I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 16 June 2022

10.00am

This meeting will proceed via MS Teams and either a recording or a written summary will be uploaded to the Auckland Council website.

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor

 

10 June 2022

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Puketāpapa Local Board

16 June 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Stardome  update – Victoria Travers, Chief Executive                                    5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                           6

12        Notice of Motion - Member B Shen - Kerbside Bins and Intensification in Auckland  9

13        Approval for three road names at  5-19 Kallu Crescent and 14-16 Roseman Avenue and 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street, Mount Roskill, Auckland 1041                                                                                                19

14        Approval of the 2022/2023 Puketāpapa Local Board Customer and Community Services work programme                                                                                          35

15        Approval of the 2022/2023 Puketāpapa Local Board Local Board Infrastructure and Environmental Services Work Programme                                                              51

16        Approval of the Puketāpapa Local Board Tataki Auckland Unlimited Work Programme 2022/2023                                                                                                 63

17        Approval of the Puketāpapa Local Board Auckland Emergency Management work programme 2022/2023                                                                                                 67

18        Approval of the Puketāpapa Local Board Plans and Places work programme 2022/2023                                                                                                                      71

19        Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021                                    75

20        Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change                                                                                          83

21        Puketāpapa Quick Response Round Two 2021/2022, grant allocations               93

22        Sport and Recreation Facilities Investment Fund 2022 - Local Board views       99

23        Community Facilities Network Plan revised Action Plan (2022)                          105

24        2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update    135

25        Albert-Eden-Puketāpapa Ward Councillors' Updates                                           171

26        Chairperson's Report                                                                                                173

27        Board Member Reports                                                                                             179

28        Record of Puketāpapa Local Board Workshop Notes                                          187

29        Governance Forward Work Programme Calendar                                                199

30        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 May 2022 as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Stardome  update – Victoria Travers, Chief Executive

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Victoria Travers, Chief Executive of Stardome to deliver a presentation.

Whakarāpopototanga matua

Executive summary

2.       Victoria Travers, Chief Executive of Stardome will be in attendance to deliver a presentation providing an update on the strategic direction and events for Stardome.

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      thank Victoria Travers for her attendance and Deputation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member B Shen, Seconded by Deputy Chair J Turner for consideration under item 12.

 


Puketāpapa Local Board

16 June 2022

 

 

Notice of Motion - Member B Shen - Kerbside Bins and Intensification in Auckland

File No.: CP2022/08202

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       Member B Shen has given notice of a motion that they wish to propose.

2.       The notice, signed by Member B Shen and Deputy Chair J Turner as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Puketāpapa Local Board:

a)      express concern over the resource consent applications for multi-unit residential developments, particularly townhouses, that do not appear to consider the effects of multiple bins on the kerbside.

b)      note that local examples (some attached in context below) have been built in the Puketāpapa Local Board area that are causing negative impacts to the use of streets for all community members, highlighting the urgent need for work in this area.

c)      note that an excessive number of bins in the public realm on rubbish collection days can have an adverse effect by:

i)        crowding on limited kerbside space

ii)       blocking the footpath creating accessibility issues including obstructing children from walking, riding and scooting safely to school

iii)      making it difficult for rubbish trucks to access bins creating inefficiencies and causing a protracted hazard on the road

iv)      clash with driveways and parked cars

v)      amplifying undesirable effects such as odours and unkept bins

vi)      creating multiple hazards for road users, especially in extreme weather events or when bins fall over

d)      note that with the townhouse/terrace house typology being increasingly popular under the Auckland Unitary Plan provisions and more units per site being developed, a swift response to protect our public realm and create better waste outcomes should be established urgently.

e)      note that to achieve the ‘quality compact’ city outlined in the Auckland Plan, increasing brownfield development in existing neighbourhoods means this issue must be addressed sooner rather than later as they have long-term impacts on the neighbourhood level.

f)       acknowledge that work is being done by the Waste Solutions team looking at different typologies and their suitability for kerbside and Auckland Council non-standard waste services for denser development

g)      endorse the waste minimisation and landfill diversion kaupapa of the Waste Management and Minimisation Plan (WMMP) 2018 with multiple bin types, as captured in our feedback resolution PKTPP/2021/198 (attached).

h)      note that the upcoming changes to waste services, pending decisions from the Governing Body, which will likely result in three types of bins per household including the foodscrap service will amplify the issues on the kerbside.

i)        request the Environment and Climate Change Committee and Planning Committee work collaboratively to create provisions in the Auckland Unitary Plan and upcoming waste services to ensure Tāmaki Makaurau’s streetscape and footpaths are accessible and enjoyable to use.

j)        recommend that a threshold be determined where if a number of units (or some other trigger) for multi-unit residential development is exceeded, there is a requirement for a multi-unit residential waste service that is catered for onsite with bin provisions to enable the use of Auckland Council’s non-standard service so that the use of the kerbside is not required, which can be checked during the resource consent stage or other process for all development

k)      note that the Medium Density Residential Standards from Central Government can in some cases bypass the resource consent process and the scrutiny of the waste services team at council so provisions must be made clear and required in planning provisions

l)        request that provisions be set out where Auckland Council can provide non-standard service to multi-unit residential so that:

i)        developments are a part of the waste reduction kaupapa under the WMMP, as the waste programmes evolve

ii)       a baseline service can be provided by Auckland Council if a private provider is not providing waste collection services, noting that these provisions should by default allow for the collection of different waste streams

iii)      developers and designers can be certain of what is required to enable good practice waste management practices such as landfill diversion

m)     note Auckland Council’s role as custodians of the public realm to ensure equitable and accessible use of the road corridor

n)      request that this Notice of Motion is sent to the Environment and Climate Change Committee and the Planning Committee for action

o)      request that this Notice of Motion is circulated to all Local Boards for information as this is related to the growth that the city is experiencing around the region and there may be local examples in different contexts that can be useful for the work Auckland Council needs to do in addressing this issue.

p)      request that this Notice of Motion is sent to Kāinga Ora and Fletcher Living as major developers in the Puketāpapa area.

q)      request investigation into adding kerbside bin numbers to our ‘trigger list’ for resource consents that are raised for the Local Board’s attention.

 

 

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion Member B Shen - Kerbside Bins and Intensification in Auckland

13

      

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Approval for three road names at  5-19 Kallu Crescent and 14-16 Roseman Avenue and 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street, Mount Roskill, Auckland 1041

File No.: CP2022/07647

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Puketāpapa Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 5-19 Kallu Crescent and 14-16 Roseman Avenue.

2.       To seek approval from the Puketāpapa Local Board to name two new private roads, being two commonly owned access lots (COALs), which will be created by way of a future subdivision development at 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street.

Whakarāpopototanga matua

Executive summary

3.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

4.       The developer and applicant, Kāinga Ora has proposed the names presented below for consideration by the Local Board.

5.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards) as well as the Puketāpapa Local Board Road naming guideline. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

6.       The proposed names for the new private road at 5-19 Kallu Crescent and 14-16 Roseman Avenue are:

·    Gordon Alexander Lane (Applicant Preferred)

·    Centennial Lane (Alternative 1)

·    Nature Forest Lane (Alternative 2)

7.       The proposed names for the new private roads at 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street are:

Road 1

·    Eric Jackson Lane (Applicant Preferred)

·    Nature Forest Lane (Alternative 1)

·    Evangelist Lane (Alternative 2)

 

 

Road 2

·    Tame Cassidy Lane (Applicant Preferred)

·    Rozzie Lane (Alternative 1)

·    Nature Forest Lane (Alternative 2)

8.       Following a workshop session with the Local Board on 26 May 2022, Kāinga Ora is applying to name three private roads associated with two separate subdivision developments.

9.       The names “Centennial Lane” and “Nature Forest Lane” were previously presented to the Puketāpapa Local Board as alternatives for Mount Roskill South Development on the 15 October 2020. These names were not selected by the Local Board for the Mount Roskill South Development and the Local Board has indicated to Kāinga Ora that these names can be re-presented to Local Board for consideration.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approves the name Gordon Alexander Lane (applicant’s preferred name) for the new private road created by way of subdivision at 5-19 Kallu Crescent and 14-16 Roseman Avenue, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90098288 and resource consent references BUN60356373 and SUB60356375).

b)      approves the names Eric Jackson Lane (applicant’s preferred name) for ROAD 1 and Tame Cassidy Lane (applicant’s preferred name) for ROAD 2 which will be created by way of a future subdivision at 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90098288).

Horopaki

Context

10.     Resource consent reference BUN60356373 (subdivision reference number SUB60356375) was issued in 31 July 2021 for the construction of 27 new residential freehold units and one commonly owned access lots (COAL) at 5-19 Kallu Crescent and 14-16 Roseman Avenue. Site and location plans of this development can be found in Attachments A and B.

11.     Kāinga Ora is proposing a residential development at 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street involving the construction of 30 residential units and creation of two COALs. Site and location plans of this development can be found in Attachments C and D. No resource consent has been granted for this development yet. Kāinga Ora has been made aware of the fact that the naming process does fix the centrelines of roads and any changes to the road layout in the future may require further approval(s).

12.     In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

13.     Therefore, in the development at 5-19 Kallu Crescent and 14-16 Roseman Avenue, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment B, where the COAL that requires a name is highlighted in yellow.

14.     Therefore, in the development at 12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street, the new COALs each require a road name because each of the COALs will be serving more than five lots. This can be seen in Attachment D, where the COALs that require to be named are highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

16.     The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

17.     Theme:  The proposed road names are to commemorating people who used to live in the area and were part of the Mount Roskill community. The proposed road names also reflect the landscape and environmental features of the area.

5-19 Kallu Crescent and 14-16 Roseman Avenue

Proposed name

Meaning (as described by applicant)

Gordon Alexander Lane

(Applicant preferred)

Through consultation, Kāinga Ora ascertained this name. This family settled in Freeland Ave decades ago and was one of the first to move in.

“The reasons I would like a road named is so as all the grandchildren grow and learn about our family history. In the 1950s they were in the transit camp in Western Springs with children and was one of the first families to move into Freeland Ave. They had 9 children and it was the Macdonald family home for about 45 years I’m sure this would have been something Rona and Gordon would approve of.”

Centennial Lane (Alternative 1)

This name is taken from Centennial Park, located in the neighbouring suburb of Mount Eden. The park was officially opened in 1941 and has a beautiful lake. Some members of the community associate Centennial Park with wonderful memories from their childhood

Nature Forest Lane

(Alternative 2)

The community describes Mount Roskill to be surrounded by green land and parks, with lots of native trees, plants and flowers. Nature is an attribute New Zealand is well known for all over the world, and this name demonstrates the pride of the community in the area they live in

 

 

 

 

 

 

 

12, 14A, 16A and 18 Playfair Road and 6A, 8 and 8A Vercoe Street

Road Number

Proposed name

Meaning (as described by applicant)

Road 1

Eric Jackson Lane (Applicant preferred)

Proposed by 3 people (one including to be named after his wife Joan as well): “Eric was a dynamic and tireless worker within our community. He (and his wife Joan) were instrumental in establishing the Victory Baptist Church in Laingholm. They then ran the Baptist Hostel for out of town University students, located in Gillies Avenue. They were the “Mum and Dad” to hundreds. From there their lives were centred around the community around Roskill Baptist. Apart from roles within the Church, he (they) established and ran the Mount Roskill Foodbank and Furniture bank sourcing funding, resources, materials as well as repairing and delivering to needy families. They were also actively involved in the settlement of immigrants into the Roskill community. They established and ran the Opportunity Shop on Richardson Road opposite May Road School until very recently providing good clothing and furniture to people in the community at giveaway pricing. Eric was on a number of Boards throughout wider Auckland related to property and property development because of his practical and visionary approach. As a retired Science Advisor from the Ministry of Education, he was also known internationally for the development and installation of “Pipehenge” an educational climbing frame utilising and enabling the teaching of astronomy that was unique to individual playgrounds throughout New Zealand and the world. This sits outside the Stardome observatory at One Tree Hill. He was a life member and active board member of the Carey Park Trust and also was on the Board of World Vision. ‘Jackson’ by itself was not accepted by LINZ as there is a road in close proximity with the same name.

Nature Forest Lane (Alternative 1)

From student at Hay Park Primary “The reason I chose this name is because one of the things that tourists from around the world love about Aotearoa (New Zealand) is our trees, plants, flowers etc. There are alot of native plants and trees around us, we also have green land all around us. Here in Mt Roskill most of our water is clean and pure. That’s why I think we should name it Nature First Lane”.

Evangelist Lane

(Alternative 2)

From student at Hay Park Primary “because Mt Roskill Hill was named after John Roskill who visited Auckland in 1852 and later lived there until he died. The reason I picked Evangelist Road was because John Roskill was an Evangelist. Personally, I think Evangelist is quite a unique name which may remind people of John Roskill.”

Road 2

Tame Cassidy Lane

(Applicant preferred)

 

Proposed by a community member: “He was an extraordinary man who was greatly loved by many over the years. We have never really found anyone quite like him as a Kaumatua for Roskill since especially when it comes to having such a passion for Puketāpapa like he did. He was also a long time resident of Denize Road just off Stoddard Rd and so it seems apt that his name be put forward. One of his greatest contributions he made in Mt Roskill was his ability to relate across all cultures and bring people together; especially when there was an influx of many new refugees and migrants around the year 2000 and onwards.

https://www.stuff.co.nz/auckland/local-news/centralleader/9925857/Beloved-kaumatua-dies-after-longillness

Rozzie Lane

(Alternative 2)

From student at Hay Park School “because it's related to all the other names in Mt Roskill.”

Nature Forest Lane (Alternative 2)

From student at Hay Park Primary “The reason I chose this name is because one of the things that tourists from around the world love about Aotearoa (New Zealand) is our trees, plants, flowers etc. There are alot of native plants and trees around us, we also have green land all around us. Here in Mt Roskill most of our water is clean and pure. That’s why I think we should name it Nature First Lane”.

 

18.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 as well as the Puketāpapa Local Board Road Naming guideline respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

19.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at the locations.

20.     Road Type: ‘Lane’ is an acceptable road type for the new private roads, suiting the form and layout of the COALs.

21.     Consultation: Community groups including students from Hay Park School and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

25.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

26.     At a hui held by Kāinga Ora with local iwi, it was discussed that the community should be involved for suggestion of names for the new private roads, seeing as mana whenua had named the public roads. Mana whenua were contacted and provided the name options received from the community for comment and feedback on the 11 September 2021. However, no response or further comments or suggestions were received. It is therefore taken that the community names were considered fair and appropriate, as discussed at the earlier hui.

