Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board held in the Online via Microsoft Teams and at the Ōrākei Local Board office, 25 St Johns Road,, Meadowbank on Thursday, 16 June 2022 at 3.00pm.

present

Chairman	Scott Milne, JP
Deputy Chairman	Troy Elliott
Members	Troy Churton
	Colin Davis, JP
	Sarah Powrie
	Margaret Voyce
	David Wong, JP

Ōrākei Local Board 16 June 2022

1          Welcome

Chairman S Milne welcomed those present.

2          Apologies

There were no apologies.

3          Declaration of Interest

Member T Churton declared an interest in item 14 Proposed new community lease to Eastern Suburbs Association Football Club Incorporated at Madills Farm Recreation Reserve, 30 Melanesia Road, Kohimarama.

Member S Powrie declared an interest in item 11Consultation on The Landing Pathways to the Sea concept plan.

4          Confirmation of Minutes

Resolution number OR/2022/64

MOVED by Member M Voyce, seconded by Member C Davis:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 May 2022, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Public Forum - Fraser Brothers- Tamaki Drive and Solent Street to Ngapipi Road Roadworks
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2022/65 MOVED by Chairman S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a)      receive the presentation from Hamish Fraser on behalf of Fraser Brothers, and thank him for his attendance. CARRIED
	Attachments a     16 June 2022, Ōrākei Local Board, Item 9.1 Fraser Brothers- Tamaki Drive and Solent Street to Ngapipi Road Roadworks - Letter

9.2	Public Forum - Kit Parkinson - The Landing Pathways to the Sea concept plan
	Resolution number OR/2022/66 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      receive the presentation and thank Kit Parkinson for his attendance. CARRIED

9.3	Public Forum - Pete Williams - The Landing Pathways to the Sea concept plan
	Resolution number OR/2022/67 MOVED by Member S Powrie, seconded by Member M Voyce: That the Ōrākei Local Board: a)      receive the presentation and thank Pete Williams for his attendance. CARRIED

9.4	Public Forum - Judith Wesley  - The Landing Pathways to the Sea concept plan
	Resolution number OR/2022/68 MOVED by Chairman S Milne, seconded by Member T Churton: That the Ōrākei Local Board: a)      receive the presentation and thank Judith Wesley for her attendance. CARRIED

9.5	Public Forum - Stephen Prinselaar - The Landing Pathways to the Sea concept plan
	Note: this item was withdrawn due to non-attendance.

9.6	Public Forum - Paul and Jenny Vahry - The Landing Pathways to the Sea concept plan
	Resolution number OR/2022/69 MOVED by Member C Davis, seconded by Member T Churton: That the Ōrākei Local Board: a)      receive the presentation and thank Paul Vahry for his attendance. CARRIED

9.7	Public Forum - Toni Wood - The Landing Pathways to the Sea concept plan
	Note: Toni Wood was unable to attend due to having COVID-19 and Scott Fickling  presented on her behalf.
	Resolution number OR/2022/70 MOVED by Member T Churton, seconded by Member D Wong: That the Ōrākei Local Board: a)      receive the presentation from Toni Wood, made on behalf by Scott Fickling . CARRIED

9.9	Public Forum- Paul Webber
	Note: this item was held before item 9.8
	Resolution number OR/2022/71 MOVED by Chairman S Milne, seconded by Member S Powrie:  That the Ōrākei Local Board: a) receive the presentation and thank Paul Webber for his attendance CARRIED

9.8	Public Forum - Golf New Zealand and Golf Remuera
	Note: this item was held after item 9.9
	Documents were tabled in support of this item. A copy of the tabled documents has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2022/72 MOVED by Chairman S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the presentation and thank Chris Davies for his attendance b) refer the presentation to Community and Social Policy team and the Parks, Arts, Community and Events Committee CARRIED
	Attachments a     16 June 2022, Ōrākei Local Board, Item 9.8 Public Forum - Golf New Zealand and Golf Remuera - Remuera Golf Club b     16 June 2022, Ōrākei Local Board, Item 9.8 Public Forum - Golf New Zealand and Golf Remuera - Submission from Golf New Zealand

