Agenda of Parks, Arts, Community and Events Committee

No.	Title	Page
a ⇩	PACE Forward Work Programme - 9 June 2022	11
b	MEMO: Resolution from Manurewa Local Board (Under Separate Cover)
c	MEMO: Clarification of geographic areas covered by the previously named Millwater adn Silverdale community provision investigation (Under Separate Cover)
d	MEMO: Profile of Children and Young People in Auckland 2022 update (Under Separate Cover)
e	MEMO: Overview of Cemetery Services 2021/2022, supply and demand modelling and service improvements (Under Separate Cover)

Parks, Arts, Community and Events Committee

09 June 2022

Kōmiti Whakarite Parae, Mahi Toi, Hapori, Kaupapa / Parks, Arts, Community and Events Committee
Forward Work Programme 2021

This committee deals with the development and monitoring of strategic policies and action plans associated with regional parks, libraries, arts, communities and events.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

This committee meets bi-monthly commencing in February 2020

Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2022
Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)		Feb	No meeting	Apr	No meeting	Jun	No meeting	Aug	Sept
Social, Community, Cultural Services and Infrastructure
The Demographic Advisory Panels Democracy and Engagement	The six demographic panels will engage and report to committee on a regular basis Demographic advisory panels' achievements in the 2019-2022 term – ~~timing to be confirmed~~ Sept 2022	Decision: ~~endorsement of panel strategic work programmes. Expecting this to be split across two meetings.~~ Demographic advisory panels' achievements in the 2019-2022 term Co-chairs to present where possible Progress to date: Demographic Advisory Panels work programme 13 May 2021 Link to decision
Golf Investment Plan Community and Social Policy	Council’s strategic approach to outcomes, priorities and investment in golf. Draft plan for public and local board feedback during March-May 2022.	Decision: agree preferred approach and key moves Progress to date: Draft plan for public and local board feedback during March-May 2022.						August
Millwater and Silverdale community needs investigation Community and Social Policy	Gap analysis for community facilities to meet future demand - action in the Community Facilities Network Plan Action Plan	Decision: agree preferred approach and key moves, Progress to date: Local board workshops held November 2021- January 2022. To tautoko / endorse the findings of the community provision investigation for Millwater and Silverdale 7 April 2022 link to decision				ü
Active Recreation Investment and Visitor Experience Community and Social Policy	Councils strategic approach to outcome, priorities and investment for active walking, cycling, waterways and visitor experience on open space, parks, and regional parks	Decision: on scope and phasing
Community Facilities: Tree Management Protocols – Tree Risk Community Facilities	Report sets out specific practices and processes used by Community Facilities to manage risks from tree failures	Inform: How risk is managed across the tree portfolio and demonstrate alignment with relevant legislation and best practice						August
Dedication of service lane on Bute Road Community Facilities	Legalisation of service lane	Decision: Landowner approval						August
Māori Outcomes Framework Nga Matarae	Development of the Māori Outcomes Framework to guide council’s evolved approach to achieving outcomes for Māori	Decision: July report on the final Measures for Kia Ora Tāmaki Makaurau – a Māori performance measurement framework Progress to date: Māori outcomes framework – Kia ora Tāmaki Makaurau 20 August 2020 link to decision Seek approval of Kia Ora Tāmaki Makaurau – Māori outcomes performance measurement framework 8 July 2021 link to decision present the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021. 11 November 2021 link to decision To provide an update on the first six months of implementation of Kia Ora Tāmaki Makaurau – Māori Outcomes Performance Measurement Framework and next steps identified in the implementation. 7 April 2022 link to decision				ü
Cultural Initiatives Fund / Marae Programme Māori Outcomes	Council partners with marae in a number of ways. A large part of the marae programme across council is in two parts - the Marae Infrastructure Programme, which seeks to deliver safe, healthy and warm marae, and the Cultural Initiatives Fund, which is a contestable grant open to marae and papakāinga. The interim guidelines for both programmes have been adopted by PACE. Both are due for review.	Decision: adopt revised/updated guidelines for Marae Infrastructure Programme and Cultural Initiatives Fund. Confirm the grants to be made to marae and papakāinga housing from the CIF contestable grant round for 2021/22 Progress to date: Marae Infrastructure Programme – Interim Funding Guideline 13 February 2020 link to decision Cultural Initiatives Fund grants for marae papakāinga/ Māori housing 2020/2021 20 August 2020 link to decision Revise out of date resolutions in relation to the development of a marae on Te Atatū Peninsula 15 October 2020 link to decision To review and approve the Cultural Initiatives Funding grant for marae development and papakāinga/Maori housing for the 2021/2022 financial year 8 July 2021 link to decision
Regional Parks Management Plan Review Regional Service Planning, Investment and Partnerships	Statutory review of the omnibus regional parks’ management plan	Decision: approve the Regional Parks Management Plan Progress to date: Public notification of discussion paper for consultation 20 August 2020 link to decision Information Memorandum – Regional Parks Management Plan 15 October 2020 link to memo Information Memorandum – Regional Parks Management Plan 11 March 2021 link to memo Approve public notification of the draft Regional Parks Management Plan 2 December 2021 link to decision
Regional Parks Management Plan Review Regional Service Planning, Investment and Partnerships	Reserve Act Classification update for Regional Parks	Decision: Reserves Act Classification Progress to date: classify land held under the Local Government Act 2002, classify land held under the Reserves Act 1977, approve public notification where required 2 December 2021 link to decision
Consideration of the designation status for Ngaroto Lakes Community and Social Policy	In response to a request as part of the review of the regional parks management plan, to consider Ngaroto Lakes to be classified as regional park and form part of Te Arai	Decision: consider and approve preferred park designation
Te Kete Rukuruku site selection - Māori Naming of Regional Parks Regional Service Planning, Investment and Partnerships	Māori naming of regional parks using Te Kete Rukuruku (TKR) process, a Māori naming and storytelling programme. memo update will be provided to PACE with an estimated timeline for delivery of the names.	Progress to date confirm the scope, considerations and recommendations for Māori naming of regional parks confirm the intention to invite mana whenua to provide Māori names as dual names for six regional parks and a sole Māori name for Ōmana Regional Park 11 November 2021 link to decision
Community Facilities Network Plan and Action Plan Regional Service Planning, Investment and Partnerships	Community Facilities Network Plan Action Plan is reviewed and updated every 3 years	Decision: approve revised Community Facilities Network Plan Action Plan Progress to date report progress on implementation of the Community Facilities Network Plan Action Plan (2019). 15 October 2020 link to decision Report progress on implementation of the Community Facilities Network Plan Action Plan (2019) 11 November 2021 link to decision
Monitoring and scoping a review of Parks and Open Space Strategic Action Plan Community and Social Policy	Timely to review open space, sport, and recreation strategic documents.	Decision: approve the scope for the review of our open space policy, sport and recreation framework. Report back on scope options in June 2022. Update will be provided through a memo Progress to date approval to a report back on options for the scope of a potential refresh of the wider open space policy framework, including engagement with key stakeholders 10 February 2022 link to decision		ü
Future management of motorised vehicles driving on Muriwai Beach Parks, Sports and Recreation	To provide an update on management of motorised vehicles driving on Muriwai Beach	Decision: Update / next steps Progress to date: Approve the implementation measures and control motorised vehicles accessing Muriwai Beach 9 September 2021 link to decision
Reserve revocation 34R Blanes Road, Weymouth Eke Panuku	Reserve revocation required to contribute to asset recycling target and development outcomes.	Decision: Approve the recommendation of the revocation of reserve status to Department of Conservation Progress to date: approval to commence the reserve revocation process for 34R Blanes Road, Weymouth 8 July 2021 link to decision
Reserve revocation part 27 George Street, Papatoetoe Eke Panuku	Reserve revocation required to contribute to asset recycling target and development outcomes.	Decision: Approve the recommendation of the revocation of reserve status to Department of Conservation. The Finance and Performance Committee approved commencement of reserve revocation process on 21 October Progress to date:
Mobile & access Services Review Connected Communities	Update and endorsement of the new approach for the Mobile and Access service as part of Auckland Libraries Service offering	Decision: endorsement of approach and potential changes to service will be required once review is completed and recommendations decided.
Citizens Advice bureaux Update Connected Communities	To provide the committee with an update on the implementation of the regional network service provision framework	Information and insights update. No decision required
Welcoming Communities Accreditation Connected Communities	Update on the “Welcoming Communities’ accreditation sought for Auckland Council Memo - august	Information and direction only
Fines Free Removal & Amnesty Campaign Connected Communities	To provide an overview and impact of the removal of library fines from overdue items at Auckland Libraries as part of the Long-Term Plan adopted in June 2021	Information and insights
Arts, Culture and Heritage Work Programme FY23 Regional Service Planning, Investment & Partnerships and Connected Communities	Arts, Culture and Heritage Work Programme FY23	Decision: approve Arts, Culture and Heritage Work Programme Progress to date: Seek approval of the 2021/2022 Arts and Culture Regional Work Programme 8 July 2021 link to decision
Regional Events Work Programme FY22 23 Regional Service Planning, Investment & Partnerships	To present the regional events work programme for FY22 23 July 2021 The work programme will be provided as a memo.	Update: Regional Events Work Programme FY22 23
Facility Partnerships Policy Implementation Regional Service Planning, Investment & Partnerships	Update and approval of facility partnership opportunities progressed through the application of the Facility Partnerships Policy (item will only be reported if there are partnership opportunities to progress)			As required
Graffiti Prevention Action Plan Community Facilities	A regional, integrated approach to preventing graffiti vandalism was confirmed through the 2012 Auckland Graffiti Vandalism Prevention Plan. This approach has been reviewed and updated in 2019, in the context of a refreshed approach to prevention and enforcement and an acknowledgment of the significant success of the rapid removal methodology.	Decision: on the strategic direction
Safe Communities Connected Communities	In February 2019 the Community Development and Safety Committee endorsed the draft application (COM/2019/2), and Auckland became and accredited Safe Community in May 2019. This is now in operation through the Safety Collective Tamaki Makaurau I Auckland of which Auckland Council is a member.	Decision: On strategic direction. The committee will be asked to consider and endorse the work of the Safety Collective since Safe Communities Accreditation was achieved in mid-2019. Consider: Committee-police regular engagement via this committee. Progress to date: 20 August 2020 deferred to October 2020 Information Memorandum: The Safety Collective 20 August 2020 link to memo Public Input from the Safety Collective Tamaki Makaurau 15 October 2020 link to decision
Regional Funding and Grants
Regional Event Fund Grants Allocation Regional Service Planning, Investment & Partnerships	Regional Events grants Two grant allocation rounds per year enabling payments in financial year quarters one and three	Decision: Funding allocations for the regional event fund 2019/2020 round two and 2020/2021 round one for approval. Progress to date: Grant allocations for 2019/2020 Regional Event Fund round two 13 February 2020 link to decision Report June 2020 – deferred to August Grant allocations for the 2020/2021 Regional Event Grant Programme 20 August 2020 link to decision Approve grant allocations for the 2021/2022 Regional Events Grants Programme 9 September 2021 link to decision Approve grant allocations for the 2021/2022 Regional Event Grants Programme Round 2 10 February 2022 link to decision		ü				August
Regional Arts & Culture Grants Regional Service Planning, Investment & Partnerships	Regional Arts & Culture grants 2021/2022 Round 2 - April 2022 2022/2023 Round 1 - Sept 2022 2019/20 Round 2 2020/21 Round 1 Two rounds per year	Decision: Funding allocations for the regional arts and culture fund 2021/2022 Round 2 April 2022 and 2022/2023 round one, 1 September 2022 for approval. Progress to date: 2019/2020 Regional Arts and Culture grants programme 20 August 2020 link to decision 2020/2021 Regional Arts and Culture grants programme 10 December 2020 link to decision Information Memorandum – to provide and update on the outcomes achieved by the Regional Arts and Culture grants programme 2019/2020 13 May 2021 link to memo Presentation: an overview on outcomes of funding received through the Regional Arts and Culture grants programme round two 2019/2020 13 May 2021 link to decision 2021/2022 Round 2 Regional Arts and Culture grants programme 7 April 2022 link to decision				ü
Regional Community Development Grants Regional Service Planning, Investment & Partnerships Connected Communities	Regional Community Development grants 2019/2020 – one round per year	Decision: Funding allocations for the regional community development 2022/2023 fund for approval. Progress to date: Allocations for the Regional Community Development grants 2019/2020 13 February 2020 link to decision Allocations for the Regional Community Development grants 2020/2021 10 December 2020 link to decision Approve allocations for the Regional Community Development grants programme 2021/2022 11 November 2021 link to decision
The Sport & Recreation Facility Investment Fund Parks, Sports and Recreation	Purpose of the fund is the allocate $120 million over ten years to support the development of regional and sub-regional sport and recreation facilities across Auckland.	Decision: funding allocation approval for 2021/2022 and 2022/2023 Progress to date: allocate the 2021/2022 Sport and Recreation Facility Investment Fund, project delivery costs for the sports field investment programme, 2020/2021 Sport and Recreation Facility Investment Fund 11 November 2021 link to decision
Regional Sport and Recreation grants programme Parks, Sport and Recreation	Review of previous grants allocation and recommendation for next round	Decision: funding allocation approval for 2022/2023 Progress to date: Allocate funding 2020/2021 and approve funding 2021/2022 opening and closing dates and funding budget of $508,000 20 August 2020 link to decision allocate funding 2021/2022 and approve 2022/2023 opening and closing dates and funding budget of $508,000 8 July 2021 link to decision
Aktive and the Auckland Regional Sports Trusts Parks, Sports and Recreation	Approval of $552,000 strategic partnership grant to Aktive Auckland & Sport to deliver on agreed priority initiatives.	Decision: allocation of strategic partnership grant funding Progress to date: approve an approach for investment for 2021/2022 of $552,00 allocated for sport and recreation outcomes, budgeted for in the Long-term plan 2021-2031 8 July 2021 link to decision						August
Community Occupancy Guidelines: Leases pricing structure Community & Social Policy	As part of the programme of work to implement the recommendations from the Community Occupancy Guidelines 2018 review	Decision: approve next steps Progress to date: seek approval to provide an in-depth information report on domestic and international community lease rent pricing options 10 February 2022 link to decision		ü
Ngā Hapori Momoho -Thriving Communities Plan Community & Social Policy	Implementing council approved improvements to the Thriving Communities Strategy.	Direction: approve draft strategy in February 2022 and Implementation Plan August 2022 Progress to date: tango/adopt the Ngā Hapori Momoho/Thriving Communities Strategy 2022-2032 10 February 2022 link to decision		ü		August
Toi Whitiki Re-imagined and redevelopment Community and Social Policy	As part of the approved next steps to redevelop Toi Whitiki as collective impact framework	Decision: approve scope of redevelopment Review of current state complete. Redevelopment of Toi Whitiki approved in September 2021. Scoping of redevelopment with sector underway.				June
Connected Communities
Fines Free Removal & Amnesty Campaign Connected Communities	To provide an overview and impact of the removal of library fines from overdue items at Auckland Libraries as part of the Long-Term Plan adopted in June 2021	Information and insights
Libraries Connected Communities	Work around the integration with customer services	Decision: on matters relating to regional aspects of the proposed integration (local boards will decide on local outcomes)
Indicative business case for Auckland Central Library Community and Social Policy	Options to deliver Committee agreed future role for the Central Library.	Decision: Consider agree preferred option. Progress to date: To seek approval to proceed with the development of an indicative business case for the central library / Tāmaki Pātaka Kōreo 10 December 2020 link to decision
Investment and Annual Plan
Community Facilities Network Plan priorities for Regional Service Planning, Investment and Partnerships	Indicative business case for Albany Library timing to be confirmed	Decision: on indicative business cases relating to CFNP priorities.
Community Facilities Regional Work Programmes Community Facilities	Update on proposed growth funding allocation for 2021-2022	Decision: on growth funding allocation
Strategic acquisition issues and opportunities Community Facilities	Understanding current acquisition issues and options.	Inform:
Economic Development
Green New Deal Community and Social Innovation	A portfolio of economic stimulus missions targeting south and west Auckland and Maori and Pasifika Note: this report will only proceed if external funding is received for the project	Decision: execution proposal Note: bid to central government for the Eco Park was unsuccessful
Community and Social Innovation update Community and Social Innovation	Provide an update on both The Southern Initiative and The Western Initiative approach, priorities and achievements. Update will be provided by memo.	Inform: Strategic direction regarding both the Southern Initiative and the Western Initiative approach to social and community innovation in South Auckland and West Auckland.
OTHER
Convention on the Elimination of All Forms of Discrimination against Women.	In early 2019, council affirmed its commitment to advancing the goals of the Convention on the Elimination of all forms of Discrimination against Women (CEDAW).	Inform:
Community Engagement Democracy Services & Communication and Engagement	Community engagement, advance participatory democracy	Inform: progress and issues associated with enhancing community engagement and participation (Significance and Engagement Policy) (workshop): Joint workshop with Finance and Performance

