culture is often a focus for local boards as events and place-based design often plays an important part in many local programmes.

Work programme budget types and purpose

49.     Work programme activities are funded from various budget sources, depending on the type of delivery. Some activities within the work programme are funded from two or more sources, including from both local and regional budgets.

50.     Table six outlines the different budget types and their purpose that fund the work programme.

Table six: work programme budget types and purpose

Budget type

Description of budget purpose

Locally Driven Initiatives (LDI)

A development fund used to advance local operational and capital activities at the discretion of the local board

Asset Based Services (ABS)

Allocated to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services, grants and staff time to deliver activities

Local renewals

A fund dedicated to the partial renewal or full replacement of assets including those in local parks and community facilities

Growth (local parks and sports field development)

Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs

Coastal

A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons

Landslide prevention

A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region

Specific purpose funding

Funds received by the council, often from external sources, held for specific local board areas, including compensation funding from other agencies for land acquisitions required for major projects

One Local Initiative (OLI)

Funds allocated to a local board priority project in alignment with the Long-term Plan 2018-2028

Long-term Plan discrete

Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure

Kauri Dieback Funding

Part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund used to implement the national kauri dieback programme standards

External funding

Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

51.     The capital projects to be delivered in the Henderson-Massey Local Board area, together with identified budgets and main funding sources, are shown in Attachment A.

52.     The budgets associated with the capital works programme are estimates only, costs are subject to change and may need to be refined as the project progresses through the design and delivery process. Once activity details are more clearly defined, staff will update the work programme for approval in subsequent years.

53.     The capital works projects have been geo-spatially mapped to indicate the location of projects within the local board area (Attachment C). Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

54.     The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

55.     Several capital projects in the 2023/2024 and 2024/2025 work programme have been identified as part of the Risk Adjusted Programme and outlined in Attachment A.

56.     Local board approval is sought for the commencement of these projects in the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

Regionally funded activities included in the local board work programme

57.     Some activities from the Landslide Prevention and Local Parks and Sports Field Development (growth) budgets are funded regionally and will be presented to the Parks, Arts, Community and Events Committee for approval after 30 June 2022.

58.     The local board has decision-making responsibility for these activities within parameters set by the Governing Body, which include project location, scope, and budget. These activities are therefore included in the work programme. 

59.     The local board can provide feedback on the activities outlined in Attachment D. Staff will present this feedback to the Parks, Arts, Community and Events Committee when they consider regionally funded activities.

Process for changes to the approved work programme

60.     Some projects in the work programme require further local board decisions as they progress through the delivery process.

61.     Where further decisions are anticipated they have been indicated in the work programme, and decisions will be sought as required through local board business meetings.

62.     Amendments to the work programme or specific projects may also be required as projects progress, in response to more detailed design and costing information, community consultation, consenting requirements and similar factors.  

63.     Amendments to the work programme or specific projects will be managed in accordance with the established local board delegations to staff.

64.     The work programme includes community leases. Lease renewals without variations will be processed by way of a memo, in accordance with agreed delegations.

65.     Should the local board signal their intent to change or pursue a new lease that is not contemplated in the leasing work programme, a deferral of an item already programmed for delivery will need to be accommodated.

66.     Staff will workshop expired and more complex community leases with the local board and then report on them at a business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

67.     As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

68.     In providing asset-based services, Customer and Community Services contributes most of council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

69.     Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve council’s operational GHG emissions by 2030, and to adapt to a changing climate.

70.     Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

71.     At the same time, the directorate will mitigate GHG emissions and improve climate resilience through delivering tree planting programmes across the region. This includes delivering the Mayor’s tree planting initaitives, transitioning unproductive farmland on regional parks to permanent native forest, and delivering ecological restoration projects with community groups.

72.     Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and Local Board Plans.

73.     As approved through the 10-year Budget 2021-2031, council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

74.     Each activity in the work programme has been assessed to identify whether it will have a positive, negative or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

75.     The activities in the Henderson-Massey Local Board work programme identified as having a positive or negative impact on climate change are outlined in Attachment E.

76.     Types of activities in the work programme that will have positive impacts on emissions and improve community resilience to climate change, include community-led environmental and educational programmes, supporting volunteer planting, delivering council-led planting and sustainable design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

77.     The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

78.     An example of collaboration on delivery is the kauri dieback programme which is delivered by the Community Facilities, Parks, Sport and Recreation and the Infrastructure and Environmental Services directorate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

79.     The feedback received from the local board through a series of workshops from October 2021 to May 2022 has informed the proposed Customer and Community Services work programme.

80.     A focus area of the work programme is to respond to the Recovery Budget, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.

81.     Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

82.     The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.

83.     Attachment B shows local board projects or programmes that are ranked as delivering ‘high’ Māori Outcomes. They involve ongoing collaboration with Māori or are delivered by Māori. 

84.     Projects or programmes in Attachment A may also contribute to Māori Outcomes but are not highlighted as they are identified to have a moderate or low impact. 

85.     Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board. 

86.     Further information about the response to Māori aspirations as described in the work programme, is captured in the Analysis and Advice section.

Ngā ritenga ā-pūtea

Financial implications

87.     Each activity line has a budget allocation in one or more of the financial years e.g. 2022/2023, 2023/2024 and 2024/2025. Where activity lines show a zero-dollar operating expense (opex) budget, this reflects implementation costs met through staff salary or other funding sources.

88.     The 2022/2023 activities recommended for local board approval can be accommodated within 2022/2023 budgets and staff resources.