10        Extraordinary Business

10.1	Extraordinary Business – The optimisation of service assets for environmental and open space outcomes
	An item was presented to the local board for consideration in the confidential section of the meeting under extraordinary business in accordance with Standing Order 3.5.
	Resolution number OR/2022/73 MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) agree to consider an item of extraordinary business under confidential during item 26, noting that: i) The reason the matter was not on the agenda is that the item came to light after the close of the agenda, and ii) The reason why the matter can not be delayed until a subsequent meeting is that the Board’s approval to commence the optimisation process will be provided as input to the Governing Body (or relevant committee of the whole) who will be meeting before the end of June 2022 to consider allocation of regional budget to support environmental and open space outcomes in Orakei. CARRIED

11

Consultation on The Landing Pathways to the Sea concept plan

David Barker, Parks and Places Team Leader, attended the meeting to speak to this report.

Note Member S Powrie declared an interest in this item.

MOVED by Chairman S Milne, seconded by Member S Powrie:

That the Ōrākei Local Board:

a) support the inclusion of the following design elements in the refreshed concept plan:

i) a central park-like space (#16) for recreational activities including major events

ii) multi-purpose building(s) that accommodate the various clubs, plus potential new users

iii) dedicated additional storage space for marine purposes

iv) the creation of a ‘safe harbour’ (#3) that provides a protected, all abilities launching environment

b) request that staff further investigate the viability of including a raised treetop canopy boardwalk (#1)

c) request staff provide advice on the maintenance requirements and potential repurposing of existing buildings for use in the near future

d) request staff to explore how The Landing, through the refreshed concept plan could become more barrier free, accessible and inclusive to enable all abilities to have access to the moana and facilities

e) note the 856 submissions received through the public consultation and outcomes of the phase 1 stakeholder engagement

f) acknowledge that the majority of submitters (469) supported Concept 3 – Transformation

g) note that within Concept 3 the priority preference was for the central park like space, followed by the Safe Harbour and Multi-Purpose Building – Storage Facility

Member T Churton moved an amendment by way of addition, seconded by Member C Davis, to add to (a) (v) hardstand/boat yard.

That the Ōrākei Local Board:

a) support the inclusion of the following design elements in the refreshed concept plan:

i) a central park-like space (#16) for recreational activities including major events

ii) multi-purpose building(s) that accommodate the various clubs, plus potential new users

iii) dedicated additional storage space for marine purposes

iv) the creation of a ‘safe harbour’ (#3) that provides a protected, all abilities launching environment

v) hardstand/boat yard

b) request that staff further investigate the viability of including a raised treetop canopy boardwalk (#1)

c) request staff provide advice on the maintenance requirements and potential repurposing of existing buildings for use in the near future

d) request staff to explore how The Landing, through the refreshed concept plan could become more barrier free, accessible and inclusive to enable all abilities to have access to the moana and facilities

e) note the 856 submissions received through the public consultation and outcomes of the phase 1 stakeholder engagement

f) acknowledge that the majority of submitters (469) supported Concept 3 – Transformation

g) note that within Concept 3 the priority preference was for the central park like space, followed by the Safe Harbour and Multi-Purpose Building – Storage Facility

A division was called for, voting on which was as follows:

For Member T Churton Member C Davis

Against Deputy Chairman T Elliott Chairman S Milne Member S Powrie Member M Voyce

Abstained Member D Wong

The motion was declared lost by 2 votes to 4.

