Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held via Microsoft Teams on Wednesday, 22 June 2022 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

Until 6.26pm, Item 23

 

Vicki Kenny

 

 

Colin Smith

 

 


Rodney Local Board

22 June 2022

 

 

 

1          Welcome

 

            The chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2022/72

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 18 May 2022, as a true and correct record

b)         note the spelling error in the Auckland Transport update on additional footpaths for delivery under the Rodney Transport Targeted Rate report 18 May 2022, Item 16, paragraph 20, Koroha Road should read Koraha Road.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation: Helensville Community Recycling Centre

 

Treena Gowthorpe from Helensville Community Recycling Centre and Bret Dragt – Senior Waste Specialist (Auckland Council) were in attendance for this item.

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2022/73

MOVED by Member D Hancock, seconded by Member S Garner:  

That the Rodney Local Board:

a)      thank Ms Gowthorpe and Mr Dragt for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     22 June 2022 - Rodney Local Board, Item 8.1 - Helensville Recycling Centre - presentation

 

 

8.2

Deputation: Omaha Beach Golf Club

 

Richard Brabant and Kevin Weston from Omaha Beach Golf Club were in attendance for this item.

 

Resolution number RD/2022/74

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mr Brabant and Mr Weston for their presentation and attendance at the meeting.

CARRIED

 

 

8.3

Deputation: Muriwai Golf Club

 

Andrew Jackson from Muriwai Golf Club was in attendance for this item.

 

Resolution number RD/2022/75

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      thank Mr Jackson for his presentation and attendance at the meeting.

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum: Golf New Zealand

 

Hana-Rae Seifert from Golf New Zealand was in attendance for this item.

 

Resolution number RD/2022/76

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Ms Seifert for her attendance at the meeting.

CARRIED

 


 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Adoption of the Rodney Local Board Agreement 2022/2023

 

Mark Purdie – Manager Local Board Financial Advisors and Zigi Yates – Senior Local Board Advisor were in attendance for this item.

 

Resolution number RD/2022/77

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      adopt the local content for the Annual Budget, which includes the Rodney Local Board Agreement 2022/2023, the message from the chairperson and local board advocacy (Attachment A to the agenda report)

b)      adopt a local fees and charges schedule for 2022/2023 (Attachment B to the agenda report)

c)      delegate authority to the chairperson to make any final changes to the local content for the Annual Budget 2022/2023 (the Rodney Local Board Agreement 2022/2023, message from the chairperson and local board advocacy)

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2022/2023, including each Local Board Agreement, on 29 June 2022.

CARRIED

 

 

12

Approval of the Rodney Local Board Auckland Emergency Management work programme 2022/2023

 

Melanie Hutton – Head of Resilience Community and Business and Rachael Mercer – Resilience Advisor Local Board and Community and were in attendance for this item.

 

Resolution number RD/2022/78

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the Auckland Emergency Management work programme 2022/2023 (Attachment A to the agenda report) and note the correct programme name is Community Emergency Resilience.

CARRIED

 


 

 

13

Approval of the 2022/2023 Rodney Local Board Customer and Community Services work programme

 

Angie Bennett – Work Programme Lead and other Customer and Community Services staff were in attendance for this item.

 

Resolution number RD/2022/79

MOVED by Deputy Chairperson B Houlbrooke, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)      approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report)

b)      note the 2023/2024 Customer and Community Services work programme (Attachment A) and will review the LDI Opex allocations to balance the budgets in the associated future years’ work programme

c)      note the 2024/2025 Customer and Community Services - Community Facilities work programme (Attachment A to the agenda report), and will review the LDI Opex allocations to balance the budgets in the associated future years’ work programme

d)      approve the Risk Adjusted Programme projects identified in 2022/2023 and approve in principle Risk Adjusted Programme projects in 2023/2024 and 2024/2025 for the Customer and Community Services work programme (Attachment A to the agenda report)

e)      note the Customer and Community Services work programme 2022/2023 signals further decision points and while the Risk Adjusted Programme is a rolling three-year programme, the local board may, at any time, seek to review any project and require a formal report for a decision

f)       support for consideration by the Parks, Arts, Community and Events Committee on the following projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report)

ID

Activity Name

Programme

Total Value

26692

Cabeleigh Drive Pond Reserve - develop play space and walkway

Growth

$579,449

30136

Dida Park Drive, Huapai - develop new neighbourhood park

Growth

$820,000

20513

Huapai, Matua Road - develop neighbourhood park

Growth

$752,635

23767

Riverhead Point Reserve - develop playspace and walkways

Growth

$908,345

23772

Riverhead War Memorial Park - optimise play space, renew carpark and minor assets