89.     The budgets allocated to activities in the financial years 2023/2024 and 2024/2025 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

90.     Table seven summarises the budget sources and allocation for each work programme financial year.

Table seven: Henderson-Massey Local Board budget allocation

Local budgets

2022/2023 (approve)

2023/2024 (approve in principle)

2024/2025 (approve in principle – Community Facilities only)

Operational (Opex): Locally Driven Initiatives (LDI)

1,741,795

            1,826,622

            1,874,409

Opex: Asset Based Services (ABS)

32,688,987

          26,667,326

          27,030,153

Capital (Capex): Local Asset Renewals - Budget (ABS)

7,791,086

11,960,073

8,664,713

Capex: Local Asset Renewals - Proposed Allocation (ABS)

6,708,073

11,960,073

8,627,713

Advanced Delivery RAP*

256,935

 

 

Capex: Local Asset Renewals - Unallocated budget (ABS)

826,077

0

37,000

Capex: Locally Driven Initiatives (LDI) – Budget

240,000

240,000

1,056,301

Capex: Locally Driven Initiatives (LDI) - Proposed Allocation

240,000

240,000

1,056,301

Advanced Delivery RAP*

0

 

 

Capex: Locally Driven Initiatives (LDI) - Unallocated budget

0

0

0

Capex: Growth projects Allocation

339,648

0

325,000

Capex: Coastal projects Allocation

0

0

0

Capex: Landslide Prevention projects Allocation

143,712

0

75,000

Capex: Specific Purpose Funding - Allocation

14,579,217

5,583,718

7,695,654

Capex: One Local Initiative

0

0

0

Capex: Long-term Plan discrete

1,346,150

400,000

0

Capex: Natural Environment Targeted Rate

0

0

0

Capex: External Funding Allocation

1,120,430

1,440,787

0

* See paragraph 54-56 for RAP explanation

91.     The budgets are based on the allocations in the Long-term Plan 2021-2031. Budgets are subject to change during council’s Annual Budget and future Long-term Plan processes. If decisions on the Annual Budget result in budget reductions, the work programme will need to be amended to align to these budgets via future decisions of the local board.

92.     Any 2021/2022 opex budget unspent on 30 June 2022, will be assessed for carry-forward to the 2022/2023 work programme. Carryforwards will be added to the work programme as separate activity lines and will be reflected in the revised budget.

93.     During delivery of the 2022/2023 work programme, where an activity is cancelled or no longer required, the local board can reallocate the associated budget to an existing work programme activity or create a new activity within that financial year. This process will include agreement from each department and will need to be resolved on by the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

94.     The most significant risk is that delivery of the Customer and Community Services work programme is dependent on the local board approving the work programme by 30 June 2022. Approval of the work programme after the start of the financial year could result in delays to delivery.

95.     The majority of operational (opex) activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

96.     Table eight outlines the key risks and mitigations associated with the work programme once it has been approved.

Table eight: risks and mitigations

Risk

Mitigation

Non-delivery, time delays and budget overspend of activities that are managed through the work programme.

Having agreed processes to amend the work programme if activities need to be changed or cancelled.

Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.

Unknown risks associated with trialling a new activity for the first year.

Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.

Health, safety and wellbeing factors, including external influences relating to work programme delivery may impact the delivery of activities, resulting in activities requiring adjustment.

Health and safety assessments will be conducted prior to commencement of projects. Work programme activities and projects will be adjusted accordingly where these risks occur during the delivery phase.

The COVID-19 pandemic may continue to negatively impact on the progress and deliverability of the work programme.

Development of the work programme has included consideration of potential impacts on delivery due to COVID-19 for all activities.

Timeframes for some activities are set to enable delivery within the agreed timeframe despite possible delays. 

Where activities need to be cancelled the local board can reallocate the budget to other activities.

The COVID-19 pandemic and other geopolitical factors may result in further inflationary and supply chain pressures.

Potential inflationary pressures have been modelled into key forecasts; however uncertainties remain.

The ongoing cost increase may become unsustainable, and may require a reprioritization of potential work programmes, capital spend and a potential discontinuation of some programmes.

Ngā koringa ā-muri

Next steps

97.     Delivery of the Customer and Community Service work programme is scheduled to start on 1 July 2022 and continue until 30 June 2023.

98.     Regionally funded projects are an exception and will commence after they have been approved by the Parks, Arts, Community and Events Committee in July 2022.

99.     The local board will receive progress updates on a quarterly basis, with the first quarterly report available in November 2022.

100.   When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Customer and Community Services Work Programme 2022/2023

203

b

Henderson-Massey Local Board Maori Outcomes - Customer & Community Services Work Programme 2022/2023

251

c

Henderson-Massey Local Board Capital Works and Leasing Work Programme Map

253

d

Henderson Massey Local Board Regional Work Programme Projects Feedback

255

e

Henderson-Massey Local Board Climate Impacts - Customer & Community Services Work Programme 2022/2023

257

     

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Connected Communities

Tania Pouwhare - General Manager Community & Social Innov

Taryn Crewe - General Manager Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Approval of the Henderson-Massey Local Board Tātaki Auckland Unlimited work programme 2022/2023

File No.: CP2022/08134

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Henderson-Massey Local Board Tātaki Auckland Unlimited work programme and its associated budget.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Tātaki Auckland Unlimited work programme and associated budgets for approval for delivery within the 2022/2023 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2020:

a)      Henderson-Massey is a great place to live, work and play.

4.       The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

a)      Young Enterprise Scheme Kick Start Days Sponsorship (continuation) – $2,000.

5.       The proposed work programme has a total value of $2,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approve the Tātaki Auckland Unlimited work programme 2022/2023 (Attachment A to the agenda report).

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2020. The specific outcome(s) that are reflected in the work programme are:

a)      Henderson-Massey is a great place to live, work and play.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s Tātaki Auckland Unlimited (TAU) work programme 2022/2023 are detailed below. See Attachment A for further detail.

Young Enterprise Scheme Kick Start Days Sponsorship (continuation) – $2,000

10.     The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. 

11.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work.  YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12.     The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2023 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team, and find out about their 2023 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed TAU work programme has been considered by the local board in a series of workshops from October 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

16.     The activities in the proposed work programme align with the Henderson-Massey Local Board Plan 2020 outcomes.


 

Tauākī whakaaweawe Māori

Māori impact statement

17.     Table 1 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

Table 1: Māori impact assessment of proposed activities

Activity name

Māori impact

Young Enterprise Scheme Kick Start Days

Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

 

18.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

19.     The proposed TAU work programme budget for 2022/2023 is $2,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     Table 2 shows the identified significant risks associated with activities in the proposed 2022/2023 work programme.

