Ōtara-Papatoetoe Local Board

 

OPEN Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the via MS Teams on Tuesday, 21 June 2022 at 5.00pmEither a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Lotu Fuli

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

ABSENT

 

 

Dr Ofa Dewes

 

 

 

ALSO PRESENT

 

 

Kathleen Wilson  - Te Ākitai Waiohua from 6.31 to 6.34pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

21 June 2022

 

 

 

1          Welcome

 

Chair Apulu Reece Autagavaia opened the meeting with a karakia.

 

2          Apologies

 

Resolution number OP/2022/78

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)          accept the apology from member Ofa Dewes for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Fuli declared a non-financial conflict with item 20 - Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 grant allocations in application QR2213-314 Pacifica Manukau, and took no part in the discussion or voting on this item.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2022/79

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 17 May 2022, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

The Ōtara-Papatoetoe Local Board acknowledged:

Dr Collin Fonotau Tukuitonga

For services to Pacific and public health Dr Collin Tukuitonga is to be a Knight Companion of the New Zealand Order of Merit. Dr Tukuitonga has made a significant contribution to the health and welfare of Pacific people including in South Auckland. Dr Tukuitonga is the inaugural Associate Dean (Pacific) in the Faculty of Medical and Health Sciences at the University of Auckland. Between 2014 and 2020, he was the Director-General of the Secretariat of the Pacific Community, a regional intergovernmental organisation based in Noumea that works with several parties in the Pacific region. He was Chief Executive of the Ministry of Pacific Island Affairs between 2007 and 2012. He was a founder of the first Pacific community-owned health clinic - The Fono. In 2006 and 2007 he was Associate Professor of Public Health and Head of International at the University of Auckland, where he initiated their International Health programme. From 2003 to 2006 he worked for the World Health Organisation in Geneva, developing international policies for the control of non-communicable diseases such as heart disease and diabetes. He was the New Zealand Director of Public Health between 2001 and 2003, leading the national response to the threat of SARS. In the 1990s, he was key in the establishment of the Department of Māori and Pacific Health at the University of Auckland. Dr Tukuitonga has been a key contributor to the national COVID-19 response, especially in relation to Pacific communities regarding information dissemination and ensuring high vaccination rates.

 

Dr Hilary Blacklock

For services to haematology Dr Hilary Blacklock is to be an Officer of the New Zealand Order of Merit. Dr Blacklock has contributed to New Zealand haematology, including stem cell transplant services since 1986. Dr Blacklock helped establish and has been the Medical Director of the New Zealand Bone Marrow Donor Registry (NZBMDR) since inception in 1996, which has primarily recruited healthy adults of Māori and Polynesian ethnicity, as other donors are available from the 40 million on international registries. Prior to the establishment of the NZBMDR, no matched donors were available for Māori and Polynesians. Since then, more than 146 life-saving transplants have been performed, and other patients overseas have also received New Zealand donor stem cells. She was the founding clinician and former Clinical Director of the Middlemore Hospital Haematology Department for 27 years, now one of New Zealand’s top haematology units. Dr Blacklock has been a Trustee of the patient support group of Leukaemia and Blood Cancer New Zealand since 1994.

Melegalenuu Ah Sam

For services to Pacific language education Mrs Melegalenuu Ah Sam is to be a Member of the New Zealand Order of Merit. A resident of Papatoetoe, Mrs Ah Sam has held several roles with Mangere College since 1990, currently as Deputy Principal from 2017. Beginning in the mid-1990s, Mrs Ah Sam established Samoan language teaching at the college, later driving the addition of Cook Islands Māori and Lea Faka-Tonga. She led the establishment of the Languages ‘L Block’ at the college in 2012, as a hub for Māori and Pacific learning in language and culture. She is a founding member and executive officer of Fotu o Malama Association (FOMA) Association for Teachers of Samoan Language and Culture in secondary and tertiary sectors. She has been Treasurer of FAGASA, the national organisation of Samoan language teachers, at regional and national levels. She has been lead coordinator of the Samoan stage at the ASB Auckland Polyfest since 1993, and a member of the Polyfest organising committee and Trust Board. Mrs Ah Sam is the long-serving Treasurer of EFKS New Zealand New Vision Church.

