I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 June 2022

5.00pm

This meeting will proceed via MS Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Dr Ofa Dewes

 

 

Lotu Fuli

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

14 June 2022

 

Contact Telephone: +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

ITEM   TABLE OF CONTENTS           PAGE

1          Welcome                                                                                                               5

2          Apologies                                                                                                              5

3          Declaration of Interest                                                                        5

4          Confirmation of Minutes                                                                                       5

5          Leave of Absence                                                                                                 5

6          Acknowledgements                                                                            5

7          Petitions                                                                                              5

8          Deputations                                                                                        5

8.1    Deputation - Papatoetoe Adolescent Christian Trust               5

8.2    Deputation - Pet Refuge New Zealand Charitable Trust.          6

8.3    Deputation - New Zealand Council of Victim Support Groups 6

9          Public Forum                                                                                                        6

10        Extraordinary Business                                                                      6

11        Governing Body Member Update                                                       9

12        Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Customer and Community Services work programme                                    11

13        Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Infrastructure and Environmental Services Work Programme       47

14        Approval of the Ōtara-Papatoetoe Local Board Plans and Places work programme 2022/2023                                                             65

15        Approval of the Ōtara-Papatoetoe Local Board Auckland Emergency Management work programme 2022/2023                    71

16        Approval of the Ōtara-Papatoetoe Local Board Tātaki Auckland Unlimited work programme 2022/2023                                             77

17        Adoption of the Ōtara-Papatoetoe Local Board Agreement 2022/2023                                                                                          83

18        Board Members' Report                                                                  101

19        Chairperson's Announcements                                                      103

20        Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 grant allocations                                                                             105

21        Sport and Recreation Facilities Investment Fund 2022 - Local Board views                                                                                    119

22        Approval for a new private road name at 8, 8A and 10 Kenderdine Road, Papatoetoe                                                                            125

23        Hayman Park - Disused Toilet Building Demolition                       131

24        Hayman Park Repo (wetland) concept design approval                135

25        Draft Auckland golf investment plan                                              143

26        Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021                                                       181

27        Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change   205

28        Auckland Transport Local Board Transport Capital Fund Report for Ōtara-Papatoetoe Local Board - Update June 2022                       229

29        Local board feedback on Auckland Transport's Draft Parking Strategy (2022)                                                                                235

30        Community Facilities Network Plan revised Action Plan (2022)   321

31        2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update                                                                                             351

32        Local board resolution responses and information report - public consultation on bus infrastructure upgrades and installing a refuge crossing                                                                                          389

33        Governance Forward Work Calendar                                             395

34        Record of Ōtara-Papatoetoe Local Board Workshop Notes          399

35        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 17 May 2022, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Papatoetoe Adolescent Christian Trust

Te take mō te pūrongo / Purpose of the report

1.      Sarah Durham, Papatoetoe Adolescent Christian Trust Director will be in attendance to present to the board.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Sarah Durham from the Papatoetoe Adolescent Christian Trust for her attendance and presentation.

 

Attachments

a         Papatoetoe Adolescent Christian Trust presentation.......... 413

 

 

8.2       Deputation - Pet Refuge New Zealand Charitable Trust.

Te take mō te pūrongo / Purpose of the report

1.      Julie Chapman, Founder and Chief Executive and Erin Roberts from the Pet Refuge New Zealand Charitable Trust will be in attendance to introduce the Trust to the board.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Julie Chapman and Erin Roberts from the Pet Refuge New Zealand Charitable Trust for her attendance and presentation.

 

Attachments

a         Pet Refuge presentation.................................................... 425

 

 

8.3       Deputation - New Zealand Council of Victim Support Groups

Te take mō te pūrongo / Purpose of the report

1.      Grant Clure from the New Zealand Council of Victim Support Groups will be in attendance to present to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Grant Clure from the New Zealand Council of Victim Support Groups for his attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)       The local authority by resolution so decides; and

 

(b)       The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)        The reason why the item is not on the agenda; and

 

(ii)       The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)       That item may be discussed at that meeting if-

 

(i)        That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)       no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Governing Body Member Update

 

File No.: CP2022/07053

 

  

 

Te take mō te pūrongo / Purpose of the report

1.      A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal reports from the Manukau Ward Councillors.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Customer and Community Services work programme

File No.: CP2022/07860

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the 2022/2023 Ōtara-Papatoetoe Local Board Customer and Community Services work programme and its associated budget as provided in Attachment A.

Whakarāpopototanga matua

Executive summary

2.      This report presents the 2022/2023 Ōtara-Papatoetoe Local Board Customer and Community Services work programme for approval from the following departments:

·     Connected Communities

·     Community and Social Innovation

·     Community Facilities

·     Parks, Sports, and Recreation

·     Regional Service Planning, Investment and Partnerships.

3.      In addition, the 2023/2024 Customer and Community Services work programme and the 2023/2024 and 2024/2025 Customer and Community Services - Community Facilities Department work programme are presented for approval in principle.

4.      To support the delivery of the local board’s outcomes and aspirations highlighted in the Ōtara-Papatoetoe Local Board Plan 2020, Customer and Community Services presents a work programme for local board approval each financial year.

5.      The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

6.      The work programme has been developed with the local board providing feedback to staff on project and activity prioritisation through a series of workshops, held between October 2021 and May 2022.

7.      The work programme development process takes an integrated approach to planning activities, involving collaboration between the local board and staff from across the council.

8.      Within the Customer and Community Services work programme, the Community Facilities Department has identified several projects for the 2023/2024 and 2024/2025 financial years as part of the Risk Adjusted Programme (RAP).

9.      Approval is sought for the planning and design of the RAP projects to commence during the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

10.    The work programme includes projects proposed to be funded from regional budgets subject to approval by the Parks, Art, Community and Events Committee, including Landslide Prevention, Local Parks and Sports Field Development budgets. The local board can provide formal feedback on these regional projects by way of resolutions to this report.

11.    There is still a degree of uncertainty about the delivery of activities due to the unpredictability of COVID-19. In the event of further COVID-19-related disruptions, some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

12.    Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

13.    Once approved in June 2022, the local board will receive quarterly progress updates on the delivery of the 2022/2023 work programme.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget provided as Attachment A to the agenda report

b)      approve in principle the 2023/2024 Customer and Community Services work programme in Attachment A to the agenda report, noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme in Attachment A to the agenda report, noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme in Attachment A to the agenda report

e)      provide feedback for consideration by the Parks, Arts, Community and Events Committee on projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets in Attachment D to the agenda report

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

Horopaki

Context

14.    The Auckland Plan 2050 (Auckland Plan) is the council’s long-term spatial plan to ensure Auckland grows in a way that will meet the opportunities and challenges ahead.  It aims to contribute to Auckland’s social, economic, environmental and cultural wellbeing.

Diagram

Description automatically generated

15.    Local board plans align with the Auckland Plan and set out local community priorities and aspirations. The 2022/2023 Customer and Community Services work programme in turn aligns to not only the local board plans but the appropriate Auckland Council plans, policies and strategies.

16.    Work programme activities align to one or more of the following 2020 Local Board Plan outcomes:

·         Outcome 1 - Transform Manukau

·         Outcome 2 - Prosperous local economy 

·         Outcome 3 - A thriving, inclusive and safe community

·         Outcome 4 - Parks and facilities that meet our people’s needs  

·         Outcome 5 - Sustainable, healthy natural environment

·         Outcome 6 - Connected area and easy to get around.

17.    Development of the work programme is based on consideration of community needs and priorities, availability of resources and funding, Treaty of Waitangi obligations, external partnerships and risk assessment.

18.    The Customer and Community Services directorate provides a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of Auckland’s people, places and natural environment. These are designed and implemented to meet the unique needs of the local community.

19.    Development of the work programme follows an integrated approach to planning activities by the following departments of the directorate:
:

Tātaritanga me ngā tohutohu

Analysis and advice

20.    The work programme demonstrates the phasing of programme and project delivery for the 2022/2023 financial year.

21.    Delivery of the work programme commences from 1 July 2022, and in some cases comprises a continuation of implementation from previous financial years, including annually occurring events or projects and ongoing programmes.

22.    New activities and investments, and potential carry-forward items also form part of the work programme.

23.    Table one summarises the approval status required for the three financial years presented within the work programme.

Table one: Customer and Community Services local board work programme approvals

Department

2022/2023

2023/2024

2024/2025

Community Facilities

Approve

Approve in principle

Approve in principle

All other Customer and Community Services departments

Approve

Approve in principle

N/A

24.    Community Facilities presents a three-year rolling work programme so that delivery and financial commitments against the capital works programme can be planned.

25.    Approval of unique multi-year projects, particularly capital works, in the 2022/2023 work programme may lead to contractual commitments to the future budget needed to complete the project in 2023/2024 or 2024/2025.

26.    The remainder of Customer and Community Services presents the work programme in descending three-year increments and are therefore only presenting years two and three of the three-year work programme.

27.    The local board will be updated by staff on the delivery of the programme by way of quarterly performance reports.

Proposed amendments to the 2022/2023 work programme

28.    The local board approved the 2021/2022 Customer and Community Services work programme in June 2021 and approved in principle the 2022/2023 and 2023/2024 work programmes.

29.    The 2022/2023 work programme contains variations to the version that was approved in principle last year. These include the addition of new activities, changes to existing activities, such as required budget allocation and delivery timeframes, and identifies some activities that have been stopped.

30.    Table two highlights the new activities in the work programme:

Table two: work programme activities that are new

ID

Activity name

Lead department

Budget

1341

Youth Economy (Youth Connections) - Otara-Papatoetoe

CCS: CSI – The Southern Initiative

$50,000

2772

Puhinui Reserve Plan

CCS: PSR – Park Services

$5,000

3484

Manukau town centre community service review

CCS: RSPIP – Service and Asset Planning

 

3499

Taonga tuku iho - Legacy - we preserve our past, ensure our future (Otara Scorpions RL Club) - Ōtara-Papatoetoe

CCS: Connected Communities – Community Delivery

$10,000

31845

Allan Brewster Leisure Centre - renew interior of the building

C&CS: Community Facilities

$349,000

28543

East Tamaki Reserve - upgrade sports fields

C&CS: Community Facilities

$1,300,000

31840

Kohuora Park - comprehensive renewal of the carpark and accessway

C&CS: Community Facilities

$720,000

31866

Kohuora Park – upgrade playground (LDI)

C&CS: Community Facilities

$250,000

31824

Laxon Esplanade Reserve - replace fitness station

C&CS: Community Facilities

$100,000

31856

Len Brown Skatepark - renew skatepark

C&CS: Community Facilities

$400,000

30534

Manukau Sports Bowl - comprehensive renewal of the velodrome grandstand and toilet and changing room

C&CS: Community Facilities

$550,000

30533

Manukau Sports Bowl - refurbish public toilet block

C&CS: Community Facilities

$350,000

30543

Ngāti Otara Park - renew toilet block, depot and boxing gym

C&CS: Community Facilities

$550,000

31224

Ngāti Ōtara Park - upgrade netball facilities

C&CS: Community Facilities

$500,000

31847

Ōtara Music Arts Centre - renew building Stage II

C&CS: Community Facilities

$319,490

36667

Ōtara-Papatoetoe - install a memorial monument for Pacific and Māori returned servicemen

C&CS: Community Facilities

$10

36665

Ōtara-Papatoetoe - plant 51 memorial trees

C&CS: Community Facilities

$10

31848

Papatoetoe Adolescent Christian Trust (PACT) - renew facility - Stage II

C&CS: Community Facilities

$216,148

31846

Papatoetoe Chambers and Ōtara Music Arts Centre - upgrade alarm system

C&CS: Community Facilities

$100,000

31849

Papatoetoe Library - renew facility

C&CS: Community Facilities

$300,000

31993

Papatoetoe Recreation Ground - install memorial plaque (Hugo Friedlander)

C&CS: Community Facilities

$4,000

36406

Papatoetoe Recreation Ground (Kingswood Reserve) - build an outdoor fitness station

C&CS: Community Facilities

$151,241

31470

Papatoetoe Recreation Grounds - investigate options for the development of a new walkway

C&CS: Community Facilities

$50,000

31851

Papatoetoe Town Hall - refurbish exterior and interior of the building - Phase II

C&CS: Community Facilities

$340,000

31955

Pearl Baker Reserve - renew and extend walking and cycling path

C&CS: Community Facilities

$350,000

33286

The Chambers (Papatoetoe) - renew building

C&CS: Community Facilities

$150,000

31875

Waenganui [Allenby Park] - upgrade playground (LDI)

C&CS: Community Facilities

$250,000

 

31.    Table three highlights the activities that were approved in principle in June 2021 but have stopped, or proposed activities that did not start, and are therefore not included in the 2022/2023 work programme:

Table three: work programme activities that have been removed from the work programme

Previous ID

Activity name

Lead department

584

OP: Community Garden - service assessment

CCS: PSR – Park Services

587

OP: Priority playspace service assessment

 

CCS: PSR – Park Services

 

680

OP: Urban Ngahere Growing FY22

 

CCS: PSR – Park Services

 

1322

Ōtara-Papatoetoe Local Parks Management Plan

 

CCS: RSPIP – Service and Asset Planning

 

2796

CFWD OP: Ngahere (Urban Forest) Growing programme FY21

 

CCS: PSR – Park Services

 

2820

Carry over Manukau Sports Bowl-inform a masterplan

 

CCS: PSR – Active Recreation

 

2834

CFWD CARRY FORWARD OP: Te Kete Rukuruku (Māori naming of parks and places) tranche one

 

CCS: RSPIP – Māori Outcomes

 

2839

Carry over OP: Learn to Ride (cycle) programme

 

CCS: PSR – Active Recreation

 

2906

CARRY FORWARD: Diversity Festival 2020/2021

 

CCS: RSPIP – Events

 

 

COVID-19 considerations for Customer and Community Services

32.    The work programme includes activities that respond to the impacts of COVID-19 by providing:

·       safe and welcoming spaces

·       inclusive events to bring the community back together

·       community support, including grants

·       stronger connections with other organisations, including Council Controlled Organisations, iwi and Māori organisations, business associations, community organisations and central government agencies, which also serve Auckland’s communities.

33.    There is still a degree of uncertainty about the delivery of these activities due to the unpredictability of COVID-19. In the event of further COVID-19 related disruption some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

34.    Current capex delivery challenges include increased material and labour costs, as well as shortages in both sectors, this in turn will lead to increased overall project costs.

35.    Current supply chain issues, obtaining building materials, may lead to delays in project delivery. Increased costs and delays will be managed as part of the ongoing management of work programmes via additional RAP projects, and the rephasing of projects to accommodate increased budget and address material shortages.

Māori Outcomes

36.    Local boards play a vital role in representing the interests of all Aucklanders and are committed to the Treaty-based obligations and to Māori participation and development.

37.    Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

38.    A thriving Māori identity is Auckland’s point of difference in the world. It advances prosperity for Māori and benefits all Aucklanders.

39.    The local boards recognise the importance of building meaningful relationships with mana whenua, maatawaka and whānau, and understanding Māori aspirations. The following outcomes, objectives and key initiatives from the local board plan recognise these areas of common interest:

Table four: Maori Outcomes relevant to Local Board:

Outcomes

Objectives

Initiatives

A prosperous local economy

·      Supporting local procurement and priority on Māori outcomes

·     Advocate for local procurement, social procurement and priority on Māori outcomes for all large projects delivered in the area

A thriving, inclusive and safe community

·      Recognising and making Māori and Pacific arts, culture and history visible in public places

·      Increase opportunities for skill development, employment

·     Celebrating local heritage and diversity to increase inter-cultural connections and participation

·     Arts projects and initiatives led by the community to foster strong communities

·     Increasing opportunities for youth leadership and participation in employment, education, training and business, e.g. Young Enterprise Scheme, and Māori and Pacific skill and trades training and development

Parks and facilities that meet our people’s needs

·      Celebrate a thriving Māori identity as Auckland’s point of difference in the world

·     Work to increase the exposure of te reo Māori in our area through naming and signage

·     Support mana whenua to tell stories of Māori cultural heritage and knowledge throughout our parks and open spaces network

·     Support initiatives for Māori culture, identity and te reo Māori to be “seen, spoken and heard”

Sustainable, healthy natural environment 

·      Restoring biodiversity and improving water quality in local streams, the Manukau Harbour, and the Tāmaki Estuary

·      Promoting and enhancing sustainable practices by local businesses, families and neighbourhoods

·     Foster partnerships with mana whenua and support projects to build Māori capacity to act as kaitiaki of natural environments

·     Reduce the effect of climate change on vulnerable communities and catchments: 
Support appropriate initiatives to build Māori resilience to local climate impacts

 

40.    There is a wide range of activity occurring across Tāmaki Makaurau to advance Māori outcomes. Much of this is led by mana whenua and Māori organisations, as well government organisations, non-government organisations and businesses. 

41.    The Auckland Plan’s focus on Māori culture and identity is encapsulated in the outcome: Māori Identity and Wellbeing.

42.    Kia Ora Tāmaki Makaurau, council’s Māori Outcomes performance measurement framework, captures the majority of council’s Māori outcome strategy and planning. The framework responds to the needs and aspirations that Māori in Tāmaki Makaurau, both mana whenua and mataawaka, have expressed to council. 

43.    The work programme includes activities that have an objective to deliver outcomes for and with Māori. Attachment B sets out the activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas.