Table 2: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Young Enterprise Scheme Kick Start Days

There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

 

21.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

22.     Delivery of the activity in the approved work programme will commence on 1 July 2022.

23.     and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

24.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Auckland Unlimited Work Programme 2022/2023

271

     

Ngā kaihaina

Signatories

Authors

Sarah Leo Anderson, Local Economic Development Advisor

Authorisers

John Norman – Head of Economic Places

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

Table

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Henderson-Massey Local Board

21 June 2022

 

 

Reporting back decisions made under delegation

File No.: CP2022/08019

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back a decision of the Henderson-Massey Local Board made under delegation to provide feedback to inform Auckland Council submissions.

Whakarāpopototanga matua

Executive summary

2.       On 21 April 2020 the Henderson-Massey Local Board delegated authority to the local board Chairperson to submit the local board's formal views for inclusion in Auckland Council submissions to Central Government, select committees and other councils, where this feedback is due before a local board meeting (resolution number HM/2020/50) as follows:

a)                 That the Henderson-Massey Local Board:

a)      delegate authority to the Chair to approve and submit the local board's input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board's input into Auckland Council submissions on formal consultation from

c)      note that this delegation will only , be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

3.       On 26 May 2022, the Chairperson signed off under delegation feedback from the Henderson-Massey Local Board for appending to Auckland Council's submission on the draft National Adaptation Plan.

4.       Auckland Council prepared a submission on the draft National Adaptation Plan which was released by the Ministry for the Environment on 27 April 2022 for public consultation.

5.       The submission focused on the extent to which the draft National Adaptation Plan enables and/or inhibits climate change adaptation action for Auckland Council. The submission also set out potential gaps and concerns for Auckland Council, in particular the role and responsibilities of local government in relation to the Plan, and the extent to which critical actions outlined in the Plan support Auckland Council to fulfil their defined legislative roles and responsibilities. Both risks and opportunities for central government are highlighted.

6.       In addition, views and perspectives on managed retreat, flood insurance and associated critical issues to be considered in the development of new legislation are explored.

7.       The council submission is informed by Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan which has been adopted by Council, Auckland Council’s climate change commitments and previous relevant consultation submissions.

8.       Henderson-Massey Local Board’s feedback and supporting documentation is appended as Attachment A.

9.       The draft National Adaptation Plan can be downloaded at https://environment.govt.nz/publications/draft-national-adaptation-plan/.

10.     The Ministry of Environment has also recently released a discussion document entitled Kia urutau, kia ora: Kia āhuarangi rite a Aotearoa – Adapt and thrive: Building a climate-resilient New Zealand. It can be downloaded at https://environment.govt.nz/publications/adapt-and-thrive-building-a-climate-resilient-aotearoa-new-zealand-consultation-document/.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the decision made under delegation on 26 May 2022 providing feedback from the Henderson-Massey Local Board for appending to Auckland Council's submission on the draft National Adaptation Plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft National Adaptation Plan feedback and supporting documentation

275

     

Ngā kaihaina

Signatories

Authors

Wendy Kjestrup - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

File No.: CP2022/07672

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on applications to the Sport and Recreation Facilities Investment Fund 2022.

Whakarāpopototanga matua

Executive summary

2.       The Sport and Recreation Facilities Investment Fund is a regionally contestable fund allocated through The Long-term Plan 2021–2031.

3.       The fund supports the development of community sport and recreation facilities across Auckland looks to address gaps in provision and allows the council to proactively respond to changing trends in sport and recreation.

4.       There is $15.3 million available in the current funding round.

5.       Allocation of the fund will be decided by the Parks, Arts, Community and Events (PACE) Committee at its meeting in September 2022.

6.       Local board views will inform recommendations to the PACE Committee.

7.       Applications received from within the Henderson-Massey Local Board area are included at Attachment A.

8.       Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022. The recommendations from the assessment panel will be presented to the PACE Committee at the September meeting. If approved, the grant allocations and funding agreements with successful applicants will be developed in late 2022.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)       West Auckland Riding for the Disabled Association Incorporated:

Covered Riding Facility 

201A Henderson Valley Road, Henderson 

$3,258,580 

ii)       Henderson Valley Pony Club Incorporated:

Sand area repair project 

201A Henderson Valley Road, Henderson 

$65,056.30 

iii)      Auckland Rugby Union Incorporated:

(on behalf of the) Wider Auckland Rugby Sports Field Project 

Waitemata Rugby Union Football and Sports Club

96 Swanson Rd, Henderson

$3,062,125 (across three sites).

 

Horopaki

Context

Sport and Recreation Facilities Investment Fund 2022

9.       The Sport and Recreation Facilities Investment Fund was established through the Long-term Plan 2018-2028 to support development of sport and recreation facilities in the Auckland region.

10.     The regionally contestable fund will invest circa $140 million over the next ten years to proactively address sport and recreation infrastructure shortfalls, respond to changing participation preferences and get more Aucklanders more active, more often.

11.     There is $15.3 million available in the current funding round. This funding envelope is a combined allocation from two financial years (2021/2022 and 2022/2023).

12.     The fund will be allocated by the Parks, Arts, Community and Events (PACE) Committee in September 2022.

13.     Further information relating to the Sport and Recreation Facilities Investment Fund and the current funding round can be found in the Sport and Recreation Facilities Investment Fund 2022 Guidelines.

Communication to local board

14.     Memos dated 29 October 2021 and 13 April 2022 circulated to local boards to provide information on the Sport and Recreation Facilities Investment Fund 2022, outline the approach to local board engagement and provide information on applications to the fund from within the board’s area.

15.     In workshops during May/June 2022, local boards were provided with further information on applications to the fund from within their areas where they had the opportunity to ask questions for clarification and provide local insights.

