Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa /

Parks, Arts, Community and Events Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Arts, Community and Events Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 9 June 2022 at 10.38am.

 

present

 

Chairperson

Cr Alf Filipaina, MNZM

 

Deputy Chairperson

Cr Dr Cathy Casey

Presiding from 11.48am to 12.17pm, Item 11

Members

Cr Josephine Bartley

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Fa’anana Efeso Collins

via electronic link

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

via electronic link

 

Cr Angela Dalton

via electronic link

 

Cr Chris Darby

via electronic link

 

Cr Christine Fletcher, QSO

via electronic link

Until 3.40, Item 18,

from 3.54pm, Item C1

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Shane Henderson

via electronic link

 

Cr Richard Hills

via electronic link

Until 2.23pm, Item 15

 

IMSB Member Tony Kake

via electronic link

Until 1.48pm, Item 14

 

Cr Tracy Mulholland

via electronic link

 

Cr Daniel Newman, JP

via electronic link

Until 2.18pm, Item 15

from 3.45pm, Item C1

 

Cr Greg Sayers

via electronic link

 

Cr Desley Simpson, JP

via electronic link

Until 2.29pm, Item 15

 

Cr Sharon Stewart, QSM

via electronic link

 

Cr Wayne Walker

via electronic link

 

Cr John Watson

via electronic link

 

IMSB Member Glenn Wilcox

via electronic link

 

Cr Paul Young

via electronic link

 

 


Parks, Arts, Community and Events Committee

09 June 2022

 

 

 

Note:   due to technical difficulties the start of the meeting was delayed. Under Standing Order 3.1.4 the Chairperson used their discretion to extend the time for the meeting to start to enable members present to join the meeting.

 

 

Chair Cr A Filipaina opened the meeting with a karakia.

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

 

Member

Member

Cr A Filipaina

ü

Cr R Hills

ü

Cr J Bartley

ü

IMSB Member T Kake

ü

Cr C Casey

ü

Cr T Mulholland

ü

Deputy Mayor BC Cashmore

ü

Cr D Newman

ü

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr A Dalton

ü

Cr W Walker

ü

Cr C Darby

ü

Cr J Watson

ü

Cr C Fletcher

ü

IMSB Member G Wilcox

ü

Mayor P Goff

ü

Cr P Young

ü

Cr S Henderson

ü

 

 

 

1          Apologies

 

Resolution number PAC/2022/40

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)          accept the apologies from:

Early Departure

Cr L Cooper

IMSB Member T Kake

Cr D Simpson

CARRIED

Note:   Subsequently, Cr L Cooper did not leave the meeting early.

 

 

2          Declaration of Interest

 

Chair Cr A Filipaina declared an interest in Item 11 - Cultural Initiatives Funding 2022-2023 Marae & Papakāinga Development


 

 

3          Confirmation of Minutes

 

Resolution number PAC/2022/41

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 7 April 2022, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 9 June 2022

 

Resolution number PAC/2022/42

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)      tuhi / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      tūtohi / receive the summary of Parks, Arts, Community and Events Committee Information memoranda, workshops and briefings – 9 June 2022.

CARRIED

 


 

 

9

Scope to Reimagine Toi Whītiki

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes to the original motion, amending clause a), were made with the agreement of the meeting.

 

Resolution number PAC/2022/43

MOVED by Cr A Filipaina, seconded by Cr J Bartley:  

That the Parks, Arts, Community and Events Committee:

a)      whakaae / approve that resolution PAC/2021/43 pertaining to Toi Whītiki current state report and recommendations from the 9 September 2021 meeting be revoked and replaced as follows:

Resolution number PAC/2021/43

MOVED by Cr A Filipaina, seconded by Cr C Casey:

a)                   approve the development of a reimagined Toi Whītiki, as a collective impact framework that unites the creative sector towards a shared vision and common purpose of delivering public value for Aucklanders.

and replaced with:

a)           whakaae / approve that Toi Whītiki is reimagined as a sector strategy, developed by council in collaboration with the creative sector (see Attachment A of the agenda report for the options assessment).

b)      whakaae / approve the scope for the reimagining of Toi Whītiki as set out in paragraphs 56 to 79 of this report.

c)      whakaae / approve the establishment of a political working group to input into the reimagining of Toi Whītiki:

i)       the makeup of the group would be one Independent Māori Statutory Board representative, two local board representatives, and two Governing Body representatives

ii)      the specific terms of reference and confirmed membership list would be presented to committee following local body elections and establishment of committee structures.

