Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany and via Microsoft Teams on Thursday, 16 June 2022 at 9.33am.

 

present

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

 

 

 


Upper Harbour Local Board

16 June 2022

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2022/61

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 12 May 2022 and 19 May 2022,  as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Living Whenuapai - Update on Creating a Fabulous Whenuapai  survey

 

Resolution number UH/2022/62

MOVED by Member N Mayne, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the deputation from Annette Mitchell and Charissa Snijders on behalf of Living Whenuapai and thank them for their attendance and presentation.

 

CARRIED

 

 

9          Public Forum

 

There was no public forum.


10        Extraordinary Business

 

There was no extraordinary business.

 

11

Minutes of the Upper Harbour Local Board meetings held Thursday, 12 May 2022, and 19 May 2022

 

Resolution number UH/2022/63

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meetings held on Thursday, 12 May 2022, and 19 May 2022, are attached at item 11 of the agenda for the information of the local board only and will be confirmed under item 4 of the agenda.

 

CARRIED

 

 

12

Local board feedback on proposed supporting plan changes to accompany the Medium Density Residential Standards and National Policy Statement on Urban Development plan change

 

The Senior Policy Planner, Plans and Places and the Manager Regional, North, West and Islands Planning were in attendace to support the item.

 

Resolution number UH/2022/64

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      note the content outlined in the agenda report relating to the development of draft plan changes and variations to the Auckland Unitary Plan to be considered for notification at the August 2022 Planning Committee meeting together with the Intensification Planning Instrument on medium density residential standards and implementing Policies 3 and 4 of the National Policy Statement on Urban Development 2020.

 

CARRIED

 


 

 

 

13

Local board feedback on the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021

 

The Manager Regional, North, West  and Islands Planning and a Policy Planner were in attendance to support the item.

 

Resolution number UH/2022/65

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      note the council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 as set out in Attachment A.

b)      note the feedback received from Aucklanders on the council’s preliminary response during the three-week public consultation in April and May 2022 as set out in Attachment B.

c)      support areas with significant infrastructure constraints be included as a qualifying matter including but not limited to areas prone to flooding, sediment mitigation measures, water supply and wastewater network capacity and integrated transport network constraints. We believe these constraints apply to Whenuapai, Herald Island, Paremoremo, Albany Heights, and the large lot zone of Greenhithe along Upper Harbour Drive.

d)        support the intent of council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 as set out in Attachment A, considering the context of the limited funding currently identified in the Long Term Plan 2021 - 2031 and the likely deferrals to the capital programme, we note particular concerns as a consequence of intensification regarding:

i)          enablement of widespread intensification in areas that are not suitable due to distance from jobs and services, infrequent if any public transport and the lack of infrastructure readiness

ii)        the provision of open space,

iii)       the potential dilution of amenity levels for all residents, 

iv)       the impact of intensification on the transport network, particularly the removal of parking, and

v)         the current inadequate level of development contributions being collected to provide satisfactory mitigation for the impacts of development particularly reserve contributions

vi)       the increased potential for poor environmental planning and design outcomes

 

 

 

CARRIED

 


 

 

 

14

Sport and Recreation Facilities Investment Fund 2022 - Local Board views

 

The Sport and Recreation Lead was in attendance to support the item.

 

Resolution number UH/2022/66

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)       Auckland Rugby Union Inc

(on behalf of the) Wider Auckland Rugby Sports Field Project

Windsor Park.

$3,062,125 (across three locations).

ii)      East Coast Bays Association Football Club

ECBAFC Facilities Strategic Development

Bay City Park, 54 Anderson Road, Oteha.

$605,000.

iii)     Hobsonville Point Marine Sports Recreation Centre Charitable Trust

Upper Harbour Marine and Sports Centre

9 Boundary Road, Hobsonville

$3,000,000

iv)     North Shore Rowing Club Incorporated

Rame Road Boathouse Redevelopment

Rame Road, Greenhithe, Auckland

$100,000

b)        provide local board views regarding applications to the Sport and Recreation Facilities Investment Fund 2022 received for the local board area as follows:

i)          support the four projects in clause a) that fall within the local board area, noting that the application for Auckland Rugby Union Inc is a joint one that includes components outside of Upper Harbour.

ii)         note that the four groups outlined in clause a) are very well known to the local board and highly valued for the great work they do delivering positive outcomes in our community, particularly for youth, both in participation terms and in providing pathways to elite sport.

iii)       is of the view that with the support that has been applied for, the four groups outlined in clause a) will deliver on the projects outlined and extend the great work they do for Aucklanders.