The substantive motion was put to vote

Resolution number OR/2022/74

MOVED by Chairman S Milne, seconded by Member S Powrie:

That the Ōrākei Local Board:

a) support the inclusion of the following design elements in the refreshed concept plan:

i) a central park-like space (#16) for recreational activities including major events

ii) multi-purpose building(s) that accommodate the various clubs, plus potential new users

iii) dedicated additional storage space for marine purposes

iv) the creation of a ‘safe harbour’ (#3) that provides a protected, all abilities launching environment

b) request that staff further investigate the viability of including a raised treetop canopy boardwalk (#1)

c) request staff provide advice on the maintenance requirements and potential repurposing of existing buildings for use in the near future

d) request staff to explore how The Landing, through the refreshed concept plan could become more barrier free, accessible and inclusive to enable all abilities to have access to the moana and facilities

e) note the 856 submissions received through the public consultation and outcomes of the phase 1 stakeholder engagement

f) acknowledge that the majority of submitters (469) supported Concept 3 – Transformation

g) note that within Concept 3 the priority preference was for the central park like space, followed by the Safe Harbour and Multi-Purpose Building – Storage Facility

A division was called for, voting on which was as follows:

For Deputy Chairman T Elliott Chairman S Milne Member S Powrie Member M Voyce

Against Member T Churton Member C Davis

Abstained Member D Wong

The motion was declared carried by 4 votes to 2

12

Draft Auckland golf investment plan

Resolution number OR/2022/75 MOVED by Chairman S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) do not support the draft Auckland golf investment plan titled Where all Aucklanders benefit from publicly owned golf land attached to this report (Attachment A) b) note that 59 per cent of Have Your Say respondents ‘Don’t Support’ the plan c) note that the highest number of submitters to the “Have Your Say” survey conducted across all 21 boards identified as being from the Ōrākei Local Board area, with 153 submitters, 12 of whom “Support” and 108 “Don’t support” d) agree there is a need to maximise the use and accessibility of open space both currently and in the future e) is concerned that the draft plan has not responded to the feedback received from key stakeholders, in what appears to be a flawed process f) recommend that a new process is undertaken to develop a plan in consultation with key stakeholders and those that are directly affected by the plan g) do not agree with the shift of decision making within the plan from local boards to regional h) recommend a holistic view is needed of the provision of green spaces and facilities, particularly in light of the NPS-UD intensification conversations i) note the presentation in the Public Forum from Golf New Zealand and Golf Remuera and that the local board has requested that their attached response to the draft Auckland Golf Investment Plan be referred to the Community and Social Policy team and the Parks, Arts, Community and Events Committee for consideration j) challenge the accuracy of some of the data within the report, particularly around the popularity of golf and its growth across the region k) note the Remuera Golf Club has a substantial waiting list for membership and services 21,000 people annually at its cafe and Function Centre l) request that the Parks, Arts, Community and Events Committee considers deferring this decision to the next electoral term CARRIED

13

Ōrākei Quick Response and Tree Protection Round Two 2021/2022 grant allocations

Resolution number OR/2022/76

MOVED by Member C Davis, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) approve the following applications in the Ōrākei Quick Response and Tree Protection round two 2021/2022 listed in the following table:

Application ID	Organisation	Requesting funding for	Amount allocated
QRTP2212-208	AFL New Zealand Incorporated	Towards footballs, training tops and engraved medals	$2,000.00
QRTP2212-211	Art Yoga Partnership	Towards the costs to run a seven week meditative course at the Orakei Community Centre	$996.51
QRTP2212-216	Meadowbank Community Toy Library Incorporated	Towards rent costs for the Meadowbank Toy Library at 38 St Johns Road Meadowbank	$725.00
QRTP2212-214	NZ Young@Heart Chorus Incorporated	Towards hall hire and vocal training costs	$3,000.00
QRTP2212-212	Remuera Chinese Association Incorporated	Towards hall hire, administration and costs associated with the Mid-Autumn Festival	$3,000.00
QRTP2212-207	St Heliers U3A	Towards the cost of a website	$1,000.00
QRTP2212-215	Presbyterian Parish Of St Luke’s Church	Towards the costs of a replacement AED	$1,995.00
QRTP2212-210	The Eastern Bays Toy Library Incorporated	Towards their rental costs at the Glendowie Community Centre	$2,800.00
QRTP2212-209	Young Mariners of New Zealand Incorporated	Towards replacement life jackets	$2,843.93
QRTP2212-206	Youthline Auckland Charitable Trust	Towards the total budget of counsellor helpline training, management, and support between July 2022 to March 2023	$1,000.00
QRTP2212-213	Robert Freeman	Towards the cost of pruning two tress	$1,391.00
QRTP2212-201	Sung-jae Lee	Towards pruning of Pohutukawa tree	$702.50
Total			$21,453.94

b) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

c) request that if funding relates to an event, an invitation needs to be extended to
all Ōrākei Local Board members to attend.