CARRIED

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee, Item 9: Scope to Reimagine Toi Whītiki - Presentation

 

 

 


 

 

10

2022/2023 Arts, Culture and Heritage Regional Work Programme

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2022/44

MOVED by Cr C Casey, seconded by Cr A Dalton:  

That the Parks, Arts, Community and Events Committee:

a)      approve the 2022/2023 Arts, Culture, and Heritage Regional Work Programme investment areas and initiatives (Attachment A – Regional Creative Programme and Attachment B – Public Art Programme to the agenda report).

CARRIED

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee Item 10: 2022/2023 Arts, Culture and Heritage Regional Work Programme - Presentation

 

 

11

Cultural Initiatives Funding 2022-2023 Marae & Papakāinga Development

 

Chair Cr A Filipaina declared an interest in this item and took no part in the discussion or voting on the matter

The Chair, Cr A Filipaina vacated the chair in favour of the Deputy Chair, Cr Dr C Casey and left the meeting at 11.48am.

Deputy Chair, Cr Dr C Casey assumed the chair.

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2022/45

MOVED by Cr A Dalton, seconded by IMSB Member T Kake:  

That the Parks, Arts, Community and Events Committee:

a)      approve the following 2022/2023 Cultural Initiatives Fund grants, at a total value of $1,199,662 for marae and papakāinga/Māori housing development:

CIF Marae Development

 

Ngaa Hau E Whaa o Pukekohe

$170,000

Parish of Waipipi Lot 369a Trust (Rereteewhioi Marae)

$55,662

Te Kawerau Iwi Tiaki Trust (Te Henga Marae)

 $75,000

Auckland Tuhoe Society T/A Te Tira Hou Marae

$79,000

Te Mahurehure Cultural Marae Society Inc

$170,000

Ruapōtaka Marae

$100,000

Manurewa Marae Trust Board

$170,000

Pāpatūānuku Kōkiri Marae

$110,000 

CIF Papakāinga/Māori Housing

 

Ngāti Tamaterā Treaty Settlement Trust

$100,000

Motairehe Marae Trust

$170,000

Total amount:

$1,199,662

 

b)      request that the Director Customer and Community Services set appropriate conditions, including timing for releasing funds, for each of the grants identified in a).

CARRIED

 

Deputy Chair, Cr Dr C Casey vacated the chair. Chair, Cr A Filipaina returned to the meeting and resumed the chair at 12.17pm.

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee, Item 11:Cultural Initiatives Funding 2022-2023 Marae & Papakāinga Development - Presentation

 

 

12

Allocation of the Regional Sport and Recreation Programme Grant 2022/2023

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2022/46

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)      approve the following allocation of funding from the Regional Sport and Recreation Grants Programme 2022/2023 budget, for the amounts outlined below:

Organisation

Project description

Funding Allocation $

John Walker Find Your Field of Dreams Foundation

Children and young people swimming, sports, and recreation programmes. ($180,000 each year for three years FY22 – FY24)

$180,000

Touch NZ

Whānau centred sporting evening modules

$42,000

Aktive – Water Skills for Life

Water Skills for Life swimming lessons

$70,000

BLAKE

Marine activities programme

$25,000

Got to get out

Outdoor recreation experiences for youth programme

$43,539

ActivAsian

Improve cultural capability of sector organisations programme

$70,000

Blind Sport NZ

Youth cycling programme

$19,452

Tuilaepa Youth Mentoring Services

Basketball programme for Māori and Pasifika youth

$33,009

Ranui 135 Youth

Movement programmes for youth and women

$25,000

Total

$508,000

 

b)      approve the Regional Sport and Recreation Grants Programme 2023/2024 to open for applications on 27 January 2023 and close on 3 March 2023, allocating $508,000 from July 2023, in accordance with the Community Grants Policy (2014).