Dr Linita Manu'atu

For services to Pacific education and the Tongan community Dr Linita Manu’atu is to be a Member of the New Zealand Order of Merit. Dr Manu’atu is a trustee of the Centre for Pacific Languages, based in Manukau. Dr Manu’atu has been involved with Pacific educational research since the 1980s across an academic career with Auckland universities, and her current executive leadership role at ‘Api Fakakoloa Homebased Educational Services (‘AFES). Dr Manu’atu runs ongoing professional development for educators through ‘AFES. She has chaired the Tongan Language Year organising committee since 2012. She has co-hosted weekly Tongan radio talk shows covering current events and education on a voluntary basis. She led the development of the Bachelor of Education (Pasifika Early Childhood Teaching) degree based on research using indigenous Tongan concepts, which was endorsed by the New Zealand Teachers Council in 2013. Dr Manu’atu has contributed to the New Zealand Association for Research in Education (NZARE) on the Pasifika Caucus.

Reverend Vaelua Salafai Mika

For services to church ministry and the Samoan community Reverend Salafai Mika has been awarded the Queen’s Service Medal. A resident of Papatoetoe, Reverend Mika has supported his local communities through church ministry from the late 1980s until retiring in 2015. Reverend Mika was ordained into the New Zealand Methodist Conference in Levin in 1988 and was posted in Ōtara at St Pauls Methodist Church from 1991 to 1996. From 1997 he worked on establishing the Samoan Papatoetoe Metotisi Church, which officially opened in 2003. His drive to establish a Samoan church stemmed from his commitment to preserving the Samoan language and culture for New Zealand-born Samoans. He then served the Ōtara Faletoi Metotisi Church from 2004 to 2010 and the Phillipstown Samoan Metotisi Church in Christchurch from 2011 to 2015, before retiring from church ministry. While in Ōtara and Papatoetoe, he was involved with the Ōtara Network Action Group. He has been a member of the Manukau Institute of Technology’s Pasifika Community Komiti since 2015. Reverend Mika has supported restorative justice sessions and visited prison inmates as a counsellor and chaplain.

Ellen Huia Reremoana Norman

For services to Māori and mental health Ms Reremoana Norman has been awarded the Queen’s Service Medal. Ms Norman has spent more than 25 years in mental health services in Auckland and Northland, including at Middlemore Hospital. Ms Norman began her career in mental health in South Auckland in 1993 during a period of change with the closure of Kingseat Psychiatric Hospital, an increase in community based mental health services, and a drive to improve Māori mental health. With Counties Manukau DHB from 1999 to 2006, she advocated for Māori equity, developed Māori clinicians and kaumatua services, and represented Māori on regional and national mental health forums. She was then District Manager Far North Mental Health and Addictions at Northland DHB from 2007 to 2017. She was Director of Māori Development and Manager of Community Engagement roles with the Mental Health Foundation of New Zealand. She was member and Chair of the Board of Trustees of Te Rau Matatini (now Te Rau Ora), the national centre for Māori workforce development, education and cultural capability. She is Chair of Ngāti Kahu Social and Health, Trustee of Ngāti Kahu ki Tamaki, and Treasurer of Te Paatu Marae. Ms Norman is Māori Suicide Postvention Coordinator for Manurewa Marae and established several initiatives for mental health education.

Alfred Meredith Filipaina

For services to the New Zealand Police and the community Mr Alf Filipaina was awarded in May, the New Zealand Order of Merit, by the Governor-General of Aotearoa, Dame Cindy Kiro. Mr Filipaina was a member of the New Zealand Police from 1978 until retiring in 2016. Mr Filipaina became the first Pacific Liaison Officer with the New Zealand Police in 2000, building a positive rapport with the Pacific community in the Counties Manukau Police District, allowing him to resolve many issues in the community. He co-created the Counties Manukau Pacific Wardens and brought together the individual groups by establishing the Auckland Regional Pacific Wardens in 2010. He was elected to Manukau City Council in 2003 and appointed Co-Chair of Te Tiriti o Waitangi Komiti in 2007. In 2010 he was elected to the newly formed Auckland Council as the first Māori/Pacific Councillor for the Manukau Ward. Following the 2010 super city amalgamation, he played a key role in the development of the Auckland Unitary Plan, chairing the committee from 2013 to 2016. He was appointed Deputy Chairperson of the Environment and Communities Committee in 2016. Mr Filipaina has been Director of Counties Manukau Rugby League zone since 2016, a Trustee since 2000 and now Chairperson of the Mangere Law Centre, and Deputy Chair of Tūpuna Maunga o Tāmaki Makaurau Authority.