27.     This sites are not listed as sites of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

28.     The road naming process does not raise any financial implications for the Council.

29.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

31.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Kallu Location Map

27

b

Kallu Site Plan

29

c

Playfair Location Map

31

d

Playfair Site Plan

33

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Approval of the 2022/2023 Puketāpapa Local Board Customer and Community Services work programme

File No.: CP2022/07449

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Puketāpapa Local Board Customer and Community Services work programme and its associated budget (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       This report presents the 2022/2023 Puketāpapa Local Board Customer and Community Services work programme for approval from the following departments:

·    Connected Communities

·    Community and Social Innovation

·    Community Facilities

·    Parks, Sports, and Recreation

·    Regional Service Planning, Investment and Partnerships

3.       In addition, the 2023/2024 Customer and Community Services work programme and the 2023/2024 and 2024/2025 Customer and Community Services - Community Facilities Department work programme are presented for approval in principle.

4.       To support the delivery of the local board’s outcomes and aspirations highlighted in the Puketāpapa Local Board Plan 2020, Customer and Community Services presents a work programme for local board approval each financial year.

5.       The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

6.       The work programme has been developed with the local board providing feedback to staff on project and activity prioritisation through a series of workshops, held between October 2021 and May 2022.

7.       The work programme development process takes an integrated approach to planning activities, involving collaboration between the local board and staff from across the council.

8.       Within the Customer and Community Services work programme, the Community Facilities Department has identified several projects for the 2023/2024 and 2024/2025 financial years as part of the Risk Adjusted Programme (RAP).

9.       Approval is sought for the planning and design of the RAP projects to commence during the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

10.     The work programme includes projects proposed to be funded from regional budgets subject to approval by the Parks, Art, Community and Events Committee, including Landslide Prevention, Local Parks and Sports Field Development budgets. The local board can provide formal feedback on these regional projects by way of resolutions to this report.

11.     There is still a degree of uncertainty about the delivery of activities due to the unpredictability of COVID-19. In the event of further COVID-19-related disruptions, some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

12.     Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

13.     Once approved in June 2022, the local board will receive quarterly progress updates on the delivery of the 2022/2023 work programme.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

b)      approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c)      approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d)      approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report).

e)      provide feedback for consideration by the Parks, Arts, Community and Events Committee on projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

f)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

 

Horopaki

Context

14.     The Auckland Plan 2050 (Auckland Plan) is council’s long-term spatial plan to ensure Auckland grows in a way that will meet the opportunities and challenges ahead.  It aims to contribute to Auckland’s social, economic, environmental and cultural wellbeing.

Diagram

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15.     Local board plans align with the Auckland Plan and set out local community priorities and aspirations. The 2022/2023 Customer and Community Services work programme in turn aligns to not only the local board plans but the appropriate Auckland Council plans, policies and strategies.

16.     Work programme activities align to one or more of the following 2020 Local Board Plan outcomes:

·        Outcome 1 - Inclusive communities that are healthy, connected and thriving

·        Outcome 2 - Our people speak up and help shape our future

·        Outcome 3 - Our environment is protected and enhanced for present and future generations

·        Outcome 4 - Well-planned neighbourhoods and vibrant public spaces

·        Outcome 6 - Thriving local economy with opportunities to learn, work and volunteer

17.     Development of the work programme is based on consideration of community needs and priorities, availability of resources and funding, Treaty of Waitangi obligations, external partnerships and risk assessment.

18.     The Customer and Community Services directorate provides a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of Auckland’s people, places and natural environment. These are designed and implemented to meet the unique needs of the local community.

19.     Development of the work programme follows an integrated approach to planning activities by the following departments of the directorate:

Tātaritanga me ngā tohutohu

Analysis and advice

20.     The work programme demonstrates the phasing of programme and project delivery for the 2022/2023 financial year.

21.     Delivery of the work programme commences from 1 July 2022, and in some cases comprises a continuation of implementation from previous financial years, including annually occurring events or projects and ongoing programmes.

22.     New activities and investments, and potential carry-forward items also form part of the work programme.

23.     Table one summarises the approval status required for the three financial years presented within the work programme.

 

 

 

 

 

 

Table one: Customer and Community Services local board work programme approvals

Department

2022/2023

2023/2024

2024/2025

Community Facilities

Approve

Approve in principle

Approve in principle

All other Customer and Community Services departments

Approve

Approve in principle

N/A

 

24.     Community Facilities presents a three-year rolling work programme so that delivery and financial commitments against the capital works programme can be planned.

25.     Approval of unique multi-year projects, particularly capital works, in the 2022/2023 work programme may lead to contractual commitments to the future budget needed to complete the project in 2023/2024 or 2024/2025.

26.     The remainder of Customer and Community Services presents the work programme in descending three-year increments and are therefore only presenting years two and three of the three-year work programme.

27.     The local board will be updated by staff on the delivery of the programme by way of quarterly performance reports.

Proposed amendments to the 2022/2023 work programme

28.     The local board approved the 2021/2022 Customer and Community Services work programme in June 2021 and approved in principle the 2022/2023 and 2023/2024 work programmes.

29.     The 2022/2023 work programme contains variations to the version that was approved in principle last year. These include the addition of new activities, changes to existing activities, such as required budget allocation and delivery timeframes, and identifies some activities that have been stopped.

30.     Table two highlights the new activities in the work programme:

Table two: work programme activities that are new

ID

Activity name

Lead Department

Budget

1037

PKTPP: Dog walking network assessment

CCS: PSR – Park Services

$0

2999

PKTPP: Community Parks: service assessment - planning for growth

CCS: PSR – Park Services

$20,000

3503

Puketāpapa: he Taunga Pahikara  - Puketāpapa: a cycling haven -  10% contribution

CCS: Connected Communities – Community Delivery

$0

3504

Improved use of Fickling Center

CCS: Connected Communities – Community Delivery

$5,000

31747

3-7 Howell Crescent Mount Roskill - develop new neighbourhood park

C&CS: Community Facilities

$1,800,000

31591

Cameron Pools - renew - HVAC, pool plant equipment and systems FY22/23 - FY24/25

C&CS: Community Facilities

$450,000

31593

Cameron Pools - renew - pool plant equipment FY22/23 - FY24/25

C&CS: Community Facilities

$75,000

36710

Keith Hay Park - renew sport fields and lighting

C&CS: Community Facilities

$1,136,675

36695

Lynfield Recreation Centre - refurbishment - interior and exterior FY2024-FY205

C&CS: Community Facilities

$205,377

31765

Lynfield Recreation Centre - renew - mains power cable

C&CS: Community Facilities

$120,000

35934

Lynfield Reserve - new - cycle parking

C&CS: Community Facilities

$2,500

32003

Open space furniture, fixtures and signage - renew - FY24/25 - FY26/27 - Puketāpapa

C&CS: Community Facilities

$180,000

32004

Open space signage - renew - FY24/25 - FY26/27 - Puketāpapa

C&CS: Community Facilities

$350,000

32005

Open space sports parks - renew - FY24/25 - FY26/27 equipment Puketāpapa

C&CS: Community Facilities

$80,000

31721

Pah Homestead - renew - Variable Refrigeration Unit and Equipment

C&CS: Community Facilities

$90,000

27663

Turner Reserve - develop toilet facilities

C&CS: Community Facilities

$750,000

35933

Waikōwhai Park - new - cycle parking

C&CS: Community Facilities

$3,800

 

31.     Table three highlights the activities that were approved in principle in June 2021 but have stopped, or proposed activities that did not start, and are therefore not included in the 2022/2023 work programme:

Table three: work programme activities that have been removed from the work programme

Previous ID

Activity name

Lead department

679

PKTPP: Urban Ngahere Growing FY22

CCS: PSR – Park Services

2792

Carry over for completion -PKTPP: Play provision gap analysis

CCS: PSR – Park Services

2794

CFWD CARRY FORWARD PKTPP Open space service provision planning

CCS: PSR – Park Services

2837

CFWD PKTPP: Te Kete Rukuruku (Māori naming of parks and places) tranche one

CCS: RSPIP – Māori Outcomes

 

COVID-19 considerations for Customer and Community Services

32.     The work programme includes activities that respond to the impacts of COVID-19 by providing:

·     safe and welcoming spaces

·     inclusive events to bring the community back together

·     community support, including grants

·     stronger connections with other organisations, including Council Controlled Organisations, iwi and Māori organisations, business associations, community organisations and central government agencies, which also serve Auckland’s communities.

33.     There is still a degree of uncertainty about the delivery of these activities due to the unpredictability of COVID-19. In the event of further COVID-19 related disruption some activities within the work programme are able to be modified should changes to restrictions and resourcing eventuate. Changes to some activities may lead to delays in delivery and/or the need to adjust project budgets.

34.     Current capex delivery challenges include increased material and labour costs, as well as shortages in both sectors, this in turn will lead to increased overall project costs.

35.     Current supply chain issues, obtaining building materials, may lead to delays in project delivery. Increased costs and delays will be managed as part of the ongoing management of work programmes via additional RAP projects, and the rephasing of projects to accommodate increased budget and address material shortages.

Māori Outcomes

36.     Local boards play a vital role in representing the interests of all Aucklanders and are committed to the Treaty-based obligations and to Māori participation and development.

37.     Auckland Council has important statutory obligations with respect to Te Tiriti o Waitangi. Honouring Te Tiriti o Waitangi and supporting Māori Outcomes is implicit within the entire work programme.

38.     A thriving Māori identity is Auckland’s point of difference in the world. It advances prosperity for Māori and benefits all Aucklanders.

39.     The local boards recognise the importance of building meaningful relationships with mana whenua, maatawaka and whānau, and understanding Māori aspirations.

40.     Table four shows the outcomes, objectives and key initiatives from the local board plan recognise these areas of common interest.

Table four: local board plan Māori outcomes, objectives and initiatives

Outcomes

Objectives

Initiatives

Outcome 1: Inclusive communities that are healthy, connected and thriving

Improved community understanding of te ao Māori

 

·    Work with mana whenua and mataawaka on shared goals, such as signage that shares Māori stories and history

·    Ensure Māori tikanga (customary practices) and te reo are included in local events, such as Matariki, and visible in Puketāpapa

Outcome 2: Our people speak up and help shape our future

More input by Māori into local decision-making

 

·    Work with mana whenua on key projects, such as te reo Māori names for parks

·    Support Māori organisations to reach out to their communities for input into key local board proposals

Outcome 3: Our environment is protected and enhanced for present and future generations

Improve the mauri of awa and the Manukau Harbour

 

·    Support environmental projects to draw on mātauranga Māori (Māori knowledge), promote te reo Māori and an understanding of te ao Māori

·    Work with mana whenua, and mataawaka entities, the Tūpuna Maunga Authority, the Manukau Harbour Forum and the community to improve environmental health and people’s connection to the natural environment

Outcome 4: Well-planned neighbourhoods and vibrant public spaces

Incorporate Māori design principles in the area

 

·    Work with mana whenua to tell stories of Māori cultural heritage throughout our parks and open space network

·    Encourage housing developers to promote the visibility of Māori identity in the built environment of Tāmaki Makaurau / Auckland

·    Seek opportunities in council projects to use Māori design principles

 

41.     There is a wide range of activity occurring across Tāmaki Makaurau to advance Māori outcomes. Much of this is led by mana whenua and Māori organisations, as well government organisations, non-government organisations and businesses. 

42.     The Auckland Plan’s focus on Māori culture and identity is encapsulated in the outcome: Māori Identity and Wellbeing.

43.     Kia Ora Tāmaki Makaurau, council’s Māori Outcomes performance measurement framework, captures the majority of council’s Māori outcome strategy and planning. The framework responds to the needs and aspirations that Māori in Tāmaki Makaurau, both mana whenua and mataawaka, have expressed to council. 

44.     The work programme includes activities that have an objective to deliver outcomes for and with Māori. Attachment B sets out the activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas.

45.     Table five shows the strategic priority areas and alignment to Kia Ora Tāmaki Makaurau outcomes.

Table five: local board work programme Māori outcome areas

Strategic priority area

Kia Ora Tāmaki Makaurau outcome

Kaitiakitanga

Kia Ora te Taiao

Māori business, tourism and employment 

Kia Ora te Umanga

Māori identity and culture 

Kia Ora te Ahurea

Marae development

Kia Ora te Marae

Papakāinga and Māori housing 

Kia Ora te Kāinga

Realising rangatahi potential 

Kia Ora te Rangatahi

Te reo Māori 

Kia Ora te Reo

Whānau and tamariki wellbeing

Kia Ora te Whānau

 

46.     The Customer and Community Services directorate lead or contribute to programmes that align with all outcomes. Particular priorities are Kia Ora te Marae, Kia Ora te Whānau and Kia Ora te Reo. 

47.     In a COVID-19 recovery environment there is increasing focus on Kia Ora te Umunga /   Māori Business, Tourism and Employment and the role that the council can play, not only in supporting economic recovery, but in a thriving Māori economy. 

48.     Kia Ora te Ahurea / Māori Identity and Culture is often a focus for local boards as events and place-based design often plays an important part in many local programmes.

Work programme budget types and purpose

49.     Work programme activities are funded from various budget sources, depending on the type of delivery. Some activities within the work programme are funded from two or more sources, including from both local and regional budgets.

50.     Table six outlines the different budget types and their purpose that fund the work programme.

Table six: work programme budget types and purpose

Budget type

Description of budget purpose

Locally Driven Initiatives (LDI)

A development fund used to advance local operational and capital activities at the discretion of the local board

Asset Based Services (ABS)

Allocated to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services, grants and staff time to deliver activities

Local renewals

A fund dedicated to the partial renewal or full replacement of assets including those in local parks and community facilities

Growth (local parks and sports field development)

Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs

Coastal

A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons

Landslide prevention

A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region

Specific purpose funding

Funds received by the council, often from external sources, held for specific local board areas, including compensation funding from other agencies for land acquisitions required for major projects

One Local Initiative (OLI)

Funds allocated to a local board priority project in alignment with the Long-term Plan 2018-2028

Long-term Plan discrete

Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure

Kauri Dieback Funding

Part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund used to implement the national kauri dieback programme standards

External funding

Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

51.     The capital projects to be delivered in the Puketāpapa Local Board area, together with identified budgets and main funding sources, are shown in Attachment A.

52.     The budgets associated with the capital works programme are estimates only, costs are subject to change and may need to be refined as the project progresses through the design and delivery process. Once activity details are more clearly defined, staff will update the work programme for approval in subsequent years.

53.     The capital works projects have been geo-spatially mapped to indicate the location of projects within the local board area (Attachment C). Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

54.     The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

55.     Several capital projects in the 2023/2024 and 2024/2025 work programme have been identified as part of the Risk Adjusted Programme and outlined in Attachment A.

56.     Local board approval is sought for the commencement of these projects in the 2022/2023 financial year, so that they can be prioritised if other already approved projects cannot be delivered or are delayed due to unforeseen reasons.

Regionally funded activities included in the local board work programme

57.     Some activities from the Landslide Prevention and Local Parks and Sports Field Development (growth) budgets are funded regionally and will be presented to the Parks, Arts, Community and Events Committee for approval after 30 June 2022.