CARRIED

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee, Item 12: Allocation of the Regional Sport and Recreation Programme Grant 2022/2023 - Presentation



Meeting adjourned at 12.51pm and reconvened at 1.21pm.

 

 

13

Regional Parks Land Classification Programme

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2022/47

MOVED by Cr C Fletcher, seconded by Cr A Filipaina:  

That the Parks, Arts, Community and Events Committee:

a)      approve the reclassification of 30 parcels of reserve land, pursuant to section 24(2)(b) of the Reserves Act 1977, as described in Attachment A of the agenda report (dated 9 June 2022).

CARRIED

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee, Item 13: Regional Parks Land Classification Programme - Presentation

 

 

Note:   Following the request of a member the Chairperson requested the Governance Advisor to conduct a roll-call.

 

A roll-call was conducted that ascertained the following members were in attendance at the meeting: 

 

Member

Member

Cr A Filipaina

ü

Cr R Hills

ü

Cr J Bartley

ü

IMSB Member T Kake

ü

Cr C Casey

ü

Cr T Mulholland

ü

Deputy Mayor BC Cashmore

ü

Cr D Newman

ü

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr A Dalton

ü

Cr W Walker

ü

Cr C Darby

ü

Cr J Watson

ü

Cr C Fletcher

ü

IMSB Member G Wilcox

ü

Mayor P Goff

ü

Cr P Young

ü

Cr S Henderson

ü

 

 

 

 

14

Reserve revocation for accessway reserve R3 Newhaven Terrace Mairangi Bay

 

IMSB Member T Kake retired from the meeting at 1.48pm.

 

Resolution number PAC/2022/48

MOVED by Cr J Watson, seconded by Cr W Walker:  

That the Parks, Arts, Community and Events Committee:

a)      approve, subject to the satisfactory conclusion of any required statutory process, the revocation of the reserve status of R3 Newhaven Terrace Mairangi Bay described as Lot 242 DP 13311 being an unclassified local purpose (accessway) subject to the council retaining a pedestrian right of way over a defined portion of the reserve to ensure continued pedestrian access between Penzance and Hastings Roads.

b)      note that the revocation of the reserve status over R3 Newhaven Terrace Mairangi Bay is being recommended to enable its sale to the Presbyterian Church Trustees.

CARRIED

 

 

15

East Auckland Reserve Revocation Recommendations

 

Cr D Newman left the meeting at 2.18 pm.

Cr R Hills retired from the meeting at 2.23 pm.

Cr D Simpson retired from the meeting at 2.29 pm.

 

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

72R Karaka Road, Beachlands

a)          approve submission of a request to the Minister of Conservation to uplift the reserve status of 72R Karaka Road, Beachlands as it is no longer required by Auckland Council for reserve purposes;

2R Ti Rakau Drive, Pakuranga;

b)         approve submission of a request to the Minister of Conservation to uplift the reserve status of 2R Ti Rakau Drive, Pakuranga as it is no longer required by Auckland Council for reserve purposes;

c)          note that staff have confirmed that 2R Ti Rakau Drive is not required for servicing purposes as part of the future redevelopment of Pakuranga Plaza;

9R Fortyfoot Lane, Sunnyhills

d)         approve submission of a request to the Minister of Conservation to uplift the reserve status of 9R Fortyfoot Lane, Sunnyhills as it is no longer required by Auckland Council for reserve purposes;

e)          note that Auckland Council’s Service and Asset Planning team has considered the options for the establishment of a community trust to manage and control 9R Fortyfoot Lane, but does not support this proposal;

76R Aberfeldy Avenue, Highland Park

f)           note that Eke Panuku is working with Auckland Transport to investigate improved pedestrian links, including road crossings, between 76R Aberfeldy Avenue and Lloyd Elsmore Park, and will report back with a recommendation at a later date;

111R Golfland Drive, Howick

g)         accept the recommendation of the independent commissioners that Auckland Council not proceed with revoking the reserve status of 111R Golfland Drive, Howick.