Completed

Area of work	Committee role (decision and/or direction)	Decision
Youth Centres Review	Decision: on review findings	council’s support to youth centres and non-council youth services 11 June 2020 link to decision
Public Art Policy	Decision: approval of work programme	To seek approval of the 2020/2021 Public Art Regional Work Programme from the PACE (Parks, Arts, Community and Events) Committee. 15 October 2020 link to decision
Citizens Advice Bureaux Services	Decision: on review	Form Citizens Advice Bureaux Service Framework Political Advisory Group 13 February 2020 link to decision Update about development of the Citizens Advice Bureaux (CAB) regional service provision framework and CAB insights report 15 October 2020 link to decision
Community Access Scheme	Decision: approve the extension of the current Community Access Scheme funding agreements for one year, from 1 July to 30 June 2021, while a review of the scheme continues.	Extension of the current Community Access Scheme funding agreements for one year 20 August 2020 link to decision Approve repurposing the existing Community Access Scheme to a contestable operational grant 10 December 2020 link to decision
Investigation in North-west Community Provision	Decision: on investigation findings	Business case for a destination aquatic facility with leisure components 10 December 2020 link to decision
Community Facilities Network Plan Sub Action: Central library strategic review	Decision: consider the strategic review and decide on the direction of the plan, as well as receive the strategic review	Approval to develop a indicative business case for the central library / Tāmaki Pātaka Kōreo 10 December 2020 link to decision
Governance of Colin Dale Park	Decision: Agree whether or not Colin Dale Park should be regionally governed.	Approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be allocated to the governing body according with section 17(2) of the Local Government Auckland Council Act and be added to Schedule 1 of the Auckland Council Long-term Plan. 11 March 2021 link to decision
Alcohol Strategy three yearly review	Decision: approve refreshed alcohol strategy	seek approval to improve the Auckland council whānau approach to minimising alcohol related harm in Auckland communities 13 May 2021 - Link to decision
Options to expand revenue streams for sport facilities investment	Decision or Update Direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan	referred this to the LTP/Annual Plan process
Takaro – Investing in play discussion document	Decision: consider and approve for public release - timing to be confirmed	No approval to start
Auckland Paths	Inform: note progress (workshop or memo) - Timing to be confirmed	No update / this work is on going
One Local Initiatives	Inform: update on progress and implementation
Investing in Aucklanders (Age Friendly City)	Direction: on the approach to a friendly, inclusive, diverse city.	Incorporated into WHO Age Friendly programme
Grant Policy Monitoring	Decision: on audit results	No scope approved
Intercultural Cities Network	Decision: Consider and decide whether Auckland should be a member of the network	No scope approved
Thriving Communities Plan Refresh	Direction approve draft plan for public consultation	Update elected members on key findings from community engagement we have undertaken to inform the refresh of the Thriving Communities Plan 8 July 2021 link to memo
Fines and Charges	Decision: to move case forward for consideration	information Memorandum – Proposal to remove Library Overdue Fines 11 March 2021 link to memo Information Memorandum – Library Fines Removal Update 8 July 2021 link to memo
Regional Sport and Recreation Facilities Operational Grant	Decision: Progress / Information	Allocate the 2021/2022, 2022/2023 and 2023/2024 Regional Sport and Recreation Facilities Operating Grant 8 July 2021 - link to decision
I am Auckland Implementation and Evaluation Plan monitoring	Direction: approve three-year status review	provide an update and start the three yearly review of child and youth activity across the Auckland Council group, in accordance with the I Am Auckland implementation plan and evaluation framework. 9 September 2021 link to decision
Smokefree Update Report	Decision: approve priorities for 2021/2022	progress update on the implementation of Auahi Kore Hapori Whānui as part of the Implementation Plan of the Council’s Smokefree Policy 2017 – 2025 and seek approval of the 2021/22 priorities. 9 Sept 2021 link to decision
Toi Whitiki / Arts and Culture Strategic Action Plan Strategy?	Decision: approve current state review and agree next steps	present the findings of a current state analysis of Toi Whītiki, Auckland’s Arts and Culture Strategic Plan and seek approval to the redevelopment of Toi Whītiki as new collective impact framework for the creative sector 9 Sept 2021 – Link to decision
WHO Age Friendly City	Decision: on the Age-friendly plan to join the WHO Age-Friendly Cities and Communities Network	adopt the Tāmaki Tauawhi Kaumātua- Age-friendly Tāmaki Makaurau / Auckland Action Plan 11 November 2021 link to decision
Mt Albert Pool Indicative Business Case	Decision: approve preferred option	To consider an indicative business case for the continued provision of aquatic services in the Albert-Eden Local Board area 11 November 2021 – link to decision
Implementation of improvements resulting from the review of the Community Occupancy Guidelines 2012	Decision: current state review and agree next steps	provide an update on the implementation of the recommendations from the Community Occupancy Guidelines 2012 review and seek approval of implementation priorities. 11 November 2021 link to decision
Homelessness	Decision: on council commitment and implementation action. Information Memorandum: Snapshot Homelessness 22 December 2021	Endorsement of the Kia Whai Kāinga Tātou Katoa (Auckland’s regional cross-sectoral homelessness plan) Strategic Framework 20 August 2020 link to decision Information Memorandum: Update on COVID19 and post-COVID19 support for people who are homeless 20 August 2020 link to memo Information Memorandum: A Night Shelter in Auckland 15 October 2020 link to memo Information Memorandum: Snapshot Homelessness Statistics 13 May 2021 link to memo
UNESCO Auckland City of Music Strategy	Update: forward direction and share outcomes from the 2017-2020 report	Update on the outcomes achieved under the UNESCO Auckland City of Music designation between 2017-2021 10 February 2022 link to decision
Sport and Recreation Strategic Action Plan and Parks and Open Spaces Strategic Action Plan	Update: implementation and progress update with the Parks and Open Spaces Strategic Action Plan update	implementation update from Parks, Sport and Recreation about the departments implementation of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) and Parks and Open Spaces Strategic Action Plan (POSSAP) 10 February 2022 link to decision
Reserve revocation 9Z St George Street, Papatoetoe	Decision: Approve the recommendation of the revocation of reserve status to Department of Conservation	Seek approval to submit a request to the Minister of Conservation to uplift the reserve status of the property 10 February 2022 link to decision
Tāmaki tauawhi kaumātua - Age-friendly Tāmaki Makaurau / Auckland Action Plan	Decision: approve monitoring and evaluation plan	To adopt the Tāmaki Tauawhi Kaumātua- Age-friendly Tāmaki Makaurau / Auckland Action Plan. Application to seek membership of the WHO Network of Age-Friendly Cities and Communities has been lodged 11 November 2021 - link to decision Memo to PACE committee - 16 March 2022 – Auckland confirmed as a member of the World Health Organisation Network of Age-friendly Cities and Communities 7 April 2022 – link to memo
Consideration of the designation status for Chelsea Estate Heritage Park	Decision: consider and approve preferred park designation.	To consider a change in designation of Chelsea Estate Heritage Park and surrounding reserves at the request of the Kaipātiki Local Board 7 April 2022 link to decision
Rescinding of 2012 resolution in reference to Robinson Reserve	Decision: As landowner and successor to Regional Development and Operations Committee	To rescind the Regional Development and Operations Committee decision of 24 July 2012 (RDO/2012/152) to enter into a land exchange with the Ministry of Education for part of Robinson Reserve at 50-54 Smallfield Avenue, Three Kings 7 April 2022 link to decision
Kia Whai Kainga Tatou Katoa- Regional Cross Sector Homelessness Plan	Decision: receive progress report on sector plan and agree council priorities (scope of update subject to homelessness sector response to COVID).	Homelessness snapshot provided in December 2021 10 February 2022 - link to memo. To provide an update on the council’s homelessness work programme, the nature and scale of homelessness in Auckland and whakaae / approve implementation actions for 2022 / 2023 7 April 2022 - link to decision
Auckland Foundation	Update: Auckland Foundation funding	To approve an interim funding agreement for Auckland Foundation to allow time for development of delivery targets to support consideration of a further agreement 7 April 2022 - link to decision

Parks, Arts, Community and Events Committee

09 June 2022

Scope to Reimagine Toi Whītiki

File No.: CP2022/06124

Te take mō te pūrongo

Purpose of the report

1. To whakaae / approve the scope to reimagine Toi Whītiki as an arts and culture sector strategy, developed by council in collaboration with the creative community.

Whakarāpopototanga matua

Executive summary

2. In September 2021, the committee approved that Toi Whītiki be reimagined as a collective impact framework.

3. Following this decision, staff engaged the sector to help shape the scope for reimagining Toi Whītiki. The rationale was that to deliver a collective impact approach the sector should be involved in the design.

4. Through this engagement concerns were raised about the ability of both council and the sector to deliver a collective impact framework.

5. Three options emerged from the engagement for the scope to reimagine Toi Whītiki:

· option one: a council owned, adopted, and implemented strategy

· option two: a sector strategy, developed by council in collaboration with the creative sector

· option three: a sector developed and owned strategy, with council as a partner

6. Staff completed an options assessment to analyse each option as they differ from the committee approved collective impact framework.

7. Based on this assessment, staff recommend option two: council / sector collaboration be approved for the process of redeveloping Toi Whītiki.

8. Option two: council / sector collaboration was identified as the option that would best achieve the outcomes agreed by committee in September 2021, while also responding to the concerns raised about the collective impact framework.

9. Based on this recommendation, staff have proposed a project scope for approval.

10. The proposed scope for option two: council / sector collaboration:

· keeps council ownership of Toi Whītiki, whilst strengthening sector partnerships

· prioritises diverse sector engagement and strengthens the presence of Toi Māori arts in the strategy development and delivery

· establishes cross-sector working groups to produce outputs.

11. The key risks to this option are that the council overpromises what can be delivered, and the focus on diverse engagement takes a long time. These risks will be mitigated through a detailed project and engagement plan.

12. If approved, the next step is for staff to develop the comprehensive project plan, establish the working groups and present the final strategy to committee in quarter one of 2024.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) whakaae / approve that resolution PAC/2021/43 pertaining to Toi Whītiki current state report and recommendations from the 9 September 2022 meeting be revoked and replaced as follows:

Resolution number PAC/2021/43

MOVED by Cr A Filipaina, seconded by Cr C Casey:

a) approve the development of a reimagined Toi Whītiki, as a collective impact

framework that unites the creative sector towards a shared vision and common purpose of delivering public value for Aucklanders.

and replaced with:

a) whakaae / approve that Toi Whītiki is reimagined as a sector strategy, developed by council in collaboration with the creative sector (see Attachment A of the agenda report for the options assessment).

b) whakaae / approve the scope for the reimagining of Toi Whītiki as set out in paragraphs 56 to 79 of this report.

c) whakaae / approve the establishment of a political working group to input into the reimagining of Toi Whītiki:

i) the makeup of the group would be one Independent Māori Statutory Board representative, two local board representatives, and two governing body representatives

ii) the specific terms of reference and confirmed membership list would be presented to committee following local body elections and establishment of committee structures.

Horopaki

Context

Toi Whītiki has strategic importance in Tāmaki Makaurau

13. Society benefits from a strong arts and culture sector at both the individual and community level. Toi Whītiki, a city-wide arts and culture strategy was adopted in 2015 and is a core enabler of the Auckland Plan. Specifically, the outcome areas of Participation and Belonging and Māori Identity and Wellbeing.

The current state report found Toi Whītiki needed to be reimagined

14. In 2021 a comprehensive review of Toi Whītiki was completed. This included sector engagement.

15. This 2021 current state report found Toi Whītiki was not meeting all its outcomes or delivering towards the Auckland Plan as effectively as it should.

16. It identified that Toi Whītiki lacked some of the core components required to successfully drive collaboration around a shared vision, including:

· adequate ongoing resourcing to bring the sector together

· visible and active leadership to drive the strategy

· investment tools and mechanisms to create accountability.

17. The report concluded the strategy was no longer fit for purpose.

18. In September 2021, after being presented the review, the committee agreed that Toi Whītiki should be reimagined as a collective impact framework for the creative sector.

19. The committee agreed the strategy needed to:

· strengthen the sector through a collaborative redesign process

· align with other strategies including the Auckland Plan and Kia Ora Tāmaki Makaurau

· address the pressures facing the sector

· drive the operational arts and culture agenda with council and council-controlled organisations (CCOs).

20. The committee also confirmed that the reimaging of Toi Whītiki should focus on three shifts:

1. creating public value and impact, linked to council investment and accountability

2. embedding Te Tiriti o Waitangi principles and te ao Māori more visibly

3. achieving greater fairness, equity, and diversity within the creative ecosystem.

21. Following the committee’s decision, staff engaged with the creative sector to get input on the scope for reimagining Toi Whītiki. This decision was made because a collective impact framework requires collaborative input from the outset.

22. This engagement involved:

· hearing from 11 arts organisations including major cultural institutions, partner facilities, and the Auckland regional funded arts amenities. A summary of the findings is in Attachment B

· partnering with Te Taumata Toi-a-Iwi, Auckland’s arts regional trust, to host a series of kōrero with independent practitioners, Toi Māori representatives, rangatahi, and Moana Oceania creatives. A summary of the findings is in Attachment C.

Tātaritanga me ngā tohutohu

Analysis and advice

Key Findings – engagement to shape the redevelopment of Toi Whītiki

23. The key findings below summarise the engagement conducted by staff and Te Taumata Toi-a-Iwi. Where staff or Te Taumata Toi-a-Iwi are explicitly named, the findings are specific to that engagement process.

Tāmaki Makaurau’s creative sector want to shape the strategy

24. People were pleased to be involved in this early stage and wanted to continue to contribute to the redevelopment of Toi Whītiki.

25. Most of the people council spoke with wanted a bold vision which sets direction and promotes collaboration.

26. The desire for council to shift from an engagement to a relationship model with the creative sector was a strong message from the kōrero series.

Current state findings were echoed through the engagement with key shifts supported

27. Consensus that the three shifts (see paragraph 20) in the current state report are critical for a collective strategy and should be explored through the process of redevelopment.

28. Agreement that the process for redevelopment needs to have shared principles, embrace creativity, and prioritise trust between council and the sector.

29. There were requests to address the weaknesses of the current Toi Whītiki strategy, specifically its sustainability.

Valuing diversity is critical to creating a collective arts and culture strategy

30. ‘By Māori, for Māori’ was an approach raised during the engagement. If Te Tiriti principles and te ao Māori are to be expressed genuinely, people felt council needed to consider who leads the process.

31. Those Te Taumata Toi-a-Iwi kōrero engaged emphasised the importance of diversity in the redevelopment of Toi Whītiki, both geographically and across creative groups (rangatahi, cultural groups, people with disabilities, and the LGBTQIA+ community, for example).

Council needs to build confidence and trust in the arts and culture sector

32. There were operational issues that people felt council needed to address through the reimagining process. These included the visibility of funding processes, and the relationship between Toi Whītiki and other strategies.