Roger Tuivasa-Sheck

Congratulations to Roger Tuivasa-Sheck who was named as one of the new caps in the All Blacks team to face Ireland later this month. Tuivasa-Sheck started his junior rugby at East Tamaki Rugby Club. He is a New Zealand rugby union player for the Auckland Blues in the Super Rugby Pacific. Tuivasa-Sheck previously played rugby league as a fullback and captain for the New Zealand Warriors in the National Rugby League. In 2018 Tuivasa-Sheck became the first New Zealand Warriors player to win the Dally-M Medal. He also played for the Sydney Roosters in the National Rugby League, with whom he won a premiership in 2013, playing on the wing.

East Tamaki Rugby Premier Team

Congratulations to the East Tamaki Rugby Premier Team, who played against Manukau Rovers in the weekend at East Tamaki, in the Pollard Cup Final 2022 – Brian Edwards Shield Challenge. The score was a draw, 22 all, and therefore East Tamaki win the shield and cup.

Sorvana Halaevalu Williams and the Otara Youth Hub K-Pop crew

Congratulations to Sorvana Halaevalu Williams and her K-Pop crew from the Ōtara Youth Hub who have been placed in Team NZ to represent New Zealand in Korea in September 2022 at the Changwon KPOP Worlds this year alongside the dance crews finalist and runner up. Sorvana is of Samoan decent born and raised and Ōtara, finished year 13 at Tangaroa college last year and is now a part time music teacher at Tangaroa college while taking a gap year break to explore opportunities in music. We are incredibly proud of our local youth’s achievements and wish them all the best in Korea as they represent New Zealand.

 

Joseph Xulué – Fullbright Scholar to Harvard Law School

A person wearing glasses and a suit

Description automatically generated with low confidenceOn behalf of the Otara-Papatoetoe Local Board, we are delighted to acknowledge and congratulate Joseph Xulué who was announced as one of the 27 Fulbright New Zealand Award winners for 2022.  Joseph is the son of Antoine Xulue, our former Otara Community Liaison Officer for Council and Bernadette Pereira, a local leader and Trustee of the Southseas Board.
Hailing from Siloam in New Caledonia and Lufi Lufi and Fagamalo in Samoa, Joseph will complete a Master of Laws in criminal justice reform and Indigenous peoples’ rights at
Harvard Law School in Cambridge, Massachusetts. Joseph graduated with a Law and Commerce conjoint degree in 2016 from the University of Auckland - Waipapa Taumata Rau.
Malo le tauivi, malo le fa’aeaea.
Congratulations Joe, we are so proud of you!

 

7          Petitions

 

There were no petitions.


 

 

8          Deputations

 

8.1

Deputation - Papatoetoe Adolescent Christian Trust

 

Sarah Durham from the Papatoetoe Adolescent Christian Trust was in attendance to present to the board. The Papatoetoe Adolescent Christian Trust presentation is pages 415 to 426 of the agenda

 

 

Resolution number OP/2022/80

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Sarah Durham from the Papatoetoe Adolescent Christian Trust for her attendance and presentation.

CARRIED

 

 

8.2

Deputation - Pet Refuge New Zealand Charitable Trust.

 

Julie Chapman and Erin Roberts from the Pet Refuge New Zealand Charitable Trust were in attendance to present to the board.  The Pet Refuge New Zealand Charitable Trust presentation is pages 427 to 436 of the agenda

 

 

Resolution number OP/2022/81

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:   

That the Ōtara-Papatoetoe Local Board:

a)      thank Julie Chapman and Erin Roberts from the Pet Refuge New Zealand Charitable Trust for their attendance and presentation.

 

CARRIED

 

 

8.3

Deputation - New Zealand Council of Victim Support Groups

 

Grant Clure from the New Zealand Council of Victim Support Groups was in attendance to present to the board.

 

 

Resolution number OP/2022/82

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Grant Clure from the New Zealand Council of Victim Support Groups for his attendance and presentation.

 

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member Update

 

There was no Governing Body Member update.