d) decline the following Ōrākei Quick Response and Tree Protection round two 2021/2022 applications listed below:

Application ID	Organisation	Requesting funding for	Decline Reason
QRTP2212-217	David Henley	Towards costs for the "100 Suns - Winter Sunset Series"	Insufficient evidence on the benefits of the project to the Ōrākei Local Board area.
QRTP2212-218	Fireplace Arts & Media Limited	Towards performer fees for the one hoe pop-up show at Orakei station	Insufficient evidence on the benefits of the project to the Ōrākei Local Board area.
QRTP2212-202	Pete Williams	Towards the cost of traffic management	Does not align with local board priorities.
QRTP2212-203	Pete Williams	Towards removal of Pohutakawa tree	The tree protection fund does not support tree removal.

e) note that the Ōrākei Quick Response and Tree Protection Round Two is the final grant round in 2021/2022, and following the allocation above there is $23,331 remaining budget unallocated

f) allocate a further $7,000 to funding application LG2212-208: Ellerslie Sports Club Incorporated towards the upgrade of the Michaels Ave Community Centre ahead of 2023 FIFA Women’s World Cup

g) approve a funding agreement of $15,000 to St Heliers Presbyterian Church under the community centre management agreement towards expanding storage capacity and supporting the transition of hire fee increases at the Glendowie Community Centre

CARRIED

14	Proposed new community lease to Eastern Suburbs Association Football Club Incorporated at Madills Farm Recreation Reserve, 30 Melanesia Road, Kohimarama
	Note: Member T Churton declared an interest in this item and took no part in the discussion or voting on it.
	Resolution number OR/2022/77 MOVED by Member D Wong, seconded by Member S Powrie: That the Ōrākei Local Board: a) subject to the satisfactory resolution of any public submissions, and completion of iwi engagement, grant, a new community lease to the Eastern Suburbs Association Football Club Incorporated for an area comprising approximately 1644.5m^2located at Madills Farm Recreation Reserve on the land legally described as Lot 1 DP 204517 (as per Attachment A – Site Plan of Leased Premises), subject to the following terms and conditions:  i) term – five years, commencing on the date of the board resolution, with one five year right of renewal ii) rent – $1.00 plus GST per annum if demanded iii) an early termination clause to terminate the lease pending future development plans for the site iv) maintenance fee/operational charge - $1000 plus GST per annum v) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement vi) approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012. b) note that public notification for Auckland Council’s intention to grant a new community lease to Eastern Suburbs Association Football Club Incorporated located at Madills Farm Recreation Reserve, 30 Melanesia Road, Kohimarama, is in progress. c) appoint a hearings panel of the entire local board to consider any submissions received, with respect to the intent to grant a lease to the Eastern Suburbs Association Football Club Incorporated at Madills Farm Recreation Reserve, 30 Melanesia Road, Kohimarama, following the public notification and make any required decisions. d) note that the Local Parks Management Plan is currently being developed which when completed will provide guidance for managing use, development and protection of Madills Farm Recreation Reserve. CARRIED