33. Across the kōrero series, people asked for greater clarity from council about its role in Toi Whītiki, including how decisions would be made, and the connection between outcomes and accountability.

34. Some groups felt council was a ‘faceless’ organisation that would fail to unite the sector unless it was a partner in the delivery, rather than the owner and director of the strategy.

35. The need for council to have more diverse sector relationships was a common theme in the Te Taumata Toi-a-Iwi kōrero series.

There were differing ideas on how best to reimagine Toi Whītiki

36. Some felt that strong ownership and leadership from council was needed to drive the strategy.

37. Some felt the only way to achieve a collective impact framework was by establishing a separate entity outside of council.

38. Others acknowledged that although council is unique in its ability to support the development of long-term strategies, it is not an accessible partner to parts of the sector.

There were concerns about the sector’s ability to deliver a collective impact approach

39. Although the committee previously approved a collective impact framework for the redevelopment of Toi Whītiki, this engagement surfaced concerns about the ability of both council and the sector to deliver this.

40. The concerns included:

· a fractured sector: the pandemic, the diversity of the ecosystem, and systemic issues mean the sector is not as cohesive as needed for an effective collective impact model

· disenfranchisement: parts of the sector feel their voices are not as valued as other larger institutions, making shared ownership a challenge

· sustainability issues: stretched resources and underinvestment has left parts of the sector competing rather than collaborating. People felt this was at odds with a collective impact model.

Key Findings – three options for the process of redevelopment

41. The engagement surfaced differing views about whether a collective impact framework was the best approach to delivering Toi Whītiki, or if there were other options to consider.

42. Three options emerged for structuring the process and delivery of Toi Whītiki.

Option one: a council owned, adopted, and implemented strategy

The strategy exists primarily to direct cross-council activity and mandate council investment into the sector. Light-touch sector engagement delivered.

“Council needs to be able to place where their arts and culture strategy sits within their hierarchy of strategies”

Option two: a sector strategy, developed by council in collaboration with the creative sector

Toi Whītiki remains a critical strategy for council, but deep and diverse engagement and relationship building is a focus.

“Council needs to provide an environment for the relationship to grow and then the outcomes will come”

Option three: a sector developed and owned strategy, with council as a partner

Toi Whītiki is reimagined as a regional arts and culture strategy. An independent body is established to deliver a collective impact model.

“If Toi Whītiki were to sit outside council I’d be more inclined to engage.”

43. Staff completed an options assessment to examine each, as they differ from the committee approved collective impact framework.

44. The options assessment gives overviews of the options, examining the strengths, weaknesses, and risks of each.

45. It presents assessment criteria to compare the options. These criteria are unweighted and allow for objective assessment.

Assessment criteria

The extent to which each option is:

1) Effective: can it achieve the outcomes agreed by committee of (see paragraphs 19-20):

a) developing strategy outcomes with the sector

b) delivering the three shifts

c) building greater trust and collaboration across the sector and with council

2) Achievable: can be implemented in the short to medium-term

3) Contextualised: considers the current state of the sector

4) Financially viable: is cost effective for council given its roles and responsibilities to the sector and ratepayers

Options assessment summary

Option	Effectiveness	Achievability	Contextualised	Financial viability
Option 1: a council owned, adopted, and implemented strategy
Option 2: a sector strategy, developed by council in collaboration with the creative sector
Option 3: a sector developed and owned strategy, with council as a partner

46. Option three: sector developed / council as partner was the closest to the collective impact framework approved by committee. However, it is also the most resource intensive when the sector is facing a range of pressures (see paragraph 41).

47. Through the options assessment council staff concluded there is a weak strategic and economic case to invest in option three: sector developed.

48. The significant trade-offs between option one: council owned and implemented and option two: council / sector collaboration is that option two: council / sector collaboration has a longer development timeframe and could require more financial investment. These trade-offs are also risks for option two: council / sector collaboration.

49. Both risks can be mitigated. The timeframe of option two: council / sector collaboration reflects the time needed to build the relationships for a sector strategy. Careful project management and partnership can ensure option two: council / sector collaboration can be delivered on time and within current budgets.

50. Option two: council / sector collaboration, scores highest on the effectiveness criterion because it embeds the three shifts into the process and output. By keeping council ownership, staff can focus on public-value and accountability.

51. Under option two: council / sector collaboration the establishment of the Toi Māori working group will help to make Te Tiriti o Waitangi principles and te ao Māori more visible.

52. The networked engagement approach, supported by the advisory rōpu and independent convener will contribute to shift three, achieving greater fairness and diversity within the creative ecosystem.

53. Based on the analysis of the options assessment staff recommend the committee approves option two: council / sector collaboration for reimagining Toi Whītiki. Option two: council / sector collaboration will best achieve the outcomes previously agreed by committee, strengthen council’s internal processes, and consider the current state of the creative sector.

The scope for option two: a sector strategy, developed by council in collaboration with the creative sector

54. Drawing on the current state report and the recent sector engagement, staff have developed a high-level scope for option two: council / sector collaboration.

55. If the scope is approved by committee, staff will begin implementation.

Scope overview

56. This scope:

· retains council ownership of Toi Whītiki, whilst strengthening partnerships with the sector as the foundation for a collectively delivered arts and culture strategy

· delivers work on the three shifts during the process of redevelopment, not only once the strategy has been finalised

· prioritises diversity of perspective through the structure and engagement approach.

57. The proposed final strategy includes:

· an ambitious shared vision and cross-sector action plans

· outcome and accountability mechanisms

· clear connections with other relevant strategies.

58. The redevelopment process will follow four phases: discover, define, develop, deliver.

The structure

59. Auckland Council:

· as the owner of the strategy, council will hold the commissioning and decision-making function

· council staff will work to build deeper relationships across the sector

· the Governing Body will have final authority for the strategy.

60. Advisory Rōpu:

· membership made up of sector and council representatives. The mixed membership will give the sector a voice in shaping the process and strategy

· the rōpu will guide the engagement process to ensure it is mana-enhancing for the sector

· its establishment will help to build trust between the council and the creative sector.

61. Independent convenor:

· helping to guide and facilitate the process of redeveloping Toi Whītiki

· the appointment of an independent convenor responds to the sector’s calls for council to be participants in the process.

62. Political working group:

· this group will provide feedback and direction on the strategy

· it will give local board, Governing Body, and Independent Māori Board representatives the opportunity to hear directly from the advisory rōpu and Toi Māori working group at key points in the process

· its establishment will help to improve relationships between the council and creative community and demonstrate council’s commitment to a sector strategy.

63. Toi Māori working group:

· the group will have two focus areas:

Ø giving support and advice on the shift towards embedding Te Tiriti o Waitangi principles and te ao Māori more visibly in Toi Whītiki

Ø exploring options and feasibility for progressing calls for a ‘by Māori, for Māori’ approach in the arts and culture sector.

· this group will be supported by the advisory rōpu and have an appropriate interface with elected members and existing council Māori advisory mechanisms, including the Tāmaki Makaurau Mana Whenua Forum; as well as external rōpu.

The approach to engagement

64. The engagement will take a networked approach, we expect groups to design and deliver engagement with their communities.

65. The aim of this networked engagement is to include voices council do not always hear from and help to build buy-in for the strategy. The engagement will focus on reimaging the vision, priorities, and delivery of Toi Whītiki.

66. Staff expect the networked engagement to have geographical spread and connect with diverse cultural groups including rangatahi, people with disabilities, and the LGBTQIA+ community.

67. The approach will include hearing from the public and working with major cultural institutions, Auckland’s regional arts amenities, funders and investors, partner facilities, the Tāmaki Makaurau Mana Whenua Forum, and Tāmaki Makaurau’s 19 iwi.

68. The recent engagement highlighted principles to guide the reimagining of Toi Whītiki. These principles align with the aim of embedding Te Tiriti o Waitangi principles and te ao Māori in the process to reimagine Toi Whītiki.

69. Some of the principles that were identified and will be refined with the advisory rōpu include:

· Whakawhanaungatanga: relationships and connection are at the heart of the process

· Mana Motuhake: by Māori, for Māori, approaches are prioritised

· Auhatanga: creativity is valued and woven into the engagement

· Mahi Tahi: ideas are tested through the process of redevelopment.

Methodology for engagement

70. Sitting under the four phases (see paragraph 59), the method will be a mix of divergent thinking (brainstorming through creative engagement practices) and convergent thinking (focused activity around specific topics).

71. There will be small workshops to enable equal voice, and larger workshops to present findings and build connections.

72. The methodology will give opportunities for sector representatives to:

· coalesce around specific topics. For example, key issues that will influence the strategy

· produce creative responses to the future visioning of arts and culture in Tāmaki Makaurau.

73. Futures thinking, ‘art of the possible’ workshops, surveys, one to one conversation, and design sprints are examples of the methodologies we expect to use.

74. Staff will also run an internal process to address the council challenges identified by the sector (see paragraphs 32-35).

Research and analysis

75. Alongside the sector engagement, staff will conduct research and analysis to support the redevelopment. This will include identifying best practice in the design and delivery of arts and culture strategies.

76. To support the aim of ‘creating public value and impact,’ staff will explore how to build an evidence base for the public value created by a healthy arts and culture sector.

The timeline

77. The timeline for the reimagining of Toi Whītiki needs to be short enough for people to see progress, while also going at the pace of the sector and focusing on relationships.

78. If the scope is approved, staff will complete a detailed project plan including timeline.

79. The indicative timeline below is based on an 18-month reimagining process. It is subject to the efficient establishment of the necessary structures and the sector’s engagement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

80. We anticipate the climate and environment will be central in the discussions with the sector and the Toi Māori working group, and therefore present in the strategy.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

81. We engaged internal council staff, Tātaki Auckland Unlimited and Eke Panuku for their input into the scope for reimagining Toi Whītiki. Those we spoke with were in support of option two: council/sector strategy.

82. Internal and CCO colleagues want to be part of the redevelopment process, as Toi Whītiki is a strategy for the whole council group.

83. Both Tātaki Auckland Unlimited’s Koi Tū report, and its creative economy development plan reference the role of Toi Whītiki. Connections like these will be strengthened through the redevelopment process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

84. Staff will engage local boards in the redevelopment of the strategy in accordance with the Governance Framework Review guidance on regional policy.

85. The establishment of the political working group will include local board representation, giving members the opportunity to share their views and hear sector perspectives.

Tauākī whakaaweawe Māori

Māori impact statement

86. The value of a Toi Māori group was raised at the Toi Māori kōrero hosted by Te Taumata Toi-a-Iwi.

87. A ‘by Māori, for Māori’ approach was strongly supported through sector engagement, to strengthen Māori agency and capacity in the arts and culture sector and help to embody Te Tiriti principles and te ao Māori in the strategy.

88. Meaningful representation of Toi Māori ideas of arts, culture and identity in Tāmaki Makaurau was requested through the engagement. The proposed Toi Māori working group will help enable this.

89. The development of a sector strategy, supported by a Toi Māori working group, aligns with the Independent Māori Statutory Board’s Māori Plan values of: Whanaungatanga, Wairuatanga, Manaakitanga, and Kaitiakitanga.

90. This process contributes to the cultural wellbeing outcomes for Māori in Tāmaki Makaurau, as set out in the Māori Plan Schedule of Issues of Significance 2021.

91. A refresh of Toi Whītiki provides an opportunity to align the goals and actions with the Auckland Plan and the actions under Kia Ora Tāmaki Makaurau. For example, the Kia Ora te Ahurea statement in Kia Ora Tāmaki Makaurau.

92. Mana whenua will have the opportunity to participate and share perspectives based on their engagement preference.

Ngā ritenga ā-pūtea

Financial implications

93. The outlined scope will be delivered within existing budgets and staff resource.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Then

Mitigations

The reimagining process causes council to overpromise what it and the strategy will achieve

The gap between expectation and reality may weaken sector buy-in for the strategy. Council is seen as responsible for issues that sit outside of their control.

Trust and relationships between council and parts of the sector could weaken.

A low reputational, strategic, and delivery risk.

Develop a detailed scope which clarifies council’s role and commitment to the process.

Staff set up internal working groups to address identified issues and establish communication mechanisms to report on progress. The focus on a sector strategy and the establishment of the advisory rōpu and Toi Māori working group show a commitment to shared delivery.

The focus on deep and diverse engagement delays the delivery of the Toi Whītiki strategy

The delay in Toi Whītiki’s development will impact investment guidance and decision making.

A medium strategic and delivery risk.

A clear project management plan, with oversight from a project manager.

The timeline would balance the value and principle of taking time to build meaningful, trusting relationships alongside the need to produce a strategy to guide council and the sector. The convening of groups around areas of shared interest will drive activity during the process of redeveloping Toi Whītiki.

Ngā koringa ā-muri

Next steps

94. If the scope is approved by committee, staff will start implementation.

95. If the committee agree to the establishment of a political working group, staff will prepare the terms of reference and membership list and bring this to committee for approval following the local body elections.

96. Staff anticipate the final strategy will be presented for approval in quarter one of 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Options assessment for scope of Toi Whītiki.	39
b ⇩	Findings from engagement with major cultural institutions and partners.	47
c ⇩	Te Taumata Toi-a-Iwi engagement report.	53

Ngā kaihaina

Signatories

Author

Hannah Anderson - Senior Policy Advisor

Authorisers

Liz Civil - Manager Community Policy

Kataraina Maki - General Manager - Community and Social Policy

Claudia Wyss - Director Customer and Community Services

Parks, Arts, Community and Events Committee

09 June 2022

2022/2023 Arts, Culture and Heritage Regional Work Programme

File No.: CP2022/07020

Te take mō te pūrongo

Purpose of the report

1. To approve the 2022/2023 Arts, Culture and Heritage Regional Work Programme.

Whakarāpopototanga matua

Executive summary

2. This report seeks approval of the 2022/2023 Arts, Culture and Heritage Regional Work Programme (the Programme).

3. The Programme includes investment in the Regional Creative Programme (Attachment A) and the Public Art Programme (Attachment B).

4. The Regional Creative Programme prioritises partnerships and focuses on music and rangatahi (youth).

5. The music focus for 2022/23 is intended to support areas of the arts and culture sector significantly impacted by the COVID-19 pandemic and continues to support the council’s commitment to the Auckland UNESCO City of Music partnership.

6. The Regional Creative Programme remit will extend to include a heritage element by showcasing Auckland Council’s significant heritage collections held in Auckland Libraries and made accessible through the Connected Communities service network.

7. Investment in the Public Art Programme is a continuation of the investment approved for the 2021/2022 financial year including five significant works scheduled for completion in the next six months.

8. New public art investment is proposed to prioritise works integrated within larger capital projects like Myers Park, Federal Street and Jubilee Bridge. A reduced investment approach continues with previously delayed works being progressed next alongside the development of a new temporary work in the collection.

9. The Programme includes the proposed regional investment summarised in Table 1.

Table 1: Arts, Culture, and Heritage Regional Work Programme Summary

Activity	2022/2023 Budget - OPEX	2022/2023 Budget - CAPEX
Regional Creative Programme	$1,435,930
Public Art Programme	$791,350	$1,220,000
TOTAL	$2,227,280	$1,220,000

10. For completeness Table 2 also summarises other regional investment in arts and culture through grants and funding from alternative sources and reflects investment approved through prior council decisions.

Table 2: Arts and Culture regional investment through grants and other funding sources

Activity	2022/2023 Budget – OPEX	2022/2023 Budget - CAPEX
Public Art City Centre Targeted Rate (CCTR) projects	-	$420,000
Contestable funding (grants)	$1,263,676
Grants admin	$40,800
Creative New Zealand Creative Communities scheme	$1,032,540
Regional asset-based grants (Q-Theatre, Te Tuhi)	$1,587,020
TOTAL	$3,883,236	$420,000

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve the 2022/2023 Arts, Culture, and Heritage Regional Work Programme investment areas and initiatives (Attachment A – Regional Creative Programme and Attachment B – Public Art Programme to the agenda report).

