Minutes of Waiheke Local Board - Wednesday, 22 June 2022

Waiheke Local Board

22 June 2022

1 Welcome

Deputy Chair opened the meeting with a karakia.

2 Apologies

Resolution number WHK/2022/88

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) accept the apology from Member Robin Tucker.

CARRIED

3 Declaration of Interest

Deputy Chair Kylee Matthews declared a conflict of interest being the Chair and a signatory of Homegrown Waiheke Trust regarding Items 17 and 18 of the agenda. Deputy Chair Matthews will abstain from voting on these two items.

4 Confirmation of Minutes

Resolution number WHK/2022/89

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) confirm the minutes of its additional meeting, Wednesday, 15 June 2022, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Representatives of Project Reach Out - Grant Application

Resolution number WHK/2022/90

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Teresa Quin (Coordinator), and Barry Fenton (Trustee) for their attendance to speak at public forum regarding the Project Reach Out Grant Application.

CARRIED

9.2

Public Forum - Richard Wallis - Waiheke's Food Waste

Resolution number WHK/2022/91

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) thank Richard Wallis for his attendance to speak at public forum regarding Waiheke’s Food Waste.

CARRIED

9.3

Public Forum - Ken Ridley - The Waiheke Island Radio Yacht Club

Resolution number WHK/2022/92

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Ken Ridley for his attendance to speak at public forum regarding The Waiheke Island Radio Yacht Club.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Councillor's Update

Resolution number WHK/2022/93

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) receive Waitemata and Gulf Ward Councillor, Pippa Coom’s update.

CARRIED

12	Chairperson's report
	This item was withdrawn.
13	Auckland Transport Report - June 2022
	Resolution number WHK/2022/94 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a) receive the Auckland Transport June 2022 update. CARRIED

Allocation of Local Board Transport Capital Fund

Resolution number WHK/2022/95

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) allocate the remaining balance of $872,000 of the Local Board Transport Capital Fund to the shared path and cycle lane 1 Surfdale Road to Donald Bruce Road Roundabout Cycle Infrastructure project (outlined as Project 1a in attachment A).

CARRIED

Local board feedback on Auckland Transport's Draft Parking Strategy (2022)

Resolution number WHK/2022/96

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) recognise that the Auckland Parking Strategy will be an effective lever in supporting mode shift to mitigate climate change however, the local community needs to be more directly engaged in any infrastructure changes that may be required.

b) request that no changes to on-street parking provision on Waiheke be implemented without the agreement of the Waiheke Local Board as per the signed Memorandum of Understanding (MOU) with Auckland Transport.

c) request that any change to local on-street parking provision must involve consultation with residents, businesses and community organisations.

d) note that in alignment with Waiheke’s Be Accessible Plan (2018) mobility parks at transport and retail locations must be considered a high priority for retention and extension where required.

e) request that parking revenue generated on Waiheke be used to progress transport projects on Waiheke in alignment with the Waiheke’s 10 Year Transport Plan and/or local parking infrastructure. Note that some of the parking revenues are generated from areas under the governance of the local board at Matiatia.

CARRIED

Minutes of the Waiheke Transport Forum 1 June 2022

Resolution number WHK/2022/97

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) note the minutes of the Waiheke Transport Forum business meeting dated 1

June 2022.