Growth

$2,892,602

31411

Waterloo Reserve Milldale - develop new suburb park

Growth

$1,250,000

23957

Helensville River Walkway - renew walkway and remediate slip

Landslide Prevention

$579,448

g)      express concern that the local board has been informed that Growth funding for (ID 28159) Glasgow Park - develop toilet facilities and (ID 23799) Dinning Road Esplanade Reserve, Riverhead - develop toilet facilities are proposed to be deferred to post 2024/2025 as part of the Governing Body capital expenditure decisions made in the Annual Budget 2022/2023

h)      request that the Parks, Arts, Community and Events Committee reconsider these proposed deferrals as Riverhead and Waimauku have been subject to considerable growth and property development and are in real need of facility provision for their growing populations (Rodney Public Toilet Provision Assessment, adopted 2018)

i)       note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee

j)       note that there may be minor changes to year one of the 2022/2023 Local Board Customer and Community Services work programme, and other changes in years two and three which are noted, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

CARRIED

 

 

14

Approval of the 2022/2023 Rodney Local Board Infrastructure and Environmental Services Work Programme

 

Brandii Stephano – Relationship Advisor was in attendance for this item.

 

Resolution number RD/2022/80

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2022/2023 budget for approval

Helensville Construction and Demolition Waste Minimisation Programme

  $30,000

Pest Free Coatesville

  $15,000

Restore Rodney East facilitator

  $70,000

Rodney Healthy Harbours Riparian Restoration Fund

  $20,000

Rodney West Coordinators

  $70,000

Shorebirds Trust Coordinator

  $14,000

Total

$219,000

b)      note the local board will review the 2023/2024 Infrastructure and Environmental Services work programmes at the next annual budget process

c)      note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d)      note the allocation of $1,167,500 asset-based services capital expenditure budget towards coastal renewal programmes in the 2022/2023 financial year

e)      request staff investigate alternative funding sources outside of the Rodney Local Board work programme for the Restore Rodney East Facilitator and Restore Rodney West Coordinator for the 2023/2024 financial year.

CARRIED

 

 

15

One new private road at 16 Newton Road, Kaipara Flats

 

Resolution number RD/2022/81

MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      approve the new private road name Turaki Lane for the subdivision being undertaken by Dentarra Holdings at 16 Newton Road, Kaipara Flats in accordance with section 319(1)(j) of the Local Government Act 1974 (Resource Consent reference SUB60035229-A and referenced in Attachments A and B to the agenda report.

CARRIED

 

 

16

Sixteen new public roads and eight new private roads at 97 Argent Lane, Upper Orewa

 

Resolution number RD/2022/82

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve the following sixteen new public road names and eight private road names for the subdivision being undertaken by Fulton Hogan Land Development Limited at 97 Argent Lane, Upper Orewa in accordance with section 319(1)(j) of the Local Government Act 1974 (Resource Consent references BUN60352918, SUB60352919 and road naming reference RDN90097828 and referenced in Attachments A, B and C to the agenda report.

Preferred Name

Public Roads

Private Roads

Road 1 – Waiparaheka Drive

Road 1 – Buckingham Lane

Road 2 –Te Taruna Drive

Road 2 – Eliza Way

Road 3 –Kāuka Road

Road 3 – Harriet Lane

Road 4 - Smithson Street

Road 4 – Emma Lane

Road 5 – Moyle Street

Road 5 – Catherine Close

Road 6 – Frith Street

Road 6 – Hannah Lane

Road 7 – Lees Street

Road 7 – Brodie Lane

Road 8 – McDonnell Street

Road 8 – Rosetta Lane

Road 9 – Parish Drive

 

Road 10 – Kendall Road

 

Road 11 – Fallowdown Street

 

Road 12 – Kotiti Drive

 

Road 13 – Spars Road

 

Road 14 – Pāpākiri Road

 

Road 15 – Karapapa Road

 

Road 16 – Waiwai Drive

 

CARRIED

 

 

17

Draft Auckland Golf Investment Plan

 

Carole Canler – Senior Policy Manager was in attendance for this item.