58.     The local board has decision-making responsibility for these activities within parameters set by the Governing Body, which include project location, scope, and budget. These activities are therefore included in the work programme. 

59.     The local board can provide feedback on the activities outlined in Attachment D. Staff will present this feedback to the Parks, Arts, Community and Events Committee when they consider regionally funded activities.

Process for changes to the approved work programme

60.     Some projects in the work programme require further local board decisions as they progress through the delivery process.

61.     Where further decisions are anticipated they have been indicated in the work programme, and decisions will be sought as required through local board business meetings.

62.     Amendments to the work programme or specific projects may also be required as projects progress, in response to more detailed design and costing information, community consultation, consenting requirements and similar factors.  

63.     Amendments to the work programme or specific projects will be managed in accordance with the established local board delegations to staff.

64.     The work programme includes community leases. Lease renewals without variations will be processed by way of a memo, in accordance with agreed delegations.

65.     Should the local board signal their intent to change or pursue a new lease that is not contemplated in the leasing work programme, a deferral of an item already programmed for delivery will need to be accommodated.

66.     Staff will workshop expired and more complex community leases with the local board and then report on them at a business meeting.<Enter text>

Tauākī whakaaweawe āhuarangi

Climate impact statement

67.     As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

68.     In providing asset-based services, Customer and Community Services contributes most of council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

69.     Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve council’s operational GHG emissions by 2030, and to adapt to a changing climate.

70.     Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

71.     At the same time, the directorate will mitigate GHG emissions and improve climate resilience through delivering tree planting programmes across the region. This includes delivering the Mayor’s tree planting initaitives, transitioning unproductive farmland on regional parks to permanent native forest, and delivering ecological restoration projects with community groups.

72.     Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and Local Board Plans.

73.     As approved through the 10-year Budget 2021-2031, council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

74.     Each activity in the work programme has been assessed to identify whether it will have a positive, negative or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

75.     The activities in the Puketāpapa Local Board work programme identified as having a positive or negative impact on climate change are outlined in Attachment E.

76.     Types of activities in the work programme that will have positive impacts on emissions and improve community resilience to climate change, include community-led environmental and educational programmes, supporting volunteer planting, delivering council-led planting and sustainable design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

77.     The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

78.     An example of collaboration on delivery is the kauri dieback programme which is delivered by the Community Facilities, Parks, Sport and Recreation and the Infrastructure and Environmental Services directorate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

79.     The feedback received from the local board through a series of workshops from October 2021 to May 2022 has informed the proposed Customer and Community Services work programme.

80.     A focus area of the work programme is to respond to the Recovery Budget, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.

81.     Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

82.     The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.

83.     Attachment B shows local board projects or programmes that are ranked as delivering ‘high’ Māori Outcomes. They involve ongoing collaboration with Māori or are delivered by Māori. 

84.     Projects or programmes in Attachment A may also contribute to Māori Outcomes but are not highlighted as they are identified to have a moderate or low impact. 

85.     Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board. 

86.     Further information about the response to Māori aspirations as described in the work programme, is captured in the Analysis and Advice section.

Ngā ritenga ā-pūtea

Financial implications

87.     Each activity line has a budget allocation in one or more of the financial years e.g. 2022/2023, 2023/2024 and 2024/2025. Where activity lines show a zero-dollar operating expense (opex) budget, this reflects implementation costs met through staff salary or other funding sources.

88.     The 2022/2023 activities recommended for local board approval can be accommodated within 2022/2023 budgets and staff resources.

89.     The budgets allocated to activities in the financial years 2023/2024 and 2024/2025 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

90.     Table seven summarises the budget sources and allocation for each work programme financial year.

Table seven: Puketāpapa Local Board budget allocation

Local budgets

2022/2023 (approve)

2023/2024 (approve in principle)

2024/2025 (approve in principle – Community Facilities only)

Operational (Opex): Locally Driven Initiatives (LDI)

826,693

                905,797

                928,457

Opex: Asset Based Services (ABS)

12,384,915

          10,707,049

          10,757,743

Capital (Capex): Local Asset Renewals - Budget (ABS)

1,710,376

2,479,708

4,396,076

Capex: Local Asset Renewals - Proposed Allocation (ABS)

1,137,415

2,479,708

4,396,076

Advanced Delivery RAP*

572,961

 

 

Capex: Local Asset Renewals - Unallocated budget (ABS)

0

0

0

Capex: Locally Driven Initiatives (LDI) – Budget

125,000

125,000

493,334

Capex: Locally Driven Initiatives (LDI) - Proposed Allocation

118,127

90,000

145,000

Advanced Delivery RAP*

6,874

 

 

Capex: Locally Driven Initiatives (LDI) - Unallocated budget

0

35,000

348,334

Capex: Growth projects Allocation

0

50,000

750,000

Capex: Coastal projects Allocation

0

0

0

Capex: Landslide Prevention projects Allocation

0

0

0

Capex: Specific Purpose Funding - Allocation

0

0

0

Capex: One Local Initiative

0

0

0

Capex: Long-term Plan discrete

294,000

0

0

Capex: Natural Environment Targeted Rate

0

0

0

Capex: External Funding Allocation

1,107,975

0

0

* See paragraph 54-56 for RAP explanation

91.     The budgets are based on the allocations in the Long-term Plan 2021-2031. Budgets are subject to change during council’s Annual Budget and future Long-term Plan processes. If decisions on the Annual Budget result in budget reductions, the work programme will need to be amended to align to these budgets via future decisions of the local board.

92.     Any 2021/2022 opex budget unspent on 30 June 2022, will be assessed for carry-forward to the 2022/2023 work programme. Carry-forwards will be added to the work programme as separate activity lines and will be reflected in the revised budget.

93.     During delivery of the 2022/2023 work programme, where an activity is cancelled or no longer required, the local board can reallocate the associated budget to an existing work programme activity or create a new activity within that financial year. This process will include agreement from each department and will need to be resolved on by the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

94.     The most significant risk is that delivery of the Customer and Community Services work programme is dependent on the local board approving the work programme by 30 June 2022. Approval of the work programme after the start of the financial year could result in delays to delivery.

95.     The majority of operational (opex) activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

96.     Table eight outlines the key risks and mitigations associated with the work programme once it has been approved.

Table eight: risks and mitigations

Risk

Mitigation

Non-delivery, time delays and budget overspend of activities that are managed through the work programme.

Having agreed processes to amend the work programme if activities need to be changed or cancelled.

Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.

Unknown risks associated with trialling a new activity for the first year.

Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.

Health, safety and wellbeing factors, including external influences relating to work programme delivery may impact the delivery of activities, resulting in activities requiring adjustment.

Health and safety assessments will be conducted prior to commencement of projects. Work programme activities and projects will be adjusted accordingly where these risks occur during the delivery phase.

The COVID-19 pandemic may continue to negatively impact on the progress and deliverability of the work programme.

Development of the work programme has included consideration of potential impacts on delivery due to COVID-19 for all activities.

Timeframes for some activities are set to enable delivery within the agreed timeframe despite possible delays. 

Where activities need to be cancelled the local board can reallocate the budget to other activities.

The COVID-19 pandemic and other geopolitical factors may result in further inflationary and supply chain pressures.

Potential inflationary pressures have been modelled into key forecasts; however, uncertainties remain.

The ongoing cost increase may become unsustainable, and may require a reprioritization of potential work programmes, capital spend and a potential discontinuation of some programmes.

 

Ngā koringa ā-muri

Next steps

97.     Delivery of the Customer and Community Service work programme is scheduled to start on 1 July 2022 and continue until 30 June 2023.

98.     Regionally funded projects are an exception and will commence after they have been approved by the Parks, Arts, Community and Events Committee in July 2022.

99.     The local board will receive progress updates on a quarterly basis, with the first quarterly report available in November 2022.

100.   When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Puketapapa Local Board CCS Work Programme 22-23 (Under Separate Cover)

 

b

Attachment B - Maori Outcomes Puketapapa (Under Separate Cover)

 

c

Attachment C - Capital Works and Leasing Work Programme Map (Under Separate Cover)

 

d

Attachment D - Puketapapa - Regional Feedback v2 (Under Separate Cover)

 

e

Attachment E - Climate Impacts Puketapapa (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Connected Communities

Tania Pouwhare - General Manager Community & Social Innov

Taryn Crewe - General Manager Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Approval of the 2022/2023 Puketāpapa Local Board Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2022/07383

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To approve the 2022/2023 Puketāpapa Local Board’s Infrastructure and Environmental Services work programme and approve in principle the 2023/2024 work programme.

Whakarāpopototanga matua

Executive summary

2.       This report presents the Puketāpapa Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2022/2023 financial year, and for approval in-principle for the subsequent financial year, 2023/2024 (see Attachment A).

3.       The work programme provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years. 2022/2023 is year two of the three-year cycle. Many of the programmes included in this report were approved in principle in the 2021/2022 work programme.

4.       The work programme responds to the outcomes and objectives identified in the Puketāpapa Local Board Plan 2020.

5.       The work programme has been developed through a series of workshops between December 2021 and May 2022, where the local board provided feedback to staff on programme and activity prioritisation.

6.       The local board indicated its support for the following activities to be delivered in the 2022/2023 financial year, with budgets as listed below:

·        Bremner Avenue – Mount Roskill schools’ campus - Te Auaunga - $10,000

·        Climate action activator - $45,000

·        EcoNeighbourhoods - $40,000

·        Industrial pollution prevention programme - $21,000

·        Low carbon lifestyles - $30,000

·        Manukau foreshore herpetofauna survey - $20,000

·        Manukau Harbour Forum - $8,000

·        Oakley Creek pest plant control buffer project - $10,000

·        Waikōwhai community pest plant control buffer - $20,000.

7.       The proposed work programme has a total value of $204,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year. Approval in principle is also being sought for activities in the 2023/2024 financial year.

8.       The indicative programmes and budgets for 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

9.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2022/2023 budget for approval

Bremner Avenue – Mount Roskill schools’ campus - Te Auaunga

$10,000

Climate action activator

$45,000

EcoNeighbourhoods

$40,000

Industrial Pollution Prevention Programme

$21,000

Low carbon lifestyles

$30,000

Manukau foreshore herpetofauna survey

$20,000

Manukau Harbour Forum

$8,000

Oakley Creek pest plant control buffer project

$10,000

Waikōwhai community pest plant control buffer

$20,000

Total

$204,000

b)      approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change and will be confirmed on an annual basis through the approval of the respective work programmes.

 

Horopaki

Context

10.     Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

11.     The proposed work programme responds to the outcomes and objectives identified in the Puketāpapa Local Board Plan 2020. The specific objectives reflected in the work programme are:

·        improve the mauri of awa and the Manukau Harbour

·        we all take care of waterways, parks, and public spaces

·        our people live more environmentally friendly lifestyles

·        communities that can adapt to extreme weather events, community health challenges and limited resources.

12.     The following adopted strategies and plans also guided the development of the work programme:

·        Puketāpapa Becoming a Low Carbon Community Action Plan

·        Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan

·        Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau - Regional Pest Management Plan.

13.     The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Puketāpapa Local Board Plan 2020 environmental objectives, as detailed above.

15.     The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

16.     This report seeks local board approval for budgets and activities in year two of the three-year work programme (2022/2023), and approval in principle for 2023/2024.

17.     Approving in principle does not commit the local board to funding in future years, as the budget for year three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors, and community groups to plan activities and resourcing in the longer-term.

18.     The proposed activities for delivery as part of the board’s 2022/2023 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2023/2024 financial year:

Bremner Avenue – Mount Roskill schools’ campus – Te Auaunga $10,000

19.     The local board has indicated it would like to continue to fund weed control and volunteer planting at Bremner Avenue (Te Auaunga) for the 2022/2023 financial year. The local board allocated $8,500 towards this programme in 2021/2022.

20.     The 2022/2023 budget for this programme will be used for contractor site preparation, maintenance and planting along Te Auaunga.

21.     The programme will involve students from the Mt Roskill schools campus, who will undertake some of the planting. The work will be coordinated by Friends of Oakley Creek, with support from the contractors and school staff.

22.     Approval in principle is also sought for $10,000 towards this programme from the local board in the 2023/2024 financial year.

Climate action activator - $45,000

23.     The local board has indicated that it would like to continue to support the climate action activator role in the 2022/2023 financial year. The local board allocated $45,000 towards this programme in 2022/2023.

24.     This budget will support the appointment of an activator who will identify initiatives that achieve the carbon reduction targets set by the local board and drive the implementation of the local board’s local climate action plan.

 

25.     The activator will:

·        redevelop a work programme to reflect the climate action priorities of the local Puketāpapa ‘Becoming a Low Carbon Community Action Plan’. Their role will be to amplify local climate action and enable community initiatives that contribute to this. This work programme will also align with the Auckland Climate Action Plan (Te Tāruke-ā-Tāwhiri) and other emerging local opportunities

·        report on progress in implementing the low carbon work programme and achieving low carbon action plan outcomes

·        support a range of community-led and local business low carbon activities aligned to the low carbon action plan

·        work with mana whenua and mātāwaka to identify and deliver low carbon outcomes for Māori.

26.     The local board has requested that the Climate Action Network programme be merged into the Climate Action Activator role for the 2022/2023 financial year. This will see the events and social media work from the network now undertaken by the activator.

27.     Approval in principle is also sought for $45,000 towards this programme from the local board in 2023/2024.

EcoNeighbourhoods $40,000

28.     The local board has indicated that it would like to continue to fund its EcoNeighbourhoods programme in the 2022/2023 financial year.

29.     An EcoNeighbourhood group comprises of groups of six or more neighbours from different households within the local board area, with an objective to adopt sustainable practices and increase resilience within their homes, lifestyles, and neighbourhoods.

30.     EcoNeighbourhood groups decide what sustainable living actions they wish to undertake and a programme manager supports these groups to take action. The activities that groups have or will undertake include carbon footprinting, beekeeping, sustainable food production, water conservation, waste minimisation, energy reduction, and biodiversity initiatives.

31.     Staff recommend that the local board allocate $40,000 of its locally driven initiatives operational budget towards the continuation of this programme in the 2022/2023 financial year. This will be the fourth year that the local board has provided funding towards this programme with $30,000 in the 2019/2020, 2020/2021 and 2021/2022 financial years.

32.     The increased funding in the 2022/2023 will allow the programme to expand its support with at least ten groups supported by the end of the financial year.

33.     Approval in principle is also sought for $40,000 towards this programme from the local board in 2023/2024 financial year.

Industrial Pollution Prevention Programme – Mt Roskill $21,000

34.     The board has indicated that it would like to support the Industrial Pollution Prevention Programme, a new programme in the 2022/2023 financial year. The board previously funded this programme in the 2014/2015 financial year. Staff recommend that the board allocate $21,000 to this programme in the 2022/2023 financial year.

