Kōmiti Tiaki Pūtea / Value for Money Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Value For Money Committee held remotely on Thursday, 16 June 2022 at 10.00am.  A recording of the meeting will be available on the Auckland Council website: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Cr Tracy Mulholland

 

Members

Deputy Mayor Cr Bill Cashmore

From 10.08am, Item 8
Until 10.41am

 

Cr Angela Dalton

 

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Shane Henderson

 

 

Cr Paul Young

From 10.05am, Item 8

 

ABSENT

 

 

IMSB Member Glenn Wilcox

 

 

ALSO PRESENT

 

 

Cr Christine Fletcher

 

 

Cr Wayne Walker

 

 

 


Value for Money Committee

16 June 2022

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Member

Member

Cr D Simpson

ü

Mayor P Goff

ü

Cr T Mulholland

ü

Cr S Henderson

ü

Deputy Mayor B Cashmore

 

IMSB Member G Wilcox

 

Cr A Dalton

ü

Cr P Young

 

 

 

1          Apologies

 

Resolution number VFM/2022/6

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:  

That the Value for Money Committee:

a)         accept the apologies from:

Absence

IMSB Member G Wilcox

Lateness

Deputy Mayor B Cashmore – council business

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number VFM/2022/7

MOVED by Chairperson D Simpson, seconded by Cr A Dalton:  

That the Value for Money Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 February 2022, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Auckland Council savings progress for the period ended 31 May 2022

 

A presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr P Young entered the meeting at 10.05am.
Deputy Mayor BC Cashmore entered the meeting at 10.08am.

 

Note:     changes were made to the original recommendation under clause a), and by adding new clause b), as a Chair’s recommendation.

 

Resolution number VFM/2022/8

MOVED by Chairperson D Simpson, seconded by Deputy Chairperson T Mulholland:  

That the Value for Money Committee:

a)      note that Auckland Council has exceeded the $90 million operating budget savings target for the 2021/2022 financial year, with $90.7 million
(100.8 per cent) achieved at 31 May.

b)      note that approximately $52 million of savings has already been achieved towards the Auckland Council savings target of $90 million for 2022/2023.

CARRIED

 

Attachments

a     16 June 2022, Value for Money Committee: Item 8 - Auckland Council savings progress for the period ended 31 May 2022, presentation

 

 

9

Value for Money End of Council Term Report

 

Note:     changes were made to the original recommendation by adding new clauses b), c) and d), as a Chair’s recommendation.

 

Resolution number VFM/2022/9

MOVED by Chairperson D Simpson, seconded by Deputy Chairperson T Mulholland:  

That the Value for Money Committee:

a)      receive the update on value for money work undertaken during the 2019-2022 Auckland Council term.

b)      note since the formation of Auckland Council in 2010, cumulative operating savings of $2.4 billion have been realised.

c)      note the key highlights of the Value for Money Committee since its formation at the start of this electoral term (2019-2022) include:

i)       operating savings and efficiency achievements of $259.7 million to 31 May 2022

ii)      group procurement savings of $96 million to February 2022

iii)     $92 million achieved from asset recycling providing council with an efficient use of capital and prioritisation of funds to achieve its planned activities and projects in the Recovery Budget 2021-2031.

d)      note financial benefits achieved through value for money activity during the 2019-2022 electoral term currently total $447.7 million.

CARRIED

 

 

10

'Optimise our Service Outcomes' Value for Money Committee Update

 

Resolution number VFM/2022/10

MOVED by Chairperson D Simpson, seconded by Deputy Chairperson T Mulholland:  

That the Value for Money Committee:

a)      receive the update on the Optimise our Service Outcomes programme and refer the agenda report via memo to the Governing Body and Independent Māori Statutory Board for information.

CARRIED

 

 

11

Summary of Value for Money Committee information memoranda and briefings (including the forward work programme) - 16 June 2022

 

Resolution number VFM/2022/11

MOVED by Chairperson D Simpson, seconded by Deputy Chairperson T Mulholland:  

That the Value for Money Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

b)      receive the summary of information memoranda and briefings – 16 June 2022.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

13        Procedural motion to exclude the public

Resolution number VFM/2022/12

MOVED by Chairperson D Simpson, seconded by Deputy Chairperson T Mulholland:  

That the Value for Money Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Group Shared Services update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains employee information that has been provided in confidence and disclosure at this stage would be likely to impact similar information being provided in the future. The information that supports this report may disadvantage negotiations which may flow from future decisions on this matter.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

Deputy Mayor BC Cashmore retired from the meeting at 10.41am.

 

 

10.41pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.50am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 


 

 

C1

CONFIDENTIAL: Group Shared Services update

 

Resolution number VFM/2022/13

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:  

e)      confirm that the agenda report, attachments and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

 

 

 

11.50 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS TRUE AND CORRECT BY

THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:..................................................

 

 

 

CHIEF EXECUTIVE OR NOMINEE:………………………………..………………