16.     Applications received from within the Henderson-Massey Local Board area are included at Attachment A.

17.     Local board views will inform consideration of applications by an independent assessment panel whose recommendations will go to the PACE Committee in September 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Local boards may endorse an application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022 or decline to endorse and instead raise concerns about the application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Local board endorsement of the applications is not in itself considered to carry a climate impact.

20.     Mitigation of potential environmental impacts arising from individual projects will be examined as one of the assessment criteria for the fund.

21.     Should an application to the fund be successful, potential emissions and environmental impacts (e.g. through construction) will be further considered in land-owner approval and resource consent processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     Decision-making on the fund sits with the PACE Committee.

23.     Local board views will inform recommendations to the committee.

24.     No other council group impacts are identified as arising from the local board expressing views on applications to the fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Workshops were held with local boards during May and early June 2022 where applicationss have been received from their area.

26.     During those workshops, local boards had the opportunity to:

i)     learn more about the application(s) and ask questions

ii)    provide their views supporting or opposing the applications.

27.     Local board directions taken from the workshops inform the recommendations in this report

Tauākī whakaaweawe Māori

Māori impact statement

28.     Māori outcomes are a priority criteria for the fund in the social and community theme. The social and community criteria are weighted to align with the equity focus on the Increasing Aucklanders Participation in Sport: Investment Plan 2018-2038. Scoring will reflect applications displaying strong Māori outcomes.

29.     An initial presentation on the fund was provided to the Mana Whenua Forum in October 2021. In response to Mana Whenua feedback, staff have ensured that the independent assessment panel assessing applications in July 2022 will include a specialist with a Māori outcomes perspective.

30.     Applications to the fund will be presented to Mana Whenua Forum in June 2022. Mana Whenua views will be sought to inform the assessment panel and recommendations to the PACE Committee. Where it is desired by Mana Whenua, fund recipients will be required to engage with iwi about their projects.

Ngā ritenga ā-pūtea

Financial implications

31.     The Sport and Recreation Facility Investment Fund is a regional budget established through The Long-term Plan 2018-2028. The PACE Committee allocates budget following a regionally contestable process.

32.     Local board views on applications will inform discussions with the assessment panel and ultimately recommendations to the PACE Committee.

33.     Local board endorsement of the application(s) will have no financial implications.


 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The following risks and mitigations have been identified:

Risk

Mitigation

Applicants may consider the endorsement by the local board to be an indication that a grant will be forthcoming.

The applicant will be advised by staff that any endorsement at this stage is an endorsement to progress their application for further consideration.

Applicants may consider the endorsement by the local board to be an indication that the local board will provide necessary approvals (e.g. land owner approval, agreement to lease)

The applicant will be advised by staff that any local board endorsement at this stage does not affect future local board decisions.

The applicant may not have the capability to lead delivery of a successful project.

The applicant’s ability to deliver a successful project is a key weighting within the criteria to be used by the assessment panel.

Ngā koringa ā-muri

Next steps

35.     Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022.

36.     Recommendations from the assessment panel will be presented to the PACE Committee at the September meeting.

37.     Should the PACE Committee approve grant allocations, funding agreements with successful applicants will be developed in late 2022.

38.     Local boards will be advised of the PACE Committee decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Applications received from within the Henderson-Massey Local Board area

285

     

Ngā kaihaina

Signatories

Authors

Nick Harris - Sport & Recreation Team Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

Timeline

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Henderson-Massey Local Board

21 June 2022

 

 

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

File No.: CP2022/07677

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on Auckland Transport’s Draft Parking Strategy (2022).

Whakarāpopototanga matua

Executive summary

2.       The Parking Strategy sets out the objectives, principles and policies relating to Auckland Transport’s management and supply of parking across Auckland and was last updated in 2015.

3.       Since 2015, numerous changes in both the central and local government context mean that a review of the Parking Strategy (2015) was required.

4.       The review has involved engagement with elected members, mana whenua, key stakeholders and the wider community.

5.       In late May 2022 Auckland Transport (AT) provided summaries of public engagement to all local boards. This report is to seek feedback from local boards, having had the opportunity to review feedback from their community, on the Draft Auckland Parking Strategy (2022).

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      provide feedback, taking into consideration their community’s feedback, on the Draft Auckland Parking Strategy (2022).

Horopaki

Context

6.       The current Parking Strategy (2015) was progressive at the time it was introduced, bringing about many changes in Auckland including wider acceptance of priced parking; however, it is no longer fit for purpose. Since it was developed there have been numerous changes to the policy and planning context including:

·     adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

·     changes to travel behaviour, such as the emergence of micromobility (i.e., electric scooters) and the growth of the delivery economy

·     Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

·     market demand is pushing for more housing provision and density. Development is already showing evidence of less carparking provision and more issues with carparking compliance

·     the National Policy Statement on Urban Development (NPS-UD) which guides direction on urban development through the Unitary Plan. The NPS-UD requires Auckland Council to remove parking minimum requirements from the Unitary Plan, which means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time; however, it will lead to increasing pressure on public parking resources, particularly on-street parking

·     both central government and Auckland Council have declared ‘climate emergencies’, prioritising policy initiatives and investment that will reduce carbon emissions. Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and other plans and strategies proposed by central government will require changes to the land transport system, including parking.

7.       The Draft Auckland Parking Strategy (2022) is an important element of aligning and addressing Auckland’s response to these issues, particularly by managing parking in a way that:

·     supports public transport and alternative modes, which will make public transport and active modes such as walking and cycling safer and more convenient

·     responds to Auckland’s population growth and land-use intensification

·     acknowledges that space for carparking is a limited public resource.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Draft Parking Strategy (2022) (Attachment A) sets out the strategic context and the need to manage the transport system, as well as the strategic objectives and agreed principles for parking management.

9.       The proposed approach to planning parking management is set out on pages 26-36 of Attachment A. The key elements of this are:

·     proactively applying parking management in areas that have land use intensity and good public transport access

·     repurposing road space away from parking where this is required to enable delivery of the Strategic Transport Network.