35.     This programme is primarily educational and informs industry about the impacts their activities may be having on local waterways. This includes a site inspection and discussion with business owners about potential issues around pollution as well as waste minimisation techniques and spill training. If changes are recommended, a report is sent to the business and a follow up is conducted (depending on budget, this is either a phone call or site visit).

36.     The programme involves a geographic information system mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways.

37.     Due to extensive growth and business changes, a revisiting the Mt Roskill industrial areas is recommended in 2022/2023 to educate new businesses and follow up on existing practices.

38.     This programme is recommended for 2022/2023 only as the contractor is expected to visit most businesses.

Low carbon lifestyles - $30,000

39.     The local board has indicated that it would like to continue to fund its low carbon lifestyles programme in the 2022/2023 financial year. The local board allocated $30,000 towards this programme in 2021/2022.

40.     This programme involves door knocking homes in a defined geographic area and doorstep conversations with residents. Targeted advice is provided, and behaviour change science is employed to elicit commitments to actions that contribute to the programme outcomes.

41.     A minimum of 150 households will be engaged through this programme in 2022/2023, providing door-step advice and collecting baseline data. Approximately ten per cent of the households engaged will also be eligible for practical interventions and extra resources.

42.     Approval in principle is also sought for $30,000 towards this programme from the local board in 2023/2024 financial year.

Manukau foreshore Herpetofauna survey $20,000

43.     The board has indicated that it would like to support investigation into the existing herpetofauna (reptile and amphibians – specifically Lizards) along the Manukau foreshore in Puketāpapa. This will be a new programme for 2022/2023 and Staff recommend that the board allocate $20,000 towards this.

44.     This programme will begin surveys at Belfast and Hillsborough reserves, with the potential to expand further west. If the presence of native lizards is discovered, it will help to inform management priorities for community groups and contractors. This will also help staff to understand where to focus predation efforts in future years.

45.     Approval in principle is also sought for $20,000 towards this programme from the local board in 2023/2024.

Manukau Harbour Forum - $8,000

46.     The board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2022/2023 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). These local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the harbour.

47.     Staff recommend that each of the nine member boards contribute a further $8,000 each towards the forum for the 2022/2023 financial year, allowing a total budget of $72,000. Staff propose that the funding support the following activities for the 2022/2023 financial year.

·        continue to fund Manukau Harbour Forum coordinator to assist with the delivery of the forum’s goals ($40,000)

·        fund the 2022/2023 youth leadership sustainability wānanga which would involve around 50 students from all member local board areas to develop leadership skills, sustainability knowledge, and collaborative action programmes ($17,000)

·        deliver the communications plan that was developed in the 2021/2022 year ($6,000)

·        complete the planning for the mana whenua engagement hui and to fund the hui itself ($9,000).

48.     These activities are subject to change as the forum members will approve the Manukau Harbour Forum work programme at an upcoming business meeting.

49.     Approval in principle is also sought for $8,000 towards this programme from each member local board in the 2023/2024 financial year.

 

Oakley Creek pest plant control buffer project - $10,000

50.     The board has indicated that it would like to support a new programme in the 2022/2023 financial year to fund an Oakley Creek pest plant control buffer. Staff recommend that the board allocate $10,000 towards this programme in 2022/2023.

51.     This programme will support private landowners living next to high-value parks and reserves to control invasive weeds, creating a buffer to protect these areas from continued weed invasion. The programme will begin with properties surrounding Underwood and Walmsley Parks to reduce pest plants on their properties.

52.     The programme will include:

·        identifying key buffer areas around Oakley Creek

·        identifying target weed species to be included for control

·        liaising with owners and occupiers and undertake weed control with permission from the landowner

·        providing advice and support for landowners and occupiers.

53.     Approval in principle is also sought for $10,000 towards this programme from the local board in 2023/2024.

Waikōwhai community pest plant control buffer $20,000

54.     The local board has indicated that it would like to continue to fund its Waikōwhai community pest plant control buffer programme in the 2022/2023 financial year. The local board allocated $20,000 towards this programme in 2020/2021 and 2021/2022.

55.     This programme will continue to support private landowners living next to high-value parks and reserves to control invasive weeds, creating a buffer to protect these areas from continued weed invasion. The programme will continue to work within the coastal reserve area from Lynfield Cove to Hillsborough Bay to reduce pest plants and animals on their properties.

56.     The programme will include:

·        identifying key buffer areas around Waikōwhai

·        identifying target weed species to be included for control

·        liaising with owners and occupiers and undertake weed control with permission from the landowner

·        providing advice and support for landowners and occupiers.

57.    Approval in principle is also sought for $20,000 towards this programme from the local board in 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

59.     Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation.

60.     Table 1 outlines the key activities in the 2022/2023 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

 

Table 1: Climate impact assessment of proposed activities

Activity name

Climate impact

Bremner Avenue – Mount Roskill schools’ campus - Te Auaunga

Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.

Climate action activator

This programme aims to reduce emissions by enabling implementation of priority actions in the board’s low carbon action plan, including reducing energy use, increasing access to active transport, changing purchasing habits, and reducing carbon footprints.

EcoNeighbourhoods

This programme aims to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms.

Industrial Pollution Prevention Programme - Mt Roskill

This programme seeks to restore freshwater ecosystems and reduce pollution into the Manukau Harbour by engaging with landowners, industry, and community members around pollution reduction and restoration. Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are enhanced.

Low carbon lifestyles

This programme aims to reduce emissions and increase community resilience by lowering household energy consumption.

Manukau foreshore Herpetofauna survey

Gaining knowledge that can be utilised in conservation management actions of our threatened species is one of the main ways to improve resilience of Auckland’s biodiversity to climate change.

Manukau Harbour Forum

These programmes provide resilience to the community by ensuring that waterways are protected from stock and enhanced through native planting. Planting the right plants is important in ensuring that flooding and erosion impacts are minimised with the increased rainfall events as a result of climate change. Carbon sequestration will also be enhanced through more planting.

 

Oakley Creek pest plant control buffer project

Protection of native trees through undertaking pest plant control will increase carbon sequestration. Carbon sequestration is the long-term removal, capture or sequestration of carbon dioxide from the atmosphere to slow or reverse atmospheric carbon dioxide pollution and to mitigate global warming.

Waikōwhai community pest plant control buffer

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

62.     In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters.

63.     Several of the proposed programmes will include collaboration with Parks, Sports and Recreation staff, including the Bremner Avenue (Te Auaunga) restoration and Waikōwhai community pest plant control programmes. Natural Environment Strategy staff will be coordinated with on work related to the Manukau Harbour Forum.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     The programmes proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Puketāpapa Local Board area. Particular focus areas for the 2022/2023 work programme include Mt Roskill, Te Auaunga, Belfast and Hillsborough reserves and Waikōwhai.

65.     The programmes noted above align with the local board plan outcome ‘our environment is protected and enhanced for present and future generations’. The proposed work programme has been considered by the local board in a series of workshops from December 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

66.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

67.     The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

68.     Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

69.     Table 2 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of kaitiakitanga outcomes.

Table 2: Māori outcome delivery through proposed activities

Activity name

Māori outcome

Māori outcome description

Climate Action Activator

Kaitiakitanga

The activator will work with mana whenua and mataawaka to identify and deliver low carbon outcomes for Māori.

Low Carbon Lifestyles

Whānau and tamariki wellbeing

 

This programme does not specifically target the housing needs of Māori communities, however according to 2013 census data Māori are more likely to live in rental housing. The home energy advice programme will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.

Manukau Harbour Forum

Kaitiakitanga and realising rangatahi potential

Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.

Oakley Creek Pest plant buffer

Kaitiakitanga

This programme will protect local parks and streams and encourage others to be kaitiaki of the environment.

 

70.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

71.     The proposed environment work programme for 2022/2023 totals to $204,000 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

72.     Budgets for activities in the 2023/2024 financial year are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis, once budgets and programme costs are confirmed.

73.     An overall LDI opex carry-forward provision for projects to be carried forward from 2021/2022 to 2022/2023 was approved by the Finance and Performance Committee as part of the annual budget. Work programme activities to be carried forward from 2021/2022 will be finalised post 30 June 2022. Local boards will receive detail of carry-forwards in their first scheduled performance report for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

74.     If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

75.     The COVID-19 pandemic could have a negative impact on the delivery of local board work programmes. Some activities may not be able to be delivered fully if COVID-19 restrictions are increased.

76.     Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

77.     Table 3 shows the key risks associated with activities in the proposed 2022/2023 work programme, as well as proposed mitigations.

Table 3: Key risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Bremner Avenue – Mount Roskill schools’ campus - Te Auaunga

There is a risk that the schools will not be engaged with the proposed work

That contractor has past engagement with schools and has begun to connect for future work

Low

Climate action activator

This programme depends on the availability of key contractors with relevant experience.

Staff are connecting via local channels to promote this opportunity; response has been positive and therefore this risk is considered low.

Low

EcoNeighbourhoods

The collective knowledge of this programme sits across three people (two contractor and a staff member) should both contractors be lost then there would be a significant workload to maintain.

Contractors have indicated that they will continue with the programme is 2022/2023. Therefore, this as a risk is considered low.

Low

Industrial Pollution Prevention Programme - Mt Roskill

This programme is dependent on the businesses being willing to cooperate. Success is measured by the number of recommendations that have been implemented, so a risk of no implementations does exist.

Enough businesses have been identified to ensure that there are sufficient businesses to engage with if not all are interested. There has been high uptake from businesses in previous financial years.

Low

Low carbon lifestyles

Home energy efficiency initiatives are most successful when delivered in colder months as participants are more receptive when power bills are higher, and homes are colder and damp. This creates a risk for completing the programme on time.

Staff will commence this programme as soon as possible following approval by the local board to enable delivery over the winter months. The board will receive updates and any proposed options to address any challenges through the quarterly performance reports.

Medium

Manukau foreshore Herpetofauna survey

There is a risk that no lizards will be found through the programme.

Both copper and ornate skinks have been recorded in Belfast reserve, these sightings suggest that both species will exist through the reserves network

Low

Manukau Harbour Forum

This project is dependent of securing a suitable mana whenua engagement contractor to deliver the mana whenua Hui

Staff have started to investigate options and had sourced through contacts several options and therefore this is considered low risk.

Low

Oakley Creek pest plant control buffer project

There is a risk of oversubscription from residents interested in the programme leading to contractors being overwhelmed.

Any residents that cannot be supported will be prioritised for future financial years subject to local board funding approval.

Low-Medium

Waikōwhai community pest plant control buffer

 

78.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

79.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

80.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board IES Work Programme 22-23 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Donna Carter - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Approval of the Puketāpapa Local Board Tataki Auckland Unlimited Work Programme 2022/2023

File No.: CP2022/07868

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Puketāpapa Local Board Tātaki Auckland Unlimited work programme and its associated budget.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Tātaki Auckland Unlimited work programme and associated budgets for approval for delivery within the 2022/2023 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Puketāpapa Local Board Plan 2020:

·        Thriving local economy with opportunities to learn, work and volunteer

4.       The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

·        Young Enterprise Scheme Kick Start Days Sponsorship (continuation) – $1,000

5.       The proposed work programme has a total value of $1,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve the Tātaki Auckland Unlimited work programme 2022/2023 (Attachment A to the agenda report)

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Puketāpapa Local Board Plan 2020. The specific outcome(s) that are reflected in the work programme are:

·          Thriving local economy with opportunities to learn, work and volunteer

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s Tātaki Auckland Unlimited (TAU) work programme 2022/2023 are detailed below. See Attachment A for further detail.

Young Enterprise Scheme Kick Start Days Sponsorship (continuation) – $1,000

10.     The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. 

11.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12.     The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2023 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team, and find out about their 2023 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed TAU work programme has been considered by the local board in a series of workshops from October 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

16.     The activities in the proposed work programme align with the Puketāpapa Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Table 1 outlines the activities in the 2022/2023 work programme that contribute towards the delivery of specific Māori outcomes.

 

 

 

 

Table 1: Māori impact assessment of proposed activities

Activity name

Māori impact

Young Enterprise Scheme Kick Start Days

Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

 

18.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

19.     The proposed TAU work programme budget for 2022/2023 is $1,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     Table 2 shows the identified significant risks associated with activities in the proposed 2022/2023 work programme.

Table 2: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Young Enterprise Scheme Kick Start Days

There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

 

21.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

22.     Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

23.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board Work Programme 2022/2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Jonathan Sudworth – Local Economic Development Advisor, Investment and Industry, Tātaki: Auckland Unlimited.

Authorisers

John Norman - Head of Economic Places, Investment and Industry, Tātaki: Auckland Unlimited.

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Approval of the Puketāpapa Local Board Auckland Emergency Management work programme 2022/2023

File No.: CP2022/07356

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Puketāpapa Local Board Auckland Emergency Management work programme 2022/2023.  

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Auckland Emergency Management work programme and associated budgets for approval for delivery within the 2022/2023 financial year (see Attachment A).  

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Puketāpapa Local Board Plan 2020: 

·    Outcome - Inclusive communities that are healthy, connected and thriving 

·    Objective - Communities that can adapt to extreme weather events, community health challenges and limited resources.

 

4.       The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below: 

·    Community emergency resilience programme - $2,000.

·    Business emergency resilience programme – zero (programme deferred to FY23/24)

 

5.       The proposed work programme has a total value of $2,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

 

6.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports. 

 

Ngā tūtohunga

Recommendation/s

7.       That the Puketāpapa Local Board:

a.   approve the Auckland Emergency Management work programme 2022/2023 (Attachment A to the agenda report)

 

Horopaki

Context

8.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme. 

9.       The work programme responds to the outcomes and objectives that the local board identified in the Puketāpapa Local Board Plan 2020. The specific outcome that are reflected in the work programme is: 

·    Inclusive communities that are healthy, connected and thriving.

 

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The proposed activities for delivery as part of the board’s Auckland Emergency Management work programme 2022/2023 are detailed below. See Attachment A for further detail.

Community emergency resilience programme - $2,000 

11.     In partnership with Connected Communities and the Puketāpapa Community Network, collaborate with and support community organisations to work together to increase their hazard awareness and emergency resilience planning through initiatives that are developed, owned and led by communities that support emergency preparedness, response and recovery efforts.

Business emergency resilience programme – zero

12.     Continuation of business emergency resilience work programme to recommence in 2023/2024. This due to delivery capacity limitations that are identified for 2022/2023.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     Table 1 outlines the activities in the 2022/2023 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name 

Climate impact 

Community emergency resilience programme 

Positive impact on our resilience to climate change, as this work increases community resilience to emergencies and the impacts of climate change. 

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed Auckland Emergency Management work programme has been considered by the local board in a series of workshops from November 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

16.     The activities in the proposed work programme align with the Puketāpapa Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

18.     The proposed Auckland Emergency Management work programme budget for 2022/2023 is $2,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2022/2023.