 

 

 

12

Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Customer and Community Services work programme

 

An updated version of the 2022/2023 Customer and Community Services work programme and its associated budget provided as Attachment A of the agenda report was tabled at the meeting.

 

A copy has been attached to the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OP/2022/83

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget, tabled as Attachment A at the meeting

b)      approve in principle the 2023/2024 Customer and Community Services work programme in Attachment A tabled at the meeting noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme in Attachment A tabled at the meeting, noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme in Attachment A tabled at the meeting

e)      note that there may be minor changes to year one of the 2022/2023 Local Board C&CS Work Programme, and other changes in years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

 

CARRIED

 

Attachments

a    21 June 2022: Ōtara-Papatoetoe Local Board - Item 12 Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Customer and Community Services work programme - updated Attachment A

 


 

 

13

Approval of the 2022/2023 Ōtara-Papatoetoe Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number OP/2022/84

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below and presented in Attachment A of the agenda report:

Activity Name

2022/2023 budget for approval

Climate Action Plan

$30,000

EcoNeighbourhoods

$30,000

Huringa whanonga mōkai ngeru: Cat owner behaviour change

$5,000

Let's Grow Boundary

$20,000

Manukau Harbour Forum

$8,000

Ope: building sustainable community

$47,950

Ōtara Waterways and Lake Trust - Ōtara-Papatoetoe projects

$151,280

Pest Free Urban South

$43,250

Tāmaki Estuary Environmental Forum

$8,000

Total

$343,480

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes in Attachment A of the agenda report

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

CARRIED

 

 

14

Approval of the Ōtara-Papatoetoe Local Board Plans and Places work programme 2022/2023

 

Resolution number OP/2022/85

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)          approve the Plans and Places work programme 2022/2023 provided as Attachment A of the agenda report and request item #1295 under “Further decision points for local boards” include “workshops and reports to local board to adopt the final (web) version of the area plan update and the implementation plan for the area plan update”.

CARRIED

 

15

Approval of the Ōtara-Papatoetoe Local Board Auckland Emergency Management work programme 2022/2023

 

Resolution number OP/2022/86

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)          approve the Auckland Emergency Management work programme 2022/2023 provided as Attachment A of the agenda report.

CARRIED

 

 

16

Approval of the Ōtara-Papatoetoe Local Board Tātaki Auckland Unlimited work programme 2022/2023

 

Resolution number OP/2022/87

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the Tātaki Auckland Unlimited work programme 2022/2023 provided as Attachment A of the agenda report.

CARRIED

 

 

17

Adoption of the Ōtara-Papatoetoe Local Board Agreement 2022/2023

 

The local content for the Annual Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2022/2023, the message from the chair, and local board advocacy was tabled at the meeting.

 

A copy has been attached to the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OP/2022/88

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the local content for the Annual Budget, which includes the Ōtara-Papatoetoe Local Board Agreement 2022/2023, the message from the chair, and local board advocacy presented in Attachment A, tabled at the meeting

b)      adopt a local fees and charges schedule for 2022/2023 presented in Attachment B of the agenda report

c)      delegate authority to the Chair to make any final changes to the local content for the Annual Budget 2022/2023 (the Ōtara-Papatoetoe Local Board Agreement 2022/2023, message from the chair, and local board advocacy)

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

 

CARRIED

 

Attachments

a    21 June 2022: Ōtara-Papatoetoe Local Board - Item 17 Adoption of the Ōtara-Papatoetoe Local Board Agreement 2022/2023 - Attachment A

Note: The Chair thanked mana whenua for their involvement in developing the work programmes and hoped to continue the partnership with local board decision making.

 

18

Board Members' Report

 

Resolution number OP/2022/89

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ oral reports.

CARRIED

 

 

19

Chairperson's Announcements

 

Resolution number OP/2022/90

MOVED by Deputy Chairperson D Trenberth, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

CARRIED

 

Note: Kathleen Wilson from Te Ākitai Waiohua joined the meeting from 6.31 to 6.34pm.  The Chair again thanked mana whenua for their support in developing the work programmes.

 

 

20

Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 grant allocations

 

Member Fuli declared a non-financial conflict with item 20 - Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 grant allocations in application QR2213-314 Pacifica Manukau, and took no part in the discussion or voting on this item.