44.    Table four shows the strategic priority areas and alignment to Kia Ora Tāmaki Makaurau outcomes.

Table five: local board work programme Māori outcome areas

Strategic priority area

Kia Ora Tāmaki Makaurau outcome

Kaitiakitanga

Kia Ora te Taiao

Māori business, tourism and employment 

Kia Ora te Umanga

Māori identity and culture 

Kia Ora te Ahurea

Marae development

Kia Ora te Marae

Papakāinga and Māori housing 

Kia Ora te Kāinga

Realising rangatahi potential 

Kia Ora te Rangatahi

Te reo Māori 

Kia Ora te Reo

Whānau and tamariki wellbeing

Kia Ora te Whānau

 

45.    The Customer and Community Services directorate lead or contribute to programmes that align with all outcomes. Particular priorities are Kia Ora te Marae, Kia Ora te Whānau and Kia Ora te Reo. 

46.    In a COVID-19 recovery environment there is increasing focus on Kia Ora te Umunga /   Māori Business, Tourism and Employment and the role that the council can play, not only in supporting economic recovery, but in a thriving Māori economy. 

47.    Kia Ora te Ahurea / Māori Identity and Culture is often a focus for local boards as events and place-based design often plays an important part in many local programmes.

Work programme budget types and purpose

48.    Work programme activities are funded from various budget sources, depending on the type of delivery. Some activities within the work programme are funded from two or more sources, including from both local and regional budgets.

49.    Table five outlines the different budget types and their purpose that fund the work programme.

Table six: work programme budget types and purpose

Budget type

Description of budget purpose

Locally Driven Initiatives (LDI)

A development fund used to advance local operational and capital activities at the discretion of the local board

Asset Based Services (ABS)

Allocated to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services, grants and staff time to deliver activities

Local renewals

A fund dedicated to the partial renewal or full replacement of assets including those in local parks and community facilities

Growth (local parks and sports field development)

Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs

Coastal

A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons

Landslide prevention

A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region

Specific purpose funding

Funds received by the council, often from external sources, held for specific local board areas, including compensation funding from other agencies for land acquisitions required for major projects

One Local Initiative (OLI)

Funds allocated to a local board priority project in alignment with the Long-term Plan 2018-2028

Long-term Plan discrete

Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure

Kauri Dieback Funding

Part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund used to implement the national kauri dieback programme standards

External funding

Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

50.    The capital projects to be delivered in the Ōtara-Papatoetoe Local Board area, together with identified budgets and main funding sources, are shown in Attachment A.

51.    The budgets associated with the capital works programme are estimates only, costs are subject to change and may need to be refined as the project progresses through the design and delivery process. Once activity details are more clearly defined, staff will update the work programme for approval in subsequent years.

52.    The capital works projects have been geo-spatially mapped to indicate the location of projects within the local board area and are provided as Attachment C. Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

53.    The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

54.    Several capital projects in the 2023/2024 and 2024/2025 work programme have been identified as part of the Risk Adjusted Programme and outlined in Attachment A.

55.    Local board approval is sought for the commencement of these projects in the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

Regionally funded activities included in the local board work programme

56.    Some activities from the Landslide Prevention and Local Parks and Sports Field Development (growth) budgets are funded regionally and will be presented to the Parks, Arts, Community and Events Committee for approval after 30 June 2022.

57.    The local board has decision-making responsibility for these activities within parameters set by the Governing Body, which include project location, scope, and budget. These activities are therefore included in the work programme. 

58.    The local board can provide feedback on the activities outlined in Attachment D. Staff will present this feedback to the Parks, Arts, Community and Events Committee when they consider regionally funded activities.

Process for changes to the approved work programme

59.    Some projects in the work programme require further local board decisions as they progress through the delivery process.

60.    Where further decisions are anticipated they have been indicated in the work programme, and decisions will be sought as required through local board business meetings.

61.    Amendments to the work programme or specific projects may also be required as projects progress, in response to more detailed design and costing information, community consultation, consenting requirements and similar factors.  

62.    Amendments to the work programme or specific projects will be managed in accordance with the established local board delegations to staff.

63.    The work programme includes community leases. Lease renewals without variations will be processed by way of a memo, in accordance with agreed delegations.

64.    Should the local board signal their intent to change or pursue a new lease that is not contemplated in the leasing work programme, a deferral of an item already programmed for delivery will need to be accommodated.

65.    Staff will workshop expired and more complex community leases with the local board and then report on them at a business meeting.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

66.    As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

67.    In providing asset-based services, Customer and Community Services contributes most of council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

68.    Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve council’s operational GHG emissions by 2030, and to adapt to a changing climate.

69.    Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

70.    At the same time, the directorate will mitigate GHG emissions and improve climate resilience through delivering tree planting programmes across the region. This includes delivering the Mayor’s tree planting initaitives, transitioning unproductive farmland on regional parks to permanent native forest, and delivering ecological restoration projects with community groups.

71.    Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and Local Board Plans.

72.    As approved through the 10-year Budget 2021-2031, council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

73.    Each activity in the work programme has been assessed to identify whether it will have a positive, negative or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

74.    The activities in the Ōtara-Papatoetoe Local Board work programme identified as having a positive or negative impact on climate change are outlined in Attachment E.

75.    Types of activities in the work programme that will have positive impacts on emissions and improve community resilience to climate change, include community-led environmental and educational programmes, supporting volunteer planting, delivering council-led planting and sustainable design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

76.    The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

77.    An example of collaboration on delivery is the kauri dieback programme which is delivered by the Community Facilities, Parks, Sport and Recreation and the Infrastructure and Environmental Services directorate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

78.    The feedback received from the local board through a series of workshops from October 2021 to May 2022 has informed the proposed Customer and Community Services work programme.

79.    A focus area of the work programme is to respond to the Recovery Budget, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.

80.    Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

81.    The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.

82.    Attachment B shows local board projects or programmes that are ranked as delivering ‘high’ Māori Outcomes. They involve ongoing collaboration with Māori or are delivered by Māori. 

83.    Projects or programmes in Attachment A may also contribute to Māori Outcomes but are not highlighted as they are identified to have a moderate or low impact. 

84.    Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board. 

85.    Further information about the response to Māori aspirations as described in the work programme, is captured in the Analysis and Advice section.

Ngā ritenga ā-pūtea

Financial implications

86.    Each activity line has a budget allocation in one or more of the financial years e.g. 2022/2023, 2023/2024 and 2024/2025. Where activity lines show a zero-dollar operating expense (opex) budget, this reflects implementation costs met through staff salary or other funding sources.

87.    The 2022/2023 activities recommended for local board approval can be accommodated within 2022/2023 budgets and staff resources.

88.    The budgets allocated to activities in the financial years 2023/2024 and 2024/2025 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

89.    Table six summarises the budget sources and allocation for each work programme financial year.

Table seven: Ōtara-Papatoetoe Local Board budget allocation

Local budgets

2022/2023 (approve)

2023/2024 (approve in principle)

2024/2025 (approve in principle – Community Facilities only)

Operational (Opex): Locally Driven Initiatives (LDI)

1,424,807

            1,477,937

            1,477,937

Opex: Asset Based Services (ABS)

20,778,419

          17,203,843

          17,363,831

Capital (Capex): Local Asset Renewals - Budget (ABS)

5,554,347

7,060,032

5,136,148

Capex: Local Asset Renewals - Proposed Allocation (ABS)

5,152,080

7,060,032

5,136,148

Advanced Delivery RAP*

402,267

 

 

Capex: Local Asset Renewals - Unallocated budget (ABS)

0

0

0

Capex: Locally Driven Initiatives (LDI) – Budget

0

105,000

733,590

Capex: Locally Driven Initiatives (LDI) - Proposed Allocation

0

105,000

733,590

Advanced Delivery RAP*

0

 

 

Capex: Locally Driven Initiatives (LDI) - Unallocated budget

0

0

0

Capex: Growth projects Allocation

2,325,492

0

650,000

Capex: Coastal projects Allocation

0

0

0

Capex: Landslide Prevention projects Allocation

0

0

0

Capex: Specific Purpose Funding - Allocation

435,898

0

0

Capex: One Local Initiative

0

0

0

Capex: Long-term Plan discrete

0

0

15,000

Capex: Natural Environment Targeted Rate

0

0

0

Capex: External Funding Allocation

358,548

0

0

* See paragraph 53-55 for RAP explanation

90.    The budgets are based on the allocations in the Long-term Plan 2021-2031. Budgets are subject to change during council’s Annual Budget and future Long-term Plan processes. If decisions on the Annual Budget result in budget reductions, the work programme will need to be amended to align to these budgets via future decisions of the local board.

91.    Any 2021/2022 opex budget unspent on 30 June 2022, will be assessed for carry-forward to the 2022/2023 work programme. Carry-forwards will be added to the work programme as separate activity lines and will be reflected in the revised budget.

92.    During delivery of the 2022/2023 work programme, where an activity is cancelled or no longer required, the local board can reallocate the associated budget to an existing work programme activity or create a new activity within that financial year. This process will include agreement from each department and will need to be resolved on by the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

93.    The most significant risk is that delivery of the Customer and Community Services work programme is dependent on the local board approving the work programme by 30 June 2022. Approval of the work programme after the start of the financial year could result in delays to delivery.

94.    The majority of operational (opex) activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

95.    Table eight outlines the key risks and mitigations associated with the work programme once it has been approved.

Table eight: risks and mitigations

Risk

Mitigation

Non-delivery, time delays and budget overspend of activities that are managed through the work programme.

Having agreed processes to amend the work programme if activities need to be changed or cancelled.

Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.

Unknown risks associated with trialling a new activity for the first year.

Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.

Health, safety and wellbeing factors, including external influences relating to work programme delivery may impact the delivery of activities, resulting in activities requiring adjustment.

Health and safety assessments will be conducted prior to commencement of projects. Work programme activities and projects will be adjusted accordingly where these risks occur during the delivery phase.

The COVID-19 pandemic may continue to negatively impact on the progress and deliverability of the work programme.

Development of the work programme has included consideration of potential impacts on delivery due to COVID-19 for all activities.

Timeframes for some activities are set to enable delivery within the agreed timeframe despite possible delays. 

Where activities need to be cancelled the local board can reallocate the budget to other activities.

The COVID-19 pandemic and other geopolitical factors may result in further inflationary and supply chain pressures.

Potential inflationary pressures have been modelled into key forecasts; however uncertainties remain.

The ongoing cost increase may become unsustainable, and may require a reprioritization of potential work programmes, capital spend and a potential discontinuation of some programmes.

 

Ngā koringa ā-muri

Next steps

96.    Delivery of the Customer and Community Service work programme is scheduled to start on 1 July 2022 and continue until 30 June 2023.

97.    Regionally funded projects are an exception and will commence after they have been approved by the Parks, Arts, Community and Events Committee in July 2022.

98.    The local board will receive progress updates on a quarterly basis, with the first quarterly report available in November 2022.

99.    When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Otara-Papatoetoe CCS Work Programme 22-23 (Under Separate Cover)

 

b

Attachment B - Maori Outcomes Otara-Papatoetoe

29

c

Attachment C - Capital Works and Leasing Work Programme Map

35

d

Attachment D - Otara-Papatoetoe - Regional Feedback v2

37

e

Attachment E - Climate Impacts Otara-Papatoetoe

39

     

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Connected Communities

Tania Pouwhare - General Manager Community & Social Innov

Taryn Crewe - General Manager Community Facilities

Tarun Nethula - Sport & Recreation Lead

Authorisers

Claudia Wyss - Director Customer and Community Services

Manoj Ragupathy - Local Area Manager

 

 



Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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21 June 2022

 

 

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21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2022/08076

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the 2022/2023 Ōtara-Papatoetoe Local Board’s Infrastructure and Environmental Services work programme, and approve in principle the 2023/2024 work programme.

Whakarāpopototanga matua

Executive summary

2.      This report presents the Ōtara-Papatoetoe Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2022/2023 financial year, and for approval in principle for the subsequent financial year, 2023/2024 as presented in Attachment A.

3.      The work programme provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years. 2022/2023 is year two of the three-year cycle. Many of the programmes included in this report were approved in principle in the 2021/2022 work programme.

4.      The work programme responds to the outcomes and objectives identified in the Ōtara-Papatoetoe Local Board Plan 2020.

5.      The work programme has been developed through a series of workshops between November 2021 and May 2022, where the local board provided feedback to staff on programme and activity prioritisation.

6.      The local board indicated its support for the following activities to be delivered in 2022/2023, with budgets as listed below:

·         Climate Action Plan - $30,000

·         EcoNeighbourhoods - $30,000

·         Huringa whanonga mōkai ngeru: Cat owner behaviour change - $5,000

·         Let's Grow Boundary - $20,000

·         Manukau Harbour Forum - $8,000

·         Ope: building sustainable community - $47,950

·         Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects - $151,280

·         Pest Free Urban South - $43,250

·         Tāmaki Estuary Environmental Forum - $8,000.

7.      The proposed work programme has a total value of $343,480, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year. Approval in principle is also being sought for activities in the 2023/2024 financial year.

8.      The indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

9.      Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below and presented in Attachment A to the agenda report:

Activity name

2022/2023 budget for approval

Climate Action Plan

$30,000

EcoNeighbourhoods

$30,000

Huringa whanonga mōkai ngeru: Cat owner behaviour change

$5,000

Let's Grow Boundary

$20,000

Manukau Harbour Forum

$8,000

Ope: building sustainable community

$47,950

Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects

$151,280

Pest Free Urban South

$43,250

Tāmaki Estuary Environmental Forum

$8,000

Total

$343,480

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes in Attachment A to the agenda report

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

 

Horopaki

Context

10.    Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme in Attachment A.

11.    The proposed work programme responds to the outcomes and objectives identified in the Ōtara-Papatoetoe Local Board Plan 2020. The specific objectives reflected in the work programme are:

·         restoring biodiversity and improving water quality in local streams, the Manukau Harbour and the Tāmaki Estuary

·         promoting and enhancing sustainable practices by local businesses, families and neighbourhoods.

12.    The following adopted strategies and plans also guided the development of the work programme:

·         Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan

·         Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau - Regional Pest Management Plan

·         Urban Ngahere Strategy

·         Te Mahere Whakahaere me te Whakaiti Tukunga Para i Tāmaki Makaurau / Auckland Waste Management and Minimisation Plan 2018.

13.    The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

14.    The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Ōtara-Papatoetoe Local Board Plan 2020 environmental objectives, as detailed above.

15.    The work programme in Attachment A provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

16.    This report seeks local board approval for budgets and activities in year two of the three-year work programme (2022/2023), and approval in principle for 2023/2024.

17.    Approving in principle does not commit the local board to funding in future years, as the budget for year three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

18.    Budgets for year three are subject to change, as the programmes are further refined or if local board priorities shift.

19.    The proposed activities for delivery as part of the board’s 2022/2023 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2023/2024 financial year:

Climate Action Plan - Ōtara-Papatoetoe - $30,000

20.    The board has indicated that it would like to fund a new programme to develop a local Climate Action Plan in the 2022/2023 financial year.

21.    This two-year community climate action programme will support design prioritisation and implementation of impactful community-based climate change mitigation actions for the Ōtara-Papatoetoe local board area.

22.    Year one would include a stocktake of existing local initiatives contributing to low carbon outcomes, forming a working group of community stakeholders and iwi to help identify and prioritise strategic action, and developing a local climate action plan. In year two a dedicated resource will coordinate and drive implementation of the local climate action plan, with investment to support collaboration and amplify community action.

23.    Staff recommend that the board allocate $30,000 towards this programme in 2022/2023.

24.    Approval in principle is also sought from the local board for $40,000 in 2023/2024.

EcoNeighbourhoods - Ōtara-Papatoetoe - $30,000

25.    The board has indicated that it would like to fund a new EcoNeighbourhoods programme in the 2022/2023 financial year.

26.    An EcoNeighbourhood group comprises of groups of six or more neighbours from different households within the local board area, with an objective to adopt sustainable practices and increase resilience within their homes, lifestyles and neighbourhoods. Each group decides the sustainable living activities they will undertake, and a project facilitator supports them to take action.

27.    Examples of activities that can be supported include sustainable local food production, street orchards, food swapping, rainwater collection, composting, recycling and upcycling, sustainable transport workshops, tree planting, pest trapping and weed control.
Groups receive up to 12 hours of facilitator support and up to $1,000 worth of incentives, discounts and training.

28.    Staff recommend that the board allocate $30,000 towards this programme in 2022/2023.

29.    Approval in principle is also sought from the local board for $30,000 in 2023/2024.

Huringa whanonga mōkai ngeru: Cat owner behaviour change - $5,000

30.    The board has indicated that it would like to fund a new programme to encourage cat owner behaviour change in the 2022/2023 financial year.

31.    This programme provides access to the SPCA's cat desexing and microchipping service for people living in the Ōtara-Papatoetoe Local Board area. It would enable online booking and marketing specifically targeted to communities living near threatened species sites.

32.    Within the Ōtara-Papatoetoe Local Board area there are species such as pāteke, banded rail, fern bird, New Zealand Dotterel and other shorebirds that feed, rest, and nest. Predator control (including rats, possums and mustelids) is being carried out. However, an increasing issue is unowned cats and predation on native birds and other wildlife.

33.    Staff recommend that the board allocate $5,000 towards this programme in 2022/2023.

34.    Approval in principle is also sought from the local board for $7,500 in 2023/2024.

Let's Grow Boundary - $20,000

35.    The board has indicated that it would like to fund a new programme to create a food sanctuary on Boundary Road in the 2022/2023 financial year.

36.    The Let’s Grow Boundary programme aims to create a food sanctuary where locals can restore, and reconnect to the land, their cultural foods, each other and themselves.

37.    This programme will support a community-built greenhouse made from plastic bottles to grow seedlings all year round and educate the community on growing kai. The programme will also help with building and establishing a community compost hub to divert waste from landfill and feed the earth.