19.     The budgets allocated to activities in the financial year 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

21.     Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.  

22.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board AEM Work Programme 22-23 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Rachael Mercer - Resilience Advisor LB & Community, Auckland Emergency Management

Authorisers

Paul Amaral – General Manager, Auckland Emergency Management, Auckland Emergency Management

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Approval of the Puketāpapa Local Board Plans and Places work programme 2022/2023

File No.: CP2022/07506

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2022/2023 Puketāpapa Local Board Plans and Places work programme.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Plans and Places work programme for approval for delivery within the 2022/2023 financial year (see Attachment A).

3.       The work programme responds to the following outcome that the local board identified in the Puketāpapa Local Board Plan 2020:

·    Well-planned neighbourhoods and vibrant public spaces

4.       Plans and Places has one activity on the Puketāpapa work programme for the 2022/2023 financial year, namely undertaking an integrated area plan for the Mt Roskill redevelopment area, which is part of the Albert-Eden and Puketāpapa local board areas. This is an existing project which is underway and will continue into the 2022/2023 financial year. The following will be undertaken during the financial year 2022/2023:

·    completing the final (web) version of the integrated area plan

·    developing an implementation plan for the integrated area plan

5.       This work programme activity is funded through the regional budget and is not from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

6.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve the Plans and Places work programme 2022/2023 (Attachment A to the agenda report)

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Puketāpapa Local Board Plan 2020. The specific outcome that is reflected in the work programme is:

·    Well-planned neighbourhoods and vibrant public spaces

 

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s Plans and Places work programme 2022/2023 is the undertaking of an integrated area plan for the Mt Roskill redevelopment area, which is part of the Albert-Eden and Puketāpapa local board areas. This is an existing project which is underway and will continue into the 2022/2023 financial year. The following will be undertaken during the financial year 2022/2023:

·    completing the final (web) version of the integrated area plan

·    developing an implementation plan for the integrated area plan

10.     See Attachment A for further detail.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change. However, the integrated area plan will contribute to the council’s climate goals as set out in Te Tatuke-a-Tawhiri: Auckland’s Climate Plan which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050; and

·        to prepare the region for the adverse impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

13.     The integrated area plan for the Mt Roskill redevelopment area, which is part of the Albert-Eden and Puketāpapa local board areas, is being undertaken in close collaboration with relevant council departments and CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The proposed Plans and Places work programme has been considered by the local board in a series of workshops from October 2021 to May 2022. The views expressed by local board members during the workshops have informed the recommended work programme.

15.     The activities in the proposed work programme align with the Puketāpapa Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

16.     Mana whenua are playing an integral role in the development of the integrated area plan for the Mt Roskill redevelopment area and this will continue until the area plan has been completed. The following mana whenua have participated closely with the Plans and Places team and the working group guiding the development of the integrated area plan:

·        Ngāti Whātua Ōrākei

·        Te Ākitai Waiohua

·        Te Ahiwaru Waiohua

·        Ngaati Whanaunga

·        Te Kawerau ā Maki

·        Ngāti Tamaoho

·        Ngāi Tai ki Tāmaki

·        Ngati Maru

·        Te Patukirikiri

·        Te Rūnanga o Ngāti Whātua

·        Ngati Te Ata Waiohua.

Ngā ritenga ā-pūtea

Financial implications

17.     The development of the integrated area plan is funded through the regional budget and not from within the board’s draft locally driven initiatives (LDI) budget for the 2022/2023 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     It is envisaged that the development of the integrated area plan will be completed during the 2022/2023 financial year. If due to unforeseen circumstances, this activity is delayed, it will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

19.     Delivery of the activity in the approved work programme will commence on 1 July 2022 and continue until 30 June 2023. Activity progress will be reported to the local board on a quarterly basis.

20.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Plans and Places Work Programme 2022/2023 - Puketāpapa Local Board (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Marc Dendale - Team Leader Planning - South

Authorisers

John Duguid - General Manager - Plans and Places

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

File No.: CP2022/07899

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to seek feedback from the local board on the council’s preliminary response to the National Policy Statement on Urban Development 2020 (NPS-UD) and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 (RMA amendments).

2.       This report includes an overview of the feedback on the council’s preliminary response received through the public consultation from 19 April to 9 May 2022.

Whakarāpopototanga matua

Executive summary

3.       The council’s preliminary response to the NPS-UD and RMA amendments are set out in the NPS-UD and the Medium Density Residential Standards (MDRS).  Some of these are not optional. Council must change the Auckland Unitary Plan (AUP) to put these new rules in place.

4.       However, the NPS-UD allows us to make some limited decisions to help shape the future of our city.  Council can determine:

i)        the distances of walkable catchments, where buildings of six storeys or more are required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii)       the building heights and density to enable residential development within and next to other suburban centres – neighbourhoods centres, local centres, and town centres

iii)      the “qualifying matters” that will apply in Auckland, or the characteristics within some areas that may allow the council to modify (or limit) the required building heights and density.

5.       Central government has already identified a number of qualifying matters. The council is also able to include other ‘qualifying matters’ that are important for Auckland.

6.       The elements of the preliminary response that the council is able to determine were open to feedback. A three-week public engagement on the council’s preliminary response to the NPS-UD and RMA amendments was completed on 9 May 2022. This included an independently run survey of 2000 Aucklanders. The feedback has been analysed, and the themes that have emerged from that analysis were presented to local board on Monday, 30 May 2022

7.       The feedback summary report is attached to this report and has been published on the AKHaveYourSay website. The feedback responses received have also been published on the website.

8.       Local boards are now invited to give feedback on the council’s preliminary response, with particular regard to the matters available to council to make decisions on. A template (Attachment C) has been provided to assist the preparation of that feedback.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

b)      note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022

c)      provide feedback as the local board’s response to the council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022

 

Horopaki

Context

9.       The NPS-UD and the RMA amendments require that a proposed intensification plan change (IPI) must be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) have attended numerous workshops and made decisions in 2021 and 2022 on preliminary policy directions to guide how the council will implement the NPS-UD and RMA amendments.

10.     At it’s meeting on 31 March 2022 the Planning Committee approved a preliminary response to the NPS-UD (Attachment A), for the purpose of public engagement for three weeks in April and May 2022. The preliminary response was made available to the public on the Auckland “Have Your Say” website from 19 April to 9 May.

11.     The preliminary response contained an overall consultation document, more detailed information sheets, and access to the GIS map viewer that illustrates zoning proposals that reflected the committee’s resolutions.  The maps also illustrated locations where various qualifying matters (mostly existing AUP overlays, endorsed by the committee) would limit the height and/or density that would otherwise be enabled.

12.     The GIS viewer was supported by information sheets that described the approach to intensification and the process that the council is following. The AUP text for the new zone provisions was not available for feedback, as this was (and is) still being prepared and tested.

13.     Since October 2021, local boards and mana whenua have been involved in helping the council develop its preliminary response. This report summarises the themes emerging from the public engagement.  Feedback received from the public, together with the ongoing involvement of local boards and mana whenua, will greatly assist the council in finalising the IPI for notification by 20 August 2022. 

14.     Feedback was specifically sought on the following matters:

i)        the extent of walkable catchments around the city centre, metropolitan centres and rapid transit network stops (as required under Policy 3(c))

ii)       the approach to, and extent of, intensification of areas adjacent to the city, metropolitan, town, local and neighbourhood centres (as required under Policy 3(d))

iii)      the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required as enabled under Policy 4. 

15.     Feedback was not sought on matters in the NPS-UD and RMA amendments that are mandatory.  Mandatory matters include the introduction of walkable catchments into the AUP, the enablement of six storey buildings in all zones in walkable catchments, and the application of medium density residential standards in all residential zones outside walkable catchments. 

16.     The public engagement (under the heading ‘Government’s new housing rules: what it means for Auckland’) comprised the following:

·        an overview of the response and how to give feedback

·        a main consultation document (also translated into numerous languages) with the full preliminary response overview

·        online feedback form with questions on consultation topics and an opportunity to provide reasons and further explanation

·        more detailed information sheets on a range of topics

·        frequently asked questions and an explanation video

·        special character area assessment survey reports

·        the GIS NPS-UD map viewer and user guide

·        information and booking links for webinars and events

·        access to a planning enquiry service for questions and further information.

17.     Hard copies of the main documents including the feedback form were placed in libraries and service centres.

18.     Online consultation activities and events were scheduled and undertaken through the engagement period, as follows:

·        four online webinars - two covering the whole preliminary response (with a focus on intensification), one on special character areas, and one on other council-identified qualifying matters

four ‘Have Your Say’ events – two for general opportunities for people or groups to present and discuss their feedback to members and staff, one for regional stakeholders, and one for residents’ groups and associations

·        two information meetings focussed on the special character areas qualifying matter – one on the North Shore and one in the city centre.

19.     In addition to the online and hard-copy feedback opportunity, an independently run sample survey of 2000 Aucklanders was procured from Kantar Public Limited. This was intended to enable a broader public perspective of the aspects of preliminary response, to complement the feedback offered and received from individuals, groups and organisations.

20.     All feedback received has been recorded, reviewed and allocated to themes to enable evaluation and assessment by staff and local board members. Summary reports have been prepared for the feedback received via the AKHaveYourSay website and also via the sample survey. All feedback has been published at AKHaveYourSay.

 

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Most feedback (6,094 items) was provided via our online feedback form, provided in eight languages (English, Te Reo Māori, Samoan, Tongan, Simplified and Traditional Chinese, Korean and Hindi). There were also 1,766 ‘non-feedback form’ items of feedback received via email or through the post. Feedback received after the consultation closing date has not been included in the analysis within the “Summary of Feedback” report (Attachment B). However, feedback received later than the closing date is being considered and will be made available for viewing along with the rest of the feedback received.

22.     Local board feedback on the preliminary response is now sought through resolutions at this meeting. This feedback will be considered in (and attached to) a report for the 30 June Planning Committee meeting where further policy directions will be determined towards the preparation of a proposed plan change for reporting to committee on 4 August 2022 for a decision on notification.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Objective 8 and policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

24.     This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

25.     Applying the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service. A more detailed analysis of climate impacts will be possible once the mapping work required to implement the NPS-UD and the RMA amendments is more advanced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     All relevant council departments and Council Controlled Organisations have been involved in preparing the council’s preliminary response to the NPS-UD and the RMA amendments. They will have an ongoing role during the feedback period through to and beyond 20 August 2022. Feedback received on the council’s preliminary response will be reviewed by the relevant departments and CCOs to assist the council in finalising the IPI for public notification.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2021 on the NPS-UD.  Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Council has obligations under Te Tiriti o Waitangi and its Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being.

29.     The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30.     The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

31.     Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a)      involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b)      when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c)      provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d)      operate in a way that is consistent with iwi participation legislation.”

32.     Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

33.     Individual and collective engagement has raised several key themes relating  matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

34.     Common themes that have been identified include:

a)      universal access to be provided in residential design for less able whānau members

b)      access to open space for health and wellbeing

c)      safe and connected whānau and communities

d)      avoiding development in areas poorly served by infrastructure

e)      access to affordable housing options

f)       maintaining access to customary activities e.g. waka launching, kaimoana gathering

g)      protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h)      avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i)        provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j)        use of Māori design concepts in the development of commercial centres and in large residential developments

k)      use of mātauranga and tikanga Māori in the management of resources

l)        the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline

m)     avoiding exacerbating natural hazard risks

n)      maintaining the cultural significance of the Waitakere Ranges Heritage Area

o)      concern that Future Urban Zone land will be prematurely rezoned.

35.     The council’s engagement team continues to actively work with mana whenua representatives on these matters. 

Ngā ritenga ā-pūtea

Financial implications

36.       NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments has resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This will require a greater than anticipated level of change to the AUP.

37.     The financial impact of these changes will affect the current 2021-2022 and the 2022-2023 financial years, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the organisation.  Planning for the 2022-2023 financial year is currently underway, however any impacts will be of a scale that will not affect the council’s overall financial position.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     The government has set a deadline of 20 August 2022 for the council to publicly notify the IPI. Given the scale and complexity of the work required to meet this deadline, there is a risk that the quality of engagement on the council’s preliminary response will not meet the expectation of Aucklanders and key stakeholders, and that the council may not receive quality feedback from a wide range of interests.  There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-UD and the RMA amendments, and where the council has some discretion. 

39.     These risks have been mitigated to date by strong, clear communications in the lead-up to and during the engagement period.  The responses during the consultation period show a good response from Pasifika, and the general 25-44 age group.  The responses were underrepresented in Māori, Asian and the general 15-24 age group. There was over-representation in the responses by New Zealand European / European and those over 45 years old. 

Ngā koringa ā-muri

Next steps

40.     Staff continue to analyse feedback received, and this analysis will be presented to the committee, mana whenua and local boards to inform the completion of the IPI that must be publicly notified by 20 August 2022.  Public notification is the beginning of formal submissions and hearings of those submissions.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Consultation document (Under Separate Cover)

 

b

NPS-UD Summary of the consultation feedback (Under Separate Cover)

 

c

Local board feedback template (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader  Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

File No.: CP2022/07913

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of the report is to seek feedback from local boards on the development of draft plan changes and variations to the Auckland Unitary Plan (AUP) that are to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument (IPI) on medium density residential standards (MDRS) and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020 (NPS-UD). These are:

·        Transport-related changes to promote safe and efficient access to residentially zoned parking spaces and rear sites, and to address additional parking issues that were identified following the mandatory removal of car parking minimums from the AUP (Auckland-wide chapters E24 Lighting, E27 Transport, and E38 Subdivision – Urban access and parking provisions).

·        Additions to scheduled items to enable their protection when the IPI is notified (Schedule 10 Notable Tree Schedule and Maps, and Schedule 14 Historic Heritage Schedule, Statements and Maps).

·        Mandatory variations to incomplete plan changes (council-initiated and private) required by the government to ensure MDRS are applied in all relevant residential zones.

Whakarāpopototanga matua

Executive summary

2.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

3.       Auckland Council is required to publicly notify its IPI in August 2022 to implement the NPS- UD and MDRS in relevant residential zones.  The council’s IPI must now re-write residential objectives, policies and rules to include MDRS, as well as making other changes to implement NPS-UD intensification directives, like increasing height to at least six stories within walkable catchments of certain zones and the rapid transit network stations.

4.       Additional plan changes and variations are necessary to address related matters and are proposed to be notified alongside the IPI.

5.       Feedback is sought from local boards on the policy approach and content of these draft plan changes and variations prior to the Planning Committee’s August 2021 meeting where notification will be considered.

6.       The specific text of each plan change and variation is likely to be amended as these changes progress towards notification as a result of feedback received from local boards, iwi authorities, key stakeholders, internal specialists and legal review.