 

 

Resolution number OP/2022/91

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      agree to fund, part-fund or decline each application in Table One below: Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 applications as follows:

Table One: Ōtara-Papatoetoe Quick Response Grant Round Three 2021/2022 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved / Declined

QR2213-301

Te Pua Inano

Towards materials and paints at Te Puke O Tara on 21 November 2022

$1,500.00

$1,500.00

QR2213-303

David Riley

Towards printing at Dawson School from 4 July 2022 to 29 July 2022

$2,000.00

$2,000.00

QR2213-305

Manukau Business Association Incorporated

Towards CCTV signage at Manukau Business District from 1 July 2022 to 1 December 2022

$1,813.80

$1,813.80

QR2213-306

Youthline Auckland Charitable Trust

Towards telecommunication costs for Youthline from 1 July 2022 to 31 March 2023

$2,000.00

Decline – Project already funded in this financial year and therefore Low priority in the Otara-Papatoetoe Local Board area

QR2213-307

The Upsidedowns Education Trust

Towards speech and language therapy for five young people from 2 July 2022 to 1 July 2023

$2,000.00

$800.00

QR2213-308

Saanjh Sports and Cultural Club Incorporated

Towards coffee and venue hire at 129 Kolmar Road from 4 July 2022 to 16 October 2022

$1,650.00

$1,650.00

QR2213-309

The Otara Rugby League Football Club Inc

Towards jackets at The Otara Rugby League Football Club from 1 July 2022 to 13 August 2022

$2,000.00

$2,000.00

QR2213-310

The Auckland Sikh Society Incorporated

Towards advertising, refreshments, stationery and volunteer costs at 166 Kolmar Road from 13 August 2022 to 27 August 2022

$2,000.00

$1,300.00

QR2213-311

Melanoma New Zealand

Towards wages for the melanoma spot check van from 1 July 2022 to 31 October 2022

$1,260.00

Decline Low priority in the Otara-Papatoetoe Local Board area

QR2213-312

Papatoetoe West Ladies Probus

Towards catering at Papatoetoe Cosmopolitan Club on 8 December 2022

$2,000.00

$2,000.00

QR2213-314

Pacifica Manukau

Towards catering, advertising and giveaway packs at Te Puni Kōkiri House on 30 July 2022

$2,000.00

$1,500.00

QR2213-317

Independent Living Service Trust

Towards catering, sanitation supplies and petrol vouchers and admin costs at Whitehaven and Acacia Court from 1 September 2022 to 30 September 2022

$1,350.00

$1,000.00

QR2213-319

Independent Living Service Trust

Towards catering, sanitation supplies and petrol vouchers and admin costs at Te Puke O Tara Community Hall from 1 September 2022 to 30 September 2022

$1,500.00

$1,050.00

QR2213-320

Joel Pamatatau-Baker

Towards boxing equipment at Allan Brewster Leisure Centre from 1 October 2022 to 27 October 2022

$1,000.00

Decline Low priority in the Otara-Papatoetoe Local Board area

QR2213-323

Pacific Kids' Learning Ltd

Towards hologram equipment at Event Cinema Manukau from 30 July 2022

$2,000.00

$2,000.00

QR2213-324

Life Education Trust Counties Manukau

Towards website design and implementation from 1 July 2022 to 31 October 2022

$3,000.00

$2,000.00

QR2213-325

Independent Living Services Trust

Towards facilitators, gift cards, administration costs and masks at Te Puke O Tara community hall, Acacia court and Whitehaven court from 1 July 2022 to 28 February 2023

$2,000.00

$1,320.00

QR2213-326

Pacific Island Law Students Association

under the umbrella of Auckland University Law Students' Society Incorporated

Towards venue hire for the PILSA End of Year Gala Dinner on 11 November 2022

$2,000.00

Declined application incomplete and lacks information

QR2213-327

Piripono Te Kura Whakahou

Towards rock climbing and transport at Extreme Edge from 7 July 2022

$1,190.00

$1,190.00

QR2213-328

Te Whakaora Tangata Trust

Towards telephone, internet, resource and printing costs at location from 1 July 2022 to 30 September 2022

$2,000.00

Decline – Project already funded in this financial year and therefore Low priority in the Otara-Papatoetoe Local Board area

QR2213-329

Loopy Tunes

Towards performance fees, materials for crafts, airfare, car hire and sound system hire at Tupu Youth Library on 22 July 2022