38.    Staff recommend that the board allocate $20,000 towards this programme in 2022/2023.

39.    Approval in principle is also sought from the local board for $10,000 in 2023/2024.

Manukau Harbour Forum - $8,000

40.    The board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2022/2023 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). These local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the harbour.


 

 

41.    Staff recommend that each of the nine member boards contribute a further $8,000 each towards the forum in the 2022/2023 financial year, allowing a total budget of $72,000. This funding will be used to:

·         continue to fund Manukau Harbour Forum coordinator to assist with the delivery of the forum’s goals ($40,000)

·         fund the 2022/2023 youth leadership sustainability wānanga which would involve around 50 students from all member local board areas to develop leadership skills, sustainability knowledge, and collaborative action programmes ($17,000)

·         deliver the communications plan that was developed in the 2021/2022 year ($6,000)

·         complete the planning for the mana whenua engagement hui and to fund the hui itself ($9,000).

42.    Approval in principle is also sought for $8,000 towards this programme from each member local board in the 2023/2024 financial year.

Ope: building sustainable community - $47,950

43.    The board has indicated that it would like to continue to fund the Ope: building sustainable community programme in the 2022/2023 financial year. The Ope programme generates momentum for climate resilient, sustainable futures for Ōtara-Papatoetoe communities. The programme will continue to establish partnerships to increase engagement with local schools and students and bring together local communities.

44.    Funding for the 2022/2023 financial year will support:

·         engagement of a local kairāranga, a sustainable community coordinator to connect community and schools

·         tuākana/teina support for Kura Māori and new Enviroschools (buddying them for two years with existing Enviroschools),

·         experiential learning opportunities

·         professional development workshops for teaching staff

·         mana whenua engagement and progression of the community reference group.

45.    By increasing the influence of sustainability practices within whānau and communities, the programme aims to improve the wellbeing, resilience and prosperity of the people of Ōtara-Papatoetoe.

46.    In 2021/2022 the local board provided $44,200 to fund this programme. Staff recommend that the board allocate $47,950 towards this programme in 2022/2023.

47.    Approval in principle is also sought from the local board for $46,000 in 2023/2024.

Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects - $151,280

48.    The board has indicated that it would like to continue to fund the Ōtara Waterways and Lake Trust programme in the 2022/2023 financial year. Ōtara Waterways and Lake Trust delivers a series of stream restoration and community engagement activities in the Ōtara-Papatoetoe Local Board area. This programme will continue to support the trust with budget for staff and other resources to deliver the projects. A breakdown of the activities within the 2022/2023 Ōtara Waterways and Lake Trust work programme is provided in Table 1.


 

Table 1: Ōtara Waterways and Lake Trust programme budget for 2022/2023 financial year

Activity

Cost

Ōtara Waterways and Lake Trust coordinator
Strategic planning and project management, coordination of board meetings and fundraising.

$28,000

Stream Team manager
Stream restoration expertise including restoration plans and overall management of the Stream Team.

$18,600

Maintenance of six existing sites by Stream Team members
Weed control and replacement planting.

$56,244

One new planting site

Includes labour and consumables such as herbicide.

$15,000

Two Neat Streets and litter activation events

$12,000

Communications
Contribution towards the continuation of the trust’s communications campaign including social media.

$2,500

Ōtara Community Coordinator

$11,000

Mana whenua Advisor - Kaitakawaenga

This role will engage with and build relationships with Mana Whenua on behalf of the Trust to deliver Maori Outcomes

$7,936

Total

$151,280

 

49.    Restoration work is undertaken by the Stream Team, a social enterprise within the trust that focuses on hiring local people and training and upskilling them in environmental restoration work.

50.    The trust has a proven track record of delivery and has built strong relationships within the community. The trust’s work includes restoration of ecological values and waste minimisation education.

51.    In 2021/2022 the local board contributed $151,280 towards this programme. Staff recommend that the board allocate $151,280 towards this programme again in 2022/2023.

52.    Approval in principle is also sought from the local board for $151,280 in 2023/2024.

Pest Free Urban South - $43,250

53.    The local board has indicated that it would like to continue to support the Pest Free Urban South programme in the 2022/2023 financial year. The programme will maintain momentum for the Pest Free Auckland vision across the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Board areas by continuing to fund a local Pest Free Urban South coordinator.

54.    Funding for the 2022/2023 financial year will support:

·     Pest Free Urban South coordinator – identifying key opportunities and areas for community engagement

·     empowering local communities by providing pest plant and animal control equipment, contractor assistance to the coordinator and education programmes.

55.    The Pest Free Urban South coordinator will identify and work in specific areas of Ōtara-Papatoetoe, such as Ōtara Creek, to focus on improving biodiversity and water quality. They will also build key relationships to actively educate and empower communities to participate in conservation activities.

56.    The programme will continue to expand community action through assistance and education to reduce pest plants and animals in the urban south environment. This will involve working with local schools and sports clubs to implement an education programme, coordinating community days and school competitions involving pest control to engage local communities.

57.    The local board provided $30,000 to fund this programme in 2021/2022. Staff recommend that the board allocate $43,250 towards this programme in 2022/2023.

58.    Approval in principle is also sought from the local board for $53,250 in 2023/2024.

Tāmaki Estuary Environmental Forum - $8,000

59.    The board has indicated that it would like to continue to fund the Tāmaki Estuary Environmental Forum in the 2022/2023 financial year.

60.    The Tāmaki Estuary Environmental Forum includes the Howick, Māngere-Ōtāhuhu, Maungakiekie-Tāmaki, Ōrākei, and Ōtara-Papatoetoe Local Boards. Members include local community groups, businesses and individual residents who have an interest in protecting and restoring the mauri of the Tāmaki Estuary.

61.    In 2021/2022, the five member local boards each provided $8,000 to co-fund the Tāmaki Estuary Environmental Forum. Staff recommend that each member local board contributes a further $8,000 each towards the forum in the 2022/2023 financial year, allowing a total budget of $40,000.

62.    This funding will enable continued coordinator support for 18 hours per week to progress the forum’s vision for the Tāmaki Estuary. The funding will also support Tāmaki Estuary Clean Stream Watch, a community stream monitoring and response project, which will enable real time stream water quality data to be captured with community support and guardianship of each sensor.

63.    Approval in principle is also sought for $8,000 towards this programme from each member local board in 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

64.    In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

65.    Each activity in the work programme is assessed to identify whether it will have a positive, neutral or negative impact on greenhouse gas emissions and contributing towards climate change adaptation.

66.    Table 2 outlines the activities in the 2022/2023 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity name

Climate impact

Climate Action Plan

This programme aims to reduce emissions and increase resilience and adaption to climate change by identifying gaps and strategic opportunities and collaborations that will build on existing local activity.

EcoNeighbourhoods

This project will contribute towards reduced carbon emissions through encouraging and enabling local residents to make changes in personal lifestyle or respond in community-based ways, creating new social norms.

Huringa whanonga mōkai ngeru: Cat owner behaviour change

This programme will reduce carbon emissions by having a local approach in local communities, which means that people will not have to drive far to microchip/desex their cat, reducing carbon footprints. In addition, management of exotic species’ impacts is one of the main ways in which resilience of Auckland’s biodiversity to climate change can be improved. Increasing numbers of native birds will help restore the forests and distribute seeds, allowing more carbon sequestration.

Let's Grow Boundary

Re-directing food scraps from landfill through this work programme will reduce greenhouse gas emissions created when food scraps go to landfill.

Pest Free Urban South

The improved health of native biodiversity will improve the resilience of Auckland’s indigenous ecosystems against the impacts of climate change. Additionally, the increase of trees through planting and pest control will help reduce carbon in the atmosphere.

Ope: building sustainable community

Intergenerational and action-learning approaches to climate action encouraged through this work programme will contribute to lowering carbon emissions footprints. These include waterway restoration, waste minimisation, urban ngāhere forest regeneration, sustainable transport, local food production and energy and water use efficiencies.

Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects

These programmes will contribute to environmental resilience by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.

Manukau Harbour Forum

Tāmaki Estuary Environmental Forum

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

67.    The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

68.    In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services Healthy Waters and Waste Solutions.

69.    Infrastructure and Environmental Services staff delivering the Ōtara Waterways and Lake Trust projects will work closely with Parks, Sports and Recreation staff, as some of the restoration work is undertaken on public land.

70.    Natural Environment Strategy staff will be coordinated with on work related to the Manukau Harbour Forum.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

71.    The projects proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Ōtara-Papatoetoe Local Board area. Particular focus areas for the 2022/2023 work programme include Ōtara Creek and within the Ōtara area and Boundary Road.

72.    The projects noted above align with the local board plan outcome ‘sustainable, healthy natural environment’’. The proposed work programme has been considered by the local board in a series of workshops from November 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

73.    Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

74.    The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

75.    Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

76.    Table 3 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori outcome delivery through proposed activities

Activity name

Māori outcome

Māori outcome description

Climate Action Plan

·     Kaitiakitanga

Low carbon outcomes closely align with the obligations and aspirations held by mana whenua as kaitiaiki (stewards) in Tāmaki Makaurau. Representatives from mana whenua will be invited to participate in the engagement process to develop the Climate Action Plan.

EcoNeighbourhoods

·     Kaitiakitanga

The facilitator will endeavour to engage Māori in the project through neighbourhood groups. Groups will also be encouraged to implement projects that respond to mana whenua concerns, interests and solutions required in relation to climate change as identified through development of a local climate action plan for the board area.

Huringa whanonga mōkai ngeru: Cat owner behaviour change

·     Kaitiakitanga

This project is aligned with the Regional Pest Management Plan, which has been through extensive consultation. Through that consultation, mana whenua reps expressed considerable concern about the impacts of cats on indigenous fauna. No further consultation is planned for the first year of this project.

Manukau Harbour Forum

·     Kaitiakitanga

·     Realising rangatahi potential

Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.

Ope: building sustainable community

·     Kaitiakitanga

·     Whānau and tamariki wellbeing

·     Realising Rangatahi potential

·     Māori identity and culture

·     Te reo Māori

·     Māori business, tourism, employment

Ope will continue to nurture Māori relationships through collaborative manaakitanga and kaitiakitanga action with mana whenua, Ngāti Ōtara, hāhi (churches), and the wider local Māori community.

Teachers from schools involved in the programme will receive professional development guided by Māori perspectives.

The Enviroschools programme has strong kaupapa Māori content. Connections will be strengthened by growing synergies with Enviroschools sister Māori immersion programme, Te Aho Tū Roa.

 

Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects

·     Realising rangatahi potential

·     Kaitiakitanga

·     Māori business, tourism and employment

·     Te reo Māori

The programme will focus on consultation and engagement with mana whenua in all aspects of the programme. There is a specific mana whenua engagement role which will be funded through this work programme.

Tāmaki Estuary Environmental Forum

·     Kaitiakitanga

A strategic focus for Tāmaki Estuary Environmental Forum is engaging with mana whenua to integrate overarching values and guiding principles that align and promote Te Ao Māori. This includes incorporating Te Reo Māori into educational materials produced for TEEF.

77.    Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

 

Ngā ritenga ā-pūtea

Financial implications

78.    The proposed environment work programme for 2022/2023 totals to $343,480 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

79.    Budgets for activities in the 2023/2024 financial year are indicative. While local board approval in principle is being sought for a future year through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

80.    An overall LDI opex carry-forward provision for projects to be carried forward from 2021/2022 to 2022/2023 was approved by the Finance and Performance Committee as part of the annual budget. Work programme activities to be carried forward from 2021/2022 will be finalised post 30 June 2022. Local boards will receive detail of carry-forwards in their first scheduled performance report for 2022/2023.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

81.    If the proposed Infrastructure and Environmental Services Work Programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

82.    Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

83.    The COVID-19 pandemic could have a negative impact on the delivery of local board work programmes. Some activities may not be able to be delivered fully if COVID-19 restrictions are increased.

84.    Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

85.    Table 4 shows the key risks associated with activities in the proposed 2022/2023 work programme, as well as proposed mitigations.


 

 

Table 4: Key risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Climate Action Plan

Timely project delivery is dependent on the availability of key contractors with relevant experience in developing and delivering local Climate Action Plans and to fulfil the role of a local Climate Activator.   

It is expected that a suitable contractor will be able to be found.

Low

EcoNeighbourhoods

Timely project delivery is dependent on the availability of a contractor with relevant experience, skills and networks to fulfil the role of eco-neighbourhood facilitator.

Staff will work to identify contractors and opportunities for collaboration and expect that a suitable contractor will be able to be found.

Low

Huringa whanonga mōkai ngeru: Cat owner behaviour change

There is potential that other animal welfare groups may wish to also receive funding for animal desexing.

This can be managed by directing them to competitive funding avenues such as the Regional Environment and Natural Heritage grants. The SPCA service is the best set up to provide online booking systems, translations in multiple languages, and a well-known, trusted brand to encourage uptake.  

Low

Let's Grow Boundary

This programme is dependent on receiving landowner approval from the board for using the land to plant gardens

The board have expressed support for this and staff are working to progress the landowner approval.

Low

Manukau Harbour Forum

This project is dependent of securing a suitable mana whenua engagement contractor to deliver the mana whenua Hui

Staff have started to investigate options and had sourced through contacts several options and therefore this is considered low risk.

Low

Ope: building sustainable community

There is a risk that workshops may not have attendees due to schools facing financial pressures and therefore teacher workloads may affect workshop attendance. 

Lack of community understanding and buy-in will also affect the success of the programme.

The programme has budgeted for teacher release which enables participation.

Commitment from the community will be determined from the outset. This will involve establishing a reference group of Enviroschools principals and key teachers, regular hui and opportunity for community involvement in the programme. The Sustainable Communities coordinator will be responsible for fostering these relationships.

Low

Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects

Waterway restoration work will be affected if there are significant weather events.

This programme is dependent on the local uptake of community.

A contingency plan will be built into the programme to mitigate the risk of weather events affecting the delivery of this programme.

The risk of lack of community participation is low as Ōtara Waterways and Lake Trust have worked with their local community for many years.

Low

Pest Free Urban South

A risk to the programme is if there was a change in community demand and values, for example if they were not supportive of the use of herbicide in their area.

There is also potential risk in school programmes that are oversubscribed and are not able to commit.

Alternative options will be identified if there are opposed views to the programme’s approach.

Natural Environment Delivery, Sustainable Schools, Healthy Waters and Parks, Sports and Recreation staff will work in partnership to ensure schools are well supported to deliver the Pest Free Urban South vision.

Low

Tāmaki Estuary Environmental Forum

This programme is dependent on the sourcing of a suitable contractor to coordinate the forum.

The programme relies on community engagement in the water quality monitoring project.

It is expected that the current coordinator will be able to continue in the role and staff are confident that other contractors would be available if necessary.

 

Individual leaders within the forum will be designated to oversee an area to actively engage the community to participate in monitoring activities to share ownership and responsibility of water quality results for their local area.

Low

86.    Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

87.    Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

88.    Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2022/2023 Ōtara-Papatoetoe Infrastructure and Environmental Services work programme

61

     

Ngā kaihaina

Signatories

Author

Prasanthi Cottingham - Relationship Coordinator

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Approval of the Ōtara-Papatoetoe Local Board Plans and Places work programme 2022/2023

File No.: CP2022/07502

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the 2022/2023 Ōtara-Papatoetoe Local Board Plans and Places work programme.

Whakarāpopototanga matua

Executive summary

2.      This report presents the board’s Plans and Places work programme for approval for delivery within the 2022/2023 financial year as provided in Attachment A.

3.      The work programme responds to the following outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2020:

·     Outcome 3: A thriving, inclusive and safe community.

4.      Plans and Places has one activity on the Ōtara-Papatoetoe work programme for the 2022/2023 financial year, namely undertaking a review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan. This is an existing project which is currently underway and will continue into the 2022/2023 financial year. The following will be undertaken during the financial year 2022/2023:

• completing the final (web) version of the integrated area plan

• developing an implementation plan for the integrated area plan.

5.      This work programme activity is funded through the regional budget and is not from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.      Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the Plans and Places work programme 2022/2023 provided as Attachment A to the agenda report.

 

Horopaki

Context

7.      Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.      The work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2020. The specific outcome that is reflected in the work programme is:

·     Outcome 3: A thriving, inclusive and safe community.

 

Tātaritanga me ngā tohutohu

Analysis and advice

9.      The proposed activities for delivery as part of the local board’s Plans and Places work programme 2022/2023 is the undertaking of a review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan. This is an existing project which is underway and will continue into the 2022/2023 financial year. The following will be undertaken during the financial year 2022/2023:

• completing the final (web) version of the integrated area plan

• developing an implementation plan for the integrated area plan.

10.    See Attachment A for further detail.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.    The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change. However, the review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan will contribute to the council’s climate goals as set out in Te Tatuke-a-Tawhiri: Auckland’s Climate Plan which are:

·         to reduce greenhouse gas emissions to reach net zero emissions by 2050; and

·         to prepare the region for the adverse impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.    The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

13.    The review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan is being undertaken in close collaboration with relevant council departments and CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.    The proposed Plans and Places work programme has been considered by the local board in a series of workshops from October 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

15.    The activities in the proposed work programme align with the Ōtara-Papatoetoe Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

16.    Mana whenua are playing an integral role in the review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan and this will continue until the review has been completed. The following mana whenua have participated closely with the Plans and Places project team and the working group guiding the development of the review:

·         Te Ākitai Waiohua

·         Te Ahiwaru Waiohua

·         Ngaati Whanaunga

·         Ngāti Tamaoho

·         Ngāi Tai ki Tāmaki

·         Te Rūnanga o Ngāti Whātua

·         Ngati Te Ata Waiohua.