Transport

7.       Auckland Council has already removed minimum car parking requirements from the AUP as required by NPS-UD and is completing a technical plan change to address gaps created by those removals.  In doing so, other more complex additional parking matters need to be addressed in the AUP.

8.       Greater intensification across Auckland brings forward the need to address gaps and inconsistencies in the residential access provisions in chapters E27 Transport and E38 Subdivision - Urban.

Notable trees and Historic Heritage Places

9.       Additional notable trees and historic heritage places are proposed to be added to the AUP schedules 10 and 14 following staff-evaluation and these will be qualifying matters in the IPI. Historic heritage places and notable trees are qualifying matters that will be set out in the IPI to limit intensification so those values can be accommodated.  Amendments to the notable tree and historic heritage places schedules are required to both update and add in newly assessed items for protection. It is important to protect qualifying matters by including items that are not presently scheduled to avoid the loss of those items through intensification.

Variations to incomplete plan changes

10.     The government requires that the council prepare a variation for each plan change commenced, but not completed, at the time the December 2021 amendments to the Resource Management Act (RMA) came into force, where a change relates to a relevant residential zone.  The governments’ MDRS will apply for up to six private plan change requests, and one council-initiated change. 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020

b)      provide feedback as the local board’s response to the matters discussed in this report:

i)        Transport

ii)       Notable trees - Schedule 10

iii)      Historic heritage - Schedule 14

iv)      Variations to incomplete plan changes.

 

Horopaki

Context

Decision-making authority

11.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

12.     Local boards have a critical role in helping shape the council’s policy response to the NPS-UD. Plan changes and variations are required to address issues arising from implementing government policy and in terms of access matters in the Transport plan change, to address gaps and inconsistencies in the AUP provisions.  

13.     The plan changes and variations relate to:

Transport

·    Addressing access to residentially zoned parking spaces and rear sites to prioritise pedestrian access and safety and to improve access efficiency and convenience for all user groups.

·    Developing parking provisions to:

provide safe and convenient pedestrian access to dwellings that have no vehicle access 

require accessible parking so that people with disabilities can participate in everyday life

ensure the loading/unloading of goods can occur in a manner that does not compromise the safe and efficient functioning of the road network (including accessways)

cater for emerging changes in transport, including greater use of e-bikes, micro-mobility devices and electric vehicles.   

Notable Trees and Historic Heritage Places

·    Updating the Auckland Unitary Plan notable tree schedule 10 and adding new notable trees

·    Adding new historic heritage places to the AUP historic heritage schedule 14, and removing one place from schedule 14.

Variations to incomplete plan changes

14.     The government requires variations so that all relevant residential zones include MDRS.  Variations will be complementary to the approach taken in the IPI. These mandatory variations must be processed alongside council’s IPI and will use the same fast-track process.  Council staff will prepare variations for:

 

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete council-initiated plan changes relating to relevant residential zones

Suburbs in which land is located

 

PC 60 Open space

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

15.     Addressing access and parking matters must be addressed alongside the IPI so that the development community responds to growth opportunities appropriately. The rule changes are required to implement standards for assessing resource consent applications.

16.     Protecting historic heritage places and notable trees is important to comprehensively address qualifying matters in the AUP and protect these for future generations. The IPI will acknowledge historic heritage places (and other values) and notable trees as qualifying matters, but a separate change is necessary for those historic heritage places and trees that are not already scheduled but whose known values are significant, and eligible for scheduling.

17.     Local board feedback is an important input to help develop the plan changes and variations that are proposed to be notified alongside the IPI in August 2022.

18.     Local boards will have a second opportunity to express views after submissions close on the changes.  Views expressed after submissions close in a resolution will be included in the analysis of the plan changes and submissions received.  If a local board chooses to provide its views, a local board member will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

19.     This report provides an overview of the IPI-supporting plan changes related to transport matters, and additional and corrected historic heritage places and notable trees and mandatory variations to incorporate MDRS. This report does not include a recommendation. Planning staff cannot advise the local board as to what its views should be, and then evaluate those views as part of reporting to the Planning Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

Transport

20.     The Plans and Places department maintains a ‘Residential Issues Register’ and is currently finalising the draft 2021 ‘Section 35 Monitoring: B2.3 Quality Built Environment’ report. The register and the draft section 35 report identify the need for changes to the AUP to achieve better-quality access outcomes. As noted above, the identified parking issues are a consequence of the mandatory removal of car parking minimums.

21.     Attachment A outlines a summary of the potential changes at this stage in the process and the principal reasons for the changes.

Notable Trees

22.     The AUP protects and retains notable trees with significant historical, botanical or amenity values. Trees or groups of trees in Schedule 10 were evaluated using a set of criteria based on historical association, scientific importance or rarity, contribution to ecosystem services, cultural association or accessibility and intrinsic value. These factors are considered in the context of human health, public safety, property, amenity values and biosecurity.

23.     Tree schedules are highly dynamic and are not as easily maintained as other AUP schedules which are static (e.g. Outstanding Natural Landscapes Overlay Schedule, Outstanding Natural Features Overlay Schedule) meaning that they fall out of date over time. This is because subdivision, development and consents for removal/alteration as well as emergency works affect the description of listings on the Schedule. The health of trees can also naturally deteriorate. Given the number of listings contained in the Schedule, errors will continue to be identified and further updates will therefore be required. To update Schedule 10 requires a plan change. These changes cannot be addressed through any other process.

24.     There is a database of nearly 600 nominations received as submissions through the Proposed Auckland Unitary Plan process and further unsolicited nominations received through the current nomination process. These nominations have been received for trees right across the region and are not limited to any specific geographical area. There is an expectation from the community that the council will evaluate and progress a plan change to add trees to the Schedule. There is a large volume of nominations and due to resourcing constraints, it has not been possible to evaluate them all at once. There will however be a portion of these nominations which have been evaluated and some of these trees may be found to meet the criteria for scheduling.

25.     Notable tree nominations are being investigated in the Albert-Eden, Franklin, Howick, Ōrākei, Ōtara-Papatoetoe, Rodney, Waitematā and Whau Local Boards. There are also more general amendments required to ensure the Schedule is accurate and operating as originally intended (for example, removals of listings where the tree has been physically removed, updating legal descriptions as a result of subdivision).

26.     Options relating to notable trees were presented to the Planning Committee on 5 November 2020 which resolved to review or make changes to the notable tree schedule as resources permit (PLA/2020/96). This included addressing existing nominations. It is important to note the scope of this work would not include calling for additional nominations.

27.     In accordance with the resolution discussed in paragraph 22, the Notable Trees Plan Change will amend Schedule 10 Notable Trees Schedule of the AUP as follows:

·        add those nominated trees which merit inclusion to the schedule

·        amend the schedule to address known inaccuracies/inconsistencies.

28.     The IPI will recognise notable trees as qualifying matters, including the newly proposed notable trees. A separate change is needed to schedule these additional trees as that is not the purpose of the IPI.

Historic Heritage

29.     Historic heritage is a matter of national importance that decision makers must consider under section 6 of the RMA. Significant historic heritage places are identified in Schedule 14 Historic Heritage Schedule, Statements and Maps of the Unitary Plan. Places identified in the schedule are subject to the provisions of the Unitary Plan Historic Heritage Overlay, which seeks to protect scheduled historic heritage places from inappropriate subdivision, use and development and enable the appropriate use of scheduled historic heritage places.

30.     For a place to qualify to be included in the AUP historic heritage schedule, each place must meet the criteria and thresholds for scheduling that are outlined in the Regional Policy Statement (RPS) section of the AUP. Historic heritage places must be at least of considerable significance to their locality or beyond.

31.     Historic heritage places have been identified in the Albert-Eden, Henderson-Massey, Howick, Ōrakei, Rodney, Waitematā and Whau Local Boards. A list of these places is included in Attachment B.

32.     Most of these places were identified as a result of the survey of the special character values that was part of the council’s response to the NPS-UD. Other places were identified via public nominations.  This work is supported by a Planning Committee resolution:

where significant historic heritage values are identified within the Special Character Areas Overlay, develop a plan change for places or areas to be added to the Auckland Unitary Plan historic heritage schedule.[1]

33.     Each identified historic heritage place’s evaluation demonstrates the criteria and thresholds for scheduling set out in the RPS are satisfied. It is important that places with significant historic heritage values are included in the AUP historic heritage schedule, so that these values can be appropriately managed. The historic heritage places listed in Attachment B are proposed to be included in Schedule 14 via a plan change. 

34.     Two historic heritage places are proposed to be deleted.  The former St Andrews Sunday School Hall at 40 Rankin Avenue, New Lynn (Schedule 14.1 ID 189) was demolished in 2019.  The Residence at 147 Sturges Road, Henderson (ID 75). This historic heritage place has been identified as not meeting the RPS thresholds for scheduling. It is not appropriate for a historic heritage place without sufficient value to remain in the AUP historic heritage Schedule 14.

35.     The IPI will recognise scheduled historic heritage places as qualifying matters, by limiting intensification to the extent necessary to continue to provide for the scheduled values. A separate change is needed to schedule the newly identified historic heritage places and to remove the place at 147 Sturges Road, as that is not the purpose of the IPI.

Variations

36.     Amendments made to the RMA in December 2021 came into force immediately and require tier 1 local authorities (including Auckland) to incorporate the government’s MDRS into all relevant residential zones.

37.     The government’s intention is that all plan changes relating to relevant residential zones also incorporate MDRS.  Transitional provisions inserted into the RMA require the council to prepare variations where changes commenced, but were not completed, when the RMA was amended.  Up to seven variations are required to be notified at the same time as the council’s IPI, and to be processed alongside it.  Work is commencing on variations to these changes:

Incomplete private plan changes relating to relevant residential zones:

Local board area in which land is located

PC 49 Drury East

Franklin

PC 50 Waihoehoe

Franklin

PC 51 Drury 2

Franklin

PC 59 Albany 10 precinct

Upper Harbour

PC 66 Schnapper Rock Road

Upper Harbour

PC 67 Hingaia precinct 1

Papakura

Incomplete council-initiated plan changes relating to relevant residential zones

 

Suburbs in which land is located

 

PC 60 Open space

 

Less than 20 sites across:

Forrest Hill

Ellerslie

Freemans Bay

Grey Lynn

Pukekohe

Beachlands

Waiuku

Howick

Birkenhead

Mangere East

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

a)      to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

b)      to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

39.     The first of the council’s climate goals is relevant because it relates to climate adaptation. That goal aligns with the legal principle for RMA decision-makers to have regard to the effects of climate change (section 7(i) RMA).

40.     However, the RMA currently precludes the second goal: consideration of climate mitigation. The council may only consider climate adaptation and resilience.

41.     Several plan changes have some bearing on climate change. The transport plan change addresses the car parking design for new developments and access to residential car parking spaces and rear sites. How sites are designed and accessed provides for climate resilience, particularly by encouraging people to walk and cycle and facilitating sustainable modes of transport. Adding notable trees to the AUP schedule provides statutory protection for trees, adds to biodiversity and improves urban amenity for residents.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     The draft transport plan change has been consulted on with internal advice from Auckland Transport, Watercare and all relevant council departments including Auckland Plans Strategy and Research, Consents, Regulatory Engineering, Infrastructure & Environmental Services, and the Tāmaki Makurau Design Ope (formerly the Urban Design Unit).

43.     Key specialists are also involved in the review of the draft transport provisions and their feedback will be considered in the ongoing development of this plan change.

44.     In addition, the planning team is also working with the Infrastructure and Environmental Services technical standards team in their development of an Access Technical Guidance document for the construction and design of residential, business and rural accesses.  This is to ensure the plan change and the technical guidance document are consistent with each other.  It is anticipated the technical guidance will be completed later this year, after the notification of the transport plan change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     The extent of intensification anticipated by NPS-UD and RMA amendments will affect all local boards, except Aotea/Great Barrier and Waiheke.  Hauraki Gulf Islands are excluded from the application of MDRS and lie outside Auckland’s urban environment (where intensification is directed).

46.     Workshops were held with local boards on the draft transport plan change in November 2021 and in February 2022. Local boards’ feedback sought to address the access and parking matters by changing the operative AUP standards and/or creating new standards.  The draft section 32 report (which is being developed) also concurs that the issues are best addressed through statutory methods (e.g. a plan change). However, some matters could be supported by a non-statutory design guidance (e.g., cycle parking).  Other matter such as the access requirements for fire and emergency services are best addressed by additional staff training and amendments to the access Practice and Guidance Note.   Attachment C provides a summary of what we heard from local boards during workshops earlier in the year.

47.     This report and related briefings provide an opportunity for local board views to inform policy development.

Tauākī whakaaweawe Māori

Māori impact statement

48.     Kia Ora Tāmaki Makaurau is Council’s framework for measuring our performance in delivering on the strategic priorities identified by Māori.

49.     Policy 9 of NPS-UD directs the council to particularly involve iwi and hapū in the NPS-UD during the preparation of planning documents. The proposed plan changes to implement the intensification provisions is one planning document.

50.     All mana whenua entities recognised by the council receive ongoing invitations to engage and provide feedback on the NPS-UD programme including the supporting draft transport plan change. All representatives (including those electing not to participate in collective meetings or workshops) receive information, updates and hui notes.

51.     Relevant common themes identified to date include:

a)      universal access provided in residential design for less able whānau members

b)      safe and connected whānau and communities.

52.     Staff provide regular updates on all plan changes to mana whenua and specific briefings are planned for late May and June on these changes and the IPI.

Ngā ritenga ā-pūtea

Financial implications

53.     The local board is not exposed to any financial risk from providing its views on policy development.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     The power to provide local board views regarding the content of a draft plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

55.     Any views provided by the local board will be included in the August 2022 report to the Planning Committee seeking decisions on the IPI plan changes and the IPI-supporting plan changes and variations.  Following the close of submissions, local boards will have the opportunity to express views on the notified changes.

56.     If resolutions are passed after submissions close, the relevant local boards will be informed of the hearing date and invited to speak at the hearing in support of their views. Planning staff will advise the local board of the decision on the plan change by memorandum.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A: Summary of key potential changes to the draft transport plan change (Under Separate Cover)

 

b

Attachment B: Histroic heritage places proposed to be added to Schedule 14 (Under Separate Cover)

 

c

Attachment C: Summary of what we heard from local board during workshops (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Michele Perwick - Senior Principal Planner

Tony Reidy - Team Leader Planning

Emma Rush - Senior Advisor Special Projects

Teuila Young - Policy Planner

Eryn Shields - Team Leader  Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Puketāpapa Quick Response Round Two 2021/2022, grant allocations

File No.: CP2022/07547

 

  

 

Te take mō te pūrongo

Purpose of the report

1.    To fund, part-fund or decline the applications received for Puketāpapa Quick Response Round Two 2021/2022

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for the Puketāpapa Quick Response Round Two 2021/2022 (Attachment B).