 

CARRIED

 

The meeting was adjourned at 10:41am and reconvened at 10:49am.

 

 

15

Upper Harbour Quick Response Grants Round One 2021/2022 grant allocations

 

The Grants Advisor was in attendance to support the item.

 

Resolution number UH/2022/67

MOVED by Member A Atkinson, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Quick Response Round One 2021/2022, listed below:

Application ID

Organisation

Main focus

Requesting funding for

Amount approved

QR221701

Badminton North Harbour Incorporated

Sport and recreation

Towards shuttlecocks for the North Harbour International 2022 between 19th October 2022 till 23rd October 2022.

$3,500.00

QR221702

NEW ZEALAND AFL INCORPORATED

Sport and recreation

Towards venue hire for three days of North Harbour Stadium.

$2,500.00

QR221703

Youthline Auckland Charitable Trust

Community

Towards clinical counsellors fees between 1st July 2022 and 31st March 2023

$0.00

QR221705

Greenhithe Football Club Incorporated

Sport and recreation

Towards the referee fees

$1,050.00

QR221706

The Upside Downs Education Trust

Community

Towards the fees of three speech and language therapists from 2nd July 2022 till 1st July 2023.

$0.00

QR221707

North Harbour Synchronised Swimming Club Incorporated

Sport and recreation

Towards the coaching fees of the programme.

$0.00

QR221708

Tennis Seniors North Harbour
under the umbrella of "Mairangi Bay Tennis Club Incorporated"

Sport and recreation

Towards venue hire and tennis balls for Tennis Seniors North Harbour Winter Indoor Tournament July 2022.

$2,500.00

QR221709

Soha Mansour

Arts and culture

Towards venue hire and materials expenses for two art workshops between 15th July 2022 till 19th August 2022.

$400.00

QR221710

Hobsonville Point Secondary School

Community

Towards event staff fees for the "The Lil Gay Out: Auckland School's Rainbow Festival 2022"

$0.00

QR221711

Waitemata Synchronised Swimming Club Incorporated

Sport and recreation

Towards head coach salary, life guard education course fee for three persons, first aid course fee, judges education`s lector salary, printed materials, venue hire for both coaches education and judges education and printed materials for coaches education.

$0.00

QR221712

Youth Search and Rescue Trust

Community

Towards purchase of a Drone

$0.00

QR221713

East Coast Bays Cricket Incorporated

Sport and recreation

Towards indoor cricket nets hire.

$4,500.00

QR221715

Art Yoga Partnership
under the umbrella of "The Prema Charitable Trust"

Community

Towards wages of facilitator and art supplies for seven week course.

$0.00

QR221716

Tread Lightly Charitable Trust

Community

Towards the wages of the educator for eight days at two schools.

$1,951.00

QR221717

Greenhithe Playcentre

Community

Towards partial funding of sandpit cover, shade sail and plants.

$5,000.00

QR221718

North Harbour Synchronised Swimming Club Incorporated

Sport and recreation

Towards the educators fee.

$0.00

QR221719

West Harbour Tennis Club Incorporated

Sport and recreation

Towards replacement of steel posts for the fencing of two tennis courts.

$3,390.00

QR221720

Albany Chinese Association Incorporated

Community

Towards venue hire and operational costs of accounting between 1st August 2022 and 31st March 2023.

$0.00

Total

 

 

 

$24,791.00

 

 

 

b)        approve changes to the grant rounds for the 2022/2023 financial year as outlined in the below table:

 

2022/2023 grant rounds

Opens

Closes

Decision Made *

Projects to occur after

Local Grant Round one

13/06/2022

22/07/2022

15/09/2022

1/10/2022

Local Grant Round two

13/01/2023 16/01/2023

 28/02/2023   17/03/2023

20/04/2023

1/05/2023  1/06/2023

Quick Response Round one

Cancelled

Multi board round one

13/06/2022

19/08/2022 5/08/2022

8/12/2022 15/09/2022

1/01/2023 1/12/2022

Multi board round two

6/03/2023 16/01/2023

7/04/2023 17/03/2023

18/05/2023  20/04/2023

1/06/2023

 

c)         note the decision dates for the 2022/2023 financial year are subject to change once the business meeting schedule for 2022 – 2025 term is confirmed.