CARRIED

Quick Response Grant Round Three 2021/2022 grant allocations

Resolution number WHK/2022/98

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application in the Waiheke Local Board for the Quick Response Grant Round Three 2021/2022 as listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Recommended
QR2218-301	Feather, Timothy John and Jacqueline Susan	Community	Towards at Hekerua Bay from 22 June 2022 to 23 June 2022	$461.25	$ 461.25
QR2218-303	Youthline Auckland Charitable Trust	Community	Towards overall costs at Youthline from 1 July 2022 to 31 March 2023	$1,500.00	$ - Funded already this financial year.
QR2218-304	Waiheke Mountain Bike Club	Sport and recreation	Towards drainage and water supply at Onetangi Sports Park from 1 August 2022 to 31 August 2022	$1,967.75	$1,000.00 Conditional on following appropriate cultural practice for the area.
QR2218-305	Melanoma New Zealand	Community	Towards wages and ferry ticket at Morra Hall and Waiheke Recreation Centre from 1 July 2022 to 31 October 2022	$2,164.00	$2,000.00
QR2218-306	Waiheke Community Art Gallery	Arts and culture	Towards gallery lighting at Waiheke Art Gallery from 4 July 2022 to 31 December 2022	$2,000.00	$2,000.00
QR2218-307	Waiheke Playgroup	Community	Towards bikes, scooters, craft supplies and wages at Old Blackpool School Hall from 2 July 2022 to 30 June 2023	$3,674.03	$1,673.60
QR2218-308	Project Reach-Out Waiheke / Hapai Ki Te Hapori Trust	Community	Towards advertising and training costs at 13 Moa Avenue from 1 July 2022 to 31 December 2022	$2,000.00	$2,000.00 Conditional on professional mental health input and screening.
QR2218-309	Waiheke Island Rudolf Steiner Education Trust	Community	Towards construction of a verandah and outdoor sink at Fossil Bay School and Kindergarten from 7 July 2022 to 30 September 2022	$2,000.00	$1,000.00
QR2218-310	Matiatia-Oneroa Ratepayers & Residents Association Incorporated	Community	Towards landscape architect costs at Morra Community Hall Gardens from 4 July 2022 to 30 June 2023	$2,000.00	$1,723.00
QR2218-311	Native Bird Rescue Charitable Trust	Environment	Towards wages at Native Bird Rescue Charitable Trust from 7 July 2022 to 22 June 2023	$9,600.00	$4,000.00
QR2218-313	Tessa O'Shea under the umbrella of Community Networks Waiheke Incorporated	Environment	Towards digger hire, truck hire, wages and native plant purchase for a stream by Kennedy Road from 1 July 2022 to 29 July 2022	$8,870.00	$ - Recommend reapplication in a future round with extra information.
QR2218-315	Waiheke Adult Literacy Inc	Community	Towards facilitation costs, advertising, catering and printing at Waiheke Adult Learning from 1 September 2022 to 30 November 2022	$1,750.00	$ - Low reach, ticketed cost is a lower priority. Lack of Māori outcomes.
QR2218-316	Waiheke Musical Museum Charitable Trust	Arts and culture	Towards film licence, venue hire, advertising and credit card fees at Whittaker's Musical Museum & Waiheke Community Cinema from 1 November 2022 to 15 December 2022	$940.00	$ 940.00
QR2218-317	Waiheke Rugby Club	Community, Environment	Towards bins at Onetangi Sports Park from 4 July 2022 to 30 September 2022	$1,540.00	$1,540.00 Conditional on collection being arranged.
QR2218-318	Waiheke Community Childcare Centre Incorporated	Community	Towards four gazebos at Waiheke Ostend Market from 1 July 2022	$2,000.00	$1,800.00
QR2218-319	Waiheke United AFC	Sport and recreation	Towards Ferry Tickets for Waiheke United Auckland Football Club from 1 July 2022 to 1 October 2022	$2,000.00	$ - Decision to not fund clubs for ferry travel.
QR2218-320	Waiheke Island Riding Club	Sport and recreation	Towards equestrian jump course at 165 Onetangi Road from 1 July 2022 to 30 July 2022	$1,500.00	$ 750.00
QR2218-321	The Waiheke Resource Trust	Environment	Towards advertising and wages at 6 Tahi Rd from 1 July 2022 to 30 November 2022	$2,730.00	$1,000.00
QR2218-322	Waiheke Sports Club Incorporated	Sport and recreation	Towards ferry tickets at Waiheke Sports Club from 1 July 2022 to 11 September 2022	$10,800.00	$ - Application withdrawn
QR2218-323	Carbon Neutral New Zealand Trust	Environment	Towards data purchasing of mapping data from 1 August 2022 to 1 October 2022	$2,000.00	$2,000.00
QR2218-325	Surfdale Food Forest under the umbrella of Home Grown Waiheke Trust	Community	Towards pest proofing and land owner approval at Surfdale Food Forest from 4 July 2022 to 30 June 2023	$6,802.60	$1,500.00
QR2218-326	Catherine Mitchell Arts Centre	Arts and culture	Towards pottery wheel, glazes and contaners at Catherine Mitchell Arts Centre from 1 July 2022 to 31 July 2022	$3,005.18	$3,005.18
QR2218-327	Kahui Creative Network under the umbrella of Community Networks Waiheke	Arts and culture	Towards wages at Kahui Creative Network from 25 July 2022 to 30 November 2023	$2,000.00	$ - This should be self-funded.
Total				$73,304.81	$28,393.03

CARRIED

Note: Deputy Chair Kylee Matthews declared conflict of interest as the Chair and a signatory of Homegrown Waiheke Trust relating to Item 17. Deputy Chair Matthews abstained from voting on the application from Surfdale Food Forest ID QR2218-325.