3.       The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2021/2022 on 15 April 2021 (Attachment A). The document sets application guidelines for community contestable grants.

4.       The local board has set a total community grants budget of $135,985.00 for the 2021/2022 financial year. An additional fund of $3,000 (Resolution number PKTPP/2022/64) was allocated to the community grants budget. A total of $130,190.92 was allocated in previous grant rounds, this leaves a total of $8,794.08 to be allocated to one quick response round.

5.       Nine applications were received for Puketāpapa Quick Response, Round Two 2021/2022, requesting a total of $15,828.51.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      agree to fund, part-fund or decline each application in Puketāpapa Quick Response Round Two 2021/2022 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2215-202

Urdu Hindi Cultural Association of New Zealand Inc

Arts and culture

Towards the venue hire, videography, sound system, and musician fees for a “Ghazal Night – Poetry Symposium” at the Fickling Centre on 2 July 2022.

$2,000.00

Eligible

QR2215-206

Friends of Oakley (Te Auaunga) Creek Incorporated

Arts and culture

Towards the artist fee and materials for the installation of a sixty-metre-long mural along the Waterview Shared Path, at the south end of the Harbutt Reserve.

$2,000.00

Eligible

QR2215-203

The Upside Downs Education Trust

Community

Towards the speech-language therapy fees for two children with Down Syndrome in the local board area

$1,600.00

Eligible

QR2215-204

Youthline Auckland Charitable Trust

Community

Towards the helpline telecommunication cost from 1 July 2022 to 31 March 2023.

$1,500.00

Eligible

QR2215-205

Active Transport Trust

Community

Towards the purchase of four kitset bicycle trailers, four odometers, and six plastic bins for the "Puketāpapa Bicycle Trailer Trial Loan Project".

$2,000.00

Eligible

QR2215-209

Warriors Community Foundation

Community

Towards the website and database maintenance costs.

$2,000.00

Eligible

QR2215-201

Auckland Paraplegic and Physically Disabled Association Incorporated

Sport and recreation

Towards the Junior Sport Development Officer's wages for running a 6-week programme for all 5 - 18 years old living with a disability.

$825.00

Eligible

QR2215-207

AFL New Zealand Incorporated

Sport and recreation

Towards the purchase of footballs, uniforms, and medals to run a youth programme at the Mt Roskill War Memorial Park from 31 October 2022 to 11 December 2022

$2,000.00

Eligible

QR2215-210

The Scout Association of New Zealand - Western Bays Sea Scouts

Sport and recreation

Towards the purchase of a cutter with a sailing kit, sailing helmets, and adult life jackets, for the ongoing activities of the scout group.

$1,903.51

Ineligible

Total

 

 

 

$15,828.51

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

 

9.       The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2021/2022 on 15 April 2021 (Attachment A). The document sets application guidelines for community contestable grants.

10.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11.     The local board has set a total community grants budget of $135,985.00 for the 2021/2022 financial year. An additional fund of $3,000 (Resolution number PKTPP/2022/64) was allocated to the community grants budget. A total of $130,190.92 was allocated in previous grant rounds, this leaves a total of $8,794.08 to be allocated to one quick response round.

 

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Puketāpapa Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18.     A summary of each application received through Puketāpapa Quick Response, Round Two 2021/2022 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20.     One applicant applying to Puketāpapa Quick Response Round Two 2021/2022 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within adopted 10 Year Budget 2021/2031 and local board agreements.

22.     The local board has set a total community grants budget of $135,985.00 for the 2021/2022 financial year. An additional fund of $3,000 (Resolution number PKTPP/2022/64) was allocated to the community grants budget. A total of $130,190.92 was allocated in previous grant rounds, this leaves a total of $8,794.08 to be allocated to one quick response round.

23.     Nine applications were received for Puketāpapa Quick Response, Round Two 2021/2022, requesting a total of $15,828.51.

24.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Puketāpapa Local Board allocating funding for round two of the quick response grants, grants staff will notify the applicants of the local board’s decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board Community Grants Programme 2021/2022 (Under Separate Cover)

 

b

Puketāpapa Quick Response Round Two 2021/2022 - grant applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

File No.: CP2022/07718

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on applications to the Sport and Recreation Facilities Investment Fund 2022.

Whakarāpopototanga matua

Executive summary

2.       The Sport and Recreation Facilities Investment Fund is a regionally contestable fund allocated through The Long-term Plan 2021 – 2031.

3.       The fund supports the development of community sport and recreation facilities across Auckland, looks to address gaps in provision and allows the council to proactively respond to changing trends in sport and recreation.

4.       There is $15.3million available in the current funding round.

5.       Allocation of the fund will be decided by the Parks, Arts, Community and Events (PACE) Committee at its meeting in September 2022.

6.       Local board views will inform recommendations to the PACE Committee.

7.       Applications received from within the Puketāpapa Local Board area are included at Attachment A.

8.       Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022. The recommendations from the assessment panel will be presented to the PACE Committee at the September meeting. If approved, the grant allocations and funding agreements with successful applicants will be developed in late 2022.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)        Mount Roskill Sports and Recreation Trust

Hockey Pavilion Completion

Somerset Road, Mount Roskill

$70,000

ii)       Auckland United Football Club

Refurbish old clubrooms to create an indoor sports facility

Keith Hay Park, 53 Arundel Street, Mount Roskill

$30,000

b)      provide any other views on their recommendations.

 

Horopaki

Context

Sport and Recreation Facilities Investment Fund 2022

9.       The Sport and Recreation Facilities Investment Fund was established through the Long-term Plan 2018-2028 to support development of sport and recreation facilities in the Auckland region.

10.     The regionally contestable fund will invest circa $140 million over the next ten years to proactively address sport and recreation infrastructure shortfalls, respond to changing participation preferences and get more Aucklanders more active, more often.

11.     There is $15.3 million available in the current funding round. This funding envelope is a combined allocation from two financial years (2021/2022 and 2022/2023).

12.     The fund will be allocated by the Parks, Arts, Community and Events (PACE) Committee in September 2022.

13.     Further information relating to the Sport and Recreation Facilities Investment Fund and the current funding round can be found in the Sport and Recreation Facilities Investment Fund 2022 Guidelines.

Communication to local board

14.     Memos dated 29 October 2021 and 13 April 2022 were circulated to local boards to provide information on the Sport and Recreation Facilities Investment Fund 2022, outline the approach to local board engagement and provide information on applications to the fund from within the board’s area.

15.     In workshops during May/June 2022 local boards were provided with further information on application(s) to the fund from within their areas where they had the opportunity to ask questions for clarification and provide local insights.

16.     Applications received from within the Puketāpapa Local Board area are included at Attachment A.

17.     Local board views will inform consideration of applications by an independent assessment panel whose recommendations will go to the PACE Committee in September 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Local boards may endorse an application to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022 or decline to endorse and instead raise concerns about the application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Local board endorsement of the application(s) is not in itself considered to carry a climate impact.

20.     Mitigation of potential environmental impacts arising from individual projects will be examined as one of the assessment criteria for the fund.

21.     Should an application to the fund be successful, potential emissions and environmental impacts (e.g.: through construction) will be further considered in land-owner approval and resource consent processes.

 

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     Decision-making on the fund sits with the PACE Committee.

23.     Local board views will inform recommendations to the committee.

24.     No other council group impacts are identified as arising from the local board expressing views on applications to the fund.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Workshops were held with local boards during May and early June 2022 where applications(s) have been received from their area.

26.     During those workshops, local boards had the opportunity to:

i)        learn more about the application(s) and ask questions

ii)       provide their views supporting or opposing the applications.

27.     Local board directions taken from the workshops inform the recommendations in this report

Tauākī whakaaweawe Māori

Māori impact statement

28.     Māori outcomes are a priority criteria for the fund in the social and community theme. The social and community criteria are weighted to align with the equity focus in the Increasing Aucklanders Participation in Sport: Investment Plan 2018-2038. Scoring will reflect applications displaying strong Māori outcomes.

29.     An initial presentation on the fund was provided to the Mana Whenua Forum in October 2021. In response to Mana Whenua feedback, staff have ensured that the independent assessment panel assessing applications in July 2022 will include a specialist with a Māori outcomes perspective.

30.     Applications to the fund will be presented to Mana Whenua Forum in June 2022. Mana Whenua views will be sought to inform the assessment panel and recommendations to the PACE Committee. Where it is desired by Mana Whenua, fund recipients will be required to engage with iwi about their projects.

Ngā ritenga ā-pūtea

Financial implications

31.     The Sport and Recreation Facility Investment Fund is a regional budget established through The Long-term Plan 2018-2028. The PACE Committee allocates budget following a regionally contestable process.

32.     Local board views on applications will inform discussions with the assessment panel and ultimately recommendations to the PACE Committee.

33.     Local board endorsement of the application(s) will have no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The following risks and mitigations have been identified:

Risk

Mitigation

Applicants may consider the endorsement by the local board to be an indication that a grant will be forthcoming.

The applicant will be advised by staff that any endorsement at this stage is an endorsement to progress their application for further consideration.

Applicants may consider the endorsement by the local board to be an indication that the local board will provide necessary approvals (e.g. land owner approval, agreement to lease)

The applicant will be advised by staff that any local board endorsement at this stage does not affect future local board decisions.

The applicant may not have the capability to lead delivery of a successful project.

The applicant’s ability to deliver a successful project is a key weighting within the criteria to be used by the assessment panel.

Ngā koringa ā-muri

Next steps

35.     Local board views will be included with materials for an independent assessment panel scheduled to sit in July 2022.

36.     Recommendations from the assessment panel will be presented to the PACE Committee at the September meeting.

37.     Should the PACE Committee approve grant allocations, funding agreements with successful applicants will be developed in late 2022.

38.     Local boards will be advised of the PACE Committee decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Sport and Recreation Facilities Investment Fund 2022 Local Board Views - Attachment A

103

     

Ngā kaihaina

Signatories

Author

Nick Harris - Sport & Recreation Team Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Community Facilities Network Plan revised Action Plan (2022)

File No.: CP2022/06345

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the revised Community Facilities Network Plan Action Plan (2022) including progress and completion of actions since 2015 and prioritisation of actions over the next three years.

Whakarāpopototanga matua

Executive summary

2.       The Community Facilities Network Plan (CFNP) is a strategic document outlining how Auckland Council will invest in community facilities. It was approved by Regional Strategy and Policy Committee in August 2015.

3.       The accompanying Action Plan prioritises actions and projects that will be undertaken to implement the CFNP. The CFNP contains criteria for identifying and prioritising actions. 

4.       Every three years the Action Plan is reviewed and updated to recognise progress, revise priorities of existing actions and assess potential new actions. The Action Plan was last updated in 2019.

5.       The Action Plan has been revised for 2022 using the methodology outlined in the CFNP. It contains 33 new actions.

6.       There are now 155 total actions in the Action Plan including:

·    65 completed actions

·    36 actions underway

·    50 actions to start

·    4 actions on hold.

7.       Implementation of priority actions within the revised Action Plan will initially focus on:

·    completing 36 actions that are already underway

·    starting four new area-based actions located in Investment Priority Areas

·    starting two network-wide strategic improvement actions.

8.       Feedback from local boards will be part of the report to the Parks, Arts, Community and Events Committee in August 2022 (when considering the adoption of the Action Plan).

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)   support the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A.

 

 

 

Horopaki

Context

What is the Community Facilities Network Plan and Action Plan?

9.       The Community Facilities Network Plan and its companion Action Plan were approved in 2015 by the Regional Strategy and Policy Committee (REG/2015/57).

10.     The Community Facilities Network Plan (CFNP) guides the council’s investment in the provision of community facilities and services. It provides direction on the development of new facilities, major upgrades of existing facilities, optimisation, and potential divestment of facilities no longer meeting community needs.

11.     The CFNP addresses provision for:

·    arts and culture facilities

·    community centres

·    libraries

·    pools and leisure facilities

·    venues for hire (community or rural halls).

12.     The CFNP’s accompanying Action Plan prioritises projects to:

·    ensure existing facilities are fit for purpose

·    address gaps or duplication in provision and needs for community facilities

·    meet future demand arising from population growth and changing users’ expectations.

13.     Together the CFNP and its companion Action Plan support council’s goal to focus community service investment on:

·    quality over quantity

·    addressing service gaps where growth is significant

·    improving portfolio performance.

The Action Plan is revised every three years

14.     Every three years the Action Plan is reviewed and updated to recognise progress, revise priorities of existing actions and assess potential new actions.

15.     The Action Plan was last reviewed in 2018 and adopted by the Environment and Community Committee in April 2019 (ENV/2019/47).

16.     Progress on the Action Plan is reported annually to the relevant committees. The last update was provided to the Parks, Arts, Community and Events Committee in November 2021 (PAC/2021/58).

17.     A summary of progress on the revised 2022 Action Plan is provided in Attachment B. It shows that 65 actions are completed, 36 actions are underway, 50 actions have not started, and 4 actions are on hold.

Actions are structured by category, theme and progress 

18.     There are three categories and two themes of actions in the Action Plan (refer Table 1).

Table 1: CFNP Action Plan categories

19.     The 2022 Action Plan presents actions in two parts.

·    Part A – new actions (identified since the last review) and actions carried over from the previous review which have not been started.

·    Part B – actions underway at the time of the review and previously completed actions.

Departments work together to identify business and strategic improvement actions

20.     The development of new business and strategic improvements involved Community & Social Policy, Community Facilities, and Regional Service Planning, Investment & Partnerships. These departments worked together to support quality advice and to improve the way we plan and prioritise delivery of community services.

The identification of area-based actions follows a set process

21.     The process for the development of area-based actions in Part A of the 2022 Action Plan is set by the CFNP and shown in Figure 1.

Figure 1: Review process for 2022 CFNP Action Plan

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22.     Potential area-based actions for Part A were identified from a range of sources:

·    political resolutions requesting the addition of items to the Action Plan

·    work arising from completed actions in the Action Plan 2019

·    the 10-year Budget 2021-2031

·    local board plan initiatives and work programmes

·    input from business intelligence and across the Auckland Council organisation

·    actions not started in the Action Plan 2019.

Area-based actions are prioritised through the weighting of network, community, and building criteria

23.     Once identified, the master list of area-based actions was assessed based on the prioritisation criteria outlined in section 5.2 of the CFNP (refer Table 2).

Table 2: Prioritisation criteria for area-based actions as defined by the CFNP

24.     The tools used to conduct the assessment included population data, geospatial information, asset condition information, and in some instances needs assessments and business cases.

The priorities in the CFNP Action Plan guide the focus of our resources

25.     The impact of Covid-19 and the resulting economic slow-down has had a significant impact on the council’s revenue and borrowing capacity. The 10-year Budget (Recovery Budget), adopted 29 June 2021, highlights:

·    a tight fiscal environment for the immediate future

·    the need to reduce capital expenditure across the council family

·    reprioritisation of projects

·    the unsustainability of maintaining the current community facility network while meeting the needs of growing and changing communities.