15	Approval of the 2022/2023 Ōrākei Local Board Customer and Community Services work programme
	Martin Wong, Manager Area Operations,  and Katrina Morgan, Work Programme Lead,  attended the meeting to speak to this report
	Resolution number OR/2022/78 MOVED by Chairman S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a) approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report). b) note the work programme line 2874: Legacy Rates Grants – Ōrākei shows a budget of $10,100 ABS Opex, however the budget has been increased by the inflation rate of 3.5 per cent and should correctly reflect as $10,454 in 2022/2023 and note that this budget is available to be allocated to locally driven initiatives c) allocate $10,454 ABS Opex from the 2874: Legacy Rates Grants – Ōrākei to the LDI opex budget d) approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme. e) approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme. f) approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report).. g) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee. h) strongly support the retention of the $2.7m growth funding for Colin Maiden Park precinct in 2022/2023 for the following reasons: i) Colin Maiden Park and Ngahue Reserve is a sub-regional sports and recreation facility and the area is experiencing substantial growth pressures from developments in Stonefields and Tamaki Regeneration area. ii) It is home to Auckland Netball, Auckland Tennis, Auckland Swimming, Auckland University of Rugby, Oceania Football Club and is being investigated for a home to Auckland Basketball. iii) The delivery of the Colin Maiden sports infrastructure project (growth funded) has commenced, and deferral of the funding will have significant implications. iv) Woman’s Rugby World Cup - field 9 has been selected as a training venue for the Woman’s Rugby World Cup in 2022/2023 and requires lighting provision.  The project has been tendered and materials have already been procured. v) Auckland Cricket - The number one cricket wicket and outfield irrigation plays a very important role in the cricket network, being the only training grass wicket block other than Eden Park.  The number one cricket oval is required to host televised cricket games.  If this project is deferred, this will impact Auckland Cricket to hold local and international matches at Colin Maiden Park. i) support the following projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets in Attachment D to be considered by the Parks, Arts, Community and Events Committee, specifically: i) 16172 - Shore Road Reserve - install sand carpet and sports field lighting j) note that 36281 - Orakei Wharf – remediation project funded from Coastal Renewals should be included in attachment D and support this project to also be considered by the Parks, Arts, Community and Events Committee k) note the projects funded through the Capex: External Funding Allocation are: i) 36757 - Michaels Avenue Reserve - renew sports fields and lighting ii) 31057 -  Nehu Triangle Reserve development l) note that there may be minor changes to year one of the 2022/2023 Local Board C&CS Work Programme, and other changes in years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year CARRIED

16	Approval of the Ōrākei Local Board Tātaki Auckland Unlimited work programme 2022/2023
	Resolution number OR/2022/79 MOVED by Member S Powrie, seconded by Member M Voyce: That the Ōrākei Local Board: a)      approve the Tātaki Auckland Unlimited work programme 2022/2023 (Attachment A in the agenda report) CARRIED

17

Approval of the 2022/2023 Ōrākei Local Board Infrastructure and Environmental Services work programme

Resolution number OR/2022/80

MOVED by Member M Voyce, seconded by Chairman S Milne:

That the Ōrākei Local Board:

a)      approve the 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2022/2023 budget for approval
Eastern Bays Songbird Project	$90,000
Newmarket / Middleton stream restoration - Ōrākei	$10,000
Ōrākei schools marine programme	$25,000
Pourewa Valley catchment assessment	$10,000
Sustainable schools moth plant competition - Ōrākei	$16,000
Tāhuna Tōrea shorebird habitat restoration	$10,000
Tāmaki Estuary Environmental Forum - Ōrākei	$8,000
Waiata Reserve restoration - Hobson catchment	$48,000
Wildlink Eastern Bays Network	$75,000
Total	$292,000

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note the allocation of $140,000 asset-based services capital expenditure budget towards the Cliff Road, St Heliers – coastal protection programme in the 2022/2023 financial year.

CARRIED

18	Local Board Transport Capital Fund Decision
	Lorna Stewart, Elected Member Relationship Manager (AT), attended the meeting to speak to this report
	Resolution number OR/2022/81 MOVED by Member S Powrie, seconded by Chairman S Milne: That the Ōrākei Local Board: a)      approve the partial allocation of the remaining local board transport capital fund as follows: i) $260,000 to a raised pedestrian crossing on Merton Road, St Johns, or a lesser amount for a standard zebra crossing, dependent on officer advice to be furnished to the board for final decision ii) $70,000 to speed bumps on Tahora Avenue, Remuera to promote traffic calming. b) note the error within the report, that the funding allocated for Achilles Point and St Heliers CCTV programme was for $50,000 and not $70,000 CARRIED