Documents were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number RD/2022/83

MOVED by Deputy Chairperson B Houlbrooke, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)          does not support the Draft Golf Investment Plan in its current form for the following reasons:

i)           poor consultation with the golfing sector

ii)         outdated data was used in the plan and included in consultation material that went out to the public

iii)        contains assumptions such as stating decisions of legacy councils were ‘ad hoc’ when this is incorrect

iv)        appears to be disingenuously termed an ‘investment’ plan when no council investment is quantified or planned

v)         omits to recognise the investment made by course developers, residents’ societies, and golf club members

vi)        does not mention the social benefits and value to the wider community that golf club facilities provide, as community hubs

vii)      does not provide strategies or support for golf clubs to increase participation through improvements to things such as bathroom facilities to cater to women and disabled, but instead makes suggestions such as reducing some courses to nine holes when nine holes (or in fact any number) can already be played on any course if that is the player’s preference

viii)     does not recognise the function of some golf courses as wetland protection areas, stormwater retention and wastewater dispersal fields

ix)        appears to single out golf courses as being an “exclusive use of public land” without comparison or context to other sporting facilities owned by council

x)         there was no engagement with Golf New Zealand or NZ Māori Golf

xi)        does not recognise that clubs are self-funding of all maintenance and improvements

xii)      uses the phrase “robust investment framework” without explanation of what that means or looks like

 

b)      express concern that the decision-making framework in the draft Auckland Golf Investment Plan is unclear and could be inconsistent with the allocation of decisions to local boards and local boards’ governance responsibility for provision of active recreation activity, community leases and local parks/open space

c)      seek further clarity on decision making outlined in page 21 of the draft Auckland Golf Investment Plan with a clear decision tree between the Governing Body and local boards on individual golf courses that are being assessed as part of this draft Plan

d)         request further work to be completed on a regional provision standard for golf and access to golf facilities prior to adopting the draft Auckland Golf Investment Plan, so access to these facilities is considered across Auckland, including in areas without existing golf courses on public land

e)          request that Auckland Council take a regional approach to reviewing golfing facilities including both public and private provision

f)           request that the plan be withdrawn and there be a restart of the process, partnering with Golf New Zealand, Auckland Golf, and North Golf in its development.

CARRIED

 

Attachments

a     22 June 2022 - Rodney Local Board, Item 17 - Draft Auckland Golf Investment Plan memo and attachments

 

 

Member C Smith left the meeting at 5.15pm due to technical issues.

Member C Smith returned to the meeting at 5.28pm.

 

 

18

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number RD/2022/84

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)         receive the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A to the agenda report and provide the following feedback:

i)        note Key Issue 4 in the Long-term Plan 2021-2031 (page 14) that sets a direction for community services to be delivered differently and with less reliance on delivery through council facilities

ii)      request in conjunction with action 164 in the Action Plan (Develop a greater understanding of the community services currently provided by council and third parties), additional actions and information in the Action Plan that outline how Key Issue 4 of the Long-term Plan 2021-2031 will be implemented and facility-based services transitioned over the next few years with a focus on providing sufficient notice and support to manage the impact on customers

iii)        note the decision of the Governing Body to allocate increased local board decision-making over local community services (GB/2021/137) and the need for high quality information, analysis and advice for local boards to consider appropriate service levels for their communities in the future

iv)        note action 162 in the Action Plan which currently states “Investigate how to approach local and regional planning for community services taking into account delegated decision making” is not currently programmed

v)          request wording in action 162 be amended to “allocated” decision making rather than “delegated” decision making, the description further clarified to ensure the focus is on providing information and advice to local boards on community service needs and priorities in local areas, and request this action be prioritised so the information is available in time for local board plan development in 2023

vi)        request that each action in the Action Plan clarify the respective governance role of local boards and the Governing Body so staff and the public understand the shared governance responsibilities in council facilities and community services provision

vii)       request the Community Facilities Network Plan which sets the strategic direction for the Action Plan be reviewed from a first principles basis to incorporate significant strategic shifts in council policy and planning since 2015 in areas such as shared governance, Māori outcomes, climate action, and improving equity of access, and funding of, community services.

viii)     request an indicative business case for investment in community service provision for the Kumeū sub-catchment be programmed within the next three years noting that the population is already in excess of 10,000 (action number 132)

ix)        request an update on which assets are included from Rodney Local Board area in the study (Attachment A to the agenda report, part B, item 3)

x)          request clarification on delivery of the one local initiative expressions of interest process.

CARRIED

 

 

19

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

 

Shaun Watkins – Sport and Recreation Lead was in attendance for this item.

 

Resolution number RD/2022/85

MOVED by Member D Hancock, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)       $112,000.00 Netball Rodney Centre

ii)      $65,000.00 The Mahurangi-St Columba Presbyterian Church Trust, Mahurangi Church and Community Centre.

CARRIED

 


 

 

20

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

 

Emma Petrenas – Elected Member Relationship Partner North was in attendance for this item.

 

Resolution number RD/2022/86

MOVED by Member L Johnston, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)          provide the following feedback, taking into consideration their community’s feedback, on the Draft Auckland Parking Strategy (2022)

i)           request consideration be given to parking needs in rural towns which have little or no public transport, require longer parking limits for rural residents to be able to conduct all their business in one visit rather than taking multiple trips to town, and for the larger wheel based vehicles typically driven by the rural community such as utilities, and parking for vehicles with a trailer in tow

ii)         do not support charging fees at the Albany and Hibiscus Coast park and rides as there is not the availability of regular feeder buses in Rodney (e.g. the 986 bus does not offer hourly or weekend services) and there is no pedestrian access or safe cycleways to these facilities within Rodney, however if fees are charged request Rodney residents be exempt.