Horopaki

Context

11. The policy and strategic direction for the 2022/2023 Programme is set by:

· Auckland Plan 2050 outcomes

· Toi Whītiki (Arts and Culture Strategy)

· Kia Ora Tāmaki Makaurau (Māori Outcomes Performance Measurement Framework)

· Ngā Hapori Momoho (Thriving Communities)

· I Am Auckland (Children and Young Peoples Strategic Action Plan)

· Auckland Music Strategy

· Events and Public Art Policies.

12. Tāmaki Makaurau was designated a UNESCO City of Music within the global UNESCO Creative Cities Network in 2017. This is recognition of the talent in the region and the critical role that music plays in our communities to connect and share Auckland’s unique identity to the world. The Auckland City of Music is a collaborative partnership between music sector leaders and the Auckland Council.

13. The live performance sector has approached the council as part of the “Save our Venues” campaign with urgent concerns regarding the sector’s financial sustainability. This is due to ongoing low audience attendance from prolonged COVID-19 lockdowns and restrictions.

14. Rangatahi are highly engaged users of the arts with nearly all young New Zealanders engaging with the arts (98%)^{^[1]}. With the impact of lockdowns and school closures the COVID-19 pandemic has adversely impacted the exposure and engagement of young people in arts and culture. Young people aged 15-17 are more likely to agree that arts are an important way of connecting with their culture and that taking part in the arts supports their identity^{^[2]}. The universal accessibility of music, an artform that resonates with youth culture, provides an immediate opportunity for youth engagement.

15. Auckland Council has a commitment to partner with mana whenua, mataawaka, whakapapa and kaupapa place based groups. Investment in arts and culture has a key role in contributing to the outcomes of Kia Ora Tāmaki Makaurau – the Māori Outcomes Performance Measurement Framework. The 2021/22 work programme placed a focus on Toi Māori programmes and events that deliver to the Kia Ora te Ahurea outcome performance measure to showcase Māori identity and culture in Tāmaki Makaurau.

16. Other investment delivering arts and culture-related programming includes local activity investments from local boards, Creative New Zealand (CNZ), Tātaki Auckland Unlimited (AU), Auckland Regional Amenities Funding Act-funded organisations, not-for-profit organisations, and the private sector.

17. Auckland Council’s Emergency Budget was adopted on 30 July 2020 with a 69 per cent reduction to the public art regional capital investment budget from $3.28 million to $1 million for the 2020/2021 financial year. This reduction continued for 2021/2022 with a $1,509,000 capital budget and for 2022/2023 with a $1,220,000 capital budget.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional Creative Programmes

18. Three options have been considered in development of the Regional Creative Programme component of the Programme being:

· Option 1 (Repeat) – a repeat of the 2021/2022 work programme investment areas

· Option 2 (Transition) – retain the 2021/2022 programme offer but include additional programmes, and evaluation of key outputs

· Option 3 (Focus to transform) – Option 2 with the addition of an overarching creative focus to the Regional Creative Programme (music, rangatahi and partnership).

19. Option 3 (Focus to transform) supports investment that responds to immediate challenges facing the music sector. This is the recommended option and aligns to the direction provided by the Parks, Arts, Community and Events Committee at its 6 April 2022 workshop.

20. While impacts of the COVID-19 pandemic are being felt across the arts and culture sector a focus on music for 2022/23 will recognise the significant impact of the pandemic on the live music sector. The music sector faces a challenge to re-establish audiences and support a casual workforce that largely did not qualify for government support through the COVID-19 response funding. This approach will leverage and target council resources in a way that drives increased outcomes for this sector. In addition, this focus upholds council’s commitment to the Auckland City of Music status and acknowledges music's inherent capacity to significantly strengthen participation and engagement in cultural life.

21. The Regional Creative Programme (Attachment A) identifies the investment areas and initiatives to be undertaken in the 2022/2023 financial year, including high level budget allocation and rationale.

22. The creative programme is divided into three key areas of delivery with the summary investment allocation and proportions:

a. Audiences ($934,000) – 65% of programme budget

b. Sector Responsiveness ($233,000) – 16% of programme budget

c. Placemaking and Event Activations ($268,000) – 19% of programme budget.

23. Alignment with the partnership, music and rangatahi focus of this Regional Creative Programme is also indicated. If approved, the details of programme delivery will be further developed to deliver to these focus areas.

24. While a music, rangatahi and partnership focus is proposed, annual signature events and festivals such as the Matariki Festival in partnership with Ngāti Whātua Ōrākei, Waitangi Day in partnership with the Manukau Urban Māori Authority (MUMA) and Stand Up, Stand Out will continue.

25. The other programmes that are proposed will deliver to target audiences that have lower levels of participation in, and access to, arts, culture and heritage, such as Māori, Pacific, Asian, migrant and refugee audiences, rainbow communities, and those with accessibility needs.

26. The Regional Creative Programme brings together our Auckland Libraries heritage collections and arts and culture programming expertise for the first time. It includes the opportunity to increase the profile of our heritage collections by showcasing these taonga in new ways and promoting new forms of audience engagement.

27. The Regional Creative Programme will also consider how to align regional and place-based facilities, galleries and local venues to maximise reach and realise greater returns on investment. This includes leveraging broker and partnership models in local spaces.

28. Where possible opportunities to deliver to the focus areas of music and rangatahi will be incorporated into 2022/23 grants rounds.

29. Evaluation of specific workstreams within the programme will be a priority for 2022/2023. Sourcing robust and relevant audience insights will play a key role in guiding future investment decisions and work programmes. Advice on future focus areas will be possible with this evaluation and research.

Public Art Regional Work Programme

30. The 2022/2023 Regional Public Art Programme is a continuation of the prior year’s Programme approved by the Parks, Arts, Community and Events Committee in July 2021 (PAC/2021/30). Often the delivery of public art projects span a number of years.

31. The proposed investment areas and outcomes making up the Regional Public Art Programme 2022/2023 are included in Attachment B.

Table 3: Public Art Programme Investment

Activity	2022/2023 Budget - OPEX	2022/2023 Budget - CAPEX
Public Art City Centre Targeted Rate (CCTR) projects (not requiring approval)	-	$420,000
Public art development	$30,507	$1,090,000
Public art collections and asset management functions	$760,843	$130,000
TOTAL	$791,350	$1,640,000

32. To make best use of available budget, priority is given to progress public art elements included within a larger development project. For 2022/2023 this includes three major projects - Myers Park, Federal Street, and Jubilee Bridge. These three projects combined amount to 41 per cent of the public art budget for 2022/2023 ($506,000).

33. Budget is also allocated to previously deferred projects and comprises 19 per cent of 2022/2023 of the Public Art Regional Work Programme capital investment ($234,000).

34. Opportunities are being scoped for a temporary work or works to be created by an emerging artist/s to enliven an area of Auckland for a three-to-five-year period. With OnDo by Seung Yul Oh now decommissioned, there is a gap in the collection for a similar type of temporary work. A new temporary work is included in the Public Art Regional Work Programme comprising 24 per cent of the public art budget for 2022/2023 ($290,000).

35. Existing public art renewals comprise the final 11 per cent of the capital budget ($130,000).

36. The remaining capital investment will be applied to enable opportunities identified through the Manukau Public Art Plan, and mana whenua engagement ($60,000).

37. The Public Art team is also utilising City Centre Targeted Rate (CCTR) funding to progress projects in the city centre. This totals $3,000,000 over the 2022/2023 to 2024/2025 financial years with a $420,000 spend planned this financial year.

38. Alignment with other Arts and Culture and Heritage investment will be sought in 2023/2024 to maximize strategic and audience opportunities and to increase the connection between public art and other focus areas.

Update on other workstreams for 2022/2023 as part of the Public Art Regional Work Programme

Mana Whenua Engagement Plan and Manukau Public Art Plan

39. The Public Art team is continuing to progress an engagement model in partnership with mana whenua to consider programme level priorities in the development of the Regional Public Art Programme.

40. This approach will be presented to the Tāmaki Makaurau Mana Whenua Forum to outline the opportunity for engagement with public art at a governance level. Staff will also seek guidance and feedback on a process to develop a plan to work in partnership and set the kaupapa for the Regional Public Art Programme from 2023/2024 onwards.

41. This engagement will align where possible with wider Arts and Culture mana whenua engagement intentions to ensure a streamlined and cohesive engagement approach.

42. Alongside this work, a Public Art Plan for Manukau is being progressed in alignment with Auckland Council's Public Art Policy and developed in partnership with Eke Panuku.

Watercare Central Interceptor artworks

43. A series of six integrated artworks in sites across the route of Watercare’s Central Interceptor is now in concept design stage. The central interceptor is a 14.5 km tunnel running from Grey Lynn to Watercare Services Limited’s Māngere treatment plant. The project represents a partnership approach between Watercare and the council’s Public Art team. Watercare will assume all capital costs for the works. Artist Louise Purvis is currently developing concept designs for this project.

Prior year projects nearing completion

44. Ngā Manu, by artist Dion Hitchens, is an artwork celebrating 50 years of Pakuranga Rotary service, in partnership with Pakuranga Rotary. It is due to be completed in July 2022.

45. 1,001 spheres, by artists Chiara Corbelletto and Judith Thompson, is a stainless-steel mesh structure exploring themes of women’s empowerment and gender equality and is due to be completed in September 2022.

46. The Whakarongo installation by artist Graham Tipene and Barrington Gohns’ is a collaborative work to create a kinetic sculpture and sensory environment for the Myers Park underpass due to be completed in December 2022.

47. Lost and Found, by artist Joe Sheehan, is a public art project that includes both standalone and integrated artwork interventions in conjunction with the streetscape upgrade near the new City Mission building, Federal Street. It is due to be completed in December 2022.

48. Warkworth Lights, an interactive lighting project activating the Warkworth Marine Parade and covering 175 metres of bush opposite Warkworth Wharf, is due to be completed in March 2023.

Working in partnership

49. Investment in 2022/2023 will prioritise sector delivery partnerships to ensure investment and engagement is achieved collaboratively with the arts and culture sector and undertaken in the most effective way to engage with audiences.

50. Key partners include mana whenua, Auckland UNESCO City of Music, Te Taumata Toi a Iwi, Creative New Zealand, Ministry of Culture and Heritage, the wider council group and council funded organisations. These partnerships inform sector responsiveness, strategic direction and outcomes-based investment.

51. Collaboration with creative community leaders ensures that power is shared effectively, and that Auckland Council can deliver relevant, high-quality services. This supports and builds capability in the sector which has been hard hit by COVID-19.

52. This approach aligns to the Ngā Hapori Momoho strategy which seeks to develop more effective and enabling ways to deliver council services while supporting more community-led development.

Research and development

53. To inform future Arts, Culture and Heritage work programmes, research is also planned in Toi Māori, Pacific Arts and Digital capability over 2022/2023 funded from existing operational budgets. Evaluation of investment is also budgeted and will support advice to inform future work Arts, Culture and Heritage Work Programme development.

Other regional arts and culture investment

54. In addition to the Regional Creative Programme and Regional Public Art Programme regional investment in arts and culture occurs through contestable grants and regional grants for asset-based services. Decisions on asset-based grant investment have been made alongside the Long-term Plan 2021-2031. Decisions on contestable grants rounds are reported separately to the PACE Committee.

55. Other funding sources supporting arts and culture activity are received through the City Centre Targeted Rate, or Creative New Zealand Creative Communities Scheme. While not requiring approval these other investments are summarised in the following table.

Table 5: Arts, Culture, and Regional Investment through grants and other funding sources

Activity	2022/2023 Budget – OPEX	2022/2023 Budget - CAPEX
Public Art City Centre Targeted Rate (CCTR) projects	-	$420,000
Contestable funding (grants)	$1,263,676
Grants admin	$40,800
Creative New Zealand Creative Communities scheme	$1,032,540
Regional asset-based grants (Q-Theatre, Te Tuhi)	$1,587,020
TOTAL	$3,883,236	$420,000

Tauākī whakaaweawe āhuarangi

Climate impact statement guidance

56. Increased efforts are required in 2022/2023 to deliver on Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan, which seeks to reduce greenhouse gas emissions to reach net zero emissions by 2050, and to prepare the region for the adverse impacts of climate change.

57. The Programme will contribute to Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan priorities by assessing each activity in the Programme to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

58. Additionally, the arts and culture sector can support innovative responses, community engagement and lead impactful storytelling to inspire action. While not a specific area of focus, opportunities to inspire climate change action is still possible within the music, rangitahi and partnership focus areas recommended.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views guidance

59. Along with the regional arts and culture investment identified in this report, it is acknowledged there is additional investment across the council group. Grants to organisations from the Auckland Regional Amenities Funding Board also support the delivery of arts and culture outcomes.

60. There are existing and new opportunities to align the investment and outcomes within this year’s programme with other council group investment including through the Stardome Observatory and with Tātaki Auckland Unlimited. Adopting a priority music, rangatahi and partnership approach, as recommended, will support this group alignment in line with commitments made through Auckland’s UNESCO City of Music designation. Auckland Council staff work across the council group to support this sector led membership.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views guidance

61. Implementing the Regional Arts, Culture, and Heritage Work Programme for 2022/2023 involves working with individual local boards throughout the year to identify synergies with local work programmes developed from local board plan outcomes and priorities. Staff from Connected Communities will continue to amplify local place-based investment such as local venues and arts broker programmes that align with local board work programme investment.

62. Local boards are also key stakeholders in regional public art projects and in some cases contribute local funds to projects.

Tauākī whakaaweawe Māori

Māori impact statement guidance

63. Kia Ora Tāmaki Makaurau, the Māori Outcomes Performance Measurement Framework identifies the mana outcome statement: “Tāmaki Makaurau is rich with Māori identity and culture”. This work programme has particular alignment with Kia Ora te Ahurea (Māori Identity and Culture), Kia Ora te Umunga (Māori Business, Tourism and Employment) and Kia Ora te Rangatahi (Realising Rangatahi Potential).

64. A number of programmes and investment areas identified in the Programme aim to deliver to these outcomes. Specifically, the Toi Māori creative programming activity aligned to Waitangi Day, the Matariki Festival, Te Matatini, and Stand Up Stand Out, the youth music competition.

65. Research to inform future programme delivery beyond this financial year is included within existing operational budgets. Through this research we will seek to work with the Toi Māori creative communities in Tāmaki Makaurau to define a broader, inter-connected, and contemporary definition of Toi Māori in order to expand and diversify our work programme and community relevance.

66. With a focus on rangatahi and music, the 2022/2023 work programme will build on initiatives such as the Auckland Arts Comeback initiative, which has supported the development of emerging creatives that puts a focus on young Māori and Pasifika artists. Continuation of this campaign will further contribute to Māori capacity building.

67. While budgets to support public art development have been constrained in recent years, there is an opportunity to ensure the future Public Art Programme is developed through a mana whenua engagement model that takes a programme view, prior to individual place related artwork engagement occurring. It is anticipated this mana whenua engagement approach will be in place ahead of the 2023/2024 financial year and will necessitate engagement through the Tāmaki Makaurau Mana Whenua Forum over the next 12 months.

68. The proposed refresh of Toi Whītiki Arts and Culture strategy has identified the need for the embedding of Te Tiriti principles and te ao Māori more visibly and this will be a key focus in the refreshed version. The ongoing delivery and development of this work programme will need to align to the refreshed Toi Whītiki. A report regarding the Toi Whītiki refresh is also on this agenda.

Ngā ritenga ā-pūtea

Financial implications

69. The 2022/2023 Arts, Culture and Heritage Regional Work Programme investment areas and initiatives recommended for approval can be accommodated within 2022/2023 budgets.

70. The budgets allocated to activities in the financial years 2023/2024 and 2024/2025 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

71. Both the 2020 Emergency Budget and 2021-2031 Recovery Budget have seen a substantial reduction in the amount of investment budgeted for the Programme.