Community Resilience and Local Economic Development work programme 2022 - proposed grant allocation Waiheke Kai Charter 2022

Resolution number WHK/2022/99

MOVED by Member B Upchurch, seconded by Member P Walden:

That the Waiheke Local Board:

a) approve a grant of $10,000 for Kai Waiheke from the Waiheke Local Board’s 2021/2022 Community Resilience and Local Economic Development work programme.

CARRIED

Note: Deputy Chair Kylee Matthews declared conflict of interest as the Chair and signatory of Homegrown Waiheke Trust. Deputy Chair Matthews abstained from voting on Item 18. Deputy Chair Kylee Matthews left the room at 7.04pm, during discussion and voting and entered the room at 7.09pm.

Connected Communities Waiheke Māori Responsiveness programme 2022 - proposed projects for grant allocations

Resolution number WHK/2022/100

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) approve a grant from the 2021/2022 Māori Responsiveness work programme by allocating $10,000 to Waiheke Adult Learning to increase Māori participation in Te Reo Māori community education courses.

b) approve a grant from the 2021/2022 Māori Responsiveness work programme by allocating $10,000 to Piritahi Marae to increase resilience and assist with reopening following Covid restrictions.

CARRIED

Approval of the 2022/2023 Waiheke Local Board Customer and Community Services work programme

Resolution number WHK/2022/101

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) approve the 2022/2023 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

b) approve in principle the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

c) approve in principle the 2024/2025 Customer and Community Services - Community Facilities only work programme (Attachment A to the agenda report), noting that the LDI Opex allocations will be balanced to budgets in the associated future years’ work programme.

d) approve the Risk Adjusted Programme projects identified in the 2022/2023 Customer and Community Services work programme (Attachment A to the agenda report) with the addition of Rakino Hall (ID 20645) funding being bought forward to 2022/2023 as required for Community Facilities to progress the project collaboratively with the Rakino community.

e) support the proposed projects funded from the Landslide Prevention, Local Parks and Sports Field Development budgets (Attachment D to the agenda report).

f) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Parks, Arts, Community and Events Committee.

g) note that there may be minor changes to year one of the 2022/2023 Local Board C&CS Work Programme, and other changes in years 2 and 3 which are approved in principle, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

f) allocate $4845 to a Community Response Fund and delegate approval of budget allocation to the Chair and the Deputy Chair, with majority support of board members, noting any projects approved will be included within the next quarterly report to the board.

CARRIED

Approval of the 2022/2023 Waiheke Local Board Infrastructure and Environmental Services Work Programme

Resolution number WHK/2022/102

MOVED by Deputy Chairperson K Matthews, seconded by Chairperson C Handley:

That the Waiheke Local Board:

a) approve its 2022/2023 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (outlined in Attachment A to the agenda report):

Bike Hub	$10,000
Climate Action Activator	$25,000
Conservation Advisor	$15,000
Construction Waste Leadership on Waiheke	$19,000
The Waiheke Marine Education Initiative	$39,000
Waiheke Environmental Grants Fund	$30,000
Waiheke Water Quality Programme	$30,000
Total	$168,000

b) approve in principle the 2023/2024 Infrastructure and Environmental Services work programmes (outlined in Attachment A to the agenda report)

c) note that the indicative programmes and budgets for 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes

d) note the allocation of $175,000 asset-based services capital expenditure budget towards the Putaki Bay and Ostend Doman – renew coastal assets programme in the 2022/2023 financial year.

CARRIED

Approval of the Waiheke Local Board Auckland Emergency Management work programme 2022/2023

Resolution number WHK/2022/103

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) approve the Auckland Emergency Management work programme 2022/2023 (Attachment A to the agenda report)

CARRIED

Draft Auckland golf investment plan update - stakeholder feedback in response to board resolution

Resolution number WHK/2022/104

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) receive the requested updated stakeholder feedback on the draft Auckland Golf Investment Plan.

CARRIED

Waiheke Local Board Workshop record of proceedings

Resolution number WHK/2022/105

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the record of proceedings for the local board workshops held on 18 and 25 May and 1 and 8 June 2022.

CARRIED

List of resource consent applications - 8 May to 3 June 2022

Resolution number WHK/2022/106

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the list of resource consents applications related to Waiheke Island.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Deputy Chair Matthews closed the meeting with a karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

7.24 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cath Handley
Deputy Chairperson	Kylee Matthews
Members	Bob Upchurch
	Paul Walden	via MS Teams