CARRIED

 

 

21

Rodney Local Board Council-Controlled Organisations' work programme 2021/2022 quarter three update and adoption of the Rodney Local Board Joint Council-Controlled Organisation Engagement Plan 2022/2023

 

Resolution number RD/2022/87

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the Rodney Local Board Council-Controlled Organisations’ work programme 2021/2022 quarter three update as outlined in the relevant work programme attachments set out in Attachment A

b)      adopt the Rodney Local Board Joint Council-Controlled Organisations’ Engagement Plan 2022/2023 as set out in Attachment A and request Eke Panuku:

i)           urgently address weed infestation and seed spread from the Ti Point Forest block

ii)        provide quarterly updates to the Rodney Local Board, including progress on the Ti Point Forest weed management and replanting programme

iii)      work with the Ti Point community to accelerate the planting programme with the use of volunteer labour and pro bono services as offered

iv)        request Eke Panuku report back regarding the 2018 sale of the stopped paper road to Waste Management and the surrender of the public access easement of the gravel path that linked Richards Road to Horseshoe Bush Road in the interest of public transparency and accountability

c)      note that the attachments to the Rodney Local Board Joint Council-Controlled Organisations’ Engagement Plan 2022/2023 will be updated as needed, with changes reported to the local board each quarter

d)      authorise the chairperson to sign the Rodney Local Board Joint Council Controlled Organisations’ Engagement Plan 2022/2023 on behalf of the local board, alongside representatives from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

 

 

22

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

 

Peter Vari – Team Leader Planning and Ryan Bradley – Senior Policy Planner were in attendance for this item.

 

Resolution number RD/2022/88

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

b)      note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022

c)      provide the following feedback on the council’s preliminary response, to be considered by the Planning Committee in preparation of the proposed intensification plan change for notification in August 2022:

i)     request that infrastructure (such as roads, public transport, water and wastewater) be included by the council as an additional Qualifying Matter in those areas affected by growth and further intensification

ii)    note Milldale is under five thousand people and should be exempt from the Medium Density Residential Standards at this time

iii)   seek that any Special Character Area not within areas impacted by Policy 3 of the National Policy Statement – Urban Development or the application of the Medium Density Residential Standards are not changed through this plan change.

CARRIED

 


 

 

23

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

 

Michele Perwick – Senior Policy Planner was in attendance for this item.

 

Resolution number RD/2022/89

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020

b)      support the summary of key potential changes to the draft transport plan change

c)      support the proposed historic heritage places to be added to schedule 14 historic heritage schedule for the Rodney Local Board area.

CARRIED

 

 

Member L Johnston retired from the meeting at 6.26pm.

 

 

24

Approval of the Rodney Local Board Achievements Report November 2019 - June 2022

 

Resolution number RD/2022/90

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the Rodney Local Board Achievements Report November 2019 – June 2022

b)      delegate to the chairperson the authority to make any minor typographical amendments or corrections to the Achievements Report prior to publication, as required.

CARRIED

 

 

25

Rodney Local Board feedback on Auckland Transport's proposed speed limit changes - decision under delegation

 

Resolution number RD/2022/91

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note Rodney Local Board feedback to Phase Three (previously called Tranche 2B) of Auckland Transport’s proposed speed limit changes.

CARRIED

 

 

 

26

Rodney Local Board input into Auckland Council’s feedback on the draft National Adaptation Plan

 

Resolution number RD/2022/92

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      note the Rodney Local Board’s feedback (Attachment A to the agenda report) approved under delegation to the chairperson to inform Auckland Council’s submission on the draft National Adaptation Plan.

CARRIED

 

 

27

Rodney Local Board feedback to Waka Kotahi NZ Transport Agency's Northland and north Auckland speed reviews

 

Resolution number RD/2022/93

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      note the feedback on Waka Kotahi NZ Transport Agency’s Northland and north Auckland speed limit review (Attachment A to the agenda report).

CARRIED

 

 

28

Rodney Ward Councillor update

 

Resolution number RD/2022/94

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      receive Councillor Sayers’s update on the activities of the Governing Body.

CARRIED

 

 

29

Governance forward work calendar

 

Resolution number RD/2022/95

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 


 

 

30

Rodney Local Board workshop records

 

Resolution number RD/2022/96

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      note the workshop records for 1 and 8 June 2022.

CARRIED

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

6.44pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................