72. Public art capital budgets have seen a reduction in the order of 70% over the 2020-2023 years from budget allocated prior to the Emergency Budget. Opportunities realised through the City Centre Targeted Rate, Eke Panuku investment alignment and Watercare’s Central Interceptor demonstrate responses that achieve public art policy outcomes through the investment of others.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73. Staff have ongoing consideration for COVID-19 risks and implications for the arts sector, services and delivery, and will continue to follow council and central government advice. Over the past two and a half years this has seen many events, festivals and venues cancelled, or closed, often at short notice. Staff will continue to monitor the impact of the pandemic and plan for alternative ways to deliver events and activities to minimise public health risks and social and economic impacts.

74. Indications from overseas is that there is continued reluctance to attend events and activities in the same numbers as pre-pandemic activity and there may be similar impacts on expected revenue and operational viability in Auckland. The Regional Creative Programme is orienting regional council investment to best support parts of the sector likely to continue to be adversely affected by a slow return of audience numbers.

75. The construction sector is facing rising costs and material shortages. These factors have the potential to directly or indirectly affect public art projects. Ongoing monitoring of cost implications and ensuring appropriate project contingencies will manage these risks to an acceptable level.

Ngā koringa ā-muri

Next steps

76. If approved, staff will progress the Programme within the 2022/2023 budget and progress delivery with mana whenua and sector partners.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Regional Creative Programme 2022-2023	75
b ⇩	Public Art Programme 2022-2023	81

Ngā kaihaina

Signatories

Author

Bryce Pomfrett - Head of Service Strategy & Partnerships

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Claudia Wyss - Director Customer and Community Services

Parks, Arts, Community and Events Committee

09 June 2022

Cultural Initiatives Funding 2022-2023 Marae & Papakāinga Development

File No.: CP2022/06884

Te take mō te pūrongo

Purpose of the report

1. To review and approve Cultural Initiatives Funding grants for marae development and papakāinga/Māori housing for the 2022/2023 financial year.

Whakarāpopototanga matua

Executive summary

2. Marae offer a range of services that contribute to and support whānau and community well-being. They are a critical cultural connection for mana whenua and Māori communities.

3. In recognition of the role marae provide in the community and the wide range of unmet needs of marae, a funding envelope for contestable grants for marae and papakāinga/Māori housing is included in the Long-term Plan 2021-2031 (LTP). This is known as the Cultural Initiatives Fund.

4. The Cultural Initiatives Fund for 2022/2023 opened for applications for six weeks from 14 February to 27 March 2022.

5. Auckland Council received twelve grant applications for the 2022/2023 funding round. Eight are for marae development and four are for papakāinga/Māori housing. The total funding requested across the twelve applications is $1,808,452. The available budget for is $1,200,000.

6. It is recommended that six applicants receive the maximum available funding from this grant, four receive part funding and two are declined. The rationale for part funding is varied but includes specific activities within an application being out of scope. The reason for recommending that two applications are declined are due to a) insufficient information being furnished and b) the applicant being in receipt of grant funding in the current financial year that will not be spent at year end.

7. Further information is detailed in the body of the report and Attachment C.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve the following 2022/2023 Cultural Initiatives Fund grants, at a total value of $1,199,662 for marae and papakāinga/Māori housing development:

CIF Marae Development
Ngaa Hau E Whaa o Pukekohe	$170,000
Parish of Waipipi Lot 369a Trust (Rereteewhioi Marae)	$55,662
Te Kawerau Iwi Tiaki Trust (Te Henga Marae)	$75,000
Auckland Tuhoe Society T/A Te Tira Hou Marae	$79,000
Te Mahurehure Cultural Marae Society Inc	$170,000
Ruapōtaka Marae	$100,000
Manurewa Marae Trust Board	$170,000
Pāpatūānuku Kōkiri Marae	$110,000
CIF Papakāinga/Māori Housing
Ngāti Tamaterā Treaty Settlement Trust	$100,000
Motairehe Marae Trust	$170,000
Total amount:	$1,199,662

b) request that the Director Customer and Community Services set appropriate conditions, including timing for releasing funds, for each of the grants identified in a).

Horopaki

Context

8. The Auckland Plan identifies “investment in marae to be self-sustaining and prosperous” as a priority. Marae are hubs for the Māori community with many marae supporting the community as a whole. They physically and spiritually anchor Māori identity, and function as focal points for Māori social, economic, and cultural leadership. Hapū and iwi marae provide the tūrangawaewae (right of residence and belonging) for their people.

9. Marae manaaki (host/welcome) the wider community in times of need. As the region grows and we look to build a more resilient region, marae are playing an increasing role as community hubs and centres of refuge.

10. The Auckland Plan also identifies the need to “grow intergenerational wealth”. The Auckland Plan identifies ways that this can be done including whānau-centric housing models (such as papakāinga which grow hapū and iwi asset bases) and improving regulatory processes and collaboration for Māori land development.

11. The Long-term Plan 2015-2025 established a funding envelope to enable thriving and self-sustaining marae and to support establishment of papakāinga/Māori housing across Auckland. This funding was reaffirmed in the current LTP. This is known as the Cultural Initiatives Fund (CIF). CIF is a contestable grant fund.

12. In relation to the 2021/2022 financial year, there were nine marae and three papakāinga/Māori housing grants approved. Of the nine marae grants, three marae will complete their respective projects before the end of the financial year. Of the six marae remaining, three have fully expended their funding, as has one papakāinga/Māori housing grant. The final three marae and two papakāinga/Māori housing applicants have requested an extension of their contracts due to varying but reasonable circumstances related to the ongoing impacts of Covid-19 including material and supplier shortages. These funding agreements are currently being varied.

13. The funding round for 2022/2023 opened for applications on 14 February 2022 and was kept open until 27 March 2022.

14. Applicants were invited to submit their applications using the SmartyGrants website, which is the platform used for council community grants. The Marae Advisor and Principal-Papakāinga and Māori Housing Advisor provided guidance and support to applicants throughout the application period.

15. The applications were assessed under the CIF interim funding guidelines. These guidelines are included as Attachments A and B. A summary included here:

· Marae or papakāinga/Māori housing applicants must be a trust, authority, or other formally recognised body or gazetted or set apart as a Māori Reservation

· The maximum grant value is $170,000

· For marae applications, a marae must be one of the 32 included in the guidelines or be a new marae where they meet the criteria

Marae development grants support:

· capital works (including purchase of small assets and mahi toi/artwork)

· maintenance (including materials and labour)

· project management (contractor or marae staff) up to $20,000

· feasibility and concept design reports

· strategic, financial, or business planning

· first year of audited accounts

· governance and asset management planning

Papakāinga/Māori housing grants support:

· planning and regulatory costs

· development costs (development contributions and infrastructure growth charges)

· feasibility and concept design

· project management

· strategic planning

Grants assessment panel and process

16. The assessment panel, who have put forward the recommendations in this report, is made up of three members. All three members have previously participated in the CIF grant assessment panel and have experience in working with marae and/or papakāinga development. Two of the panel are staff members and the third is an independent contractor and qualified quantity surveyor.

17. The Marae Advisor, Principal Papakāinga and Māori Housing Advisor, and the Programme Principal Marae Development did not assess the applications but provided advice to the panel where needed. This separation of roles enables these specialist staff to be independent of the assessment panel and continue to support applicants through the grant process.

18. The CIF application process for the funding round 2022 / 2023 is included in Attachment D.

Tātaritanga me ngā tohutohu

Analysis and advice

19. There are twelve grant applications for the 2022/2023 funding round. Eight are for marae development and four are for papakāinga/Māori housing. The total funding requested across the twelve applications is $1,808,452.03. The available budget for 2022/2023 is $1,200,000.

20. One application was submitted one week late. Papatūānuku Kōkiri Marae asked for permission to submit a late application as they were planning on applying but missed the close off date. The system was opened for one-day only. Their application was submitted within a day, and it was complete. The one-day window minimised risk of unfair advantage to others as it usually takes a few weeks to compile an application and obtain quotes and get trust resolutions. Therefore, it is highly unlikely that any other marae would have benefited from the closing date being extended for a week.

21. The initial assessment identified several questions and gaps, and these were put back to the applicants to respond to. As a result of the feedback received the assessment panel were able to reach a consensus on the recommendations for funding which are included in this report.

22. It is recommended that ten applications are supported. Six at the maximum value of the grant or value requested and four at a reduced value. The rationale for part funding is as follows:

· Papatūānuku Kōkiri Marae applied for $40,765 of funding for non-fixed assets. CIF funding guidelines limit investment in non-fixed assets to $25,000 so part of this application is out of scope.

· Te Tira Hou Marae have received grants for the last four consecutive years. Given the fund is oversubscribed the recommendation is to limit this grant to cover the replacement of failing asphalt and concrete surfaces only.

· Ngāti Tamaterā Treaty Settlements Trust application for a papakāinga/Māori housing grant included staff and consultant’s costs related more to building internal skills and capability which is outside the scope of the CIF guidelines therefore a reduced investment is recommended.

· Te Kawerau Iwi Tiaki Trust has a CIF grant agreement in place for a new marae at Te Henga. They have made substantial progress with feasibility and design but are unlikely to be able to spend all of this by year end. They have asked to carryover half of their current grant and combine this with a reduced grant in FY23 in order to maximise progress towards lodging their application for resource consent for next year.

23. Members of the Grant Assessment Panel considered that reducing the value across these four applications was practical and preferable to declining more applications noting the fund was significantly oversubscribed.

24. It is recommended that two applicants be declined based on the following assessment:

· Mataitai Trust: The assessment panel noted that the application was incomplete. Staff followed-up with the applicant requesting further information but what was provided did not meet guideline standards. The applicant can apply again once they are ready to proceed.

· Te Motu-a-Hiaroa Charitable Trust: The assessment panel noted that the current grant is only partly spent and will not be accounted for by end of the financial year 30 June 2022. The applicant can apply again once the current work is further advanced, and the existing grant is accounted for.

25. Recommendations seek to support as many projects as possible, distribute funds as widely as possible, and favour applications where there is a higher likelihood of completing the works within the financial year. They also seek to fully expend the available budget of $1,200.000.

26. The following graphs show demographics, funding allocation and regional distribution of the recommended marae and papakāinga/Māori housing grants:

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The CIF grant is a contestable grant intended to enable marae to have the capacity to realise their own vision. Application and assessment criteria include consideration of sustainability. This section of the application is about ensuring that any council investment has an enduring effect, and it also supports the principles of reducing emissions and adapting to climate change, which are goals of Te Tāruke-ā-Tāwhiri; Auckland’s Climate Plan.

28. No applications were received this year for solar panels, water storage, revegetation or mara kai. The applications were predominately for future planning and replacement of existing assets.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Auckland Transport and Watercare Services Ltd both partner with marae to support the upgrade of infrastructure from time to time. These are more reactive programmes of work undertaken when marae request support from the council group. These works focus on compliance, safety and ensuring current infrastructure is fit for purpose. There is good communication between the teams running these programmes to ensure a coordinated effort.

30. There are no other council group impacts.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Applicants are invited to engage with local boards and include any local board support in their application. Most applicants indicated they had a good working relationship with their local board or are working towards development of one. This is summarised in the application summaries in Attachment E.

32. As noted earlier, many marae play a vital role as community hubs and have a range of positive local community impacts.

Tauākī whakaaweawe Māori

Māori impact statement

33. Marae play a critical role in all communities. This was strongly demonstrated over the Covid-19 lockdown period when marae mobilised their services quickly to support communities with essential food, social and health services.

34. Kia Ora Tāmaki Makaurau, the Māori Outcomes Performance Framework, includes Kia Ora te Marae and Kia Ora te Kainga as priority outcomes. This framework has had input from mana whenua and mataawaka. The scope and intent of the CIF grants align closely with these outcomes.

35. The scope of this grant is very targeted to deliver on these outcomes. Given the scope is very specific only Māori organisations apply for CIF grants. This means that the funding is directly benefiting Māori. The scope and intent of the CIF grant aligns closely with this mana statement as detailed elsewhere in this report.

Ngā ritenga ā-pūtea

Financial implications

36. The LTP includes a Māori outcomes budget of $150m across the 10-year life of the plan. A total of $1.2m has been ringfenced annually from this budget for the contestable Cultural Initiatives Fund.

37. A parallel programme, called the Marae Infrastructure Programme, is also funded as part of the $150m Māori outcomes fund in the LTP. This is a non-contestable programme that seeks to deliver safe, healthy, and warm marae as part of the wider council focus area of marae being self-sustaining and prosperous. The programme supports the physical infrastructure development of marae. These two funds complement each other due to the fact that CIF is available annually to all marae to meet their current needs (slightly wider scope) while it will take up to 10-years before investment reaches all marae included in the Marae Infrastructure Programme.

38. Within the $1.2m annual funding for the CIF grants there is no split between papakāinga/Māori housing and marae development. It is the role of the assessment panel to recommend to the Parks, Arts, Community and Events Committee the split between these two outcomes based on the applications received.

39. The value of grant funding sought in 2022/2023 versus the recommended value is detailed in the table below and in Attachment E:

MARAE	FUNDING REQUESTED	RECOMMENDATION
Ngaa Hau E Whaa o Pukekohe	$188,897	$170,000*
Parish of Waipipi Lot 369a Trust (Rereteewhioi Marae)	$55,662	$55,662
Te Kawerau Iwi Tiaki Trust (Te Henga Marae)	$150,000	$75,000
Auckland Tuhoe Society T/A Te Tira Hou Marae	$170,000	$79,000
Te Mahurehure Cultural Marae Society Inc	$169,899	$170,000
Ruapōtaka Marae	$103,000	$100,000
Manurewa Marae Trust Board	$260,000	$170,000*
Pāpatūānuku Kōkiri Marae	$125,492	$110,000
Sub-total	$ 1,222,952	$929,662
PAPAKĀINGA	FUNDING REQUESTED	RECOMMENDATION
Mataitai Farm Trust	$50,000	$0
Ngāti Tamaterā Treaty Settlement Trust	$170,000	$100,000
Te Motu-a-Hiaroa Charitable Trust	$170,000	$0
Motairehe Marae Trust	$195,500	$170,000
Sub-total	$585,500	$270,000
ALL TOTALS	$1,808,452	$1,199,662
**More funding was requested than the fund permits. The maximum value available from fund is shown here*

Ngā raru tū pono me ngā whakamarutanga

Risks and mitigations

40. The processes supporting the CIF grants align with the community grants processes which have been audited. These processes include high levels of transparency and accountability.

41. This is a current operational programme and no new risks have been identified.

Ngā kōwhiringa ā-muri

Next steps

42. Following the funding decisions made by this committee, staff will work with the relevant councillors and notify all applicants of the outcome.

43. Funding agreements will be prepared for all successful applicants. Recipients must provide council with regular updated reports including photos. Payments will be made on receipt of invoices from third party suppliers in line with applicant’s funding agreements. This will occur throughout the year as work is completed.

44. The funding agreement requires recipients to acknowledge Auckland Council’s support.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	CIF Guidelines Marae Development	93
b ⇩	CIF Papakāinga & Māori Housing Guidelines	99
c ⇩	CIF All Funding Details All Applicants 2022 - 2023	105
d ⇩	CIF Application Process 2022 - 2023	121
e ⇩	CIF Summary of Grants and Recommended Grant Values	123

Ngā kaihaina

Signatories

Authors

Jane Aickin - Maori Outcomes Lead | Nga Matarae – Customer and Community Services

Ani Makea - Marae Advisor

Authoriser

Claudia Wyss - Director Customer and Community Services

Parks, Arts, Community and Events Committee

09 June 2022

Allocation of the Regional Sport and Recreation Programme Grant 2022/2023

File No.: CP2022/03206

Te take mō te pūrongo

Purpose of the report

1. To allocate funding from the Regional Sport and Recreation Grants Programme 2022/2023.

2. To approve the Regional Sport and Recreation Grants Programme 2023/2024 opening and closing dates and funding budget of $508,000.