Ngā ritenga ā-pūtea

Financial implications

17.    The review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan is funded through the regional budget and not from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.    It is envisaged that the review of parts of the Māngere-Ōtāhuhu area plan and Ōtara-Papatoetoe area plan will be completed during the 2022/2023 financial year. If due to unforeseen circumstances, this activity is delayed, it will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

19.    Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

20.    Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Plans and Places Work Programme 2022/2023 - Ōtara-Papatoetoe Local Board

69

     

Ngā kaihaina

Signatories

Author

Marc Dendale - Team Leader Planning - South

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Local Area Manager

 

 



Ōtara-Papatoetoe Local Board

21 June 2022

 

 

PDF Creator



Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Approval of the Ōtara-Papatoetoe Local Board Auckland Emergency Management work programme 2022/2023

File No.: CP2022/07655

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the Ōtara-Papatoetoe Local Board Auckland Emergency Management work programme 2022/2023.

Whakarāpopototanga matua

Executive summary

2.      This report presents the board’s Auckland Emergency Management work programme and associated budgets for approval for delivery within the 2022/2023 financial year as presented in Attachment A.

3.      The work programme responds to the following outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2020:

·     Outcome - A thriving, inclusive and safe community.

·     Objective - Promoting health and wellbeing to build capable and resilient communities with a sense of belonging.

4.      The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

·     Multi-cultural community emergency resilience programme - $5,000

5.      The proposed work programme has a total value of $5,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.      Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s                                                                                            

         That the Ōtara-Papatoetoe Local Board:

a.   approve the Auckland Emergency Management work programme 2022/2023 provided as Attachment A to the agenda report.

 

Horopaki

Context

7.      Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.      The work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2020. The specific outcome that are reflected in the work programme is:

    A thriving, inclusive and safe community. 

Tātaritanga me ngā tohutohu

Analysis and advice

9.      The proposed activities for delivery as part of the board’s Auckland Emergency Management work programme 2022/2023 are detailed below. See Attachment A for further detail.

Multi-cultural community emergency resilience programme - $5,000

10.    The activity supports places of worship and religious centres to build capability to  encourage religious communities to work together and improve multi-cultural partnership approaches to emergency planning, preparedness and local coordination to support response and recovery efforts.       

11.    Auckland Emergency Management will also support Connected Communities capacity building initiatives, utilising existing resources and workshops.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.    Table 1 outlines the activities in the 2022/2023 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name

Climate impact

Multi-cultural community emergency resilience programme

Positive impact on our resilience to climate change, as this work improves community resilience to emergencies and climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.    The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.    The proposed Auckland Emergency Management work programme has been considered by the local board in a series of workshops from November 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

15.    The activities in the proposed work programme align with the Ōtara-Papatoetoe Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

16.    Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

17.    The proposed Auckland Emergency Management work programme budget for 2022/2023 is $5,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.    Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

19.    Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

20.    Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board AEM Work Programme 22-23

75

     

Ngā kaihaina

Signatories

Author

Rachael Mercer - Resilience Advisor LB & Community

Authorisers

Paul Amaral - General Manager Auckland Emergency Manager

Manoj Ragupathy - Local Area Manager

 

 



Ōtara-Papatoetoe Local Board

21 June 2022

 

 

PDF Creator



Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Approval of the Ōtara-Papatoetoe Local Board Tātaki Auckland Unlimited work programme 2022/2023

File No.: CP2022/07523

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the Ōtara-Papatoetoe Local Board Tātaki Auckland Unlimited (TAU) work programme 2022/2023.

Whakarāpopototanga matua

Executive summary

2.      This report presents the board’s TAU work programme and associated budgets for approval for delivery within the 2022/2023 financial year as presented in Attachment A.

3.      The work programme responds to the following outcomes and objectives that the local board has identified in the Ōtara-Papatoetoe Local Board Plan 2020:

·     a thriving, inclusive and safe community

·     a prosperous local economy.

4.      The board indicated its support for the following projects, with budgets as listed below:

·    Young Enterprise Scheme Kick Start Days Sponsorship ($3,000).

5.      The proposed work programme has a total value of $3,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.      Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the Tātaki Auckland Unlimited work programme 2022/2023 provided as Attachment A of the agenda report.

Horopaki

Context

7.      Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.      The work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2020. The specific outcomes that are reflected in the work programme are:

·     a thriving, inclusive and safe community

·     a prosperous local economy.

Tātaritanga me ngā tohutohu

Analysis and advice

9.      The proposed activities for delivery as part of the board’s TAU work programme 2022/2023 are detailed below. See Attachment A for further detail.

Young Enterprise Scheme Kick Start Days Sponsorship- $3,000

10.    The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

11.    Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12.    The funding from the local board will support through sponsorship, the delivery of the overall YES program, including the Kick Start days in February 2023 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team, and find out about their 2023 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.    The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.    The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.    The proposed TAU work programme has been considered by the local board in a series of workshops from December 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

16.    The activities in the proposed work programme align with the Ōtara-Papatoetoe Local Board Plan 2020 outcomes specifically:

·     a thriving, inclusive and safe community

·    a prosperous local economy.

Tauākī whakaaweawe Māori

Māori impact statement

17.    The one activity line in the work programme 2022/2023 is the Young Enterprise Scheme Kick Start Days and will support students from participating schools.  There are no adverse impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

18.    The proposed TAU work programme budget for 2022/2023 is $ 3,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.    The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level change. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

20.    Table 1 shows the identified significant risks associated with activities in the proposed 2022/2023 work programme.

Table 1: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Young Enterprise Scheme Kick Start Days

There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

 

Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

22.    Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board Tātaki Auckland Unlimited (TAU) work programme 2022/2023

81

     

Ngā kaihaina

Signatories

Author

Luo Lei – Local Economic Development Advisor

Authorisers

John Norman – Head of Economic Places

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Adoption of the Ōtara-Papatoetoe Local Board Agreement 2022/2023

File No.: CP2022/08018

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To adopt the local content for the Annual Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2022/2023, the message from the chair, and local board advocacy.

2.      To adopt a local fees and charges schedule for 2022/2023.

Whakarāpopototanga matua

Executive summary

3.      Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4.      From 28 February to 28 March 2022, council consulted on the proposed Annual Budget 2022/2023. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 25 May 2022 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5.      Local boards have now considered local content for the Annual Budget 2022/2023 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023.

6.      On 29 June 2022, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2022/2023, including 21 local board agreements.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      adopt the local content for the Annual Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2022/2023, the message from the chair, and local board advocacy presented in Attachment A, tabled at the meeting

b)      adopt a local fees and charges schedule for 2022/2023 presented in Attachment B

c)      delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2022/2023 (the Ōtara-Papatoetoe Local Board Agreement 2022/2023, message from the chair, and local board advocacy)

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

 

Horopaki

Context

7.      Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budgets which outlines priorities, budgets and intended levels of service over a one-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8.      Throughout the development of the Annual Budget 2022/2023, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the Annual Budget 2022/2023.

9.      From 28 February to 28 March 2022, the council consulted with the public on the Annual Budget 2022/2023. The Ōtara-Papatoetoe Local Board hosted two online events, on 8th and 11 March 2022, to engage with the community and seek feedback on both regional and local proposals.

10.    A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 17 May business meeting agenda.

11.    Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 25 May 2022 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12.    Both staff and the local board have reviewed the local feedback received as part of  consultation on Annual Budget 2022/2023 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the Annual Budget 2022/2023 in Attachment A, to be tabled at the meeting, including the Local Board Agreement 2022/2023, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2022/2023 in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.    The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14.    Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects council chooses to progress with will be assessed as part of the relevant reporting requirements.

15.    Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.    Local boards worked with council departments to develop their local board work programmes for 2022/2023 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.    This report seeks local board adoption of its content for the Annual Budget 2022/2023 and other associated material, including the Local Board Agreement 2022/2023.

Tauākī whakaaweawe Māori

Māori impact statement

18.    Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. 

19.    Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20.    Of those who submitted (total of 161 written submissions) to the Annual Budget 2022/2023 from the Ōtara-Papatoetoe Local Board area 9 identified as Māori (of the 148 who indicated ethnicity). Te Ākitai Waiohua and Ngaati Whanaunga iwi entities from the Ōtara-Papatoetoe Local Board rohe also made a submission to the Annual Budget 2022/2023. Ngaati Whanaunga gave detailed written feedback for Auckland Council, addressing 17 local boards. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

21.    Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22.    The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2022/2023 financial year.

23.    LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the Annual Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24.    Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

25.    A local fees and charges schedule for 2022/2023 is adopted alongside of the Local Board Agreement 2022/2023. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.    Decisions on the local content of the Annual Budget 2022/2023, including the Local Board Agreement 2022/2023 and a local fees and charges schedule for 2022/2023, are required by 23 June 2022 to ensure the Governing Body can adopt the final Annual Budget 2022/2023, including each Local Board Agreement, at its 29 June 2022 meeting.

Ngā koringa ā-muri

Next steps

27.    The resolutions of this meeting will be reported to the Governing Body on 29 June 2022 when it meets to adopt the Annual Budget 2022/2023, including 21 local board agreements.

28.    It is possible that minor changes may need to be made to the attachments before the Annual Budget 2022/2023 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

29.    Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2022/2023 - to be tabled at the meeting

87

b

Local fees and charges schedule 2022/2023

89

     

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

 

 

Placeholder for Attachment a

Adoption of the Ōtara-Papatoetoe Local Board Agreement 2022/2023

Local content to support the Annual Budget 2022/2023 - to be tabled at the meeting


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Board Members' Report

 

File No.: CP2022/07058

 

  

 

Te take mō te pūrongo / Purpose of the report

1.      Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Chairperson's Announcements

 

File No.: CP2022/07061

 

  

 

Te take mō te pūrongo / Purpose of the report

This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 grant allocations

File No.: CP2022/07491

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022.

Whakarāpopototanga matua

Executive summary

2.      This report presents applications received in Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 as provided in Attachments B.

3.      The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Grants Programme 2021/2022 on 20 April 2021 (OP/2021/40) as provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4.      The Ōtara-Papatoetoe Local Board has set a total community grants budget of $347,051 for the 2021/2022 financial year.

5.      In July 2021 the Ōtara-Papatoetoe Local Board granted $10,000 to the Mayoral Disaster Relief fund for the Papatoetoe Tornado.

6.      Ōtara-Papatoetoe Local Grant and Multi-Board Grant Round One 2021/2022 received a total 49 applications and a total of $392,251.58 requested. A total of $100,496.03 was allocated and an additional $25,000 was redirected to the Main Street Christmas Parade leaving $211,554.97 remaining.

7.      Ōtara-Papatoetoe Quick Response Grant Round One 2021/2022 received a total of 14 applications and a total of $27,828.20 requested. $15,575.70 was allocated, leaving a total of $195,979.27 remaining for One local and Multi-Board grant round and two quick response rounds.

8.      15 applications were received for consideration by the Ōtara-Papatoetoe local board for the Quick response grant round two 2021/2022, requesting a total of $34,596.65. $16,959.00 was allocated, leaving a total of $179,020.27 remaining for one Local Grant and One Quick Response round.

9.      Additionally, the Ōtara-Papatoetoe Excellence awards received 16 applications, with five applications later withdrawing, leaving a total of $22,000 requested. $11,000 was allocated leaving $168,020.27.

10.    Ōtara-Papatoetoe Local Grant and Multi-Board Grant Round Two 2021/2022 received a total 47 applications and a total of $371,448.79 requested. $123,996.27 was allocated and one previously cancelled Excellence Award was funded for $2,000. This left a total of $42,025 remaining available for one remaining Quick Response round.

11.    Ōtara-Papatoetoe Quick Response Round Three 2021/2022 received a total 22 applications and a total of $40,263.80 requested.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      agree to fund, part-fund or decline each application received as follows:

Table One: Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2213-301

Te Pua Inano

Arts and culture

Towards materials and paints at Te Puke O Tara on 21 November 2022

$1,500.00

Eligible

QR2213-303

David Riley

Arts and culture

Towards printing at Dawson School from 4 July 2022 to 29 July 2022

$2,000.00

Eligible

QR2213-305

Manukau Business Association Incorporated

Community

Towards CCTV signage at Manukau Business District from 1 July 2022 to 1 December 2022

$1,813.80

Eligible

QR2213-306

Youthline Auckland Charitable Trust

Community

Towards telecommunication costs for Youthline from 1 July 2022 to 31 March 2023

$2,000.00

Ineligible

QR2213-307

The Upsidedowns Education Trust

Community

Towards speech and language therapy for five young people from 2 July 2022 to 1 July 2023

$2,000.00

Eligible

QR2213-308

Saanjh Sports and Cultural Club Incorporated

Sport and recreation

Towards coffee and venue hire at 129 Kolmar Road from 4 July 2022 to 16 October 2022

$1,650.00

Eligible

QR2213-309

The Otara Rugby League Football Club Inc

Sport and recreation

Towards jackets at The Otara Rugby League Football Club from 1 July 2022 to 13 August 2022

$2,000.00

Eligible

QR2213-310

The Auckland Sikh Society Incorporated

Community

Towards advertising, refreshments, stationery and volunteer costs at 166 Kolmar Road from 13 August 2022 to 27 August 2022

$2,000.00

Eligible

QR2213-311

Melanoma New Zealand

Community

Towards wages for the melanoma spot check van from 1 July 2022 to 31 October 2022

$1,260.00

Eligible

QR2213-312

Papatoetoe West Ladies Probus

Community

Towards catering at Papatoetoe Cosmopolitan Club on 8 December 2022

$2,000.00

Eligible

QR2213-314

Pacifica Manukau

Community

Towards catering, advertising and giveaway packs at Te Puni Kōkiri House on 30 July 2022

$2,000.00

Eligible

QR2213-317

Independent Living Service Trust

Community

Towards catering, sanitation supplies and petrol vouchers and admin costs at Whitehaven and Acacia Court from 1 September 2022 to 30 September 2022

$1,350.00

Eligible

QR2213-319

Independent Living Service Trust

Community

Towards catering, sanitation supplies and petrol vouchers and admin costs at Te Puke O Tara Community Hall from 1 September 2022 to 30 September 2022

$1,500.00

Eligible

QR2213-320

Joel Pamatatau-Baker

Sport and recreation

Towards boxing equipment at Allan Brewster Leisure Centre from 1 October 2022 to 27 October 2022

$1,000.00

Eligible

QR2213-323

Pacific Kids' Learning Ltd

Arts and culture

Towards hologram equipment at Event Cinema Manukau from 30 July 2022

$2,000.00

Eligible

QR2213-324

Life Education Trust Counties Manukau

Community

Towards website design and implementation from 1 July 2022 to 31 October 2022

$3,000.00

Eligible

QR2213-325

Independent Living Services Trust

Community

Towards facilitators, gift cards, administration costs and masks at Te Puke O Tara community hall, Acacia court and Whitehaven court from 1 July 2022 to 28 February 2023

$2,000.00

Eligible

QR2213-326

Pacific Island Law Students Association

under the umbrella of Auckland University Law Students' Society Incorporated

Community

Towards venue hire for the PILSA End of Year Gala Dinner on 11 November 2022

$2,000.00

Eligible

QR2213-327

Piripono Te Kura Whakahou

Sport and recreation

Towards rock climbing and transport at Extreme Edge from 7 July 2022

$1,190.00

Eligible

QR2213-328

Te Whakaora Tangata Trust

Community

Towards telephone, internet, resource and printing costs at location from 1 July 2022 to 30 September 2022

$2,000.00

Ineligible

QR2213-329

Loopy Tunes

Community

Towards performance fees, materials for crafts, airfare, car hire and sound system hire at Tupu Youth Library on 22 July 2022

$2,000.00

Eligible

QR2213-330

Fireplace Arts and Media Limited

Arts and culture

Towards performer fees at Papatoetoe Train Station from 16 December 2022

$2,000.00

Eligible

Total

 

 

 

$40,263.80

 

 

 

 

 

Horopaki

Context

12.    The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

13.    The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

14.    The local board grants programme sets out:

·       local board priorities

·       lower priorities for funding

·       exclusions

·       grant types, the number of grant rounds and when these will open and close

·       any additional accountability requirements.

15.    The Ōtara-Papatoetoe Local Board adopted its grants programme for 2021/2022 on 20 April 2021 (OP/2021/40) and will operate three quick response and two local grant rounds for this financial year.  This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2021/40).

16.    The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

17.    The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.    The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

19.    Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction, decreasing use of single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.    Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

21.    The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.    Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

23.    Staff will provide feedback to unsuccessful grant applications so they will know what they can do to increase their chances of success next time.

24.    A summary of each application received through the Ōtara-Papatoetoe Quick Response Round Three 2021/2022 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

25.    The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Nga Matarae has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

26.    This report presents applications received in Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 as provided in Attachment B.

27.      Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any further financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.    The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board’s programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29.    Following the Ōtara-Papatoetoe Local Board allocation of funding for Quick Response Grant Round Three, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Otara Papatoetoe Grants Programme 2021 2022

113

b

2021 2022 Otara Papatoetoe Quick Response Round Three Grant Allocation (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

File No.: CP2022/07616

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek local board views on applications to the Sport and Recreation Facilities Investment Fund 2022.

Whakarāpopototanga matua

Executive summary

2.      The Sport and Recreation Facilities Investment Fund is a regionally contestable fund allocated through the Long-term Plan 2021 – 2031.

3.      The fund supports the development of community sport and recreation facilities across Auckland, looks to address gaps in provision and allows the council to proactively respond to changing trends in sport and recreation.