10.     The accompanying parking policies (p38-63 of Attachment A) provide more technical detail on how parking is proposed to be managed in order to align to the principles set out in the strategic direction. The policies are grouped by:

·     provision and approach

·     on-street and off-street

·     specific vehicle classes

·     specific situations.

11.     The strategy also includes a section on advocacy to central government for legislative and/or regulatory reform as there are some areas of parking management that are outside local government control. Including these areas also provides context on the limitations of regulation in areas we would like to effect change and achieve better outcomes. These areas include:

·     parking infringement fines

·     banning berm parking

·     residential parking permit cost-setting

·     influencing private parking through parking levies.

12.     In December 2021, Auckland Transport and Auckland Council released a Parking Discussion Document to start the conversation with the public on future parking management in Auckland. AT received 32 pieces of written feedback. Following this feedback, several areas of the draft Parking Strategy and its accompanying policies were updated, including:

·     developing the narrative to better link it to the broader transport story, strategic objectives and policy rationale, as well as regulatory areas in need of reform

·     focussing on the benefits of parking management to enable and support access, resulting in a more equitable transport system

·     articulating the benefits and implications of parking to the community

·     acknowledging the costs of parking provision

·     emphasising parking diversity to enable mode shift

·     emphasising that the roll-out of further parking management will happen over time, starting where there is most readiness for change, and that this is a ten-year plan

·     outlining indicators of success

·     ensuring that consultation materials acknowledge the existing context and public fatigue.

13.     Strategic direction provided by the Planning Committee has also guided development of the draft strategy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The National Policy Statement on Urban Development (NPS-UD) requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

15.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan outlines the need for Auckland to reduce its transport-related emissions significantly, to meet the target of 64% reduction by 2030. This means that business as usual for transport and land-use project planning and delivery, and management of the transport system, cannot continue.

16.     Parking management is a lever in managing the transport network, both in terms of the opportunities that repurposing of road space offers to enabling other modes, and in disincentivising car use.

17.     Implementing the Parking Strategy will include repurposing parking lanes on key roads in Auckland, increasing the diversity of transport options and improving safety and efficiency for people using sustainable modes and for goods and service delivery. This is a key change required to reduce transport-related emissions, meaning the Parking Strategy is of significant importance as an early step to transport-related climate action.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Auckland Transport has engaged with key stakeholders across the council family, including raising awareness of the review with Auckland Council’s advisory panels.

19.     Eke Panuku and Auckland Unlimited provided feedback during engagement on the Parking Discussion Document. Their feedback was supportive of the proposed approach.

20.     Both the need for review and the Draft Auckland Parking Strategy (2022) prepared for public consultation have been endorsed by Auckland Council’s Planning Committee (Resolution number PLA/2022/24).

21.     Considerable liaison has taken place between Auckland Transport and Auckland Council departments ranging from Planning and Transport Strategy at a strategic level to Community Facilities about management of car parking in or near community parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     Since Auckland Council and the Auckland Transport Board approved the review of the Parking Strategy in 2021, Auckland Transport has engaged with elected members, mana whenua, key stakeholders and the wider community. The objective of the engagement process has been to ensure that Aucklanders are aware of the review, have had an opportunity to find out more about the proposed changes, and have had an opportunity to provide feedback.

23.     The engagement process included the following key activities:

a)    in 2021, information about the review was sent to all local boards and presented to the Local Board Chairs’ Forum

b)    all local boards were offered a workshop in August 2021, and in September 2021 all were invited to provide feedback that would contribute to the initial thinking around development of an updated draft document

c)    in December 2021, a Parking Discussion Document was published, targeted at key stakeholders and calling for initial feedback. 32 pieces of written feedback were received

d)    in March 2022, information about upcoming wider public consultation was provided to local boards along with a further workshop with Auckland Transport subject matter experts. The public consultation was again promoted through the Local Board Chairs’ Forum in April 2022

e)    public engagement and consultation on the Draft Auckland Parking Strategy has recently closed. Auckland Transport received 943 submissions. Responses from the community have been collated and provided to local boards as area specific reports (Attachment B). Public engagement included:

i)     media (OurAuckland, radio) and social media (videos) marketing to let the public know about the engagement

ii)    online information

iii)    webinars at which Auckland Transport staff were available to discuss the proposal with members of the public

iv)   nine open days held in libraries around the region for members of the public to discuss the proposal with Auckland Transport staff

v)    discussions with key stakeholders including business associations, industry groups, emergency services, utilities, and other government agencies

vi)   a public debate about parking issues.

24.     This report provides the opportunity for the local board to give their feedback, based on consideration of their community’s feedback, on the Draft Parking Strategy (2022).

Tauākī whakaaweawe Māori

Māori impact statement

25.     Parking management is a kaitiakitanga issue, in that it is about managing a limited public resource. Auckland Transport has engaged with the Tāmaki Makaurau Mana Whenua Kaitiaki Forum to establish how best to incorporate views from mana whenua into the review.

26.     Feedback from a series of AT hui with mana whenua representatives reinforced that parking is a topic of considerable concern to Māori. Other points raised include:

·     acknowledgement that, as well as the strategic concerns around air quality and resource management, parking enables access

·     that parking infringements can contribute to creating a cycle of debt

·     that communities are facing compounding pressures - parking management shouldn’t adversely impact people and places even further

·     the potential for parking management to further reduce access - particularly for less able-bodied kaumatua and kuia - to the whenua, the moana and to wahi tapu.

27.     Other potential impacts of increased parking management for Māori are likely to be similar to those for the wider population. Some members of the community are more reliant on cars for access, particularly if they do not have good access to public transport. Barriers to public transport, such as cost and network coverage, influence access to necessities such as education, healthcare, employment, shopping, and social services.

Ngā ritenga ā-pūtea

Financial implications

28.     Parking management resourcing will be delivered through AT operational budgets. Initial work to understand the resourcing required to implement the strategy indicates that this will require significant resource increases for planning, design, compliance monitoring and enforcement. It is currently expected that the strategy would be at least revenue-neutral overall once compliance monitoring/enforcement revenue is considered.