Whakarāpopototanga matua

Executive summary

3. The Regional Sport and Recreation Grants Programme supports regional sport and recreation organisations to deliver regional projects through the allocation of grants for operational project costs.

4. Eighteen new applications were received requesting a total of $640,000 from an available funding pool of $328,000.

5. In 2021/2022 the John Walker Find Your Field of Dreams Foundation were allocated $180,000 each year for three years 2021/2022 – 2023/2024.

6. Staff assessed applications for eligibility against the Community Grants Policy and the assessment matrix criteria.

7. Delivery of programmes supported by the grant in 2021/2022 were impacted and slightly delayed due to Covid-19, as well as 2022/2023 grant assessment processes.

8. Eight new applications from sport and recreation organisations are recommended for funding allocation following the assessment process.

9. Staff will contact all applicants to advise them of the decision following the 9 June 2022 committee meeting and allocation of funding.

10. Successful applicants will enter into funding agreements with the council that include agreed outcomes and reporting requirements.

11. In accordance with the Community Grants Policy, the Regional Sport and Recreation Grants Programme 2023/2024 opens 27 January 2023 and closes on 3 March 2023, allocating $328,000 from July 2023.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve the following allocation of funding from the Regional Sport and Recreation Grants Programme 2022/2023 budget, for the amounts outlined below:

Organisation	Project description	Funding Allocation $
John Walker Find Your Field of Dreams Foundation	Children and young people swimming, sports, and recreation programmes. ($180,000 each year for three years FY22 – FY24)	$180,000
Touch NZ	Whānau centred sporting evening modules	$42,000
Aktive – Water Skills for Life	Water Skills for Life swimming lessons	$70,000
BLAKE	Marine activities programme	$25,000
Got to get out	Outdoor recreation experiences for youth programme	$43,539
ActivAsian	Improve cultural capability of sector organisations programme	$70,000
Blind Sport NZ	Youth cycling programme	$19,452
Tuilaepa Youth Mentoring Services	Basketball programme for Māori and Pasifika youth	$33,009
Ranui 135 Youth	Movement programmes for youth and women	$25,000
Total		$508,000

b) approve the Regional Sport and Recreation Grants Programme 2023/2024 to open for applications on 27 January 2023 and close on 3 March 2023, allocating $508,000 from July 2023, in accordance with the Community Grants Policy (2014).

Horopaki

Context

12. Auckland Council’s region-wide investment programme in sport and recreation seeks to inspire Aucklander’s to be more physically active.

13. The Regional Sport and Recreation Grants Programme primarily grants operational funding for regional initiatives delivered by community sport and recreation groups.

14. The purpose of the programme is predominantly to enable children and young people to participate in sport and recreation.

15. The programme also provides affordable access to low participant communities including Māori, girls aged 5-18 years, Pacific peoples, people of Asian ethnicity, people with disabilities and those living in areas of high deprivation.

16. The following strategic documents inform the outcomes and implementation of the programme:

· Community Grants Policy 2014

· Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039

· Auckland Sport and Recreation Strategic Action Plan

17. The Regional Sport and Recreation Grants Programme is one of a range of investments that the council provides to the sport and recreation sector.

18. The following range of grants allow groups to apply for the funding that will meet their needs:

· Regional Sport and Recreation Investment Fund – supports significant facility development costs

· Regional Sport and Recreation Facility Operating Grant – supports facility operating costs

· Local Board Grants – varies for each local board

· Local Board Discretionary funding – supports locally-driven initiatives.

19. The Parks, Sport and Recreation department maintains a strategic oversight of all sport and recreation investments for facilities, programmes, and partnerships.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The available, contestable funding pool reduced from $508,000 to $328,000 this year as the John Walker Find Your Field of Dreams Foundation were allocated $180,000 each year for three years 2021/2022 – 2023/2024.

21. The 2022/2023 grants programme opened to applicants on 28 January 2022 and closed on 4 March 2022. Eighteen new applications were received requesting a total of $640,000 from an available funding pool of $328,000.

22. The delivery of previous programmes supported through this grant during 2021/2022 were impacted by Covid-19. Programme delivery has been delayed due to school and facility closures, staff illnesses and community hesitancy to participate in sport and recreation activities.

23. The assessment process of the grant has also experienced delays due to council staff illnesses caused by Covid-19, these delays did not impact the planned delivery of this report.

24. Alignment to the Community Grants Policy and the Auckland Sport and Recreation Strategic Action Plan is considered through the assessment process.

25. Including the previously approved John Walker Find Your Field of Dreams application, nine applications are considered strongly aligned (Attachment A), nine partially aligned and one not aligned.

26. There were a wide range in both the quality and size of applications received and amounts requested ranged from $7,000 to $70,000. Funding requests are for salary, programme costs and equipment costs.

27. Eight new strongly aligned applicants are recommended to be funded, increasing the reach, and spread of investment into Auckland communities.

28. The eligible applications are assessed using the Regional Sport and Recreation Programme Grant assessment matrix detailed in table one.

Table one: assessment matrix for the grant programme

Assessment area	Weighting
Inputs and outputs: financial and non-financial contribution required / explanation of project outputs	20%
Evidence of demand: how the project will target groups in need	25%
Evidence that the programme will result in an increase in sport and recreation participation and other benefits	25%
Alignment with strategic priorities: how the project will address ASARSAP outcomes and target the grants purposes	15%
Detailed project information	15%

29. Staff considered the applications and grouped them into three categories: strongly aligned, partially aligned, and not aligned, as determined by the Community Grants Policy:

· ‘strongly aligned’ applications received from regional sector organisations, showed clear regional benefit and alignment to policy outcomes

· ‘partially aligned’ applications are not as strongly aligned to the policy outcomes and in most cases did not demonstrate strong regional impact

· ineligible applications are ‘not aligned’ to the policy outcomes, not considered to provide regional impact and had underdeveloped project plans.

30. There are four options in respect to the funding recommendations presented:

i. fund all recipients as recommended in this report

ii. fund some of the recipients

iii. fund the recommended recipients to a greater or lesser extent than recommended

iv. fund none of the recommended recipients.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Staff consider there is no immediate climate change impact associated with the fund allocation recommendations presented in the report.

32. Some of the recommended programmes have the capacity to deliver online content. This will have a positive impact on climate change due to the reduced need for people to travel to reach these programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The assessment process is strengthened and regulated by having an assessor from a team within council but outside of the Parks, Sport, and Recreation group.

34. Staff from the Youth Empowerment team in Community and Social Innovation provided input to the assessment of the applications.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Projects supported through the programme are primarily regional, however they are often delivered at a local level in schools, sports centres, and facilities.

36. The projects positively impact local communities by offering affordable access to physical activity opportunities and experiences to children and young people with low participation rates.

37. One strongly aligned project encourages ongoing access to local school and community swimming pools:

· Aktive’s Water Skills for Life programme provides swimming lessons and water skill development in local aquatic facilities.

Tauākī whakaaweawe Māori

Māori impact statement

38. Sport and recreation participation contributes directly to the following Māori Identity and Wellbeing outcome in the Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – Advance Māori wellbeing

· Focus area 1 – Meet the needs and support the aspirations of tamariki and their whanau

39. Two recommended programmes include increasing Māori participation in sport and recreation activities. These are:

· Tuilaepa Youth Mentoring Services programme that focuses on improving Māori and Pasifika youth basketball and life skills

· Touch New Zealand’s whanau programme that focuses on increasing Māori and Pasifika youth participation in whanau-centred sporting evening modules.

Ngā ritenga ā-pūtea

Financial implications

40. The programme has a budget of $508,000 each year in the 10-year Budget 2021-2031.

41. Successful applicants enter into a funding agreement with the council which enables council to monitor the organisation’s performance through reporting and accountability requirements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Staff mitigate risks associated with funding applicants by carrying out an assessment process when considering the applications.

43. The assessment process is strengthened and regulated by having an external assessor from Foundation North and an assessor from a team within council but outside of the Parks, Sport and Recreation group.

44. The financial risk to the council is mitigated through the practice of paying the annual grant in part-payments. This enables staff to withhold payment if late or substandard reports are received or the organisation’s performance is poor.

45. The impact of Covid-19 is still being felt as not all participants have returned to physical activity programmes. The wider social impact on jobs and income will affect some areas and programmes more than others.

46. There are currently several contestable funds available to support programmes, staff costs and equipment purchases such as other grants available through council and Aktive’s fund: Tū Manawa Active Aotearoa.

Ngā koringa ā-muri

Next steps

47. Staff will notify all applicants about the funding allocation decisions made by the committee.

48. Staff offer support to unsuccessful applicants by referring them to other funds or providing advice for future funding applications.

49. Staff meet with successful applicants to discuss project plans, funding agreement outcomes, measures, and reporting requirements. Funding is available to applicants from July 2022 or when funding agreements are signed.

50. Staff visit all the programmes when being delivered in the community.

51. Previous funding recipients will present their project outcomes during 2022/2023 to the Parks, Arts, Community and Events committee.

52. The Regional Sport and Recreation Grants Programme 2023/2024 opens 27 January 2023 and closes on 3 March 2023, allocating $328,000 from July 2023, in accordance with the Community Grants Policy.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Regional Sport and Recration Programme Grant Applications 2022/2023	131

Ngā kaihaina

Signatories

Author

Dave Stewart - Manager Sport & Recreation

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Claudia Wyss - Director Customer and Community Services

Parks, Arts, Community and Events Committee

09 June 2022

Regional Parks Land Classification Programme

File No.: CP2022/07024

Te take mō te pūrongo

Purpose of the report

1. To make a decision on the reclassification of regional parks land under the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. Classification of land held under the Reserves Act 1977 was reviewed as part of the Regional Parks Management Plan review and 30 parcels were proposed for reclassification, including parts of Muriwai Regional Park, Motukorea, Waitākere Ranges and Whakanewha.

3. The public was consulted on the proposed reclassifications between 10 December 2021 and 14 February 2022. One submission from the Auckland Hang Gliding and Paragliding Club (the Club) was received concerning the reclassifications at Muriwai Regional Park.

4. The submission opposes reclassification of five land parcels at Ōtakamiro Point / Maukatia Bay, Muriwai Regional Park, from recreation to scenic (s.19(1)(b)) reserve. The Club expressed concern that the change in classification will compromise existing recreational activities able to be carried out in the regional park.

5. Staff advise that recreational activities, such as hang gliding and paragliding, can continue to occur under a scenic reserve classification, and that scenic reserve better fits the high natural and cultural values of the Ōtakamiro Point / Maukatia Bay area.

6. On 18 May 2022, the Rodney Local Board resolved their support for the proposed reclassifications at Ōtakamiro Point / Maukatia Bay, noting the Auckland Hang Gliding and Paragliding Club’s opposition.

7. This report seeks a final decision from the Parks, Arts, Community and Events (PACE) Committee to reclassify the 30 parcels that were publicly notified. If approved, the Regional Parks Management Plan will be updated accordingly.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve the reclassification of 30 parcels of reserve land, pursuant to section 24(2)(b) of the Reserves Act 1977, as described in Attachment A of the agenda report (dated 9 June 2022).

Horopaki

Context

8. As part of the Regional Parks Management Plan review, land parcels within the regional parks held under the Reserves Act 1977 were identified and their classification under the Reserves Act was checked.

9. From that programme of work 30 parcels of land were proposed to be reclassified relating to parts of Muriwai Regional Park, Motukorea, Waitākere Ranges and Whakanewha (Attachment A). The PACE Committee approved the public notification of the proposal as required under the Reserves Act (resolution number: PAC/2021/68 c). Consultation occurred from 10 December 2021 until 14 February 2022.

10. The proposal included reclassification of land parcels in Muriwai Regional Park from recreation reserve to scenic reserve under s.19(1)(b) at Ōtakamiro Point / Maukatia. This area includes and surrounds the gannet colony.

11. The rationale put forward for reclassification is:

· The land at Ōtakamiro Point / Maukatia Bay is partly covered in coastal broadleaf forest, supports the gannet colony and has unique coastal geological features. It also has a high natural character and Significant Ecological Area overlay in the Auckland Unitary Plan.

· Reclassification of this land to scenic reserve under s.19(1)(b) of the Reserves Act better aligns with these primary natural values than the existing classification of recreation reserve.

· Historic heritage at Ōtakamiro Point / Maukatia Bay includes a pā site, midden, terraces and in terms of European heritage a historic dam, swimming pool, and quarry site. These features will be protected through the Auckland Unitary Plan and Heritage New Zealand Pouhere Taonga Act 2014 and the proposed scenic classification.

12. One objection was received from the Auckland Hang Gliding and Paragliding Club (Attachment B).

13. The parcels that the Club objects to being reclassified at Muriwai Regional Park are: Lot 102 DP 37374, Section S2 Blk IX Kumeu SD, Section 43 Blk IX Kumeu SD, Pt Lot 136 DP 37374 and Part Section N2 Blk IX Kumeu SD (Attachment C).

14. The Club’s submission states:

“Given the current excellent classification as Recreation Reserve, providing for a multitude of recreational activities, conforming to its intended primary purpose in trust, ecological values already able to be protected under the current classification, the dubious reasoning for reclassification or practicality under s.19(1)(b), we strongly object to the proposed reclassification and wish to see these remain as Recreation Reserves subject to Section 17 of the Reserves Act 1977.”

15. As part of the process in reporting back to the PACE Committee with a final recommendation on the reclassification, staff asked the Rodney Local Board to confirm either its support or opposition to the proposed reclassification considering the opposing submission (refer to local impacts and local board views section).

Tātaritanga me ngā tohutohu

Analysis and advice

16. The underlying concern of the opposing submission appears to be that recreation activities may be compromised by the reclassification. The area receives a large volume of visitors to the gannet colony, as well as being a site for recreation activities such as hang gliding.

17. In response, staff can confirm that recreational activities, including specifically hang gliding and paragliding and viewing of the gannet colony, are compatible with the reclassification as a scenic reserve. These activities will not need to stop or be compromised due to the reclassification.

18. What changes is the emphasis of the way the land is managed. When managing recreation activities, the council will need to consider to a greater extent (than for a recreation reserve) whether and how the activities could affect the preservation of flora and fauna, the natural environment and its scenic values.

19. The draft Regional Parks Management Plan provides for hang gliding and paragliding at Muriwai. Therefore, the activities that currently occur in the Ōtakamiro Point / Maukatia Bay area will be able to continue under the proposed scenic reserve classification, but greater weight will be placed on managing the effects of those activities on natural and cultural values.

20. While acknowledging the concerns in the Club’s submission, staff consider the reclassification of the five parcels of regional park land at Ōtakamiro Point / Maukatia Bay should occur for the original reasons put forward.

21. No submissions were received on the remaining 25 reclassification proposals (Attachment A) and staff therefore recommend that these lots be reclassified, together with the five parcels at Muriwai.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The decisions in this report are largely administrative and are unlikely to cause any direct impact on greenhouse gas emissions.

23. However, the future management and development of park land, which is determined by its purpose, could have a potential positive or negative impact on greenhouse gas emissions. The degree and nature of the impact is dependent on the specific management and development of each park.

24. Classifying land as scenic reserve is likely to result in offsetting of emissions. The purpose of a scenic reserve is largely to protect and restore the natural environment; ecological restoration of a site could result in an increase in carbon sequestration.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The views of council departments were sought before the proposals were put out for public consultation in December 2021 (resolution number: PAC/2021/68 c). Staff consulted agreed with the proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Public consultation was held from 10 December 2021 until 14 February 2022 on the proposed reclassifications, with only one opposing submission received from the Club on the reclassification of five land parcels at Ōtakamiro Point / Maukatia Bay, Muriwai Regional Park.

27. The opposing submission and rationale for reclassification was discussed at the Draft Regional Parks Management Plan workshop with Rodney Local Board on 13 April 2022.

28. The local board sought advice from staff on the implications of changing the reserve status from recreation to scenic reserve s.19(1)(b), particularly regarding development of infrastructure and commercial activities.