19

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

Resolution number OR/2022/82

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

Project	Location	Amount
Ellerslie Sports Club Inc.	Michaels Ave Sports Complex (Part B) 46 Michaels Ave, Ellerslie Auckland	$250,000
Auckland Netball Centre Incorporated	Indoor Courts Expansion – Auckland Netball Centre Site 7 Allison Ferguson Drive, St Johns	$1,500,000
Eastern Suburbs Gymnastics Club	Liston Park Development Liston Park, Marua Road Ellerslie	$3,000,000
Auckland Hockey Association	Auckland Hockey – Colin Maiden Park: 2 x New Hockey Turf and Multi-use Artificial Turf Development Colin Maiden Park, St Johns	$5,000,000

CARRIED

20	Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change
	This item was withdrawn and will be considered at the additional meeting of the Ōrākei Local Board on 23 June 2022.

21	Local board feedback on Auckland Transport's Draft Parking Strategy (2022)
	Resolution number OR/2022/83 MOVED by Member S Powrie, seconded by Member D Wong: That the Ōrākei Local Board: a)      provide the tabled feedback, taking into consideration their community’s feedback, on the Draft Auckland Parking Strategy (2022). CARRIED
	Note: Member C Davis abstained from voting on this item.

22	Chairman and Board Members' Report
	Resolution number OR/2022/84 MOVED by Chairman S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a)      note the Chairman and Board Members’ Report for May 2022. CARRIED

23	Governance Forward Work Calendar
	Resolution number OR/2022/85 MOVED by Chairman S Milne, seconded by Member S Powrie: That the Ōrākei Local Board: a)      note the draft governance forward work calendar as at 16 June 2022. CARRIED

24	Ōrākei Local Board Workshop Proceedings
	An error within attachment C has been corrected. The corrected document has been added as a tabled document. A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2022/86 MOVED by Member C Davis, seconded by Chairman S Milne: That the Ōrākei Local Board: a)      notes the records for the workshops held on 05, 12 and 26 May 2022. CARRIED
	Attachments a     16 June 2022, Ōrākei Local Board, Item 24 Ōrākei Local Board Workshop Proceedings - Attachment C

25

Resolutions Pending Action report

Resolution number OR/2022/87 MOVED by Member C Davis, seconded by Member T Churton: That the Ōrākei Local Board: a) note the Ōrākei Local Board Resolutions Pending Action report as at 16 June 2022. b) agree that resolution number OR/2019/40 has now been completed, which requested, “That the Ōrākei Local Board request the Manager Parks, Sports and Recreation to issue a notice to Outboard Boating Club of Auckland Inc requiring the Club to dismantle the current fence along Tāmaki Drive bordering the grass reserve area of the Hakumau Reserve and the public boat ramps to enable easier ingress and egress for the public into the public boat ramps and grass area on the Reserve from Tāmaki Drive”. The lease with the Outboard Boating Club of Auckland has been approved under resolution number OR/2022/51. The lease has certain principles, including the below: i) OBC securing and controlling entry to the leased area with fencing and a vehicle barrier arm ii) re-design and relocation of OBC’s Tāmaki Drive fence to southern side of the Pohutukawa trees in alignment with the proposed lease boundary CARRIED

26        Consideration of Extraordinary Items

Public Excluded

Resolution number OR/2022/88

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

a) exclude the public from the following part of the proceedings of this meeting.

a) agree that relevant staff be permitted to remain for Confidential Item  Extraordinary Business – The optimisation of service assets for environmental and open space outcomes after the public has been excluded, because of their knowledge, which will help the Ōrākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1     The optimisation of service assets for environmental and open space outcomes

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.45pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.00pm            The public was re-admitted

RESTATEMENTS

It was resolved while the public was excluded:

Resolution number OR/2022/89

MOVED by Chairperson S Milne, seconded by Member T Churton:

h) agree that the above decision and tabled document not be restated in the open minutes.

5.00 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:.......................................................