$2,000.00

$1,700.00

QR2213-330

Fireplace Arts and Media Limited

Towards performer fees at Papatoetoe Train Station from 16 December 2022

$2,000.00

Decline Low priority in the Otara-Papatoetoe Local Board area

Total

 

 

$40,263.80

$24,823.80

 

 

CARRIED

 

 

21

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

 

Resolution number OP/2022/92

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)          tautoko/ support the application from Kolmar Charitable Trust, 245 Great South Road, Papatoetoe for the GymCity Papatoetoe relocation project to be considered through the Sports and Recreation Facilities Investment Fund 2022

b)          tautoko/ endorse the application from the Icon Trampoline Club Incorporated, 137 Buckland Road, Mangere East, for the replacement of gymnasium sub floor project and note that local residents in Ōtara-Papatoetoe are not the key users of the facility

c)          request that the funding to the Icon Trampoline Club be conditional on, or as an alternative the club be encouraged to, attract and retain members from the Ōtara-Papatoetoe area and report on how many members reside in the Ōtara-Papatoetoe  area to the local board on a regular basis

d)          strongly advocate that the funding criteria for the Sport and Recreation Facilities Investment Fund be redesigned to focus on prioritised allocation in areas of significant gaps in facility provision, higher demand for sports and recreation facilities including high quality training and competition facilities and in communities of higher deprivation to reduce barriers to participation in sport and recreation

e)          request that the Ōtara-Papatoetoe Local Board Chair present the board’s views to the Parks, Arts, Community and Events Committee (PACE) when the applications are considered.

 

CARRIED

 

22

Approval for a new private road name at 8, 8A and 10 Kenderdine Road, Papatoetoe

 

Resolution number OP/2022/93

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the name Pūkākaho Lane (applicant’s preferred name) for the new private road created by way of subdivision at 8, 8A and 10 Kenderdine Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming application reference RDN90098481 and resource consent references BUN60344272 and SUB60344274).

 

CARRIED

 

 

23

Hayman Park - Disused Toilet Building Demolition

 

Resolution number OP/2022/94

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      support the demolition and removal of the disused toilet building as part of the Healthy Waters Repo (Wetland) Project in FY2022-2023 or FY2023-2024.

 

CARRIED

 

 

24

Hayman Park Repo (wetland) concept design approval

 

Resolution number OP/2022/95

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the concept design for the Hayman Park Repo provided as Attachment A of the agenda report

b)      note that this concept design will then be developed into a detailed design for the resource consent application later this year

c)      note that the local board will be kept up to date on progress on the development of the Hayman Park Repo and any decisions that fall within the delegation of the local board will be submitted to a business meeting for consideration.

 

CARRIED

 

 

25

Draft Auckland golf investment plan

 

A memo and four attachments was tabled at the meeting containing additional detailed information on feedback provided to Auckland Council as part of its public engagement on the draft Auckland golf investment plan, titled Where all Aucklanders benefit from publicly owned land.

 

A copy has been attached  to the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/96

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)          restate the resolutions from the 17 May 2022 business meeting resolution OP/2022/71 shown as b) to e) below:

b)          tautoko / support the three policy objectives set in the draft Auckland golf investment plan:

               i)               increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders

             ii)               increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups

iii)     best practice in ecosystem management and biodiversity conservation of publicly owned golf land

c)      is concerned that the decision making framework in the draft plan is unclear and could be inconsistent with the allocation of decisions to local boards and local boards’ governance responsibility for provision of active recreation activity, community leases and local parks/open space

d)      seek further clarity on decision making process outlined in page 21 of the draft plan with a clear decision tree that outlines the particular decisions for the Governing Body and the particular decisions for local boards on individual golf courses that are being assessed as part of this draft plan

e)      request further work to be completed on a regional provision standard for golf and access to golf facilities prior to adopting the draft plan, so access to these facilities is considered across Auckland, including in areas without existing golf courses on public land

f)      note that public consultation is now complete and that staff have received further feedback and data, including from the golf sector, that will be reported to the Parks, Arts, Community and Events Committee to assist in its decision

g)          support mana whenua feedback that mana whenua involvement in the planning for the future of publicly owned land such as golf courses should be incorporated into the final plan.