29.     Revenue from parking management helps to offset AT operational costs and therefore reduce reliance on ratepayer funding.

30.     There are no financial implications for local boards associated with providing feedback on the Draft Parking Strategy (2022).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There are significant risks associated with adopting a new approach to parking management in Auckland – however these must be weighed against the opportunity costs of not having an appropriate framework in place to manage parking. These include:

a)    persistent and increasing issues with over-reliance on on-street parking, particularly since the removal of onsite parking requirements in the Unitary Plan

b)    reduced ability to support development of the public transport and cycling network (both of which reduce emissions) and less ability to enable place-based improvements within the road corridor

c)    not having the ability to take an integrated and strategic approach that supports business when managing parking in town centres using collaborative parking management plans

d)    less flexibility with managing the impacts of increased population growth and intensification.

32.     Strong, considered feedback from local boards will enable Auckland Transport to make good decisions about the Parking Strategy while they balance these risks against the opportunity costs described above.

Ngā koringa ā-muri

Next steps

33.     Feedback from local boards will be reviewed and taken into account as staff consider any amendments to the Draft Auckland Parking Strategy before recommendations to the Auckland Council Planning Committee are made in August 2022.

34.     Following endorsement of the Auckland Parking Strategy by the Auckland Council Planning Committee, approval will be sought from the Auckland Transport Board.

35.     Once approved by the Auckland Transport Board, the new Parking Strategy will be introduced.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Transport Parking Strategy (2022) (Under Separate Cover)

 

b

Public consultation - summary of local feedback April/May 2022

295

     

Ngā kaihaina

Signatories

Authors

Claire Covacich, Principal Transport Planner, Auckland Transport

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Andrew McGill, Head of Integrated Network Planning, Auckland Transport

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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Henderson-Massey Local Board

21 June 2022

 

 

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

File No.: CP2022/08058

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of the report is to seek feedback from local boards on the development of draft plan changes and variations to the Auckland Unitary Plan (AUP) that are to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument (IPI) on medium density residential standards (MDRS) and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020 (NPS-UD). These are:

·        transport-related changes to promote safe and efficient access to residentially zoned parking spaces and rear sites, and to address additional parking issues that were identified following the mandatory removal of car parking minimums from the AUP (Auckland-wide chapters E24 Lighting, E27 Transport, and E38 Subdivision – Urban access and parking provisions).

·        additions to scheduled items to enable their protection when the IPI is notified (Schedule 10 Notable Tree Schedule and Maps, and Schedule 14 Historic Heritage Schedule, Statements and Maps).

·        mandatory variations to incomplete plan changes (council-initiated and private) required by the government to ensure MDRS are applied in all relevant residential zones.

Whakarāpopototanga matua

Executive summary

2.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

3.       Auckland Council is required to publicly notify its IPI in August 2022 to implement the NPS- UD and MDRS in relevant residential zones.  The council’s IPI must now re-write residential objectives, policies and rules to include MDRS, as well as making other changes to implement NPS-UD intensification directives, like increasing height to at least six stories within walkable catchments of certain zones and the rapid transit network stations.

4.       Additional plan changes and variations are necessary to address related matters and are proposed to be notified alongside the IPI.

5.       Feedback is sought from local boards on the policy approach and content of these draft plan changes and variations prior to the Planning Committee’s August 2021 meeting where notification will be considered.

6.       The specific text of each plan change and variation is likely to be amended as these changes progress towards notification as a result of feedback received from local boards, iwi authorities, key stakeholders, internal specialists and legal review.

1.           

2.           

Transport

7.       Auckland Council has already removed minimum car parking requirements from the AUP as required by NPS-UD and is completing a technical plan change to address gaps created by those removals.  In doing so, other more complex additional parking matters need to be addressed in the AUP.

8.       Greater intensification across Auckland brings forward the need to address gaps and inconsistencies in the residential access provisions in chapters E27 Transport and E38 Subdivision - Urban.

Notable trees and Historic Heritage Places

9.       Additional notable trees and historic heritage places are proposed to be added to the AUP schedules 10 and 14 following staff-evaluation and these will be qualifying matters in the IPI. Historic heritage places and notable trees are qualifying matters that will be set out in the IPI to limit intensification so those values can be accommodated.  Amendments to the notable tree and historic heritage places schedules are required to both update and add in newly assessed items for protection. It is important to protect qualifying matters by including items that are not presently scheduled to avoid the loss of those items through intensification.

Variations to incomplete plan changes

10.     The government requires that the council prepare a variation for each plan change commenced, but not completed, at the time the December 2021 amendments to the Resource Management Act (RMA) came into force, where a change relates to a relevant residential zone.  The governments’ MDRS will apply for up to six private plan change requests, and one council-initiated change. 

3.           

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020

b)      provide feedback as the local board’s response to the matters discussed in this report:

i)       transport

ii)       notable trees - Schedule 10

iii)      historic heritage - Schedule 14

iv)      variations to incomplete plan changes.

 

Horopaki

Context

Decision-making authority

11.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

12.     Local boards have a critical role in helping shape the council’s policy response to the NPS-UD. Plan changes and variations are required to address issues arising from implementing government policy and in terms of access matters in the Transport plan change, to address gaps and inconsistencies in the AUP provisions.  

13.     The plan changes and variations relate to:

a)     Transport

·      addressing access to residentially zoned parking spaces and rear sites to prioritise pedestrian access and safety and to improve access efficiency and convenience for all user groups.

·      developing parking provisions to:

-      provide safe and convenient pedestrian access to dwellings that have no vehicle access 

-      require accessible parking so that people with disabilities can participate in everyday life

-      ensure the loading/unloading of goods can occur in a manner that does not compromise the safe and efficient functioning of the road network (including accessways)

-      cater for emerging changes in transport, including greater use of e-bikes, micro-mobility devices and electric vehicles.   

b)     Notable Trees and Historic Heritage Places

·      updating the Auckland Unitary Plan notable tree schedule 10 and adding new notable trees

·      adding new historic heritage places to the AUP historic heritage schedule 14 and removing one place from schedule 14.