d)        reallocate $19,702.55 of locally driven initiatives operational budget from Activity ID: 474 Upper Harbour Community Grants to Activity ID:687 Ecological volunteers and environmental programme in the Customer and Community Services Upper Harbour Local Board Work Programme 2021/2022

 

CARRIED

 

Note: Deputy Chairperson M Miles did not participate in the debate on application QR221713 “East Coast Bays Cricket Club Incorporated”.


 

 

16

Upper Harbour Council-Controlled Orgnisation's work programme 2021/2022 quarter three update and adoption of Upper Harbour Joint Council-Controlled Organisation's (CCO's) Local Board Engagement Plan 2022/2023

 

The Senior Local Board Advisor was in attendance to support the item.

Deputy Chairperson M Miles left the meeting at 11.29am and rejoined the meeting at 11:34am.

 

Resolution number UH/2022/68

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Joint Council-Controlled Organisation’s work programme 2021/2022 quarter three update as outlined in the relevant work programme attachments set out in Attachment A.

b)      adopt the Upper Harbour Joint Council-Controlled Organisations Engagement Plan 2022/2023 as set out in Attachment A subject to the following changes:

i)          inclusion of ‘Active Modes (Minor Cycling and Micro Mobility)’ programme in the Auckland Transport work programme with the engagement level “collaboration” and request early proactive engagement on specific projects within the local board area within this programme

ii)         amend the engagement level of “Rosedale Wastewater Treatment Plant” project in the Watercare work programme from ‘inform’ to ‘consult’

c)         request an update with Auckland Unlimited on the Auckland Stadium Network Strategy following the July Local Board Chairs Forum.

d)        note that the attachments to the Upper Harbour Joint Council-Controlled Organisations Engagement Plan 2022/2023 will be updated as needed, with changes reported to the local board each quarter.

e)         authorise the chairperson to sign the Upper Harbour Joint Council Controlled Organisations Engagement Plan 2022/2023 on behalf of the local board, alongside representatives from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

 

CARRIED

 


 

 

17

Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter three 2021/2022

 

The Local Board Advisor and Manager Local Board Financial Advisors were in attendance to support the item.

 

Resolution number UH/2022/69

MOVED by Member U Casuri Balouch, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)         receive the quarterly performance report for the period corresponding to quarter three of the 2021/2022 financial year (1 January to 31 March 2022).

b)        note that $19,702.55 of locally driven initiatives operational budget has been reallocated from Activity ID: 474 Upper Harbour Community Grants to Activity ID:687 Ecological volunteers and environmental programme in the Customer and Community Services Upper Harbour Local Board Work Programme 2021/2022 as part of Item 15 on this agenda.

 

 

CARRIED

 

 

18

Local board feedback on draft Auckland Parking Strategy (2022)

 

Resolution number UH/2022/70

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      provide feedback on the draft Auckland Parking Strategy (2022) as set out in the attachment to the minutes.

 

CARRIED

 

Attachments

a     16 June 2022, Upper Harbour Local Board - Item 18 Local Board feedback on draft Auckland Parking Strategy

 


 

 

19

Draft Auckland golf investment plan

 

Resolution number UH/2022/71

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)         note the local board considered this report at the 19 May 2022 business meeting and provided initial feedback on the draft plan, however at the time public submissions were not available

b)        restate resolution number UH/2022/51 through which the local board provided the following feedback:

 

i)          cannot support in principle the three policy objectives set in the draft Auckland golf investment plan until the concerns outlined below have been satisfactorily addressed:

ii)         note that there is no public golf course in Upper Harbour and our residents use the facility in a neighbouring local board area

iii)       note that public golf courses provide for grass roots participation at a very inclusive and diverse level.  It provides an affordable access for all ages and stages of golf, all ethnicities and all socio-economic groupings. 

iv)       As golf courses move towards the rural parts of the city, barriers to participation through cost and access increase.