29. When considering the development of infrastructure, such as visitor facilities or commercial activities, the council will need to consider to a greater extent (than for a recreation reserve) whether and how the activities could affect the preservation of flora and fauna, the natural environment and the reserve’s scenic values.

30. Leases and licences may also be granted for commercial activities on scenic reserves subject to the provisions of the Regional Parks Management Plan. Any assessment of a proposal for commercial activity would consider effects of the activity on natural and scenic values and would give greater weight to these over recreation values, particularly if there was a conflict between them.

31. On 18 May 2022, the Rodney Local Board resolved to support the proposed reclassifications from recreation to scenic (s.19(1)(b)) reserve at Ōtakamiro Point / Maukatia Bay and noted the opposition received from the Auckland Hang Gliding and Paragliding Club (resolution number: RD/2022/63).

32. In its submission on the draft Regional Parks Management Plan, Muriwai Environmental Action Community Trust (MEACT) supported the proposed reclassifications at Muriwai: “MEACT submits that Council’s intentions for Ōtakamiro Point / Maukatia and Michelson Block reserves to be given Scenic Reserve classification be a priority.”

Tauākī whakaaweawe Māori

Māori impact statement

33. As outlined in the December 2021 report to the PACE Committee (resolution number: PAC/2021/68 c), mana whenua interested in the regional park land classification programme supported the proposed reclassification of the 30 parcels.

34. Staff also received feedback from Te Kawerau ā Maki and Ngā Maunga Whakahii o Kaipara in support of reclassifying the parcels at Ōtakamiro Point / Maukatia Bay from recreation to scenic reserve (s.19(1)(b)) of the Reserves Act.

Ngā ritenga ā-pūtea

Financial implications

35. There are no cost implications from the decisions in this report. The staff time required for the assessment and any necessary reports is covered within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are no significant risks associated with the decisions in this report.

Ngā koringa ā-muri

Next steps

37. If the recommended reclassification actions are approved, the next steps are to:

· reflect decisions on the classifications in the Regional Parks Management Plan

· arrange gazette notices for the approved classifications. Approval of gazette notices has been delegated from the Minister of Conservation to the General Manager Community Facilities

· ensure all classifications are correctly recorded in the council’s databases.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Reserve parcels to be reclassified	139
b ⇩	Auckland Hang Gliding and Paragliding Club submission on land reclassification	141
c ⇩	Map of land parcels proposed to be reclassified at Muriwai	149

Ngā kaihaina

Signatories

Author

Matthew Ward - Service & Asset Planning Team Leader

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Claudia Wyss - Director Customer and Community Services

Parks, Arts, Community and Events Committee

09 June 2022

Reserve Revocation for Accessway Reserve R3 Newhaven Terrace, Mairangi Bay

File No.: CP2022/05502

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Parks, Arts, Community and Events Committee to commence the reserve revocation process for Accessway Reserve R3 Newhaven Terrace Mairangi Bay.

Whakarāpopototanga matua

Executive summary

2. The accessway reserve is adjacent to 9 Hastings Road but is part of the Mairangi Bay group of accessways commencing at Newhaven Terrace. These accessways allow pedestrian access directly through the neighbourhood without using longer roadway routes.

3. This accessway reserve is currently being used for both pedestrian and unauthorised vehicular access. The reserve has been used by the Mairangi Bay Presbyterian Church at 9 Hastings Road and three other private properties at 8, 10 and 10A Penzance Road for unauthorised vehicular access to their properties for decades.

4. An accessway reserve is not a roadway or provided for vehicular use, it is a pedestrian accessway only.

5. Vehicle access has never been formally approved by Auckland Council and is a current private encroachment across a council reserve. This creates a danger for pedestrians using the reserve for its intended purpose. Use by vehicles is not a permitted use of accessway reserves.

6. The reserve serves no recreation or other community purpose. Its size is larger than its function requires.

7. The Hibiscus and Bays Local Board, under resolution HB2018/150 dated 19 September 2018 supported the option to progress the revocation of the reserve and its sale, subject to council retaining a pedestrian right of way easement over a defined portion of the reserve to ensure continued pedestrian access between Penzance and Hastings Roads.

8. A conditional agreement for sale and purchase has been negotiated with the Presbyterian Church Property Trustees subject to completion the statutory requirements of the Reserves Act and Local Government Act 2002, including public advertising and there being no objections received or upheld.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve, subject to the satisfactory conclusion of any required statutory process, the revocation of the reserve status of R3 Newhaven Terrace Mairangi Bay described as Lot 242 DP 13311 being an unclassified local purpose (accessway) subject to the council retaining a pedestrian right of way over a defined portion of the reserve to ensure continued pedestrian access between Penzance and Hastings Roads.

b) note that the revocation of the reserve status over R3 Newhaven Terrace Mairangi Bay is being recommended to enable its sale to the Presbyterian Church Trustees.

Horopaki

Context

9. Since the 1950s properties at 9 Hastings Road and 8, 10 and 10A Penzance Road, Mairangi Bay, have used the reserve for unauthorised vehicular access to their properties by establishing access and driveways to their respective properties adjoining the reserve.

10. An accessway reserve is specifically for “road to road” pedestrian access. Its function is to provide foot access only.

11. The reserve is 10 metres wide and sealed from Penzance Road to the point where it joins the church property and is then a sealed pedestrian path within a vegetated area with steps to Hastings Road.

12. Because of its width, the reserve has always been perceived as a driveway. This does not reflect the current status and function of the reserve.

13. The accessway is wider than it needs to be to perform its pedestrian function. It performs no recreational function and has no other amenity benefits for the public other than access.

14. The reserve has a formed and sealed footpath along most of its length, except where four angle car parks bisect the footpath impeding pedestrians.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The proposed sale requires Auckland Council to agree to publicly advertise its intentions, undertake iwi consultation and formally revoke the reserve status, returning the land status to “general land”.

16. The conditional agreement negotiated with the Presbyterian Church Property Trustees is subject to the completion of public advertising and iwi consultation.

17. The agreement grants council a 3.5 metre wide right of way easement (in gross) for a walking and cycling connection with a no objections covenant in favour of council in respect of any activities that council may wish to carry out on the easement land.

18. The benefit of this arrangement will be that the council receives a guaranteed pedestrian access continuing the original function of the accessway and pedestrian safety will be improved.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan, adopted by Auckland Council on 21 July 2020, sets out two core goals:

· To reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

20. The proposal to dispose of the land outlined in this report does not include any change in the use of the land or activity on the land. The land is already sealed and formed as driveway and no green outdoor spaces will be lost or gained. It does not introduce any new sources of greenhouse gas emissions.

21. The site is not subject to other potential climate change impacts and hazards such as coastal inundation.

22. The subject land area is not located directly within a floodplain of a 1-in-100 years rainstorm event by river or surface flooding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Council’s Parks Sport and Recreation team supports revocation and sale of the reserve subject to council retaining a 3.5-metre-wide pedestrian right of way linking Hastings Road with Penzance Road.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Under resolution HB/2018/150, the Hibiscus and Bays Local Board:

a) support progressing the revocation of the reserve at R3 Newhaven Terrace, Mairangi Bay (Penzance walkway) and the sale and purchase of it to willing adjoining owners of the Mairangi and Castor Bays Presbyterian Church at 9 Hastings Road and current owners of 8,10 and 10A Penzance Road.

b) require that in any sale and disposal, guaranteed public pedestrian access is provided by way of an easement to council over a defined portion of the land currently known as R3 Newhaven Terrace Mairangi Bay (Penzance Walkway) to ensure safe public access from Penzance Road to Hastings Road.

Request officers to progress the process of revocation of the reserve status at R3 Newhaven Terrace, Mairangi Bay (Penzance Walkway)

c) formally revoke Hibiscus and Bays Facilities and Reserves Committee resolution H IB/2015/3 (b-f) pertaining to item 3 Unauthorised Vehicular Access over Accessway Reserve to Mairangi Bay Presbyterian Church and two private properties as follows:

· approve the Manager Local and Sports Parks North entering into negotiations with Mairangi Bay Presbyterian Church and the current owners of 8 & 10 Penzance Road to formalise vehicle access over a section of council accessway (by way of an encumbrance) including any necessary conditions, covenants and termination clauses connecting Hastings and Penzance Roads (Lot 242 DP 13311)

· recommend that the continued use of the land for vehicle access by the Mairangi Bay Presbyterian Church be free of any rental charge.

· require any encumbrance instruments registered on the titles of 8 & 10 Penzance Road to include rental charges for continued use and termination of use clauses that are triggered within 12 months of sale, further development (subdivision or building construction) or 10 years from establishment of the encumbrance

· require all applicants to enter into cost share agreement for maintenance of the formed vehicle access.

· require applicants to meet all reasonable costs incurred by the council relating to establishment of the encumbrance.

25. Impact on the local community will be minor, as no physical changes will happen to the reserve except for the alignment and safety of the pedestrian access.

26. The remaining pedestrian access will be maintained by the council through R3 Newhaven Terrace by way of an easement back to council.

27. The church would own the entire accessway and will be liable for maintenance. Signage would be provided to indicate a private driveway and a public pedestrian access.

Tauākī whakaaweawe Māori

Māori impact statement

28. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

29. There will be no effect on Māori from disposal of this reserve. The public, including Māori will still enjoy the benefit of pedestrian access between Penzance and Hastings Road.

30. Mana whenua engagement will be undertaken should the revocation proposed in this report be approved by the committee.

Ngā ritenga ā-pūtea

Financial implications

31. There are no major financial implications to council from disposal of the land. The conditional agreement negotiated with the Mairangi Bay Presbyterian Church provides for the church to contribute to the costs associated with the reserve revocation process, survey of the easement and raising of title.

32. There is currently no plan to improve or renew the existing footpath. Costing a footpath is not part of this proposal. The ideal is that a separation of private owners' vehicles from the easement area will be provided.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. A risk in not addressing the current encroachments is that the Hibiscus and Bays Local Board would knowingly allow a non-permitted vehicular access over a reserve contrary to the Reserves Act 1977.

34. The solution to dispose of the land and retain a pedestrian access easement separated from vehicles reduces liability for council in terms of potential health and safety concerns.

35. There are no known negative impacts on the surrounding neighbourhood of disposal with an easement.

Ngā koringa ā-muri

Next steps

Reserve revocation process
Step	Summary of Step
Proposal	Council negotiates and enters into a sale and purchase agreement subject to the following conditions: Minister of Conservation revoking the reservation of the reserve and on terms and conditions acceptable to both the vendor and purchaser – 12 months from the date of the agreement.	Conditional sale and purchase agreement in place	Agreement Secured with
Step	Summary of Step
Council Resolutions	Council resolves as administering body of the reserve for the reason/s stated in the resolution, it is proposed that the reserve should be revoked, and the proposal will be publicly notified.	Statutory Reference Section 24 (1) (b) Reserves Act 1977	Authoriser Pace Committee (in its capacity as administering body) By June 2022
Consultation with Commissioner	Consult with Commissioner (an officer designated by the Director General of Conservation	Section 24 (2) (b) Reserves Act 1977	Now
Public Consultation	Council arranges public notice of the proposed revocation and specifying the reason. Consultation with Iwi in line with council’s responsibilities under Te Tiriti O Waitangi and its broader obligations to Māori	Section 24 (2) (b) Reserves Act 1977	Minister of Conservation By August 2022
Review of Objections	Council staff review and summarise any objections and report back to PACE committee		By September 2022
Council Resolutions	Council resolves that it has received and considered the objections Depending on the decision above, council makes a further resolution that it will proceed to recommend to the Minister of Conservation that the reservation of the reserve should be revoked. Council decides under delegated authority from the Minister of Conservation on the manner and purpose of the disposal in relation to the proposed revocation Council approves the disposal (including any terms and conditions) subject to Department of Conservation revoking the reserve	Section 24 (2) (c) and (e) Reserves Act 1977. Section 24 (1) (b) Reserves Act 1977. Section 25 (1) Reserves Act 1977. Section 12 Local Government Act	PACE Committee By December 2022 Finance and Performance Committee or other delegated authority (in its capacity as delegated authority for the Minister of Conservation) Finance and Performance Committee in its capacity as Landowner By December 2022
Provide information to Department of Conservation		Section 24 (1) (b), 24 (2) (c) and 25 (1) Reserves Act 1977	By February 2023
DOC Decision	Receive DOC decision and if approved await publication of Gazette Notice.		By March 2023
Disposal of Land	following publication and registration of Gazette Notice, and depending on any terms specified in the notice, council staff confirm the sale and Purchase Agreement to be unconditional	Section 12 Local Government Act	Settlement 1 April 2023

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Plan R3 Newhaven Terrace (Penzance walkway)	159

Ngā kaihaina

Signatories

Author

Wendy Morrice - Specialist Technical Statutory Advisor

Authorisers

Allan Christensen - Manager Land Advisory Services

Taryn Crewe - General Manager Community Facilities

Claudia Wyss - Director Customer and Community Services

Parks, Arts, Community and Events Committee

09 June 2022

East Auckland Reserve Revocation Recommendations

File No.: CP2022/03535

Te take mō te pūrongo

Purpose of the report

1. To seek approval to submit a request to the Minister of Conservation to uplift the reserve status of the following sites that are no longer required by Council for reserve purposes:

· 2R Ti Rakau Drive, Pakuranga

· 72R Karaka Road, Beachlands

· 9R Fortyfoot Lane, Sunnyhills

2. Note that staff recommend that the committee accept the recommendation of the Independent Commissioners not to proceed with the reserve revocation of 111R Golfland Drive, Howick.

3. Note that work to investigate the independent commissioners’ recommendation for 76R Aberfeldy Avenue is ongoing, and will be reported to the committee at a later date.

Whakarāpopototanga matua

Executive summary

4. The Finance and Performance Committee approved the subject sites for disposal on 16 July 2020 (FIN/2020/31) and 17 September 2020 (FIN/2020/57) as part of the Emergency Budget, subject to the satisfactory conclusion of any required statutory processes. Eke Panuku Development Auckland (Eke Panuku), on behalf of Auckland Council, subsequently commenced work on completing the required statutory processes.

5. Eke Panuku has undertaken iwi and public notification under s24 Reserves Act 1977 for the five sites.

6. A total of 1145 submissions were received. 607 site specific submissions opposed the proposal to revoke the reserve status of 9R Fortyfoot Lane, 111R Golfland Drive, 76R Aberfeldy Avenue, 2R Ti Rakau Drive and 72R Karaka Road. In addition, Eke Panuku also received 56 submissions that objected to the proposed revocation of reserves across the wider Auckland area.

7. Independent commissioners were appointed to consider the public submissions. A hearing was held in February 2022 for the independent commissioners to hear and consider submissions.

8. The independent commissioners have undertaken site visits and considered all the issues raised in submissions. They support the proposed reserve revocation for 72R Karaka Road and conditionally support the proposed reserve revocation of 9R Fortyfoot Lane, 76R Aberfeldy Avenue, 2R Ti Rakau Drive.

9. The commissioners’ support is subject to council investigations into a community trust model to manage 9R Fortyfoot Lane. Council’s Service and Asset Planning team has considered options for this but does not support any of them.

10. The commissioners also recommended the provision of an improved road crossing from Aberfeldy Avenue to Lloyd Elsmore Park, prior to proceeding with the proposed reserve revocation. Staff are working with Auckland Transport (AT) to investigate improving pedestrian links and will report to the committee on 76R Aberfeldy Avenue at a later date.

11. The commissioners support the reserve revocation of 2R Ti Rakau Drive subject to confirmation it is not required for servicing purposes as part of the redevelopment of the adjacent Pakuranga Plaza. Staff confirm this site is not required for servicing purposes of the adjacent plaza and note that should the reserve status of this site be revoked, Eke Panuku will liaise with the owners of the adjacent Pakuranga Plaza as part of the disposals process.

12. The independent commissioners do not support the revocation of 111R Golfland Drive.

13. The commissioners have submitted their Independent Commissioner’s Hearing Panel recommendation report which is included as an attachment to this report.