Variations to incomplete plan changes

14.     The government requires variations so that all relevant residential zones include MDRS.  Variations will be complementary to the approach taken in the IPI. These mandatory variations must be processed alongside council’s IPI and will use the same fast-track process.  Council staff will prepare variations for:

 

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete council-initiated plan changes relating to relevant residential zones

Suburbs in which land is located

 

PC 60 Open space

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

15.     Addressing access and parking matters must be addressed alongside the IPI so that the development community responds to growth opportunities appropriately. The rule changes are required to implement standards for assessing resource consent applications.

16.     Protecting historic heritage places and notable trees is important to comprehensively address qualifying matters in the AUP and protect these for future generations. The IPI will acknowledge historic heritage places (and other values) and notable trees as qualifying matters, but a separate change is necessary for those historic heritage places and trees that are not already scheduled but whose known values are significant, and eligible for scheduling.

17.     Local board feedback is an important input to help develop the plan changes and variations that are proposed to be notified alongside the IPI in August 2022.

18.     Local boards will have a second opportunity to express views after submissions close on the changes.  Views expressed after submissions close in a resolution will be included in the analysis of the plan changes and submissions received.  If a local board chooses to provide its views, a local board member will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

19.     This report provides an overview of the IPI-supporting plan changes related to transport matters, and additional and corrected historic heritage places and notable trees and mandatory variations to incorporate MDRS. This report does not include a recommendation. Planning staff cannot advise the local board as to what its views should be, and then evaluate those views as part of reporting to the Planning Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

Transport

20.     The Plans and Places department maintains a ‘Residential Issues Register’ and is currently finalising the draft 2021 ‘Section 35 Monitoring: B2.3 Quality Built Environment’ report. The register and the draft section 35 report identify the need for changes to the AUP to achieve better-quality access outcomes. As noted above, the identified parking issues are a consequence of the mandatory removal of car parking minimums.

21.     Attachment A outlines a summary of the potential changes at this stage in the process and the principal reasons for the changes.

Notable Trees

22.     The AUP protects and retains notable trees with significant historical, botanical or amenity values. Trees or groups of trees in Schedule 10 were evaluated using a set of criteria based on historical association, scientific importance or rarity, contribution to ecosystem services, cultural association or accessibility and intrinsic value. These factors are considered in the context of human health, public safety, property, amenity values and biosecurity.

23.     Tree schedules are highly dynamic and are not as easily maintained as other AUP schedules which are static (e.g. Outstanding Natural Landscapes Overlay Schedule, Outstanding Natural Features Overlay Schedule) meaning that they fall out of date over time. This is because subdivision, development and consents for removal/alteration as well as emergency works affect the description of listings on the Schedule. The health of trees can also naturally deteriorate. Given the number of listings contained in the Schedule, errors will continue to be identified and further updates will therefore be required. To update Schedule 10 requires a plan change. These changes cannot be addressed through any other process.

24.     There is a database of nearly 600 nominations received as submissions through the Proposed Auckland Unitary Plan process and further unsolicited nominations received through the current nomination process. These nominations have been received for trees right across the region and are not limited to any specific geographical area. There is an expectation from the community that the council will evaluate and progress a plan change to add trees to the Schedule. There is a large volume of nominations and due to resourcing constraints, it has not been possible to evaluate them all at once. There will however be a portion of these nominations which have been evaluated and some of these trees may be found to meet the criteria for scheduling.

25.     Notable tree nominations are being investigated in the Albert-Eden, Franklin, Howick, Ōrākei, Ōtara-Papatoetoe, Rodney, Waitematā and Whau Local Boards. There are also more general amendments required to ensure the Schedule is accurate and operating as originally intended (for example, removals of listings where the tree has been physically removed, updating legal descriptions as a result of subdivision).

26.     Options relating to notable trees were presented to the Planning Committee on 5 November 2020 which resolved to review or make changes to the notable tree schedule as resources permit (PLA/2020/96). This included addressing existing nominations. It is important to note the scope of this work would not include calling for additional nominations.

27.     In accordance with the resolution discussed in paragraph 22, the Notable Trees Plan Change will amend Schedule 10 Notable Trees Schedule of the AUP as follows:

·        add those nominated trees which merit inclusion to the schedule

·        amend the schedule to address known inaccuracies/inconsistencies.

28.     The IPI will recognise notable trees as qualifying matters, including the newly proposed notable trees. A separate change is needed to schedule these additional trees as that is not the purpose of the IPI.

Historic Heritage

29.     Historic heritage is a matter of national importance that decision makers must consider under section 6 of the RMA. Significant historic heritage places are identified in Schedule 14 Historic Heritage Schedule, Statements and Maps of the Unitary Plan. Places identified in the schedule are subject to the provisions of the Unitary Plan Historic Heritage Overlay, which seeks to protect scheduled historic heritage places from inappropriate subdivision, use and development and enable the appropriate use of scheduled historic heritage places.

30.     For a place to qualify to be included in the AUP historic heritage schedule, each place must meet the criteria and thresholds for scheduling that are outlined in the Regional Policy Statement (RPS) section of the AUP. Historic heritage places must be at least of considerable significance to their locality or beyond.

31.     Historic heritage places have been identified in the Albert-Eden, Henderson-Massey, Howick, Ōrakei, Rodney, Waitematā and Whau Local Boards. A list of these places is included in Attachment B.

32.     Most of these places were identified as a result of the survey of the special character values that was part of the council’s response to the NPS-UD. Other places were identified via public nominations.  This work is supported by a Planning Committee resolution:

where significant historic heritage values are identified within the Special Character Areas Overlay, develop a plan change for places or areas to be added to the Auckland Unitary Plan historic heritage schedule.[1]

33.     Each identified historic heritage place’s evaluation demonstrates the criteria and thresholds for scheduling set out in the RPS are satisfied. It is important that places with significant historic heritage values are included in the AUP historic heritage schedule, so that these values can be appropriately managed. The historic heritage places listed in Attachment B are proposed to be included in Schedule 14 via a plan change. 