26.     The ‘focused investment’ approach for community investment, adopted as part of the 10-year Budget, means we must focus on renewing priority assets, reducing our asset portfolio, expanding provision of tailored/alternative service delivery models and exploring partnership opportunities.

27.     The approach for community investment supports the direction of the CFNP and in this constrained environment, priority actions determined by the criteria in the CFNP are guiding the focus of our resources.

Tātaritanga me ngā tohutohu

Analysis and advice

The revised CFNP Action Plan 2022

28.     The revised Action Plan 2022 is provided in Attachment A.

29.     Table 3 shows the distribution of all actions in the Action Plan 2022 and progress of actions since the Community Facilities Network Plan was adopted in 2015.

Table 3: Summary of the 2022 CFNP Action Plan

30.     Attachment B shows the progress status of the revised 2022 Action Plan, as well as the distribution of actions across local boards, service type and priority status.

31.     The progress being made on actions demonstrates staff’s commitment to focusing resources on a collectively agreed and mandated programme of work, as well as the commitment to delivering agreed priorities in a constrained environment.

The focus of the CFNP Action Plan work programme 2022/2023

32.     The focus of next year’s work will be towards completing priority actions that; are already in progress, are located in Investment Priority Areas (identified in the 10-year Budget) or are strategic improvements with a network-wide reach (refer Table 4).

33.     This focus ensures our effort is scalable and our advice about investment in community facilities is more effective. The efficiency created will allow us to concentrate on the priority actions that have not yet been started.

Table 4: Summary of proposed work programme for 2022/2023

Tauākī whakaaweawe āhuarangi

Climate impact statement

34.     Consideration of climate impact happens at a project level. There are no direct climate impacts arising from this report on the action plan.

35.     Future detailed business cases will include application of the Community Facilities – Sustainable Asset Policy. The regional policy, the first of three phases under the council’s Sustainable Asset Standard (SAS), commits council to:

·    achieve carbon neutrality in operations for new asset development

·    achieve a minimum 5-Star Green Star rating (or equivalent certification) on the development of all new assets with a budget over $10 million

·    incorporate decarbonisation principles into guideline documents for renewals and new asset development of all community assets.

36.     The assessment of climate impacts in investigations and business cases will improve by applying learnings from across the organisation in its responsiveness to climate change. Staff will also seek to understand the allowances that need to be made to meet climate impact targets for Action Plan projects related to the development of new facilities, or the improvement of existing facilities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     During the development of the Action Plan 2022 input has been sought from the following departments:

·    Regional Service Planning, Investment and Partnerships

·    Local Board Services

·    Parks Sports and Recreation

·    Financial and Business Performance

·    Connected Communities

·    Community Facilities

·    Community and Social Policy.

38.     Delivery of the Action Plan 2022 is resourced by council’s Community & Social Policy and Regional Service Planning, Investment & Partnerships teams subject to capacity. Individual actions are delivered with participation from other departments and, where relevant, Eke Panuku Development Auckland.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39.     Local boards provided feedback on direction and specific content during the development of the Community Facilities Network Plan and Action Plan prior to adoption in 2015. 

40.     Key initiatives from local board plans (2020) were an input of the review process for the development of the 2022 CFNP Action Plan (refer Figure 1).

41.     The CFNP’s prioritisation criteria applies the highest weighting of 15 per cent to local board priority to ensure local board’s views influence the overall assessment of actions. 

42.     Progressing area-based actions are reflected in relevant local board work programmes. Local boards provide feedback and input throughout the investigations and have decision making responsibilities as per schedule the 10-year Budget 2021-31

43.     Decision-making for service provision and location sits with local boards within funding parameters set by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

44.     The Community Facilities Network Plan outlines, in Section 2.2, how it will deliver on Māori outcomes. These outcomes include:

·    engage with Māori organisations to understand Māori expectations and investigate the community needs of Māori groups, and factor this into decision-making for community facilities

·    actively engage and consult to ensure the planning, development, and operations of facilities consider Māori needs and aspirations

·    work closely with Māori groups and key stakeholders, including local iwi, to develop appropriate cultural programmes to be delivered through facilities

·    investigate Māori demographic participation and usage trends, identifying opportunities to increase the attendance and use of facilities by Māori and developing appropriate business responses

·    provide visual representations of commitment to Māori to tell stories of their connections to the place (such as signage) and honouring tikanga

·    ensure that, in any exploration of potential future sites for facilities, Māori concerns about wāhi tapu are incorporated.

45.     Engagement with Māori is included as part of investigations and continues through the planning and delivery of responses. Examples include:

·    interviews and hui with mana whenua

·    interviews and hui with mataawaka in local settings to understand community needs

·    workshops and focus groups with local marae

·    intercept surveys with representative samples of the Māori population base

·    kanohi ki te kanohi interviews conducted in Te Reo Māori.

 

46.     Feedback provided from Māori is specific to the nature of the investigation for which the engagement occurred. This feedback is used to inform the delivery of options and responses.

47.     Staff will work with other relevant parts of the council to ensure effective engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

48.     There are currently no identified financial implications for the delivery of the Community Facilities Network Plan Action Plan 2022 as work is delivered utilising existing resources.

49.     Investment decisions and associated funding implications are reported separately to the relevant decision-maker(s).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50.     There is a risk that development of the Action Plan 2022 may not match local board priorities, as implementation of the Action Plan involves understanding service needs and taking a network view. This risk is mitigated by:

·    continuing to socialise and reinforce the strategic objectives of the CFNP to elected members, key staff, and through all deliverables 

·    clarifying local board plans were reviewed and any potential community service-related content was considered for potential inclusion as an action

·    including One Local Initiative projects into the Action Plan 2022.

51.     There is financial risk that:

·    budget allocated in the 10-year Budget 2021-2031 may be insufficient to deliver some of the action findings

·    the need for significant new investment identified from actions will be challenging due to the impact Covid-19 has had on the council’s revenue and borrowing capacity

·    some investigations may require changes to the funding identified in the 10-year Budget 2021-2031.

52.     This financial risk is mitigated by:

·    ensuring investigations include looking at options for funding other than rates or debt

·    ensuring findings of investigations that require new investment are supported by indicative business cases

·    managing expectations by acknowledging budget constraints

·    managing expectations by acknowledging the delegation for decision-making on investment in new facilities is held by the Governing Body and is considered as part of long-term planning (decision-making for service provision and location sits with local boards within parameters set by the Governing Body).

53.     There is a timing risk that delivery of actions may take longer because of reduced operational capacity and may not align with elected members and/or local communities’ expectations.  This risk is mitigated by driving delivery to meet targeted timeframes for priority actions and managing expectations based on the principles and direction set by the CFNP.

Ngā koringa ā-muri

Next steps

54.     Local board resolutions will be included in the report to the Parks, Arts, Community and Events Committee when they consider adoption of the Action Plan in August 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Community Facilities Network Plan (CFNP)

115

b

Attachment B - Focus of Community Facilities Action Plan 2022

131

     

Ngā kaihaina

Signatories

Authors

Tracey Williams - Service Programmes Lead

Angela Clarke - Head of Service Investment & Programming

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

 

 



Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

2022-23 Joint CCO Local Board Engagement Plans and 2021-22 Q3 Update

File No.: CP2022/07599

 

  

 

Te take mō te pūrongo

Purpose of the report

1.    For the Puketāpapa Local Board to adopt its Joint CCO (Council-Controlled Organisation) Local Board Engagement Plan 2022-2023. 2. To provide the Puketāpapa Local Board with an update on Council-Controlled Organisation work programme items in its area.

Whakarāpopototanga matua

Executive summary

2.       Joint CCO Local Board Engagement Plans have been agreed between local boards and CCO staff during workshops held in April and May, and through subsequent follow up conversations.

3.       The substantive document, once adopted, will be in place for two years. The attachments to the plan will be amended throughout the year to ensure the plan is up to date and fit for purpose.

4.       Updates will be provided to local boards each quarter to show both changes to the plan itself, and to provide updates on the work programme items included in the attachments to the plan.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      adopt the Joint CCO Local Board Engagement Plan 2022-2023 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Eke Panuku Development Auckland, Tātaki Auckland Unlimited and Watercare

b)      note that the attachments to the Joint CCO Local Board Engagement Plan 2022-2023 will be updated as needed, with changes reported to the local board each quarter

c)      authorise the chair of the local board to sign this agreement on behalf of the local board, alongside representatives from the four CCOs.

 

Horopaki

Context

5.       In 2020, the CCO Review report recommended the introduction of a joint CCO local board engagement plan for each local board.

6.       In mid-2021, the first Joint CCO Local Board Engagement Plans were agreed and adopted.

7.       Since then, staff have worked to develop and refine both the process to agree the documents, and the format of the documents themselves.

8.       During April and May 2022, workshops were held between each local board and representatives from the four substantive CCOs.

9.       During May, staff have worked to ensure that the final document is representative of the discussions held at workshops, and that any outstanding questions have been resolved. 

10.     The substantive part of the engagement plan is designed to be in place for two years. In subsequent years, this document is likely to remain in use for three years, following the completion of the Local Board Plan.

11.     The attachments to the plan include information that is likely to require updating such as staff contacts and project updates and will be amended throughout the year to ensure the plan is up to date and fit for purpose.

12.     Quarterly updates will be provided to each local board to show both changes to the plan itself, and updates on the work programme items included in the attachments to the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Workshops between local boards and CCO staff have provided local boards with the opportunity to share their views on CCO delivery and engagement in their area. Each workshop included an outline of each CCO’s work programme within the local board area, and local boards have provided their views on the degree of engagement they expect for each project or programme.

14.     The Joint CCO Local Board Engagement Plan 2022-2023 addresses key elements of recommendations made by the CCO Review, including:

·        documenting key contacts, including senior CCO representatives of the organisation well placed to quickly respond to and resolve local concerns

·        giving local boards the opportunity to highlight projects likely to be most significant to them as governors, contributing to a “no surprises” environment

·        ensuring the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

15.     While it is still early days in terms of local board members and staff adjusting to the new way of working together, initial feedback has been positive.

16.     Work programme items that will be confirmed with the formal adoption of 2022-23 budgets will be included as they become available.

Updates to the engagement plan

17.     Staff have updated the attachments to the engagement plan where there have been:

·        new board members

·        changes to local board members delegations or portfolios

·        staff changes within Local Board Services or CCOs.

18.     These changes are reflected in Attachment A – Puketāpapa Local Board Joint CCO Engagement Plan 2022-2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The adoption of the Joint CCO Local Board Engagement Plan 2022-23 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however many of the projects it refers to will.

20.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     Adopting the updated Joint CCO Local Board Engagement Plan 2022-2023 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

22.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

24.     The engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

25.     Updating and adopting the Joint CCO Engagement Plan 2022-2023 may have a positive impact on local engagement with mana whenua and mataawaka.

26.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

27.     The adoption of the Joint CCO Local Board Engagement Plan 2022-2023 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

28.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     Changes will be made within the attachments of the Joint CCO Engagement Plan to ensure that information is kept up to date. The substantive document will not change until after the development of the next Local Board Plan. This risk is mitigated by ensuring that the document states clearly that it is subject to change, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

30.     The local board will receive Quarter Four updates in September 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board Joint CCO Local Board Engagement Plan 2022-2023

139

     

Ngā kaihaina

Signatories

Authors

Kat Ashmead - Senior Advisor Operations and Policy

Mary Hay - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2022/07810

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Cathy Casey’s verbal updates.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Chairperson's Report

 

File No.: CP2022/07818

 

  

 

Te take mō te p,ūrongo / Purpose of the report

1.       To provide the Chairperson, Julie Fairey, with an opportunity to update local board members on the activities she has been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Chair, Julie Fairey’s report for May 2022.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair, Julie Fairey's May Report

175

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Board Member Reports

 

File No.: CP2022/07819

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that Local Board members will speak to their reports at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the member reports for May 2022.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Harry Doig's Board Member Report, 01 April  - 31 May 2022

181

b

Fiona Lai's Board Member's Report, 01 May 2022  - 31 May 2022

183

c

Jonathan Turner's Board Member Report, 01 May 2022  -  31 May 2022

185

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

Harry Doig - Board Member Report

Period from 01 04 2022 to 31 05 2022

 

Roles assigned by the local board

Chair Integrated Area Plan Working Group

Primary Contact – Community

Council meetings / events attended (online unless noted otherwise)

04 April 2022               LB member briefing - Auckland Golf Investment Plan

04 Apr                         Presented to AC Bylaw panel on PLB views on stormwater review

04 Apr                         Attend KO Waikōwhai Development Update Fono

05 Apr                         Attend KO Molley Green Miro workshop (part)

06 Apr                         Wairaki Catchment Plan Hui #2

06 Apr                         With member Lai, discussion with Strategic Broker on Strategic Relationship Grants

06 Apr                         Communities Against Alcohol Harm online community workshop

07 Apr                         Puketāpapa Local Board workshop (part)

14 Apr                         Puketāpapa Local Board workshop

21 Apr                         Puketāpapa Local Board Business meeting

09 May                        Agenda run through

10 May                        Catch-up with Chair

12 May                        Puketāpapa Local Board Business meeting (additional)

12 May                        Puketāpapa Local Board workshop

13 May                        Annual Budget 2022/2023 Briefing - Capex prioritisation

24 May                        Catch-up with Chair

26 May                        Puketāpapa Local Board workshop

30 May                        LB Members' Briefing: CONFIDENTIAL - NPS Urban Development

30 May                        NPS-UD Local Board briefing Puketāpapa

30 May                        Alcohol Licences catch up with Chair

30 May                        Puketāpapa Local Bd/Police catch up face to face at 150 Stoddard Rd

31 May                        Blessing for Huia 1 works at Puketāpapa

Other relevant meetings attended

07 Apr                         Three Kings hui – Fletchers Jane Bennett

 

Issues

 

Disclosures

As recorded in Council’s declaration of interest register

Recommendation

That this report be received.

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Record of Puketāpapa Local Board Workshop Notes

File No.: CP2022/07820

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in May 2022.

3.       These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 12 May 2022, 19 May 2022, 26 May 2022 and 02 June 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20220512 Puketāpapa Local Board Workshop Record

189

b

20220519 Puketāpapa Local Board Workshop Record

191

c

20220526 Puketapapa Local Board Workshop Record

193

d

20220602 Puketāpapa Local Board Workshop Record

197

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

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Puketāpapa Local Board

16 June 2022

 

 

Governance Forward Work Programme Calendar

File No.: CP2022/07822

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Puketāpapa Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Puketāpapa Local Board is in Attachment A.  The calendar is updated monthly reported to business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for June 2022.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Goverance Forward Work Programme - June 2022

201

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Puketāpapa Local Board

16 June 2022

 

 

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[1] PLA/2021/80