14. Auckland Council’s Value For Money team and Eke Panuku now seek approval from the Parks, Arts, Community and Events Committee to submit a request to the Minister of Conservation to revoke the reserve status of 2R Ti Rakau Drive,72R Karaka Road and 9R Fortyfoot Lane.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

72R Karaka Road, Beachlands

a) approve submission of a request to the Minister of Conservation to uplift the reserve status of 72R Karaka Road, Beachlands as it is no longer required by Auckland Council for reserve purposes;

2R Ti Rakau Drive, Pakuranga;

b) approve submission of a request to the Minister of Conservation to uplift the reserve status of 2R Ti Rakau Drive, Pakuranga as it is no longer required by Auckland Council for reserve purposes;

c) note that staff have confirmed that 2R Ti Rakau Drive is not required for servicing purposes as part of the future redevelopment of Pakuranga Plaza;

9R Fortyfoot Lane, Sunnyhills

d) approve submission of a request to the Minister of Conservation to uplift the reserve status of 9R Fortyfoot Lane, Sunnyhills as it is no longer required by Auckland Council for reserve purposes;

e) note that Auckland Council’s Service and Asset Planning team has considered the options for the establishment of a community trust to manage and control 9R Fortyfoot Lane, but does not support this proposal;

76R Aberfeldy Avenue, Highland Park

f) note that Eke Panuku is working with Auckland Transport to investigate improved pedestrian links, including road crossings, between 76R Aberfeldy Avenue and Lloyd Elsmore Park, and will report back with a recommendation at a later date;

111R Golfland Drive, Howick

g) accept the recommendation of the independent commissioners that Auckland Council not proceed with revoking the reserve status of 111R Golfland Drive, Howick.

Horopaki

Context

15. 9R Fortyfoot Lane is an approximately 2,426m² undeveloped site with no park furniture or play equipment. It was vested as recreation reserve upon subdivision with the Crown and subsequently vested with the former Manukau County Council.

16. 111R Golfland Drive is a 4700m² site comprising two parcels. The larger parcel was vested upon subdivision with the former Manukau City Council for the purpose of a recreation reserve. A smaller area of 66m2 was later acquired from Transpower New Zealand Limited. It is undeveloped site with no park furniture, play equipment or formed sportsfield.

17. 2R Ti Rakau Drive consists of 2 parcels totalling approximately 701m² which are separated by a privately owned service station. The parcels were vested in the former Manukau City Council as local purpose utility reserves. They are formed as car parking and a service station forecourt.

18. 72R Karaka Road is a vacant 1012m² site adjacent to a large retirement development and opposite a council reserve. It was vested upon subdivision with the Crown for road reserve purposes.

19. Additional property information, open space assessment summaries and images for the subject five sites are included as Attachment A.

20. The Finance and Performance Committee approved 72R Karaka Road for disposal on 16 July 2020 (FIN/2020/31) and 9R Fortyfoot Lane, 111R Golfland Drive, 76R Aberfeldy Avenue and 2R Ti Rakau Drive for disposal on 17 September 2020 (FIN/2020/57) as part of the Emergency Budget, subject to the satisfactory conclusion of any required statutory processes.

21. These sites are reserves subject to the Reserves Act 1977. The principal statutory requirement for these sites is to undergo a reserve revocation process under s24 of the Reserves Act 1977. The Reserves Act 1977 prescribes a process for the revocation of reserve status. Completion of this process, including public and iwi notification, is necessary before land classified as a reserve may be lawfully sold.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Eke Panuku publicly advertised the proposed reserve revocations and invited public submissions. The public submissions process for the proposal to revoke the reserve status of the five sites commenced in February 2021.

23. Following iwi and public notification a total of 1145 submissions from the public were received for the East Auckland reserves. 607 site specific submissions were received for the subject five sites:

· 9R Fortyfoot Lane (333 submissions);

· 111R Golfland Drive (213, including a petition with 589 signatures);

· 76R Aberfeldy Avenue (58);

· 2R Ti Rakau Drive (1); and

· 72R Karaka Road (2).

24. 538 submissions were also received for unspecified sites and a further 56 submissions that objected to the proposed revocation of reserves across the wider Auckland area.

25. There were 31 submissions points identified, with the most common themes being local residents’ well-being, reserves having community value, safety concerns, destroying neighbourhood atmosphere, disposal being a shortsighted/unsustainable strategy, intensification and the need for reserves, concern for the environment and that the sites are not surplus to requirements.

26. An analysis of submissions received for each reserve is at Attachment B. This schedule includes a breakdown of the matters raised in the submissions and staff responses to salient points.

27. Independent commissioners were appointed to consider the public submissions. A two-day hearing was held in February 2022 for them to hear and consider submissions.

28. The independent commissioners have considered all the issues and have submitted the Independent Commissioner’s Hearing Panel recommendation report (Attachment D to this report).

29. Key site specifics points noted by the independent commissioners are:

· 9R Fortyfoot Lane is seen as serving the needs of the immediate community and the commissioners are not persuaded that it fails to meet the criteria in council’s open space assessments for meeting community needs now and in the future. The commissioners agree that it does not meet the other three criteria in the open space assessment and that the site could be a reasonable candidate for revocation. However, the commissioners recommended council explore options for the establishment of a community trust or similar to manage and control this reserve for the general public.

· That the case for the revocation of 111R Golfland Drive is not sufficiently made out. The reserve is capable of further development for a range of recreational activities (both passive and active). It is also located in an area clearly planned for intensification. The site serves a local recreation and utility purpose, and functions in a way that alternatives in the area could not. The area of open space the site provides also acts as a buffer between the primarily residential surrounds and the adjacent Transpower substation infrastructure.

· The reserve status of 2R Ti Rakau Drive reserves be revoked only if it is confirmed that both parcels are not required for serving the adjacent mall in the immediate future.

· The case for the revocation of 72R Karaka Road is supported, as it could not be connected to any other reserve and is not required for roading / walking connectivity purposes.

30. In conclusion, the independent commissioners make the following recommendations:

· That further discussion take place to determine whether a community trust option or similar is feasible for the long-term management and control of 9R Fortyfoot Lane before a final decision is made regarding the revocation of the recreation reserve status;

· That the recreation reserve status of 111R Golfland Drive not be revoked;

· That the recreation reserve status of 76R Aberfeldy Avenue be revoked subject to improved road crossing provision to Lloyd Elsmore Park being made across Aviemore Drive;

· That the local purpose (utility) reserve status of 2R Ti Rakau Drive not be revoked unless council is satisfied that it is not required for servicing (i.e. public access) purposes as part of the redevelopment of Pakuranga Mall / Plaza; and

· That the road reserve status of 72R Karaka Road be revoked.

31. In response staff can advise the Parks, Arts, Community and Events Committee that the reserve at 2R Ti Rakau Drive is bounded on three sides by legal road, and the masterplan for the redevelopment of Pakuranga Plaza shows that the reserve is not required now or in the future for access purposes (refer figure 5 in Attachment A). The owners of the adjacent petrol station site and the owners of Pakuranga Plaza are both obvious potential purchasers. If the reserve status is uplifted Eke Panuku will explore disposal options that will serve the interests of both potential purchasers.

32. Regarding 9R Fortyfoot Lane, Auckland Council’s Service and Asset Planning team has considered options for the establishment of a community trust to manage and control the reserve.

33. Under s.29, 30 and 34 Reserves Act 1977, only the Crown can appoint a voluntary organisation, board or trust to control and manage reserve land, and only if it is vested in the Crown. If council were to enter into a lease with a voluntary organisation, ownership would remain with council. This is not supported.

34. Therefore, staff recommend that the Parks, Arts, Community and Events Committee confirm that council proceed with its application to the Department of Conservation to revoke the reservation of 2R Ti Rakau Drive, 72R Karaka Road, 9R Fortyfoot Lane.

35. 76R Aberfeldy Avenue is seen as serving the immediate community well. While it is in close proximity to the significant Lloyd Elsmore Park, this is via a major road and the community has raised traffic safety concerns. As such, as part of any revocation decision for 76R Aberfeldy Avenue, the commissioners recommend the crossing across Aviemore Drive to Lloyd Elsmore Park be upgraded to make it safer and therefore more accessible. Unless that is implemented, the commissioners do not support the revocation.

36. Eke Panuku is working with Auckland Transport to determine if pedestrian links, including road crossings between 76R Aberfeldy Avenue, Highland Park and Lloyd Elsmore Park, can be improved. This work is ongoing, and staff will report back to the committee at a later date.

37. The independent commissioners also provided commentary regarding public perception of the revocation process. This included the suitability of council using its Open Space Provision and Open Space Acquisition policies in assessing and determining land suitable for revocation and disposal. The independent commissioners recommend that council considers developing a more fit for purpose formal revocation and deaccession (disposal) policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. This report recommends revocation of the reserve status of 9R Fortyfoot Lane, 2R Ti Rakau Drive and 72R Karaka Road. It is not known at this point what the potential future use of these sites will be and therefore what the potential impacts could be on carbon emissions.

39. While the future use for the four subject sites is not known, the proposed disposals are likely to lead to land use changes. We recognise that any form of construction and development can increase emissions.

40. Emissions associated with any potential redevelopment can be reduced through development standards agreed through a future development agreement, application of Eke Panuku’s Homestar 6 policy and requirements to reduce carbon emissions in commercial developments.

41. The subject sites are not coastal properties and are not likely to be impacted in the future by rising sea levels. Part of 2R Ti Rakau Drive is in a flood plain.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Council’s Community Investment team (formerly the Parks and Recreation Policy team), with input from Parks, Sport and Recreation department operational staff, has assessed the subject five sites against council’s open space policies and the provisions for reserves in accordance with the Reserves Act 1977 and support the revoking of the reserve status for all five sites.

43. Additional consultation with council’s Heritage team has been undertaken regarding historic or archaeological values associated with the sites. It was confirmed that council’s heritage records and GeoMaps overlays hold no known heritage values associated with them.

44. No other substantive feedback was received in response.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The Howick Local Board was consulted in July 2020 regarding the proposals to revoke the reserve status of sites within its local board area. The board resolved on its formal position at its 17 August 2020 business meeting.

46. The circumstances of the Emergency Budget meant that the Franklin Local Board was not consulted specifically on the reserve revocation of 72R Karaka Road prior to the approval to dispose. As a result, the board was consulted while the reserve revocation process was underway. The Franklin Local Board has now been consulted regarding the proposal to revoke the reserve status of the site and resolved on its formal position at its 14 December 2021 business meeting.

47. The hearing for the independent commissioners to hear and consider submissions was held in February 2022. A Howick Local Board Member attended the hearing and presented views on behalf of the local board. No representatives from the Franklin Local Board attended the hearing.

48. For the properties in this report, the local board’s views and preferences are summarised in the following table:

Board

Property

Local board views and preferences

Howick Local Board

· 9R Fortyfoot Lane, Sunnyhills

· 111R Golfland Drive, Howick

· 2R Ti Rakau Drive, Pakuranga

· The board does not support the revocation process for 9R Fortyfoot Lane and 111R Golfland Drive.

· The board supports the revocation process for 2R Ti Rakau Drive.

Franklin Local Board

· 72R Karaka Road, Beachlands

· The board supports the revocation process for the site.

49. The full resolutions of the above local boards are included as Attachment E.

Tauākī whakaaweawe Māori

Māori impact statement

50. Eke Panuku notified all the relevant mana whenua iwi authorities of the proposal to revoke the reserve status of the subject five sites.

51. Two submissions were received in response. Ngāti Te Ata Waiohua opposes the revocation of the reserve at 8 Magnolia Drive, Waiuku (not part of this report). Ngāti Paoa submitted a blanket objection to all the reserve revocations across Auckland. However, no reasons or a cultural assessment were received from Ngāti Paoa as part of the notification to Eke Panuku.

Ngā ritenga ā-pūtea

Financial implications

52. Capital receipts from the sale of properties not required by Auckland Council contribute to the Recovery and 10-year Budgets (2021-2031) by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

53. 111R Golfland Drive has a 2022 council rating valuation of $1,050,000. Should the Parks, Arts, Community and Events Committee accept staff advice and the independent commissioner’s recommendation to not proceed with the revocation of the reserve status, Auckland Council will forgo any sales proceeds from a disposal. Operational costs for the site are contained in current parks maintenance contracts and no additional costs are expected. Future capital investment in the site, for park furniture, play equipment or developing a formed sportsfield would likely require funding from Howick Local Board budgets.

54. Auckland Council’s Value For Money team and Eke Panuku will report to the Finance and Performance Committee on the impacts of retaining the site in council ownership on the asset recycling programme in the Recovery and 10-year Budgets (2021-2031).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. There is a risk that the Minister of Conservation may not approve the proposed reserve revocation of 9R Fortyfoot Lane, 2R Ti Rakau Drive and 72R Karaka Road. In such a circumstance the sites would remain in Auckland Council ownership subject to the Reserves Act 1977.

Ngā koringa ā-muri

Next steps

56. Subject to the Parks, Arts, Community and Events Committee accepting the independent commissioner’s recommendation to proceed with the application to revoke the reserve status of 9R Fortyfoot Lane, 2R Ti Rakau Drive and 72R Karaka Road, council staff will forward the resolution to the Department of Conservation with a request to uplift the reservation status of the four sites.

57. The request to the Department of Conservation will include the submissions and the commissioners consideration report and recommendation.

58. If the Minster of Conservation approves the request, a notice will be published in the New Zealand Gazette authorising the revocations.

59. If the reserve status of 2R Ti Rakau Drive is uplifted Eke Panuku will explore disposal options that will serve the interests of both potential purchasers, the owners of the adjacent petrol filling station site and the owners of Pakuranga Plaza.

60. Eke Panuku will continue to work with Auckland Transport to investigate improved pedestrian links, including road crossings, between 76R Aberfeldy Avenue and Lloyd Elsmore Park, and will report back to the committee on the requirement for any enhanced road crossings.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Property Information	169
b ⇩	Public notice	175
c ⇩	Analysis table - East Auckland reserves	179
d ⇩	Hearing Panel recommendation report	183
e ⇩	Local board resolutions	201

Ngā kaihaina

Signatories

Authors

Chairperson	Cr Alf Filipaina, MNZM
Deputy Chairperson	Cr Dr Cathy Casey
Members	Cr Josephine Bartley	Cr Tracy Mulholland
	Deputy Mayor Cr Bill Cashmore	Cr Daniel Newman, JP
	Cr Fa’anana Efeso Collins	Cr Greg Sayers
	Cr Pippa Coom	Cr Desley Simpson, JP
	Cr Linda Cooper, JP	Cr Sharon Stewart, QSM
	Cr Angela Dalton	Cr Wayne Walker
	Cr Chris Darby	Cr John Watson
	Cr Christine Fletcher, QSO	IMSB Member Glenn Wilcox
	Mayor Hon Phil Goff, CNZM, JP	Cr Paul Young
	Cr Shane Henderson
	Cr Richard Hills
	IMSB Member Tony Kake, MNZM

Date	Subject
27 April 2022	Resolution from Manurewa Local Board
9 May 2022	CONFIDENTIAL: Cultural Initiatives Fund – (no attachment)
10 May 2022	CONFIDENTIAL: Update on Te Onekiritea Point, Hobsonville Point Acquisition (no attachment)
24 May 2022	Clarification of geographic areas covered by the previously named Millwater and Silverdale community provision investigation
31 May 2022	Profile of Children and Young People in Auckland 2022 update
31 May 2022	Overview of Cemetery Services 2021/2022, supply and demand modelling and service improvements
3 June 2022	CONFIDENTIAL: Auckland Council grant to Woodhill Sands Trust for resource consent and judicial review process costs - (no attachment)

Date	Subject
6 April 2022	CONFIDENTIAL WORKSHOP: Arts & Culture 22/23 Proposed Work Programme (no attachment)

Author	Maea Petherick - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Claudia Wyss - Director Customer and Community Services