34.     Two historic heritage places are proposed to be deleted.  The former St Andrews Sunday School Hall at 40 Rankin Avenue, New Lynn (Schedule 14.1 ID 189) was demolished in 2019.  The Residence at 147 Sturges Road, Henderson (ID 75). This historic heritage place has been identified as not meeting the RPS thresholds for scheduling. It is not appropriate for a historic heritage place without sufficient value to remain in the AUP historic heritage Schedule 14.

35.     The IPI will recognise scheduled historic heritage places as qualifying matters, by limiting intensification to the extent necessary to continue to provide for the scheduled values. A separate change is needed to schedule the newly identified historic heritage places and to remove the place at 147 Sturges Road, as that is not the purpose of the IPI.

Variations

36.     Amendments made to the RMA in December 2021 came into force immediately and require tier 1 local authorities (including Auckland) to incorporate the government’s MDRS into all relevant residential zones.

37.     The government’s intention is that all plan changes relating to relevant residential zones also incorporate MDRS.  Transitional provisions inserted into the RMA require the council to prepare variations where changes commenced, but were not completed, when the RMA was amended.  Up to seven variations are required to be notified at the same time as the council’s IPI, and to be processed alongside it.  Work is commencing on variations to these changes:

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete council-initiated plan changes relating to relevant residential zones

 

Suburbs in which land is located

 

PC 60 Open space

 

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

a)      to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

b)      to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

39.     The first of the council’s climate goals is relevant because it relates to climate adaptation. That goal aligns with the legal principle for RMA decision-makers to have regard to the effects of climate change (section 7(i) RMA).

40.     However, the RMA currently precludes the second goal: consideration of climate mitigation. The council may only consider climate adaptation and resilience.

41.     Several plan changes have some bearing on climate change. The transport plan change addresses the car parking design for new developments and access to residential car parking spaces and rear sites. How sites are designed and accessed provides for climate resilience, particularly by encouraging people to walk and cycle and facilitating sustainable modes of transport. Adding notable trees to the AUP schedule provides statutory protection for trees, adds to biodiversity and improves urban amenity for residents.

4.           

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     The draft transport plan change has been consulted on with internal advice from Auckland Transport, Watercare and all relevant council departments including Auckland Plans Strategy and Research, Consents, Regulatory Engineering, Infrastructure & Environmental Services, and the Tāmaki Makurau Design Ope (formerly the Urban Design Unit).

43.     Key specialists are also involved in the review of the draft transport provisions and their feedback will be considered in the ongoing development of this plan change.

44.     In addition, the planning team is also working with the Infrastructure and Environmental Services technical standards team in their development of an Access Technical Guidance document for the construction and design of residential, business and rural accesses.  This is to ensure the plan change and the technical guidance document are consistent with each other.  It is anticipated the technical guidance will be completed later this year, after the notification of the transport plan change.

5.           

6.           

7.           

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     The extent of intensification anticipated by NPS-UD and RMA amendments will affect all local boards, except Aotea/Great Barrier and Waiheke.  Hauraki Gulf Islands are excluded from the application of MDRS and lie outside Auckland’s urban environment (where intensification is directed).

46.     Workshops were held with local boards on the draft transport plan change in November 2021 and in February 2022. Local boards’ feedback sought to address the access and parking matters by changing the operative AUP standards and/or creating new standards.  The draft section 32 report (which is being developed) also concurs that the issues are best addressed through statutory methods (e.g. a plan change). However, some matters could be supported by a non-statutory design guidance (e.g., cycle parking).  Other matter such as the access requirements for fire and emergency services are best addressed by additional staff training and amendments to the access Practice and Guidance Note.   Attachment C provides a summary of what we heard from local boards during workshops earlier in the year.

47.     This report and related briefings provide an opportunity for local board views to inform policy development.

Tauākī whakaaweawe Māori

Māori impact statement

48.     Kia Ora Tāmaki Makaurau is Council’s framework for measuring our performance in delivering on the strategic priorities identified by Māori.

49.     Policy 9 of NPS-UD directs the council to particularly involve iwi and hapū in the NPS-UD during the preparation of planning documents. The proposed plan changes to implement the intensification provisions is one planning document.

50.     All mana whenua entities recognised by the council receive ongoing invitations to engage and provide feedback on the NPS-UD programme including the supporting draft transport plan change. All representatives (including those electing not to participate in collective meetings or workshops) receive information, updates and hui notes.

51.     Relevant common themes identified to date include:

a)      universal access provided in residential design for less able whānau members

b)      safe and connected whānau and communities.

52.     Staff provide regular updates on all plan changes to mana whenua and specific briefings are planned for late May and June on these changes and the IPI.

Ngā ritenga ā-pūtea

Financial implications

53.     The local board is not exposed to any financial risk from providing its views on policy development.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     The power to provide local board views regarding the content of a draft plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

55.     Any views provided by the local board will be included in the August 2022 report to the Planning Committee seeking decisions on the IPI plan changes and the IPI-supporting plan changes and variations.  Following the close of submissions, local boards will have the opportunity to express views on the notified changes.

56.     If resolutions are passed after submissions close, the relevant local boards will be informed of the hearing date and invited to speak at the hearing in support of their views. Planning staff will advise the local board of the decision on the plan change by memorandum.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of key potential changes to the draft transport plan change

385

b

Histroic heritage places proposed to be added to Schedule 14

393

c

Summary of what we heard from local board during workshops

395

     

Ngā kaihaina

Signatories

Authors

Michele Perwick - Senior Principal Planner

Tony Reidy - Team Leader Planning

Emma Rush - Senior Advisor Special Projects

Teuila Young - Policy Planner

Eryn Shields - Team Leader  Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

21 June 2022

 

 

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