4.      There is $15.3million available in the current funding round.

5.      Allocation of the fund will be decided by the Parks, Arts, Community and Events (PACE) Committee at its meeting in September 2022.

6.      Local board views will inform recommendations to the PACE Committee.

7.      Applications received from within the Ōtara-Papatoetoe Local Board area are included at Attachment A.

8.      Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022. The recommendations from the assessment panel will be presented to the PACE Committee at the September meeting. If approved, the grant allocations and funding agreements with successful applicants will be developed in late 2022.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide its views on the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)     Kolmar Charitable Trust

GymCity Papatoetoe Relocation

235 Great South Road, Papatoetoe

$400,000

ii)   Icon Trampoline Club Incorporated

Replacement of Gymnasium sub floor

137 Buckland Road, Mangere East

$154,000.

 

Horopaki

Context

Sport and Recreation Facilities Investment Fund 2022

9.      The Sport and Recreation Facilities Investment Fund was established through the Long-term Plan 2018-2028 to support development of sport and recreation facilities in the Auckland region.

10.    The regionally contestable fund will invest circa $140 million over the next ten years to proactively address sport and recreation infrastructure shortfalls, respond to changing participation preferences and get more Aucklanders more active, more often.

11.    There is $15.3 million available in the current funding round. This funding envelope is a combined allocation from two financial years (2021/2022 and 2022/2023).

12.    The fund will be allocated by the Parks, Arts, Community and Events (PACE) Committee in September 2022.

13.    Further information relating to the Sport and Recreation Facilities Investment Fund and the current funding round can be found in the Sport and Recreation Facilities Investment Fund 2022 Guidelines.

Communication to local board

14.    Memos dated 29 October 2021 and 13 April 2022 were circulated to local boards to provide information on the Sport and Recreation Facilities Investment Fund 2022, outline the approach to local board engagement and provide information on applications to the fund from within the board’s area.

15.    In workshops during May/June 2022 local boards were provided with further information on application(s) to the fund from within their areas where they had the opportunity to ask questions for clarification and provide local insights.

16.    Applications received from within the Ōtara-Papatoetoe Local Board area are included at Attachment A.

17.    Local board views will inform consideration of applications by an independent assessment panel whose recommendations will go to the PACE Committee in September 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

18.    Local boards may endorse an application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022 or decline to endorse and instead raise concerns about the application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.    Local board endorsement of the application(s) is not in itself considered to carry a climate impact.

20.    Mitigation of potential environmental impacts arising from individual projects will be examined as one of the assessment criteria for the fund.

21.    Should an application to the fund be successful, potential emissions and environmental impacts (e.g.: through construction) will be further considered in land-owner approval and resource consent processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.    Decision-making on the fund sits with the PACE Committee.

23.    Local board views will inform recommendations to the committee.

24.    No other council group impacts are identified as arising from the local board expressing views on applications to the fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.    Workshops were held with local boards during May and early June 2022 where applications(s) have been received from their area.

26.    During those workshops, local boards had the opportunity to:

i)    learn more about the application(s) and ask questions

ii)   provide their views supporting or opposing the applications.

27.    Local board directions taken from the workshops inform the recommendations in this report

Tauākī whakaaweawe Māori

Māori impact statement

28.    Māori outcomes are a priority criteria for the fund in the social and community theme. The social and community criteria are weighted to align with the equity focus in the Increasing Aucklanders Participation in Sport: Investment Plan 2018-2038. Scoring will reflect applications displaying strong Māori outcomes.

29.    An initial presentation on the fund was provided to the Mana Whenua Forum in October 2021. In response to Mana Whenua feedback, staff have ensured that the independent assessment panel assessing applications in July 2022 will include a specialist with a Māori outcomes perspective.

30.    Applications to the fund will be presented to Mana Whenua Forum in June 2022. Mana Whenua views will be sought to inform the assessment panel and recommendations to the PACE Committee. Where it is desired by Mana Whenua, fund recipients will be required to engage with iwi about their projects.

Ngā ritenga ā-pūtea

Financial implications

31.    The Sport and Recreation Facility Investment Fund is a regional budget established through The Long-term Plan 2018-2028. The PACE Committee allocates budget following a regionally contestable process.

32.    Local board views on applications will inform discussions with the assessment panel and ultimately recommendations to the PACE Committee.

33.    Local board endorsement of the application(s) will have no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.    The following risks and mitigations have been identified:

Risk

Mitigation

Applicants may consider the endorsement by the local board to be an indication that a grant will be forthcoming.

The applicant will be advised by staff that any endorsement at this stage is an endorsement to progress their application for further consideration.

Applicants may consider the endorsement by the local board to be an indication that the local board will provide necessary approvals (e.g. land owner approval, agreement to lease)

The applicant will be advised by staff that any local board endorsement at this stage does not affect future local board decisions.

The applicant may not have the capability to lead delivery of a successful project.

The applicant’s ability to deliver a successful project is a key weighting within the criteria to be used by the assessment panel.

Ngā koringa ā-muri

Next steps

35.    Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022.

36.    Recommendations from the assessment panel will be presented to the PACE Committee at the September meeting.

37.    Should the PACE Committee approve grant allocations, funding agreements with successful applicants will be developed in late 2022.

38.    Local boards will be advised of the PACE Committee decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Applications received from within the local board area

123

     

Ngā kaihaina

Signatories

Author

Nick Harris - Sport & Recreation Team Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Timeline

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Approval for a new private road name at 8, 8A and 10 Kenderdine Road, Papatoetoe 

File No.: CP2022/06422

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek approval from the Otara-Papatoetoe Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 8, 8A and 10 Kenderdine Road, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2.      The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.      On behalf of the developer and applicant, Vijay Singh of OAKS Development Ltd, has proposed the names presented below for consideration by the Local Board.

4.      The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5.      The proposed names for the new private road at 8, 8A and 10 Kenderdine Road are:

·     Pūkākaho Lane (applicant Preferred)

·     Kohoho Lane (alternative 1)

·     Ōramarama Lane (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the name Pūkākaho Lane (applicant’s preferred name) for the new private road created by way of subdivision at 8, 8A and 10 Kenderdine Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming application reference RDN90098481 and resource consent references BUN60344272 and SUB60344274).

Horopaki

Context

6.      Resource consent reference BUN60344272 (subdivision reference number SUB60344274) was issued in December 2019 for the creation of 24 new residential freehold lots, 42 associated parking lots and one commonly owned access lot (COAL).

7.      A site and location plan of the development can be found in Attachment A.

8.      In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.      Therefore, in this development, only one new COAL requires a road name because it serves more than five lots. This can be seen on page two in Attachment A, where the COAL that requires a name is highlighted in blue.

10.    The apartment block is facing Kenderdine Road. The units in the apartment block will have street numbers allocated off Kenderdine Road, seeing as it can be accessed via the road.

Tātaritanga me ngā tohutohu

Analysis and advice

11.    The Guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

12.    The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·    a historical, cultural, or ancestral linkage to an area; or

·    a particular landscape, environmental or biodiversity theme or feature; or

·    an existing (or introduced) thematic identity in the area.

13.    The applicant has included a range of native tree species in the landscape design of the development proposal to create a green façade and buffer the development from the street frontage. For this reason, the applicant chose names to represent different native plant species, which are detailed in the table below:

Table One: Proposed names and their meaning

Proposed name

Meaning (as described by applicant)

Pūkākaho Lane

(applicant preferred)

Toetoe are the largest native grasses. They are hardy, abundant and commonly found anywhere from swamps and riverbanks to sand dunes, forest margins and dry hillsides between sea level and the subalpine zones of Aotearoa. This plant is best known for its long, straight flower stems and fluffy creamy-white plumes that wave like flags in the wind. Traditionally Māori harvested these flower stems, known as kākaho or pūkākaho, to line the walls and roofs of whare.

Pūkākaho were cut at specific times of the year and much effort went into finding long, light-coloured stems in preference to deep yellow stems.

Pūkākaho of an even colour, size and length were used to make tukutuku panels, a very neat ornamental latticework of reeds bound together with harakeke, kiekie or pīngao to line the walls or sometimes ceilings or partitions of wharenui (meeting houses).

Kohoho Lane

(alternative 1)

In New Zealand Māori, Solanum aviculareis also known by the     locally developed names kohoho and peoi. The fruit of S. aviculare and S. laciniatum is known as hāreo, and when ripe as hōreto or hōuto; the words kahoho, kaoho or kohoho refer to a tree bearing fruit and also to a tree which has already fruited, or the fruit itself.  These terms all appear to have originated in Aotearoa.

Definition-(noun) poroporo, Solanum aviculare-native shrub to 3m tall with dark, soft, lance-shaped or lobed, alternating leaves.  Flowers are white to blue-purple and the fruit yellow to orange. Most common along the edges of forest and in scrub. The fruit is poisonous until fully ripe.

Ōramarama Lane

(alternative 2)

Māori vernacular name for Pseudowintera colorata.

Pseudowintera colorata, also known as mountain horopito or pepper tree, is a species of woody evergreen flowering trees and shrubs, part of the family Winteraceae. The species is endemic to New Zealand. All Winteraceae are magnolids, associated with the humid Antarctic flora of the southern hemisphere.

 

14.    All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the Local Board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15.    Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16.    The road type ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

17.    LINZ and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.    The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.    The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.    The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21.    To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22.    On 22 October 2021 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

·         Ngāi Tai Ki Tāmaki

·         Te Kawerau ā Maki

·         Ngāti Tamaoho

·         Te Ākitai Waiohua

·         Te Ahiwaru Waiohua

·         Ngāti Te Ata Waiohua

·         Ngāti Maru

·         Ngāti Tamaterā

·         Waikato-Tainui

·         Ngāti Whanaunga.

23.    Ngāti Tamaterā deferred the matter to mana whenua o te rohe o Papatoetoe. By the close of the consultation period, no further responses, comments or feedback were received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

24.    This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25.    The road naming process does not raise any financial implications for the Council.

26.    The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.    There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.    Approved road names are notified to LINZ and recorded on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location and site plan

129

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Map

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Hayman Park - Disused Toilet Building Demolition

File No.: CP2022/07471

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the removal of the old, disused toilet block at Hayman Park.

Whakarāpopototanga matua

Executive summary

2.      Redevelopment of Hayman Park to provide a wide range of recreational experiences is integral to the success of the Eke Panuku led Transform Manukau programme.

3.      The adopted Hayman Park concept plan identifies several outcomes to improve the park with safety being a primary outcome.

4.      The old toilet building located on the western side of the reserve has been closed to the public for over a decade and replaced with an accessible toilet at the main park entrance, which is a highly visible and safe location.

5.      The Healthy Waters Hayman Park Repo (Wetland) concept plan involved a Crime Prevention Through Environmental Design (CPTED) assessment being undertaken which identified that the old toilet building presents a potential entrapment zone and attracts anti-social behaviour.

6.      It is recommended that the board supports the removal of the old toilet building as part of the Healthy Waters Repo Project in FY2022-2023 or FY2023-2024.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      support the demolition and removal of the disused toilet building as part of the Healthy Waters Repo (Wetland) Project in FY2022-2023 or FY2023-2024.

 

Horopaki

Context

7.      The Eke Panuku-led Transform Manukau programme will provide increased residential housing, employment and recreation opportunities in a highly accessible redeveloped Manukau City. Redevelopment of Hayman Park to provide a safe, attractive park with a wide range of recreational experiences is integral to the success of the wider transformation programme.

8.      In 2011, the local board adopted the Hayman Park concept plan based on community, stakeholders, iwi and the local board feedback. The concept plan identifies several outcomes to improve the park for the betterment of the community, which include:

·    connectivity

·    accessibility

·    water quality improvements

·    play provision and toilets

·    safety and sightlines.

 

9.      The park has undergone a staged redevelopment with an initial focus on providing improvements to safety and sightlines resulting in the removal of many non-native trees throughout the reserve.

10.    Park visitation has increased significantly following the delivery of the Stage One, Phase One destination playground which opened in June 2019 and included accessible toilets. It is anticipated that phase two playground development scheduled for delivery in FY 2022/2023 will further increase park use and visitation.

11.    Visitor safety continues to be a primary outcome for the development of Hayman Park. Further opportunities exist to improve sightlines and reduce opportunities for anti-social behaviour to create a busy park used by a range of age groups and abilities for a variety of recreational purposes. 

Tātaritanga me ngā tohutohu

Analysis and advice

12.    The old, disused toilet building located on the western side of the reserve and attached to the park depot has been closed to the public for over a decade.

13.    The service was replaced with the delivery of the phase one, stage one destination playground development which included the provision of an accessible toilet. The new toilet building is in a highly visible location at the main entrance to the reserve and adjacent to the playground which is in line with CPTED principles and delivers on the aspiration of creating a safe and attractive Hayman Park.

14.    In contrast, a recent CPTED report, undertaken as part of the Hayman Park Repo (Wetland) Project concept design, identified that the old toilet reduces sightlines through the park and presents a potential entrapment zone for visitors. The building also attracts anti-social behaviour because of its concealed location.

A picture containing grass, tree, outdoor, plant

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Figure 1: Old toilet building which has been closed to the public for more than a decade.

15.    The disused toilet building is attached to the depot which is currently used by the Auckland Council Events Team for storage. The depot has the potential to be repurposed to provide other functions and uses to better serve the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.    The removal of the toilet building will enable the space to be used for environmental outcomes. The footprint of the building forms part of the Healthy Waters Hayman Park Repo Project which includes riparian planting to improve water quality in the adjacent Puhinui Stream through stormwater retention and filtration. In addition, the building removal will also reduce the urban heat island effect by increasing green space and tree canopy coverage.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.    The toilet building removal is supported by council departments as it contributes to Healthy Waters Hayman Park Repo project, improves safety at the reserve in line with Eke Panuku aspirations and removes the need for Community Facilities to maintain and renew the facility which is no longer in service. The Events Team have also provided their support for the removal of the building as they have access to toilet facilities in the adjacent depot building which they use for storage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.    The local board has provided input over the past 10 years on the Hayman Park masterplan and more recently on the Healthy Waters Hayman Park Repo Project plan. These forward-planning documents do not provide for the toilet facility to remain at the park as the structure restricts the capacity to deliver beneficial environmental and safety outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

19.    Hayman Park is taonga to mana whenua who recognise the value of the reserve and the contribution the Puhinui awa makes to the health of the park’s ecology and more widely to the people of Manukau.

20.    Mana whenua have provided guidance on the development of the Hayman Park masterplan and the Healthy Waters Repo plan and are supportive of the toilet building removal.

Ngā ritenga ā-pūtea

Financial implications

21.    There is a risk that the structure will continue to attract anti-social behaviour and vandalism resulting in the need for local board investment to maintain a building that no longer serves the needs of the community.

22.    It is therefore recommended that the board supports the removal of the building funded by the Healthy Waters Repo Project as part of their FY2022-2023 or FY2023-2024 work programme. This approach will not impact local board funding and has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.    Over the past 10 years, the local board, mana whenua and the community have contributed to the development of the park masterplan which aims to create a safe and attractive park. Failure to support the removal of the toilet building will result in a missed opportunity to improve the park and realise safety and environmental outcomes by leveraging funding for the demolition and removal of the structure through the Healthy Waters Repo Project.

Ngā koringa ā-muri

Next steps

24.    If approved, the Healthy Waters Hayman Park Repo Project will fund the demolition and removal of the toilet building as part of their FY2022-2023 or FY2023-2024 work programme.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Hayman Park Repo (wetland) concept design approval

File No.: CP2022/08084

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To endorse the concept design of the Hayman Park Repo project.

Whakarāpopototanga matua

Executive summary

2.      Hayman Park is a key open space in central Manukau, a town centre that is undergoing rapid commercial and residential growth. It is also a local park within the Ōtara-Papatoetoe Local Board area.  This growth places numerous demands on the park to cater for existing and future demands and to operate as a connection between people and nature in an increasingly urban environment.

3.      In 2017, Eke Panuku initiated the Transform Manukau Framework Plan, which identified five key moves for the urban transformation of Manukau. The first key move focuses on realising the potential of the Puhinui Stream (which runs through Hayman Park) by enhancing the stream corridor and creating a source of community pride, activity, movement, and interaction.

4.      In 2019, a Healthy Waters business case identified that the stormwater pond within Hayman Park is underperforming and needs to be renewed. The issues included sediment levels, unstable earth embankments, limited pre-treatment, dead zones, challenges with maintenance on the islands and litter issues.

5.      In 2020, Healthy Waters and Eke Panuku agreed to partner in the design and delivery of a project to upgrade the stormwater system in Hayman Park and enhance amenity through the creation of a repo (wetland). Healthy Waters have responsibility for the functional stormwater component and Eke Panuku are contributing to enhancing the park amenity.

6.      Overarching the project is Te Whakaoranga o te Puhinui: Te Rautaki (Puhinui strategy). The strategy aims to ensure that the Te Puhinui and its people can thrive.

7.      In 2021, Eke Panuku engaged Isthmus, landscape designers, and Uru Whakaaro, specialists in ecological restoration planning, to provide landscape design services to the project.

8.      The concept design, provided as Attachment A, includes a naturalised wetland for managing stormwater. This will greatly enhance water quality and improve stream health, biodiversity and fish passage. Enhanced public amenity will include a central walking/cycling path and secondary paths to maximise connectively. In addition, there will be a loop experience for recreation along with improved event space, seating, civic space and wayfinding and interpretive signage.

9.      The concept design integrates feedback provided by the Ōtara-Papatoetoe Local Board, mana whenua, key stakeholders, and the community.

10.    The developed design will be completed December 2022 at which point the resource consent application will be lodged. Subject to funding, construction is programmed for 2023/24 financial year.

