A board member will lead the meeting in prayer.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Manurewa Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 16 June 2022, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manurewa Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Manurewa Local
Board
23 June 2022
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|
Adoption
of the Manurewa Local Board Agreement 2022/2023
File No.: CP2022/07956
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the local content for the Annual Budget, which includes
the Manurewa Local Board Agreement 2022/2023, the message from the chair, and
local board advocacy.
2. To
adopt a local fees and charges schedule for 2022/2023.
Whakarāpopototanga matua
Executive summary
3. Each
financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board
area.
4. From 28 February to 28 March 2022, council consulted on the proposed
Annual Budget 2022/2023. Local boards considered this feedback and then held
discussions with the Finance and Performance Committee on 25 May 2022 on
regional issues, community feedback, and key local board initiatives and
advocacy areas.
5. Local boards have now considered local content for the Annual Budget
2022/2023 which includes a
local board agreement, a message from the chair, and local board advocacy, as
well as a local fees and charges schedule for 2022/2023.
6. On 29 June 2022, the Governing Body will meet to adopt Auckland
Council’s Annual Budget 2022/2023, including 21
local board agreements.
Ngā tūtohunga
Recommendation/s
That the Manurewa Local Board:
a) adopt
the local content for the Annual Budget, which includes the Manurewa Local
Board Agreement 2022/2023, the message from the chair, and local board advocacy
(Attachment A).
b) adopt
a local fees and charges schedule for 2022/2023 (Attachment B).
c) delegate authority to the Chair to make any final changes to the
local content for the Annual Budget 2022/2023 (the Manurewa Local Board
Agreement 2022/2023, message from the chair, and local board advocacy).
d) note
that the resolutions of this meeting will be reported
back to the Governing Body when it meets to adopt the Annual Budget
2022/2023, including each Local Board Agreement, on
29 June 2022.
Horopaki
Context
7. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans influence
and inform the Annual Budgets which outlines priorities, budgets and intended
levels of service over a one-year period. For each
financial year, Auckland Council must also have a local board agreement, as
agreed between the Governing Body and the local board, for each local board
area.
8. Throughout the development of the Annual Budget 2022/2023, local
board chairs (or delegated local board representatives) have had the
opportunity to attend Finance and Performance Committee workshops on key topics
and provide local board views on regional issues being considered as part of
the Annual Budget 2022/2023.
9. From 28 February to 28 March 2022, the council consulted with the
public on the Annual Budget 2022/2023. One locally held event was held in the
Manurewa Local Board area to engage with the community and seek feedback on
both regional and local proposals.
10. A report
analysing the feedback on local board priorities, as well as feedback from
those living in the local board area related to the regional issues, was
included as an attachment on the 12 May business meeting agenda.
11. Local boards considered this feedback, and then held discussions
with the Finance and Performance Committee at a workshop on 25 May 2022 on
regional issues, community feedback and key local board initiatives and
advocacy areas.
Tātaritanga me ngā
tohutohu
Analysis and advice
12. Both staff
and the local board have reviewed the local feedback received as part of the
consultation on Annual Budget 2022/2023 and local boards have received a report
analysing the local feedback. It is now recommended that local boards adopt
local content for the Annual Budget 2022/2023 (Attachment A), including the
Local Board Agreement 2022/2023, the message from the chair,
and local board advocacy, as well as a local fees and charges schedule
for 2022/2023 (Attachment B).
Tauākī whakaaweawe
āhuarangi
Climate impact statement
13. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
14. Some of the
proposed projects in the Local Board Agreement may have climate impacts. The
climate impacts of any projects the council chooses to progress with will be
assessed as part of the relevant reporting requirements.
15. Some of the
proposed projects in the Local Board Agreement will be specifically designed to
mitigate climate impact, build resilience to climate impacts,
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. Local boards
worked with council departments to develop their local board work programmes
for 2022/2023 that will be adopted at June business meetings. The local board
work programmes help inform the local board agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. This report seeks local board adoption of
its content for the Annual Budget 2022/2023 and other associated material, including the Local Board
Agreement 2022/2023.
Tauākī whakaaweawe
Māori
Māori impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
Annual Budget are important tools that enable and can demonstrate
council’s responsiveness to Māori.
19. Local board plans, which were developed in 2020 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
20. Of those who submitted to the Annual Budget 2022/2023 from the Manurewa Local Board area 14
identified as Māori. Five iwi entities from the Manurewa Local
Board rohe also made a submission to the Annual Budget 2022/2023.
These submissions were provided to the local board for consideration at local
board workshops during the development of their local board agreement.
21. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga ā-pūtea
Financial implications
22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2022/2023 financial year.
23. LDI funding
is discretionary funding allocated to local boards based on the Local Board
Funding Policy (included in the Annual Budget), which local boards can spend on
priorities for their communities. Local boards can also utilise LDI funding to
increase local levels of service if they wish to do so.
24. Funding
for ABS is allocated by the Governing Body to local boards based on current
levels of service to run and maintain local assets and services including
parks, pools and recreation facilities, community facilities, and libraries.
25. A
local fees and charges schedule for 2022/2023 is adopted alongside the
Local Board Agreement 2022/2023. The fees and charges have
been formulated based on region-wide baseline service levels and revenue
targets. Where fees and charges are amended by a local board that results in
lower revenue for the council, the shortfall will need to be made up by either
allocating LDI funds or reducing expenditure on other services to balance
overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
26. Decisions on
the local content of the Annual Budget 2022/2023, including the Local Board
Agreement 2022/2023 and a local fees and charges schedule for 2022/2023,
are required by 23 June 2022 to ensure the Governing Body can adopt the final
Annual Budget 2022/2023, including each Local Board Agreement,
at its 29 June 2022 meeting.
Ngā koringa ā-muri
Next steps
27. The
resolutions of this meeting
will be reported to the Governing Body on 29 June 2022 when it meets to adopt
the Annual Budget 2022/2023, including
21 local board agreements.
28. It is possible that minor changes may need to be made to the
attachments before the Annual Budget 2022/2023 is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the Chair to make any final changes if necessary.
29. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2022.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Local content to support the Annual Budget 2022/2023
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11
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b⇩
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Manurewa Local Board fees and charges schedules
2022/2023
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23
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Ngā kaihaina
Signatories
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Author
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Renee Burgers - Lead Advisor Plans and Programmes
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Authorisers
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Louise Mason - General Manager Local Board Services
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
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