 

CARRIED

 

Attachments

a    21 June 2022: Ōtara-Papatoetoe Local Board - Item 25 Draft Auckland Golf Investment Plan - memo

b    21 June 2022: Ōtara-Papatoetoe Local Board - Item 25 Draft Auckland Golf Investment Plan - Ōtara-Papatoetoe People's Panel written feedback

c    21 June 2022: Ōtara-Papatoetoe Local Board - Item 25 Draft Auckland Golf Investment Plan - Ōtara-Papatoetoe AKHYS Written feedback

d    21 June 2022: Ōtara-Papatoetoe Local Board - Item 25 Draft Auckland Golf Investment Plan - Mana Whenua submissions

e    21 June 2022: Ōtara-Papatoetoe Local Board - Item 25 Draft Auckland Golf Investment Plan - Key stakeholder submissions.

 


 

 

26

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

 

The local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 was tabled at the meeting.

 

A copy has been attached to the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/97

MOVED by Chairperson R Autagavaia, seconded by Member L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 provided as Attachment A of the agenda report

b)      note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022 provided as Attachment B of the agenda report

c)      endorse the feedback on the council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022, tabled at the meeting.

CARRIED

 

Attachments

a    21 June 2022: Ōtara-Papatoetoe Local Board - Item 26 Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management Amendment Act 2021 - feedback.

 

 

27

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

 

Resolution number OP/2022/98

MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020

b)      provide the following feedback as the local board’s response to the matters discussed in this report:

i)                transport - support the proposed transport related changes as our area is experiencing the many challenges of intensification and its impact on vehicle access

A)         there are practical constraints around the access, loading/unloading of goods in narrow areas with limited manoeuvrability in the road network. With parking restrictions and reduced space there is a pressure on loading bays. This is an issue that small business and enterprise in the local area are confronted with. This will become an increasing issue for residential areas, as the requirement for a loading bay may only seem to apply to large developments of 10 or more residential units. Yet the vast majority of intensification across the city is for less than 10 residential units. Auckland Transport should take a neighbourhood wide view of provision of loading bays rather than per large development

B)         we support all moves for improving safety for all users and planning regulations must future proof the city

C)         there is rapid residential growth taking place and there is still a long way to go before people make a modal shift from cars to public transport

D)         moreover in the absence of transport equity, the communities of Ōtara-Papatoetoe are underserved with an adverse impact on well-being

E)         the board agrees with a requirement for accessible parking so that people with disabilities can participate in everyday life. But the board also notes many in our disabled community require care and assistance from health and social services that visit our disabled communities at their homes travelling by car, therefore consideration should be given to this workforce

F)          the board believes electrical vehicle charging wiring and ducting should be provided for new covered and uncovered parking associated with a residential unit. The distinction between covered and uncovered does not future proof developments to meet any future need for electrical vehicle charging, and could persuade developers to provide less covered parking to reduce costs

ii)              notable trees - Schedule 10 - support

iii)             historic heritage - Schedule 14 - support

iv)     variations to incomplete plan changes. – no comments.

CARRIED

 

 

28

Auckland Transport Local Board Transport Capital Fund Report for Ōtara-Papatoetoe Local Board - Update June 2022

 

Resolution number OP/2022/99

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      allocate $112,240.50 from its Local Board Transport Capital Fund for the construction of the Ōtara Park – Circular Recreational Pathway by Auckland Council’s Community Facilities department

b)      allocate $112,240.50 from its Local Board Transport Capital Fund for improving connections between the reserve at 11R Birmingham Road and the surrounding open space network and amenities by Auckland Council’s Community Facilities department, subject to council retaining ownership and outcomes of Plan Change 60.

CARRIED

 

 

29

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

 

The local board feedback on Auckland Transport's Draft Parking Strategy (2022) was tabled at the meeting.

 

A copy has been attached to the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/100

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)          note that there were three submissions from the local area, of the total of 943 submissions from people and organisations on Auckland’s draft Parking Strategy

b)          request Auckland Transport to engage in innovative and targeted ways with local communities of Ōtara-Papatoetoe

c)          support all moves to reduce reliance on cars and make modal shifts to more sustainable modes of transport

d)          provide the following points of feedback (Attachment A tabled at the meeting) on the Draft Auckland Parking Strategy (2022) to reiterate the board’s feedback (Resolution number OP/2021/101) prior to public consultation.