11.    The concept design summary is provided as Attachment A. Staff recommend that the board endorse Attachment A to progress to developed design as the proposal reflects their feedback and aligns with the commitments in the Ōtara-Papatoetoe Local Board Plan 2020.

 

Ngā tūtohunga

Recommendations

That the Ōtara-Papatoetoe Local Board:

a)      endorse the concept design for the Hayman Park Repo provided as Attachment A

b)      note that this concept design will then be developed into a detailed design for the resource consent application later this year

c)      note that the local board will be kept up to date on progress on the development of the Hayman Park Repo and any decisions that fall within the delegation of the local board will be submitted to a business meeting for consideration.

 

Horopaki

Context

12.    Hayman Park shown in Figure 1 below is a key open space in central Manukau, a town centre that is undergoing rapid commercial and residential growth. It is also a local park within the Ōtara-Papatoetoe Local Board area. This growth places numerous demands on the park to cater for existing and future demands and to operate as a connection between people and nature in an increasingly urban environment.

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Figure 1: Map of Hayman Park

 

13.    The park also provides a stormwater treatment function through a stormwater pond which flows into the Puhinui Catchment. The pond was built in 1975 as part of the former Manukau City Council’s development of the Manukau City Centre. It currently provides water quality treatment and quantity control for the surrounding Business Zone, Open Space Zone and road network including the Manukau train station and bus terminal, built in 2012.

14.    In 2017, Eke Panuku initiated the Transform Manukau Framework Plan, which identified five key moves for the urban transformation of Manukau. The first key move focuses on realising the potential of the Puhinui Stream by enhancing the stream corridor and creating a source of community pride, activity, movement, and interaction.

15.    In 2019, a Healthy Waters business case identified that the stormwater pond within Hayman Park is underperforming and needs to be renewed. The issues included: sediment levels, unstable earth embankments, limited pre-treatment, dead zones, challenges with maintenance on the islands and litter issues.

16.    In 2020, Healthy Waters and Eke Panuku agreed to partner in the design and delivery of a project to upgrade the stormwater system in Hayman Park and enhance amenity. Healthy Waters have responsibility for the functional stormwater component and Eke Panuku are contributing to enhancing the park amenity.

17.    In 2021, Eke Panuku engaged Isthmus, landscape designers, and Uru Whakaaro, specialists in ecological restoration planning, to provide landscape design services to the project. Healthy Waters are completing the repo hydrology design. The project aligns with the 2020 Ōtara-Papatoetoe Local Board Plan’s Outcome 5: ‘sustainable, healthy natural environment’ which commits to ‘care for our natural environment’ and aims to work towards ‘waterways and environment [that] are healthy and free from pests, litter and pollution.’ Within the board’s plan there are specific notes around the Puhinui Stream, that investment and effort are required to restore degraded environments, and that the consequence of urban growth is seen in sedimentation and pollution in our waterways and streams. It also outlines that the board will ‘work with Panuku and other parts of the council to protect the reserve and regenerate the Puhinui Stream to make the area more attractive and accessible.’

Tātaritanga me ngā tohutohu

Analysis and advice

18.    The concept design, shown in Figure 2 below, includes a naturalised repo which will greatly enhance water quality and improve stream health, biodiversity and fish passage. Native plants will provide filtration and a gross pollutant trap will collect and detain contaminants, including rubbish and heavier sediment. The repo plants will also improve stormwater management and assist in ground water recharge (absorption). Attachment A provides detailed information on the concept design.

19.    Key aspects of the Hayman Park Strategic Assessment, completed by Parks, Sport and Recreation in 2019, on behalf of the local board, have been integrated into the concept design. This includes aspirations for the stormwater renewal to provide ecological and biodiversity outcomes and visual amenity benefits including bridges, boardwalks and viewing platforms. This also includes pedestrian and cycling connections, maramataka, interpretation and interactive signage, inclusive park design, event space and lighting/safety considerations.

20.    Enhanced public amenity will include a central walking/cycling path and secondary paths to maximise connectively and, also, a loop experience for recreation along with improved event space, seating, civic space and wayfinding and interpretive signage.

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Figure 2: proposed concept design

21.    These outcomes form three key principles for the concept design: regenerating and restoring natural systems, park connectivity and loop experience, and spaces and places - future growth.

22.    The design themes and principles underpinning this project are strongly embedded in Te Ao Māori (a Māori world view). The concept design is, where possible, aligning and delivering on Te Whakaoranga o te Puhinui: Te Rautaki which aims to ensure that the Te Puhinui and its people can thrive.

23.    Key engagement informing the concept design included:

·       Several hui with mana whenua and a representative on the project’s design team.

·       Several workshops with the Ōtara-Papatoetoe Local Board and the final version reviewed at a local board workshop on 22 March 2022.

·       A regularly convened project control group including Parks, Community Facilities and Events staff.

·       Discussions with key stakeholders including Auckland Transport, Business Manukau, Bike Auckland and Manukau Institute of Technology.

·       User surveys conducted with over fifty people at Hayman Park and the Manukau Central library.

·       Two workshops with Manutahi (a network of South Auckland community organisations convened by Eke Panuku).

24.    The design team are working to ensure that the Hayman Park Repo design aligns with and responds to other relevant projects as much as possible. Notably, Auckland Transport A2B, Te Kete Rukuruku, Manukau Public Art strategy and the Hayman Park playground.

25.    The concept design integrates technical design expertise including arborist services and Crime Prevention Through Environmental Design (CPTED).

26.    Once funding for construction is approved, the upgrade of the Hayman Park Repo will be delivered by Healthy Waters with support from Eke Panuku and ongoing input from the local board, mana whenua, project control group and key stakeholders.

27.    Engagement with the Ōtara-Papatoetoe Local Board will continue as the project progresses through preliminary and developed design and into construction. The local board will be the asset owner for the park and therefore have decision-making over the changes to the park. Community Facilities will be responsible for ongoing maintenance following construction of the upgraded amenities. Healthy Waters will remain the asset owner of the stormwater infrastructure within the park and will be responsible for ongoing maintenance.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.    The Hayman Park Repo concept design seeks to create a resilient community open space that reduces the impact of climate change in this area through mitigating flooding, increasing canopy cover and biodiversity. It will also encourage active modes of transport through integrated walking and cycling paths. The proposed concept actively supports these outcomes through increased planting, proposed stream works and improvements to the walking and cycleway through the park.

29.    The design includes consideration of ways to reduce maintenance, such as mowing, through the integration of now mow zones and tiers of planting which reduces the requirement for mowing. These measures contribute to biodiversity and environmental outcomes.

30.    The design will actively seek to reduce carbon emissions through reuse of existing materials on site, such as cut and fill and kowhatu (rock). Additionally, the designers are completing some initial options-analysis of potential materials to enable decision-making that balances capital and maintenance costs against the carbon cost.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.    Healthy Waters (who will maintain long term ownership of the stormwater network assets), Auckland Council (key teams detailed below) and Eke Panuku support the concept design.

32.    Community Facilities, future asset manager on behalf of the board, support the concept design as do key staff from Parks, Sport and Recreation and the Events team.

33.    Feedback from Auckland Transport has been integrated into the concept design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.    Feedback from stakeholders including Business Manukau, Manukau Institute of Technology, Manutahi and the community has been integrated into the concept design.

35.    Staff met at frequent intervals with the Ōtara-Papatoetoe Local Board to receive feedback which supported the development of the concept design. Most recently, staff presented the concept design at a workshop on 22 March 2022 which was endorsed by the local board.

36.    The local board is the asset owner of the park and will therefore be consulted on any proposed additional changes within the park. Community Facilities will be responsible for the ongoing maintenance of the park. Healthy Waters are asset owners of the regional stormwater infrastructure and will seek feedback from the local board on any future works which will impact on the park or its uses.

Tauākī whakaaweawe Māori

Māori impact statement

37.    Mana whenua have actively shaped this project through regular workshops with Te Whakaoranga o te Puhinui, the Mana Whenua working group established to provide leadership on the Puhinui regeneration

38.    Based on work that Uru Whakaaro have completed as part of Te Whakaoranga o te Puhinui, the mana whenua representatives recommended that Uru Whakaaro advised the project on planting. This has included, but is not limited to, species selection, eco-souring and maintenance. Additionally, a kaitiaki representative from Ngāti Tamaoho was nominated to be on the design team.

39.    On 14 February 2022, mana whenua from the Waiohua working group reviewed and supported the concept design. On 21 February 2022, the broader Eke Panuku Kaitiaki Working Group provided their support for the concept.

40.    The project is committed to ensuring supply chain diversity through contracts being awarded Māori/Pasifika-owned businesses, small businesses, and social enterprises. In the design phase two contracts were awarded to Māori-owned businesses, NZ Enviro Ltd (arborist services), and Uru Whakaaro (ecological planting, eco-sourcing and maintenance advice). It is also intended that as part of detailed design a contract will be awarded to a mana whenua nominated artist to integrate mana whenua design into the landscape elements.

41.    Opportunities for delivering social procurement outcomes are being identified for the project’s construction phase.

42.    This project directly supports the recently signed ‘Te Whakaoranga o te Puhinui Charter’ and mana whenua will remain involved as the project progresses into developed design.

Ngā ritenga ā-pūtea

Financial implications

43.    Project funding is being provided by Healthy Waters and Eke Panuku who have approved business cases for their respective portions to complete the design phase and budget assigned in their respective Long-term Plans. A preliminary cost estimate on the concept design is approximately $4.3 million in total. This includes an estimated contribution of $1.9 million from Healthy Waters for the repo component and $2.5 million from Eke Panuku for amenity provision. Please note that this budget is indicative and is subject to fluctuation as the design progresses and costs are finalised.

44.    Annual maintenance costs are yet to be estimated. Community Facilities have reviewed the concept design which currently sits within their existing levels of service. Maintenance of the waterway below the riparian margin, including maintenance of the gross pollutant trap is covered under a Service Level Agreement with Healthy Waters as the stormwater asset owner.

45.    Subject to funding approval, construction is programmed for commencement in the 2023/2024 financial year with practical completion expected in the 2024/2025 financial year. Following a period of maintenance establishment, maintenance of the wetland planting above the riparian margin will transfer to Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.    The time required to obtain a resource consent for the works could affect the construction start date. To mitigate this risk, the consent application will be lodged well in advance of the proposed project works start date. Additionally, an initial site visit has been conducted with the consents team to brief them on the project and highlight any potential consenting considerations. A pre-application meeting with the consents team will also be sought prior to lodgement.

47.    COVID-19, or a variant of, may impact the indicative project timeframes and project completion is dependent on remaining at the current level and not having additional restrictions to work.

48.    Not successfully procuring an available contractor and suppliers material availability would also impact project completion. The project team is considering Early Contractor Involvement procurement to ensure required resources are ordered early.

49.    There is also a risk of cost escalation due to global supply-chain issues. The final completion cost may therefore exceed the initial estimates and approved council budget. The project team will review the cost estimate during the design phase and consider alternative options for material, construction methodology and design modifications to minimise the risk.

Ngā koringa ā-muri

Next steps

50.    Following endorsement of the concept design, staff will proceed with preliminary and developed design and preparing the resource consent application. Staff are planning for lodgement of the resource consent application by December 2022.

51.    Following resource consent approval, construction is planned to commence in the 2023/2024 financial year with project completion expected in the 2024/2025 financial year.

52.    Engagement with the Ōtara-Papatoetoe Local Board will continue as the project progresses through preliminary and developed design and into construction.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Amy Donovan – Healthy Waters Specialist, Auckland Council

Greg Hannah – Senior Project Manager, Eke Panuku

Sara Zwart – Principal Regenerative Design Lead, Eke Panuku

Authorisers

Craig McIlroy – General Manager Healthy Waters, Auckland Council

Richard Davison – Priority Location Director

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Draft Auckland golf investment plan

File No.: CP2022/08016

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek tautoko / support for the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land. This report was deferred from the 17 May 2022 meeting.

Whakarāpopototanga matua

Executive summary

2.      To increase Aucklanders’ access to, and the benefits from, publicly owned golf land, staff have developed a draft investment plan.

3.      Staff recommend that you support the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land.  

4.      There will be increased accountability and transparency from an outcome-focused investment approach and a clear decision-making framework. Implementation of the plan is expected to achieve:

·       increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

·       increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

·       best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

5.      If adopted, any future investment would need to align with the plan. The main trade-off is between taking a consistent regional approach to future decision-making and one-off decisions as current leases end.

6.      The next step is for the Parks, Arts, Community and Events Committee to consider adoption of the plan in August 2022. Local board feedback will help inform their decision-making.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      tautoko / support the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land attached to this report (Attachment A)

b)      tautoko / support the three policy objectives set in the draft Auckland golf investment plan:

i)       increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

ii)      increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

iii)     best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

c)      tautoko / support the decision-making framework set in the draft Auckland golf investment plan, in which future use of publicly owned golf land will be considered in the context of local needs, increased equity, participation and environmental outcomes.

 

 

Horopaki

Context

Exclusive use of publicly owned land for golf is not sustainable

Problem definition

7.      There are 13 golf courses operating on 535 hectares of council-owned or managed land. This publicly owned land has an estimated value of $2.9 billion in 2018.[1]

8.      Public access to this land, other than to play golf, is limited, which means that some Aucklanders are missing out.

9.      There are competing demands to provide open space and community facilities. Housing and business land is also in short supply in urban areas.

10.    This makes exclusive use of publicly owned land by a single sports code unsustainable.

 

The draft investment plan builds on community engagement, research and analysis

11.    Development of the draft plan involved community engagement, research and analysis.

12.    Work commenced in 2016 with the release of a discussion document for public engagement [PAR/2016/11 refers].

13.    The investment approach was supported by a majority of Aucklanders who responded to the consultation in 2016. There was strong feedback for council to maximise the benefits from its investment in golf. This is reflected in the draft plan.

14.    Following analysis of submissions on the discussion document, the Parks, Sport and Recreation Committee approved development of a draft plan with the following components [PAR/2016/52 refers]:

·       a policy statement setting out the vision, investment principles and the scope of council’s investment.

·       a decision-making framework that sets how the investment approach will be applied as well as ongoing reporting and monitoring.

15.    A range of research was undertaken to support the development of a draft plan, including an analysis of the value of golf to Auckland’s economy and benchmarking to assess the environmental performance of golf courses on publicly owned land.

16.    Cost-benefit analyses were undertaken of the 13 golf courses. A tool was developed to assess the costs and benefits of different forms of sport and recreation investment.

17.    An intervention logic and decision-making framework were developed and refined following workshops with the Environment and Community Committee and 10 local boards in September and November 2018.

18.    Key aspects of the draft plan were workshopped with the Parks, Arts, Community and Events Committee in December 2021.

19.    The Parks, Arts, Community and Events Committee considered the draft plan in February 2022 and invited staff to use this document to engage with the community.


 

Tātaritanga me ngā tohutohu

Analysis and advice

Changes are proposed so that all Aucklanders benefit from publicly owned golf land

20.    Staff have developed a draft Auckland golf investment plan in order to make publicly owned golf land accessible to Aucklanders and to increase public benefits from this land.

21.    It proposes three policy objectives:

·       increase equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

·       increase equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

·       best practice in ecosystem management and biodiversity conservation of publicly owned golf land.

22.    The proposed outcome-focused investment approach, with a clear decision-making framework, would also increase accountability and transparency.

Increasing public value is an accepted public sector approach

23.    The draft plan takes a public value approach as it aims to deliver more public value to Aucklanders from council investment.

24.    Public value is an accepted approach. It has informed public policy in New Zealand and other countries such as Australia and the United Kingdom since the mid-1990s.[2]

25.    It focuses decision-making on how best to manage public assets to benefit all members of  society.

26.    Alternate approaches, where council does not consider the costs and benefits of allocating publicly owned land to golf or public versus private benefits, have been discounted.

27.    These factors cannot be overlooked when there are competing demands for open space or community facilities and land supply constraints.

The investment approach is consistent with council policy

28.    In 2019, the Environment and Community Committee adopted the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 [ENV/2019/93 refers].

29.    The draft plan is consistent with council policy on sport investment.[3] It has the same investment objective of increasing equity and participation and the same investment principles as the overarching sport investment plan.

30.    A separate plan from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 was needed because there is more complexity to golf both in terms of costs and benefits. For example, golf courses may operate on marginal land, and they can have other functions such as stormwater management.

31.    Increasing environmental benefits were an additional consideration given the large land areas currently allocated to golf.

The draft plan proposes four key shifts to benefit all Aucklanders

32.    Four key shifts to the status quo are proposed so that all Aucklanders benefit from increased equity, participation and environmental outcomes.

 

 

 

 

 

 

 

Figure 1: Four key shifts to deliver increased benefits to Aucklanders

1

 

FROM ad hoc historic decisions of legacy councils

Now there is intensive demand for land to accommodate Auckland’s growth

 

TO a robust investment framework that is focused on increasing benefits to all Aucklanders

Public-owned golf land will be considered in the context of local needs, increased equity, participation and environmental outcomes

 

DELIVERS increased accountability and transparency

 

2

 

FROM publicly owned land used exclusively by golfers

There is competition over access to open space and some Aucklanders are missing out

TO sport and recreation for all Aucklanders

Opening publicly owned golf land to other users with new play spaces, walking, running and cycling paths and other sport and recreation activities

 

DELIVERS increased equity and sport and recreation participation rates

 

3

 

FROM asset-based investment in traditional mid-level (development) golf courses

Auckland golf courses meet the needs of a relatively narrow segment of population[4]

TO a broad golf service offering across the network that appeals to a wider group of people

Providing a broad range of golf experiences and pathways that attract and retain participants with services targeted at low participation groups

 

DELIVERS increased equity and golf participation rates

 

4

 

FROM variable environmental management of publicly owned golf land

Some golf courses are high users of water, fertilisers, pesticides and energy

 

TO best practice in ecosystem management and biodiversity conservation that meets clearly defined targets

A kaitiakitanga framework ensures publicly owned golf land is environmentally sustainable, energy neutral and carbon positive

 

DELIVERS increased natural and environmental benefits

 

33.    If the draft plan is adopted, these changes can be implemented as leases end, or by agreement with current leaseholders.