v)         note the concerns raised by Golf New Zealand about the validity of the data, the process undertaken to develop the draft Auckland Golf Investment plan and the conclusions reached and seek further advice from staff on these issues prior to the board providing specific feedback

vi)       is concerned that the decision-making framework in the plan is unclear and is inconsistent with the allocation of decisions to local boards and local boards’ governance responsibility for provision of active recreation activity, community leases and local parks/open space, particularly given the governance framework review

vii)      request further work to be completed on a regional provision standard for golf and access to golf facilities prior to adopting the draft Auckland Golf Investment plan, so access to these facilities is considered across Auckland, including in areas without existing golf courses on public land

viii)     have serious concerns that a piecemeal approach to decision making upon lease expiry will only focus on provision reductions, which will sub optimise outcomes leading to significant gaps in the network which will be unable to provide for existing demand, let alone expected growth.

 

 

CARRIED

 


 

 

 

20

Community Facilities Network Plan revised Action Plan (2022)

 

Resolution number UH/2022/72

MOVED by Member N Mayne, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)         receive the revised Community Facilities Network Plan Action Plan (2022), provided in Attachment A

b)        note Key Issue 4 in the Long-term Plan 2021-2031 that sets a direction for community services to be delivered differently and with less reliance on delivery through council facilities

c)         request in conjunction with action 164 (understanding community services currently provided by council and third parties), additional actions and information in the Community Facilities Network Plan Action Plan (2022), that outline how Key Issue 4 of the Long-term Plan 2021-2031 will be implemented and facility-based services transitioned over the next few years with a focus on providing sufficient notice and support to manage the impact on customers

d)        note the decision of the Governing Body to allocate increased local board decision-making over local community services (resolution number GB/2021/137) and the need for high quality information, analysis and advice for local boards to consider appropriate service levels for their communities in the future

e)         notes that action 162 in the Community Facilities Network Plan Action Plan (2022) currently states “investigate how to approach local and regional planning for community services taking into account delegated decision making” is not currently programmed

f)          request wording in action 162 be amended to “allocated” decision making rather than “delegated” decision making, the description be further clarified to ensure the focus is on providing information and quality advice to local boards on community service needs and priorities in local areas, and request this action be prioritised so the information is available in time for Local Board Plan development in 2023

g)        request that each action in the plan clarify the respective governance role of local boards and the Governing Body so staff and the public understand the shared governance responsibilities in council facilities and community services provision

h)        request the Community Facilities Network Plan which sets the strategic direction for the action plan be reviewed from a first principles basis to incorporate significant strategic shifts in council policy and planning since 2015 in areas such as shared governance, Maori outcomes, climate action, and improving equity of access, and funding of, community services.

 

 

 

                                                                                                                                  CARRIED

 

 

 


 

 

 

21

Local board input to Auckland Council's feedback on the National Adaptation Plan (NAP) proposal by the Ministry for the Environment

 

Resolution number UH/2022/73

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board’s input to Auckland Council’s feedback on the draft National Adaptation Plan (NAP) proposal by the Ministry for the Environment as set out in Attachment A.

 

CARRIED

 

 

22

Governance forward work calendar

 

Resolution number UH/2022/74

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for June  2022 – July 2022.

 

CARRIED

 

 

23

Workshop records

 

Resolution number UH/2022/75

MOVED by Member N Mayne, seconded by Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 12 and 26 May and 2 June 2022 (refer to Attachments A, B, and C to the agenda report).

 

CARRIED

 


 

 

24

Local Board Members' Reports - June 2022

 

Deputy Chairperson Miles tabled a written report for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number UH/2022/76

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the verbal and written local board members reports.

 

CARRIED

 

Attachments

a     16 June 2022 Upper Harbour Local Board Item 24: Deputy Chairperson Miles report.

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 


 

 

 

26        Procedural motion to exclude the public

Resolution number UH/2022/77

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Transfer of Land to Watercare - 1 Upper Harbour Highway, Rosedale

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains details regarding negotiations not yet finalised

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

12.15pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

2.10pm            The public was re-admitted.


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Transfer of Land to Watercare - 1 Upper Harbour Highway, Rosedale

 

Resolution number UH/2022/63

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

Restatement

e)         confirm that the resolutions, report, and attachment remain confidential until reasons for confidentiality no longer exist.

 

                                                                                                                                  CARRIED

 

 

2.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................