 

CARRIED

 

Attachments

a    21 June 2022: Ōtara-Papatoetoe Local Board - Item 29 Local board feedback on Auckland Transport's Draft Parking Strategy (2022) - feedback.

 

 

30

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number OP/2022/102

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)          receive the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A of the agenda report

b)          note Key Issue 4 in the Long-term Plan 2021-31 that sets a direction for community services to be delivered differently and with less reliance on delivery through council facilities

c)          in conjunction with action 164 (understanding community services currently provided by council and third parties), request additional actions and information in the Action Plan that outline how Key Issue 4 of the Long-term Plan 2021-31 will be implemented and facility-based services transitioned over the next few years with a focus on providing sufficient notice and support to manage the impact on customers

d)          note the decision of the Governing Body to allocate increased local board decision-making over local community services (GB/2021/137) and the need for high quality information, analysis and advice for local boards to consider appropriate service levels for their communities in the future

e)          note action 162 in the Action Plan which currently states “investigate how to approach local and regional planning for community services taking into account delegated decision making” is not currently programmed

f)           request wording in action 162 be amended to “allocated” decision making rather than “delegated” decision making, the description further clarified to ensure the focus is on providing information and advice to local boards on community service needs and priorities in local areas, and request this action be prioritised so the information is available in time for Local Board Plan development in 2023

g)          request that each action in the Plan clarify the respective governance role of local boards and the Governing Body so staff and the public understand the shared governance responsibilities in council facilities and community services provision

h)          request the Community Facilities Network Plan which sets the strategic direction for the Action Plan be reviewed from a first principles basis to incorporate significant strategic shifts in council policy and planning since 2015 in areas such as shared governance, Māori outcomes, climate action, and improving equity of access, and funding of, community services

i)           request that action 159 be noted as “programmed” as it is a Customer and Community Services work programme  activity (#item 3484) for financial year 2022/2023

j)           request that the Community Facilities Network Action Plan include work scheduled to commence in 2022/23 on facilities planning in the Otara-Papatoetoe Customer and Community Services Work programme that is likely to have a positive impact on the wider network such as:

i)            ID 1318 Review Library and Community Services in Old Papatoetoe

ii)          ID1320 Develop a masterplan for the Manukau Sports Bowl

iii)         ID 1321 Investigate suitability of Otara Town Centre Community Facilities

iv)         ID 1422 Sports and Active Recreation Facilities Plan.

CARRIED

 

 

31

2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update

 

Resolution number OP/2022/103

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the Joint Council-Controlled Organisations Local Board Engagement Plan 2022-2023 (labelled as Attachments A – F of the agenda report), as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Eke Panuku Development Auckland, Tātaki Auckland Unlimited and Watercare

b)      note that the attachments to the Joint Council-Controlled Organisations Local Board Engagement Plan 2022-2023 will be updated as needed, with changes reported to the local board each quarter

c)      authorise the chair of the local board to sign this agreement on behalf of the local board, alongside representatives from the four Council-Controlled Organisations

d)          request Tātaki Auckland Unlimited change the engagement approach on the following projects:

 

Project name

Current engagement approach

Requested engagement approach

Supporting a resilient and regenerative Māori economy – Taki Hua economic strategy

Consult

Collaborate

Delivering Lantern, Pasifika, Diwali and Tāmaki Herenga Waka Festivals under a consolidated cultural festival strategy

Inform

Consult

Developing and implementing a Māori Engagement Plan to strengthen participation by Māori and support Māori aspirations

Inform

Collaborate

 

CARRIED

 

 

32

Local board resolution responses and information report - public consultation on bus infrastructure upgrades and installing a refuge crossing

 

Resolution number OP/2022/104

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Auckland Transport public consultation on bus infrastructure upgrades and installing a refuge crossing, Attachments A and B of the agenda report.

 

CARRIED

 

 

33

Governance Forward Work Calendar

 

Resolution number OP/2022/105

MOVED by Chairperson R Autagavaia, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)     note the Governance Forward Work Calendar.

 

CARRIED

 

 

34

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2022/106

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop records for: 3 May, 10 May, 24 May and 31 May 2022.

 

CARRIED

 

 

35        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

7.04 pm                                           The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed with a karakia.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................