Decision-makers will consider a range of evidence and options before any future investment

34.    The draft plan sets out a clear decision-making framework to guide and inform any future investment and leasing decisions. Its sets out clear objectives and expectations about the public benefits sought from publicly owned golf land.

35.    Decisions will be informed by an indicative business case with a full range of policy options assessed against the plan’s investment objectives and principles. This will help inform decisions that local boards make about golf leases.

36.    Development of the indicative business cases will commence three to five years prior to the end of a current lease for golf courses on publicly owned land. Eight of these leases end before 2028.

 

Figure 2: Proposed decision-making framework (see page 21 of Attachment A for a larger version)

Timeline

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Future investment decisions will involve the governing body and local boards

37.    If the golf investment plan is adopted, the governing body and local boards will work together to implement the plan. This process will adapt to any changes made to current allocated decision-making responsibilities.

38.    Currently the governing body makes strategic decisions concerning asset ownership and future investment to increase sport and recreation opportunities for all Aucklanders. Local boards make decisions on the use of publicly owned land, including leases, and the development of open space to meet community needs.

39.    During the development of indicative business cases for individual publicly owned golf land, joint working groups can be set up to consider policy options and implementation requirements. This would ensure close collaboration between decision-makers.

There are some trade-offs associated with adopting the plan and the key shifts

40.    Key Shift 1 (a robust investment framework) means taking a consistent regional approach to future decision-making rather than making one-off decisions as current leases end. It also means that a full range of policy options will be considered as part of an indicative business case, rather than simply going through a new lease process.

41.    Implementation will require a joint approach involving the governing body and local boards, reflecting and adapting to changing decision-making allocated to local boards.

42.    Key Shift 2 (sport and recreation for all Aucklanders) means making space for other sport and recreation activities on publicly owned golf land.

43.    In most cases, it is anticipated that these activities can co-exist alongside golf on publicly owned land.

44.    Key Shift 3 (a broad golf service offering) could mean making changes to the types of services or facilities available. For example, a driving range and an introductory golf could be provided in place of an existing 18-hole golf course.

45.    Any such change would have varied support between new and experienced golfers.

46.    Key Shift 4 (sustainable environmental practices) means that all golf courses on publicly owned land will need to meet a minimum environmental benchmark.

47.    Six golf courses on publicly owned land would not currently meet this benchmark.

48.    Some of them are participating in a pilot run by Auckland Council’s Infrastructure and Environmental Services department to improve environmental practices, but decisions may need to be made as to whether additional council support is provided.

There are strengths and weaknesses to the plan

49.    There are strengths and weaknesses to the draft plan as well as some limitations and constraints (see Table 1).

50.    A strength of the draft plan is how it has built on public engagement in 2016. The majority of public respondents to a council discussion document sought increased access publicly owned golf land. They supported walking, running and cycling trails. They also supported use of an environmental auditing tool.

51.    Other key strengths are the proposed public value approach and strategic alignment with the Auckland and Māori Plans. It also builds on golf sector strategies and plans.

52.    The main weakness is that the draft plan relied on publicly available golf participation data (up to and including data from 2020). Golf New Zealand has subsequently provided more up-to-date data, which shows increases in participation over the last two years.

53.    Another weakness is that the draft plan does not specify any level of future council investment. Decisions will be made on a case-by-case basis as leases end. This will allow council to make timely decisions based on community needs as participation trends will change over time. This may however create uncertainty for leaseholders and the wider golf sector.

54.   

Table 1: High-level analysis of the merits of the draft plan

Strengths

 

The draft Auckland golf investment plan takes a public value approach. It focuses decision-making on how to manage publicly owned golf land to benefit all Aucklanders. This means carefully considering how council can achieve equity, participation and environmental outcomes.

He tangata    
Impacts for aucklanders

The draft plan demonstrates how it meaningfully contributes to broader strategy, including the Auckland Plan and Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan.

It aligns with the five key directions that reflect the overarching goals or aspirations of mana whenua and mataawaka as outlined in the Māori Plan.

It also supports the vision of the Auckland regional golf strategy and draws upon Golf New Zealand strategies and programmes, including Golf for Life and OnCourse New Zealand.

Weaknesses

 

The draft plan relied on publicly available golf participation data (up to and including data from 2020).

Golf New Zealand has subsequently provided more up-to-date data, which shows increases in participation over the last two years.

The plan does not specify any level of future council investment in golf.

Decisions will be made on a case-by-case basis as leases end. This will allow council to make decisions based on community needs at the time as participation trends will change over time.

This may create uncertainty for current leaseholders and the wider golf sector. However, the plan does clearly indicate what council will invest in and how it will invest.

Constraints

 

Implementation is constrained by long-term leases granted by legacy councils. As leases end council can consider options to increase the benefits from publicly owned golf land. Service level agreements with agreed participation and environmental targets can be included in any future lease terms and conditions if this option is taken.

Staff can provide support to golf courses if they agree to implement the plan before the end of their leases.

Implementation would require complementary decisions of the governing body and local boards in accordance with their allocated decision-making responsibilities.

Joint working parties can ensure that indicative business cases take both governing body and local boards views into consideration.

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Limitations

 

There is a lack of up-to-date and statistically significant sport and recreation participation data across demographic groups, including ethnicity, gender and age.

Publicly available golf participation data is limited.

Staff will look at ways to fill this data gap in order to support ongoing monitoring and evaluation of the plan.

Data sharing by leaseholders and the golf sector will be critical to understand participation trends and to inform needs assessments as part of the indicative business cases.

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We are engaging again with Aucklanders to get their views

55.    Staff are engaging with Aucklanders, the sport and recreation sector as well as golf clubs and leaseholders to get their views on the draft plan.

56.    A range of mechanisms were used to engage the public, including the People’s Panel survey and public submissions to the Have Your Say consultation, with a cross section of Aucklanders providing feedback.

·         Have Your Say engagement ran from 23 March to 20 April 2022. A total of 1,076 people provided feedback on the draft plan. A broad range of ages, ethnicities and locations were represented. However, a large proportion was older, male Pākeha/New Zealand European respondents, or from the Albert-Eden, Devonport-Takapuna and Ōrākei local board areas.

·         The People’s Panel ran from 7 to 12 April 2022. A total of 1,070 people completed the survey. A broad range of ages, ethnicities and locations were represented in the feedback.

57.    Consultation with the sport and recreation sector as well as golf clubs and leaseholders through a series of virtual meetings ran until 27 May 2022.

58.    A memo outlining a summary of the feedback to the draft plan will be provided to the local boards prior to their June business meeting.

The views of Aucklanders in 2022 varied on the draft plan

59.    Feedback from the Peoples Panel and Have Your Say varied (see Figure 3):

·       51 per cent of the Peoples Panel ‘support’ the overall goal to ensure that all Aucklanders benefit from publicly owned golf land. A further 28 per cent ‘partially support’ this goal.

·       59 per cent of Have Your Say respondents ‘don’t support’ the plan.


 

Figure 3: Summary of public feedback

People’s Panel: Goal to ensure all Aucklanders benefit

Chart type: Clustered Bar. 'Field1': 1 Support has noticeably higher 'Field2'.

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Have Your Say: Overall opinion on the draft plan

Chart type: Pie. 'Field2' by 'Field1'

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People’s Panel

62% Support

19% Partially support

15% Don’t support

 

44% Support

30% Partially support

20% Don’t support

 

72% Support

16% Partially support

9% Don’t support

 

54% Support

24% Partially support

14% Don’t support

 

62% Support

20% Partially support

15% Don’t support

 

40% Support

32% Partially support

20% Don’t support

 

70% Support

18% Partially support

9% Don’t support

 

 

Policy Objective 1 (increasing public access)

 

Policy Objective 2 (a broad range of golf experiences)

 

Policy Objective 3 (ecosystem management and biodiversity)

 

Key Shift 1 (a robust investment framework)

 

Key Shift 2 (sport and recreation for all Aucklanders)

 

Key Shift 3 (a broad golf service offering)

 

Key Shift 4 (sustainable environmental practices)

 

Have Your Say

21% Support

19% Partially support

59% Don’t support

 


28% Support

32% Partially support

36% Don’t support

 

53% Support

21% Partially support

22% Don’t support

 

26% Support

24% Partially support

44% Don’t support

 

20% Support

16% Partially support

63% Don’t support

 

21% Support

25% Partially support

47% Don’t support

 

45% Support

21% Partially support

29% Don’t support

60.    There is support across both groups of respondents for the environmental aspects of the plan, in particular Policy Objective 3 (best practice in ecosystem management and biodiversity conservation).

61.    On most other aspects of the plan there were opposing views between respondents to the Peoples Panel’s survey and the Have Your Say consultation.

The sport and recreation sector supports the focus on increasing equity and participation

62.    Initial feedback from the sport and recreation sector supports the focus on increasing equity and participation in sport and recreation for all Aucklanders as well as golf.

63.    They also welcome opportunities for new play spaces, walking, jogging and cycling paths.

The golf sector opposes the draft plan in its current form

64.    The golf sector has indicated that they oppose the draft plan in its current form. They are concerned that the draft plan does not reflect the current situation.

65.    Golf New Zealand provided evidence that participation rates have increased in recent years and suggested that further investment is required to meet the needs for golf in the future.

To date golf leaseholders have told us that the draft plan gives them more certainty and they are doing many of the things it seeks to achieve

66.    Golf leaseholders that staff have spoken with to date think that the draft plan gives them more certainty as to what council would invest in and transparency over future decision-making processes.

67.    They also noted that they were already doing many of the things outlined in the plan, including growing participation among young people and women, broadening their golf service offering and increasing environmental benefits.

Staff will analyse all the submissions and will look at what changes need to be made

68.    Staff will analyse all the submissions made on the draft plan and will look at what changes need to be made to the document. This includes updating golf participation data.

Staff recommend that local boards support the draft plan

69.    Staff recommend that you support the adoption of this plan.

70.    There will be increased accountability and transparency from an outcome-focused investment approach and a clear decision-making framework.

71.    If adopted, the plan will help increase Aucklander’s access to publicly owned land.

72.    It will also help increase equity and participation in sport and recreation, including golf.

73.    Increased natural and environmental benefits will come from a kaitiakitanga framework with ecosystem management and biodiversity conservation.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

The draft plan aligns with Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan

74.    Getting better environmental outcomes from the 535 hectares of open space currently allocated to golf is critical to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan.

75.    A kaitiakitanga framework will ensure golf courses employ best practice in ecosystem management and biodiversity conservation.

76.    If the draft plan is adopted, leaseholders will need to meet a minimum benchmark covering:

·       ecology

·       landscape and cultural heritage

·       energy consumption and waste reduction

·       water resource

·       climate change

·       pollution prevention

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

77.    Eke Panuku Development Auckland will need to ensure that decision-making on any leases is made in accordance with the plan if it is adopted.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

There is inequity across age, gender and ethnic groups and people living with disabilities

78.    Not all Aucklanders have the same opportunities to participate in sport and recreation or to play golf:

·       there is inequity for people living with disabilities

·       Asian and Pacific Aucklanders have lower sport and recreation participation rates

·       women and young people have lower golf participation rates.

Local boards have been briefed on the draft plan and their views are now sought

79.    The draft plan sets out a clear decision-making framework to guide and inform any future investment and leasing decisions. Its sets out clear objectives and expectations about the public benefits sought from publicly owned golf land.

80.    If the draft plan is adopted, the governing body and local board allocated decision-making responsibilities will work together to implement the plan. This process will adapt to any changes made to current allocated decision-making responsibilities.

81.    Currently the governing body makes strategic decisions concerning asset ownership and future investment to increase sport and recreation opportunities for all Aucklanders. Local boards make decisions on the use of publicly owned land, including leases, and the development of open space to meet community needs.

82.    Joint working groups to consider policy options and implementation requirements as part of the development of indicative business cases can ensure close collaboration between investment and lease decisions.

83.    Staff held a local board member briefing on 4 April 2022, providing an overview of the draft plan and responded to questions.

84.    This report provides an overview of the draft plan as well as a high-level summary of public feedback. It seeks a formal view on the draft plan.

Tauākī whakaaweawe Māori

Māori impact statement

85.    The draft plan aligns with the five key directions that reflect the overarching goals or aspirations of mana whenua and mataawaka as set-out in the Māori Plan:

·       Whanaungatanga / Access to public facilities 

·       Rangatiratanga / Māori are actively involved in decision-making and management of natural resources

·       Manaakitanga / Access to clean parks and reserves

·       Wairuatanga / Indigenous flora and fauna

·       Kaitiakitanga / Māori are kaitiaki of the environment.

86.    Mana whenua have been provided with a summary of the draft plan and public feedback to assist with their decision-making process about providing feedback.

Ngā ritenga ā-pūtea

Financial implications

87.    There are no financial implications to the local board for any decision to support the draft plan, its policy objectives and the decision-making framework it outlines.

88.    If the draft plan is adopted, the costs of undertaking indicative business cases would be funded within existing department budget.

89.    The financial implications of any decisions recommended through individual indicative business cases would be outlined at the relevant time.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

90.    Adoption of a plan for future council investment in golf manages risk as well as increasing transparency and accountability.

91.    If the governing body and local boards follow the indicative business case process and decision-making framework, then there would be a low risk of legal challenge.

Ngā koringa ā-muri

Next steps

92.    The Parks, Arts, Community and Events Committee to consider adoption of the plan in August 2022. The agenda report will include local board feedback.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Not Council Policy - draft Auckland golf investment plan

155

     

Ngā kaihaina

Signatories

Author

Aubrey Bloomfield - Senior Policy Advisor

Authorisers

Carole Canler - Senior Policy Manager

Kataraina Maki - General Manager - Community and Social Policy

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

File No.: CP2022/08233

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      The purpose of this report is to seek feedback from the local board on the council’s preliminary response to the National Policy Statement on Urban Development 2020 (NPS-UD) and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 (RMA amendments).

2.      This report includes an overview of the feedback on the council’s preliminary response received through the public consultation from 19 April to 9 May 2022 in Attachment B.

Whakarāpopototanga matua

Executive summary

3.      The council’s preliminary response to the NPS-UD and RMA amendments are set out in the NPS-UD and the Medium Density Residential Standards (MDRS).  Some of these are not optional. Council must change the Auckland Unitary Plan (AUP) to put these new rules in place.

4.      However, the NPS-UD allows us to make some limited decisions to help shape the future of our city.  Council can determine:

i)       the distances of walkable catchments, where buildings of six storeys or more are required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii)      the building heights and density to enable residential development within and next to other suburban centres – neighbourhoods centres, local centres, and town centres

iii)     the “qualifying matters” that will apply in Auckland, or the characteristics within some areas that may allow the council to modify (or limit) the required building heights and density.

5.      Central government has already identified a number of qualifying matters. The council is also able to include other ‘qualifying matters’ that are important for Auckland.

6.      The elements of the preliminary response that the council is able to determine were open to feedback and is provided as Attachment A. A three-week public engagement on the council’s preliminary response to the NPS-UD and RMA amendments was completed on 9 May 2022. This included an independently run survey of 2000 Aucklanders. The feedback has been analysed, and the themes that have emerged from that analysis were presented to the local board on Monday, 30 May 2022.

7.      The feedback summary report is provided as Attachment B to this report and has been published on the AKHaveYourSay website. The feedback responses received have also been published on the website.

8.      Local boards are now invited to give feedback on the council’s preliminary response, with particular regard to the matters available to council to make decisions on. A template has been provided as Attachment C to assist the preparation of that feedback.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 provided as Attachment A

b)      note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022 provided as Attachment B

c)      provide feedback on the council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022 (using the template provided as Attachment C if required).

 

Horopaki

Context

9.      The NPS-UD and the RMA amendments require that a proposed intensification plan change (IPI) must be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) have attended numerous workshops and made decisions in 2021 and 2022 on preliminary policy directions to guide how the council will implement the NPS-UD and RMA amendments.

10.    At it’s meeting on 31 March 2022 the Planning Committee approved a preliminary response to the NPS-UD, as shown in Attachment A, for the purpose of public engagement for three weeks in April and May 2022. The preliminary response was made available to the public on the Auckland “Have Your Say” website from 19 April to 9 May.

11.    The preliminary response contained an overall consultation document, more detailed information sheets, and access to the GIS map viewer that illustrates zoning proposals that reflected the committee’s resolutions.  The maps also illustrated locations where various qualifying matters (mostly existing AUP overlays, endorsed by the committee) would limit the height and/or density that would otherwise be enabled.

12.    The GIS viewer was supported by information sheets that described the approach to intensification and the process that the council is following. The AUP text for the new zone provisions was not available for feedback, as this was (and is) still being prepared and tested.

13.    Since October 2021, local boards and mana whenua have been involved in helping the council develop its preliminary response. This report summarises the themes emerging from the public engagement.  Feedback received from the public, together with the ongoing involvement of local boards and mana whenua, will greatly assist the council in finalising the IPI for notification by 20 August 2022. 