 

 

The motion was put in parts

 

Resolution number PAC/2022/49

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

72R Karaka Road, Beachlands

a)          approve submission of a request to the Minister of Conservation to uplift the reserve status of 72R Karaka Road, Beachlands as it is no longer required by Auckland Council for reserve purposes;

2R Ti Rakau Drive, Pakuranga

b)         approve submission of a request to the Minister of Conservation to uplift the reserve status of 2R Ti Rakau Drive, Pakuranga as it is no longer required by Auckland Council for reserve purposes;

c)          note that staff have confirmed that 2R Ti Rakau Drive is not required for servicing purposes as part of the future redevelopment of Pakuranga Plaza;

76R Aberfeldy Avenue, Highland Park

f)           note that Eke Panuku is working with Auckland Transport to investigate improved pedestrian links, including road crossings, between 76R Aberfeldy Avenue and Lloyd Elsmore Park, and will report back with a recommendation at a later date;

111R Golfland Drive, Howick

g)         accept the recommendation of the independent commissioners that Auckland Council not proceed with revoking the reserve status of 111R Golfland Drive, Howick.

CARRIED

 

Resolution number PAC/2022/50

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

9R Fortyfoot Lane, Sunnyhills

e)          approve submission of a request to the Minister of Conservation to uplift the reserve status of 9R Fortyfoot Lane, Sunnyhills as it is no longer required by Auckland Council for reserve purposes;

f)           note that Auckland Council’s Service and Asset Planning team has considered the options for the establishment of a community trust to manage and control 9R Fortyfoot Lane, but does not support this proposal;

A division was called for, voting on which was as follows:

 

For

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr S Henderson

IMSB Member G Wilcox

Against

Cr J Bartley

Cr T Mulholland

Cr G Sayers

Cr S Stewart

Cr W Walker

Cr J Watson

Cr P Young

Abstained

Cr C Fletcher

The motion was declared carried by 11 votes to 7.

CARRIED

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee, Item 15: East Auckland Reserve Revocation Recommendations - Presentation

 

 

16

Ongoing Management of Motorised Vehicles Driving on Muriwai Beach

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes to the original motion were incorporated under clause a) and by adding new clause c), with the agreement of the meeting.

 

Resolution number PAC/2022/51

MOVED by Cr A Filipaina, seconded by Deputy Mayor BC Cashmore:  

That the Parks, Arts, Community and Events Committee:

a)      whakaae / approve community consultation on whether to introduce a fee for accessing Te Oneone Rangatira / Muriwai Beach via Coast Road, and the value of that fee

b)      whakaae / approve the continued seasonal closure of the Coast Road gate to remove vehicle traffic from Te Oneone Rangatira / Muriwai Beach to enable visitors to safely recreate on the beach during high use summer periods, avoid environmental damage to dune ecosystems by vehicles and reduce the risk of fire

c)      tuhi ā-taipitopito / note that the consultation feedback will be brought back to the Parks, Arts, Community and Events Committee to inform a recommendation on the introduction of a fee to the Finance and Performance Committee.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr A Dalton

Cr C Darby

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr P Young

Against

Cr G Sayers

Cr S Stewart

Cr W Walker

Cr J Watson

IMSB Member G Wilcox

Abstained

Cr L Cooper

Cr S Henderson

Cr T Mulholland

The motion was declared carried by 11 votes to 5.

CARRIED

 

Attachments

a     9 June 2022 - Parks, Arts, Community and Events Committee, Item 16: Ongoing Management of Motorised Vehicles Driving on Muriwai Beach - Presentation

 

 

17        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

18        Procedural motion to exclude the public

Resolution number PAC/2022/52

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Acquisition of land for new Northwest Cemetery

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information which identifies land the council seeks to acquire for open space.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

]3.40pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.06pm            The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Acquisition of land for new Northwest Cemetery

 

Resolution number PAC/2022/53

MOVED by Cr G Sayers, seconded by Cr S Henderson:  

e)      agree that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land for a new cemetery in the northwest of Auckland until settlement, and only then is the resolution to be re-stated.

 

 

 

4.06pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................