14.    Feedback was specifically sought on the following matters:

i)       the extent of walkable catchments around the city centre, metropolitan centres and rapid transit network stops (as required under Policy 3(c))

ii)      the approach to, and extent of, intensification of areas adjacent to the city, metropolitan, town, local and neighbourhood centres (as required under Policy 3(d))

iii)     the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required as enabled under Policy 4. 

15.    Feedback was not sought on matters in the NPS-UD and RMA amendments that are mandatory.  Mandatory matters include the introduction of walkable catchments into the AUP, the enablement of six storey buildings in all zones in walkable catchments, and the application of medium density residential standards in all residential zones outside walkable catchments. 

16.    The public engagement (under the heading ‘Government’s new housing rules: what it means for Auckland’) comprised the following:

·         an overview of the response and how to give feedback

·         a main consultation document (also translated into numerous languages) with the full preliminary response overview

·         online feedback form with questions on consultation topics and an opportunity to provide reasons and further explanation

·         more detailed information sheets on a range of topics

·         frequently asked questions and an explanation video

·         special character area assessment survey reports

·         the GIS NPS-UD map viewer and user guide

·         information and booking links for webinars and events

·         access to a planning enquiry service for questions and further information.

17.    Hard copies of the main documents including the feedback form were placed in libraries and service centres.

18.    Online consultation activities and events were scheduled and undertaken through the engagement period, as follows:

·         four online webinars - two covering the whole preliminary response (with a focus on intensification), one on special character areas, and one on other council-identified qualifying matters

four ‘Have Your Say’ events – two for general opportunities for people or groups to present and discuss their feedback to members and staff, one for regional stakeholders, and one for residents’ groups and associations

·         two information meetings focussed on the special character areas qualifying matter – one on the North Shore and one in the city centre.

19.    In addition to the online and hard-copy feedback opportunity, an independently run sample survey of 2000 Aucklanders was procured from Kantar Public Limited. This was intended to enable a broader public perspective of the aspects of preliminary response, to complement the feedback offered and received from individuals, groups and organisations.

20.    All feedback received has been recorded, reviewed and allocated to themes to enable evaluation and assessment by staff and local board members. Summary reports have been prepared for the feedback received via the AKHaveYourSay website and also via the sample survey. All feedback has been published at AKHaveYourSay.

 

Tātaritanga me ngā tohutohu

Analysis and advice

21.    Most feedback (6,094 items) was provided via our online feedback form, provided in eight languages (English, Te Reo Māori, Samoan, Tongan, Simplified and Traditional Chinese, Korean and Hindi). There were also 1,766 ‘non-feedback form’ items of feedback received via email or through the post. Feedback received after the consultation closing date has not been included in the analysis within the “Summary of Feedback” report in Attachment B.  However, feedback received later than the closing date is being considered and will be made available for viewing along with the rest of the feedback received.

22.    Local board feedback on the preliminary response is now sought through resolutions at this meeting. This feedback will be considered in (and attached to) a report for the 30 June Planning Committee meeting where further policy directions will be determined towards the preparation of a proposed plan change for reporting to committee on 4 August 2022 for a decision on notification.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.    Objective 8 and policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

24.    This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

25.    Applying the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service. A more detailed analysis of climate impacts will be possible once the mapping work required to implement the NPS-UD and the RMA amendments is more advanced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.    All relevant council departments and Council Controlled Organisations have been involved in preparing the council’s preliminary response to the NPS-UD and the RMA amendments. They will have an ongoing role during the feedback period through to and beyond 20 August 2022. Feedback received on the council’s preliminary response will be reviewed by the relevant departments and CCOs to assist the council in finalising the IPI for public notification.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.    Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2021 on the NPS-UD.  Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

Tauākī whakaaweawe Māori

Māori impact statement

28.    Auckland Council has obligations under Te Tiriti o Waitangi and its Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being.

29.    The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30.    The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

31.    Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a)      involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b)      when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c)      provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d)      operate in a way that is consistent with iwi participation legislation.”

32.    Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

33.    Individual and collective engagement has raised several key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

34.    Common themes that have been identified include:

a)      universal access to be provided in residential design for less able whānau members

b)      access to open space for health and wellbeing

c)      safe and connected whānau and communities

d)      avoiding development in areas poorly served by infrastructure

e)      access to affordable housing options

f)       maintaining access to customary activities e.g. waka launching, kaimoana gathering

g)      protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h)      avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i)       provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j)       use of Māori design concepts in the development of commercial centres and in large residential developments

k)      use of mātauranga and tikanga Māori in the management of resources

l)       the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline

m)     avoiding exacerbating natural hazard risks

n)      maintaining the cultural significance of the Waitakere Ranges Heritage Area

o)      concern that Future Urban Zone land will be prematurely rezoned.

35.    The council’s engagement team continues to actively work with mana whenua representatives on these matters. 

Ngā ritenga ā-pūtea

Financial implications

36.      NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments has resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This will require a greater than anticipated level of change to the AUP.

37.    The financial impact of these changes will affect the current 2021-2022 and the 2022-2023 financial years, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the organisation.  Planning for the 2022-2023 financial year is currently underway, however any impacts will be of a scale that will not affect the council’s overall financial position.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.    The government has set a deadline of 20 August 2022 for the council to publicly notify the IPI. Given the scale and complexity of the work required to meet this deadline, there is a risk that the quality of engagement on the council’s preliminary response will not meet the expectation of Aucklanders and key stakeholders, and that the council may not receive quality feedback from a wide range of interests.  There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-UD and the RMA amendments, and where the council has some discretion. 

39.    These risks have been mitigated to date by strong, clear communications in the lead-up to and during the engagement period.  The responses during the consultation period show a good response from Pasifika, and the general 25-44 age group.  The responses were underrepresented in Māori, Asian and the general 15-24 age group. There was over-representation in the responses by New Zealand European / European and those over 45 years old. 

Ngā koringa ā-muri

Next steps

40.    Staff continue to analyse feedback received, and this analysis will be presented to the committee, mana whenua and local boards to inform the completion of the IPI that must be publicly notified by 20 August 2022.  Public notification is the beginning of formal submissions and hearings of those submissions.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Consultation document

189

b

NPS-UD Summary of the consultation feedback (Under Separate Cover)

 

c

Local board feedback template

195

     

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader  Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

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Ōtara-Papatoetoe Local Board

21 June 2022

 

 

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

File No.: CP2022/08015

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      The purpose of the report is to seek feedback from local boards on the development of draft plan changes and variations to the Auckland Unitary Plan (AUP) that are to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument (IPI) on medium density residential standards (MDRS) and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020 (NPS-UD . These are:

·         Transport-related changes to promote safe and efficient access to residentially zoned parking spaces and rear sites, and to address additional parking issues that were identified following the mandatory removal of car parking minimums from the AUP (Auckland-wide chapters E24 Lighting, E27 Transport, and E38 Subdivision – Urban   access and parking provisions).

·         Additions to scheduled items to enable their protection when the IPI is notified (Schedule 10 Notable Tree Schedule and Maps, and Schedule 14 Historic Heritage Schedule, Statements and Maps).

·         Mandatory variations to incomplete plan changes (council-initiated and private) required by the government to ensure MDRS are applied in all relevant residential zones.

Whakarāpopototanga matua

Executive summary

2.      Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

3.      Auckland Council is required to publicly notify its IPI in August 2022 to implement the NPS- UD and MDRS in relevant residential zones.  The council’s IPI must now re-write residential objectives, policies and rules to include MDRS, as well as making other changes to implement NPS-UD intensification directives, like increasing height to at least six stories within walkable catchments of certain zones and the rapid transit network stations.

4.      Additional plan changes and variations are necessary to address related matters and are proposed to be notified alongside the IPI.

5.      Feedback is sought from local boards on the policy approach and content of these draft plan changes and variations prior to the Planning Committee’s August 2021 meeting where notification will be considered.

6.      The specific text of each plan change and variation is likely to be amended as these changes progress towards notification as a result of feedback received from local boards, iwi authorities, key stakeholders, internal specialists and legal review.

Transport

7.      Auckland Council has already removed minimum car parking requirements from the AUP as required by NPS-UD and is completing a technical plan change to address gaps created by those removals.  In doing so, other more complex additional parking matters need to be addressed in the AUP.

8.      Greater intensification across Auckland brings forward the need to address gaps and inconsistencies in the residential access provisions in chapters E27 Transport and E38 Subdivision - Urban.

Notable trees and Historic Heritage Places

9.      Additional notable trees and historic heritage places are proposed to be added to the AUP schedules 10 and 14 following staff-evaluation and these will be qualifying matters in the IPI. Historic heritage places and notable trees are qualifying matters that will be set out in the IPI to limit intensification so those values can be accommodated.  Amendments to the notable tree and historic heritage places schedules are required to both update and add in newly assessed items for protection. It is important to protect qualifying matters by including items that are not presently scheduled to avoid the loss of those items through intensification.

Variations to incomplete plan changes

10.    The government requires that the council prepare a variation for each plan change commenced, but not completed, at the time the December 2021 amendments to the Resource Management Act (RMA) came into force, where a change relates to a relevant residential zone.  The government’s MDRS will apply for up to six private plan change requests, and one council-initiated change. 

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020

b)      provide feedback as the local board’s response to the matters discussed in this report:

i)       Transport

ii)      Notable trees - Schedule 10

iii)     Historic heritage - Schedule 14

iv)     Variations to incomplete plan changes.

 

Horopaki

Context

Decision-making authority

11.    Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

12.    Local boards have a critical role in helping shape the council’s policy response to the NPS-UD. Plan changes and variations are required to address issues arising from implementing government policy and in terms of access matters in the Transport plan change, to address gaps and inconsistencies in the AUP provisions.  

13.    The plan changes and variations relate to:

Transport

·     Addressing access to residentially zoned parking spaces and rear sites to prioritise pedestrian access and safety and to improve access efficiency and convenience for all user groups.

·     Developing parking provisions to:

provide safe and convenient pedestrian access to dwellings that have no vehicle access 

require accessible parking so that people with disabilities can participate in everyday life 

ensure the loading/unloading of goods can occur in a manner that does not compromise the safe and efficient functioning of the road network (including accessways)

cater for emerging changes in transport, including greater use of e-bikes, micro-mobility devices and electric vehicles.   

Notable Trees and Historic Heritage Places

·     Updating the Auckland Unitary Plan notable tree schedule 10 and adding new notable trees.

·     Adding new historic heritage places to the AUP historic heritage schedule 14, and removing one place from schedule 14.

Variations to incomplete plan changes

14.    The government requires variations so that all relevant residential zones include MDRS.  Variations will be complementary to the approach taken in the IPI. These mandatory variations must be processed alongside council’s IPI and will use the same fast-track process.  Council staff will prepare variations for:

 

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete council-initiated plan changes relating to relevant residential zones

Suburbs in which land is located

 

PC 60 Open space

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

15.    Addressing access and parking matters must be addressed alongside the IPI so that the development community responds to growth opportunities appropriately. The rule changes are required to implement standards for assessing resource consent applications.

16.    Protecting historic heritage places and notable trees is important to comprehensively address qualifying matters in the AUP and protect these for future generations. The IPI will acknowledge historic heritage places (and other values) and notable trees as qualifying matters, but a separate change is necessary for those historic heritage places and trees that are not already scheduled but whose known values are significant, and eligible for scheduling.

17.    Local board feedback is an important input to help develop the plan changes and variations that are proposed to be notified alongside the IPI in August 2022.

18.    Local boards will have a second opportunity to express views after submissions close on the changes.  Views expressed after submissions close in a resolution will be included in the analysis of the plan changes and submissions received.  If a local board chooses to provide its views, a local board member will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

19.    This report provides an overview of the IPI-supporting plan changes related to transport matters, and additional and corrected historic heritage places and notable trees and mandatory variations to incorporate MDRS. This report does not include a recommendation. Planning staff cannot advise the local board as to what its views should be, and then evaluate those views as part of reporting to the Planning Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

Transport

20.    The Plans and Places department maintains a ‘Residential Issues Register’ and is currently finalising the draft 2021 ‘Section 35 Monitoring: B2.3 Quality Built Environment’ report. The register and the draft section 35 report identify the need for changes to the AUP to achieve better-quality access outcomes. As noted above, the identified parking issues are a consequence of the mandatory removal of car parking minimums.

21.    Attachment A outlines a summary of the potential changes at this stage in the process and the principal reasons for the changes.

Notable Trees

22.    The AUP protects and retains notable trees with significant historical, botanical or amenity values. Trees or groups of trees in Schedule 10 were evaluated using a set of criteria based on historical association, scientific importance or rarity, contribution to ecosystem services, cultural association or accessibility and intrinsic value. These factors are considered in the context of human health, public safety, property, amenity values and biosecurity.

23.    Tree schedules are highly dynamic and are not as easily maintained as other AUP schedules which are static (e.g. Outstanding Natural Landscapes Overlay Schedule, Outstanding Natural Features Overlay Schedule) meaning that they fall out of date over time. This is because subdivision, development and consents for removal/alteration as well as emergency works affect the description of listings on the Schedule. The health of trees can also naturally deteriorate. Given the number of listings contained in the Schedule, errors will continue to be identified and further updates will therefore be required. To update Schedule 10 requires a plan change. These changes cannot be addressed through any other process.

24.    There is a database of nearly 600 nominations received as submissions through the Proposed Auckland Unitary Plan process and further unsolicited nominations received through the current nomination process. These nominations have been received for trees right across the region and are not limited to any specific geographical area. There is an expectation from the community that the council will evaluate and progress a plan change to add trees to the Schedule. There is a large volume of nominations and due to resourcing constraints, it has not been possible to evaluate them all at once. There will however be a portion of these nominations which have been evaluated and some of these trees may be found to meet the criteria for scheduling.

25.    Notable tree nominations are being investigated in the Albert-Eden, Franklin, Howick, Ōrākei, Ōtara-Papatoetoe, Rodney, Waitematā and Whau Local Boards. There are also more general amendments required to ensure the Schedule is accurate and operating as originally intended (for example, removals of listings where the tree has been physically removed, updating legal descriptions as a result of subdivision).

26.    Options relating to notable trees were presented to the Planning Committee on 5 November 2020 which resolved to review or make changes to the notable tree schedule as resources permit (PLA/2020/96). This included addressing existing nominations. It is important to note the scope of this work would not include calling for additional nominations.

27.    In accordance with the resolution discussed in paragraph 22, the Notable Trees Plan Change will amend Schedule 10 Notable Trees Schedule of the AUP as follows:

·         Add those nominated trees which merit inclusion to the schedule

·         Amend the schedule to address known inaccuracies/inconsistencies.

28.    The IPI will recognise notable trees as qualifying matters, including the newly proposed notable trees. A separate change is needed to schedule these additional trees as that is not the purpose of the IPI.

Historic Heritage

29.    Historic heritage is a matter of national importance that decision makers must consider under section 6 of the RMA. Significant historic heritage places are identified in Schedule 14 Historic Heritage Schedule, Statements and Maps of the Unitary Plan. Places identified in the schedule are subject to the provisions of the Unitary Plan Historic Heritage Overlay, which seeks to protect scheduled historic heritage places from inappropriate subdivision, use and development and enable the appropriate use of scheduled historic heritage places.

30.    For a place to qualify to be included in the AUP historic heritage schedule, each place must meet the criteria and thresholds for scheduling that are outlined in the Regional Policy Statement (RPS) section of the AUP. Historic heritage places must be at least of considerable significance to their locality or beyond.

31.    Historic heritage places have been identified in the Albert-Eden, Henderson-Massey, Howick, Ōrakei, Rodney, Waitematā and Whau Local Boards. A list of these places is included in Attachment B.

32.    Most of these places were identified as a result of the survey of the special character values that was part of the council’s response to the NPS-UD. Other places were identified via public nominations.  This work is supported by a Planning Committee resolution:

where significant historic heritage values are identified within the Special Character Areas Overlay, develop a plan change for places or areas to be added to the Auckland Unitary Plan historic heritage schedule.[5]

33.    Each identified historic heritage place’s evaluation demonstrates the criteria and thresholds for scheduling set out in the RPS are satisfied. It is important that places with significant historic heritage values are included in the AUP historic heritage schedule, so that these values can be appropriately managed. The historic heritage places listed in Attachment B are proposed to be included in Schedule 14 via a plan change. 

34.    Two historic heritage places are proposed to be deleted.  The former St Andrews Sunday School Hall at 40 Rankin Avenue, New Lynn (Schedule 14.1 ID 189) was demolished in 2019.  The Residence at 147 Sturges Road has been identified as not meeting the RPS thresholds for scheduling. It is not appropriate for a historic heritage place without sufficient value to remain in the AUP historic heritage Schedule 14.

35.    The IPI will recognise scheduled historic heritage places as qualifying matters, by limiting intensification to the extent necessary to continue to provide for the scheduled values. A separate change is needed to schedule the newly identified historic heritage places and to remove the place at 147 Sturges Road, as that is not the purpose of the IPI.

Variations

36.    Amendments made to the RMA in December 2021 came into force immediately and require tier 1 local authorities (including Auckland) to incorporate the government’s MDRS into all relevant residential zones.

37.    The government’s intention is that all plan changes relating to relevant residential zones also incorporate MDRS.  Transitional provisions inserted into the RMA require the council to prepare variations where changes commenced, but were not completed, when the RMA was amended.  Up to seven variations are required to be notified at the same time as the council’s IPI, and to be processed alongside it.  Work is commencing on variations to these changes:

1.          Incomplete private plan changes relating to relevant residential zones:

2.          Local board area in which land is located

3.          PC 49 Drury East

4.          Franklin

5.          PC 50 Waihoehoe

6.          Franklin

7.          PC 51 Drury 2

8.          Franklin